DEPARTMENT OF DEFENCE

Transcription

1 ANNEXURE D DEPARTMENT OF DEFENCE NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV and certified copies of original educational qualification certificates and ID document. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. In filling vacant posts the objectives of section 195 (1) (I) of the Constitution of SA, 1996 (Act 108 of 1996) must be adhered to. The staffing policy of the Department of Defence (i.e. C PERS/DODI 8/99) and content of letter HR SUP CEN/(PSAP)/R/102/1/4/ DD 01 Aug 02 must be taken into account. Preference will be given to personnel declared in excess to fill the post(s). Excess status to be indicated on Z83, Applicants who do not receive confirmation or feedback within 2 (two) months (from the closing date) must accept that their applications were unsuccessful. Due to the large volume of applications to be processed, receipt of applications will not be acknowledged. For more information on the job description(s) please contact the person indicated in the post details. MANAGEMENT ECHELON POST 33/23 : DIRECTOR: CENTRAL ACCOUNTS REF NO: DCA/08/2012 The post is advertised in the DOD, broader Public Service and Media The post was previously advertised on circular no. 32 of Re-advertised on circular no. 33 of 2012 as amended. SALARY : R All-inclusive salary package per annum CENTRE : Financial Management Division, Chief Directorate Accounting, Poynton Building, Pretoria REQUIREMENTS : A Bachelors Degree in Accounting/Finance (majoring in Accounting and Auditing). A Post-Graduate qualification in Accounting/Auditing level will be a strong recommendation. At least 3-5 years experience at Middle Management (i.e. Deputy Director) or equivalent level within the financial accounting and reporting environment. Knowledge of the Public Finance management Act (PFMA), Treasury Regulations and GRAP.Well developed reasoning, mathematical, analytical and innovative thinking ability as well as problem solving ability. Proven managerial skills and capabilities, negotiating skills. Well developed computer literacy. Well developed verbal abilities, inter-personal relations, adaptability and resourcefulness. Ability to handle variety of task execution, working under pressure and willing and able to work after hours at short notice. Hands-on experience and working knowledge of Financial Management System (FMS) of government will be an added advantage. DUTIES : The successful incumbent will amongst others be responsible for the following: Preparing the department s financial statements (Annual and the Interims), as well as the statements of the General for National Departments, and the Defence Special Account which is prepared in terms of GRAP. Maintain the accounting policies and procedures and ensuring that they are annually reviewed, communicated and implemented. Ensure correctness of the financial accounting transaction in the records of the department. Co-ordinate monthly reports as required by the PFMA, Treasury Regulations and related prescripts. Conduct preliminary review of financial statements to ensure accuracy and provide narrative on significant variations on balances. Receive and review financial statements from agencies and institutions reporting to the Department. Maintain a system to ensure the clearing and management of suspense accounts. Manage the bank account of the department. Manage the debtor account of the 16

2 department and ensure maximum collection of monies due to the department, thereby minimising losses. Provide technical advisory support to clients on financial accounting matters. Assist in ensuring the implementation of the recommendations by the Office of the Auditor-General and Internal Audit. Advice the Chief Director and Chief Financial Officer on all accounting and financial reporting matters of the Department. Effective management of all personnel under control of this post. ENQUIRIES : Mr N.S. Makhani, (012) APPLICATIONS : Department of Defence, Financial Management Division, DFSS, Career Management Section, Private Bag X137, Pretoria, 0001 or may be hand delivered to Poynton Building, 195 Bosman Street, Pretoria where it must be placed in wooden box 5 at Reception. CLOSING DATE : 31 August 2012 OTHER POSTS POST 33/24 : DEPUTY DIRECTOR: INTERNAL AUDIT REF NO: DMV01/12 SALARY : R per annum CENTRE : Directorate Internal Audit, Pretoria REQUIREMENTS : B degree/national Diploma in Accounting and/or Internal Auditing field. A minimum of three (3) years working experience in the internal auditing environment of which two (2) years must have been at supervisory level. Knowledge of the Standards for the Professional Practice of Internal Auditing (IIA) and the Code of Ethics developed by the Institute of Internal Auditing. Sound knowledge of the Public Finance Management Act (PFMA), Act 1 of 1999, Treasury Regulations and relevant prescripts. Membership of a professional body will be advantageous. A valid driver s licence. A good understanding of riskbased internal auditing. Knowledge of internal auditing systems (Teammate, Barn-Owl, CAATS). Good working knowledge of financial systems and Public Sector Regulations. Special requirements/skills needed: Strong verbal and written communication, planning, time management, project management and organisational skills, negotiation and problem solving skills. Understanding of relevant Acts, Regulations and Policies and procedures pertaining to strategy, planning, reporting and administration within the public sector. Lateral thinker with excellent analytical, numerical, report writing and financial management skills. Ability to identify strategic and reporting gaps and propose viable solutions. Excellent demonstration of end-user computer skills in Excel, Word, Access and PowerPoint. Knowledge of latest developments with regard to integrated outcomes based planning, Monitoring and Evaluation and risk management with impact thereof on the MTSF and MTEF. Enthusiasm and a positive attitude. A professional, organised and efficient worker who has the ability to work independently and meet deadlines. Ability to work under pressure. Must be able to obtain a confidential security clearance within a year. Preference will be given to candidates who are Military Veterans or dependents of Military Veterans DUTIES : Evaluate the effectiveness and efficiency of risk management, governance and control process for DMV, Manage effective and efficient internal audits and reporting. Compile quality assurance audit reports. Assist with the review, development, and implementation of audit policies and methodologies for quality control. Provision of inputs in the development and implementation of a three year rolling strategic plan and allocation of audits on the annual plan. Ensure compliance of audit projects with the Standards for the Professional Practice of Internal Auditing (IIA). Conduct risk-based internal auditing. Coordination of Audit Committee, rendering administrative support and secretarial service. Coordination of assurance reports. Manage the resources within the directorate in an effective and efficient manner. Manage staff performance and development. Ensure effective compliance management. ENQUIRIES : Ms L. Meso, APPLICATIONS : Department of Defence, Military Veterans, Private Bag X943, Pretoria, 0001, Attention: Ms C. Twala, or may be hand delivered to Department of Military 17

3 POST 33/25 : DEPUTY DIRECTOR RISK MANAGEMENT REF NO: DMV02/12 SALARY : R per annum CENTRE : Directorate Internal Audit, Pretoria REQUIREMENTS : B degree/national Diploma in Risk Management, the Accounting or Internal Auditing field. A minimum of three (3) years working experience in the risk management environment of which two (2) years must have been at supervisory level. Membership of a professional body will be advantageous. A valid driver s licence. Knowledge of Barn-Owl system. Sound knowledge of the Public Sector Risk Management Framework. Knowledge of fraud prevention policies and related legislation and in-depth knowledge of the Department. Sound knowledge of the Public Finance Management Act (PFMA), Act 1 of 1999, Treasury Regulations and relevant prescripts. A good knowledge of King111 on Corporate Governance. Special requirements/skills needed: Strong verbal and written communication, planning, negotiation and problem solving, facilitation, presentation, time management, project management and organisational skills, research skills, monitoring and evaluation skills, policy development and implementation skills. Ability to interact with people at all levels. Understanding of relevant Acts, Regulations and Policies and procedures pertaining to strategy, planning, reporting and administration within the public sector. Lateral thinker with excellent analytical, numerical, report writing and financial management skills. Ability to identify strategic and reporting gaps and propose viable solutions. Excellent demonstration of end-user computer skills in Excel, Word, Access and PowerPoint. Knowledge of the Standards for the Professional Practice of Internal Auditing and the Code of Ethics developed by the Institute of Internal Auditing. Knowledge of latest developments with regard to integrated outcomes based planning, Monitoring and Evaluation and risk management with impact thereof on the MTSF and MTEF. Experience in annual/quarterly reporting, risk management, performance monitoring and evaluation. Experience in report/policy writing, technical knowledge in the application of risk management concepts and principles, corporate governance participation in strategic planning and reporting will be an added advantage. Enthusiasm and a positive attitude. A professional, organised and efficient worker who has the ability to work well independently and under pressure to meet deadlines. Must be able to obtain a confidential security clearance within a year. Preference will be given to candidates who are Military Veterans or dependents of Military Veterans. DUTIES : Manage the functions of risk management across the Department of Military Veterans and ensure effective risk reporting. Developing the Departmental Risk Management Framework. Incorporating the risk management policy strategy and the risk implementation plan. Facilitation of the risk assessment process. Assist in the development and rolling out on-going risk management awareness programmes throughout the Department. Consultation with stakeholders within the areas of responsibility to ensure identification and management of risks. Compilation and updating of the risk register. Alignment of the risk register with strategy and operational plan. Monitoring and implementation of response strategies. Monitoring the extent of adherence to/compliance with risk management policies and measures at all times. Investigate and address risk management issues whenever identified and provide advice to management. Assist in communicating risk management methodologies. Monitor and evaluate the departmental risk profiles and related action plans and report thereon. Act as a repository of all information regarding the risk management. Provide presentations and training sessions in the Department on risk management. Rendering administrative support to the Risk Management Committee and coordination of Risk Management Committee meetings. Compiling relevant risk management reports to the Audit Committee and other stakeholders and quarterly reports to the Risk Management Committee. Manage the resources within the unit in an effective and efficient manner. Manage staff performance and development. Ensure effective governance and compliance within the directorate. ENQUIRIES : Ms L. Meso, APPLICATIONS : Department of Defence, Military Veterans, Private Bag X943, Pretoria, 0001, Attention: Ms C. Twala or may be hand delivered to Department of Military 18

4 POST 33/26 : DEPUTY DIRECTOR: DEPARTMENTAL PERFORMANCE MONITORING AND EVALUATION REF NO: DMV06/12 SALARY : R per annum CENTRE : Corporate Services Division, Chief Directorate Strategic Support (Directorate Planning), Pretoria REQUIREMENTS : B Degree/National Diploma in Management Sciences, economics, financial management, public administration or related field. A post graduate qualification in Monitoring and Evaluation will be an added advantage. Extensive practical experience in annual/quarterly reporting, performance monitoring and evaluation at least at a divisional or departmental level. Experience in report/policy writing, background in internal audit and participation in strategic planning and reporting will be an added advantage. Special requirements/skills needed: Good communication, negotiation and writing skills. Understanding of relevant Acts, Regulations and Policies pertaining to strategy, planning, reporting and administration within the public sector. Strong knowledge of Government-Wide Monitoring and Evaluation system design and implementation, National Evaluation policy, strategic planning process and risk management. Lateral thinker with excellent analytical, numerical, report writing, project management and financial management skills. Ability to identify strategic and reporting gaps and propose viable solutions. Excellent demonstration of end-user computer skills in Excel, Access and PowerPoint. Must be able to function under pressure and tight deadlines. Strong understanding of the Public Finance Management Act and relevant legislations. Knowledge of latest developments with regard to integrated outcomes based planning, Monitoring and Evaluation and risk management with impact thereof on the MTSF and MTEF. Must be able to obtain a confidential security clearance within a year. DUTIES : Co-ordinate and develop the departmental Quarterly and Annual Reports. Analyse the non-financial performance on the Military Veterans programme against planned performance and compile evaluation reports. Assist with the reviewing and assessing the quality of Departmental Performance Indicators and Targets in line with the Framework for Programme Performance Information. Manage the Department of Military Veterans Performance Management Policy as well as the Monitoring and Evaluation Framework. Follow-up on weaknesses and challenges identified by branches in the Monitoring and Evaluation processes. Assist in the evaluation of the departmental financial performance. Ensure continuous alignment of departmental reports with the National Regulations. Compile and issue guidelines and instructions on the content, formats and management of the Monthly, Quarterly and Annual Performance Reports. Conduct due diligence on submissions made and issue the appropriate determinations. Act as a nodal point for Monitoring and Evaluation requirements for the Department of Military Veterans. Liaise and interact with the Department of Military Veterans internal and external stakeholders on the Monitoring and Evaluation guidelines/instructions as may be issued from time to time. Assist in identifying training requirements as well as propose the essential programmes for continuous support to continually improve reports submitted. Develop and manage a reliable operation, knowledge and information management as well as tracking system with regards to the Monitoring and Evaluation function. Utilise the inputs through reporting to improve on the strategic plans and annual performance plans of the department. Contribute to building high performing, results orientated and dependable and innovative team of the Directorate, the Chief Directorate Strategic Support, Corporate Services Division and the Department of Military Veterans. Participate in the development of the DOD ENE Chapter as well as the submissions on funding requirements. Provide the necessary administrative, professional support and expert advice to the Chief Directorate Strategic Support, Corporate Services Division and the Department of Military Veterans to promote economic, effective, efficient and equitable appropriation of resources within the DMV. Internal management of the resources allocated to the Monitoring and Evaluation sub-directorate. ENQUIRIES : Adv N. Ntsaluba, (012)

5 APPLICATIONS : Department of Defence, Military Veterans: Private Bag X943, Pretoria, 0001, Attention: Ms C. Twala or may be hand delivered to Department of Military NOTE : Applicants will be expected to develop a 10 minute presentation and a brief report as part of the interview. POST 33/27 : DEPUTY DIRECTOR MILITARY VETERANS SOCIO ECONOMIC PROGRAMME 2 POSTS REF NO: DMV03/12 SALARY : R per annum CENTRE : Socio Economic Support Services Branch, (Directorate Socio Economic Support Programmes), Pretoria REQUIREMENTS : B Degree/National Diploma in management science, strategic studies or related fields. Practical experience in the environment of socio economic services is preferred. Special requirements/skills needed: Good communication, negotiation and writing skills. Understanding of relevant Acts, Regulations and Policies pertaining to strategy, planning, reporting and administration within the public sector. Strong knowledge of Government strategic planning process and risk management. Knowledge of Government wide monitoring and evaluation system design and implementation. Lateral thinker with excellent analytical, numerical, report writing, project management and financial skills. Excellent demonstration of end-user computer skills in Excel, Access and PowerPoint. Must be able to function under pressure and tight deadlines. Experience in dealing with planning processes in the public service. Act as a nodal point for socio economic support programmes. Must be able to obtain a confidential security clearance within a year. DUTIES : Provide administrative and technical support on the implementation of military veterans socio economic support policies and other prescripts. Provide support connected to service level agreements on military veterans socio economic programmes. Develop partnerships and network with relevant stakeholders. Manage resources. ENQUIRIES : Ms M.M. Rantla, APPLICATIONS : Department of Defence, Military Veterans, Private Bag X943, Pretoria, 0001, Attention: Ms C. Twala, or may be hand delivered to Department of Military POST 33/28 : ASSISTANT DIRECTOR: LIBRARY AND INFORMATION SERVICES The post is re-advertised in the DOD, broader Public Service and Media (Flyers). SALARY : R per annum CENTRE : Defence Intelligence (Directorate Intelligence Support), Pretoria. REQUIREMENTS : Degree/National Diploma in Library and Information Science or equivalent qualification (NQF Level 06). Experience in Library and Information Services will be an advantage. Applicants with prior learning either by means of experience or alternative courses may also apply. High level of computer skills and experience. Excellent English language capability. Good verbal and written communication skills. Good discipline, self motivation, analytical thinking, excellent reasoning ability, interpersonal and problem solving skills. Must be able to obtain a Secret security clearance within a year. DUTIES : Manage the provision of library administrative and support services for Defence Intelligence, SADIC and the DOD. Monitor the selection and acquisition of library material. Manage the budget and financial delegation of the library. Manage computerized library and information systems. Liaise with DOD and civilian organizations to support the library. Manage the personnel of the library. Coordinate marketing of library services. Manage all stock and equipment in the section. Facilitate the provision of reference and information services. Perform administrative and supervisory functions. ENQUIRIES : Ms E. Foster, Tel (012)

6 APPLICATIONS : Department of Defence, Defence Intelligence, Private Bag X367, Pretoria, Hand delivered to: Vermeulen Street 278, Liberty Life Building, Pretoria, for attention: Ms E. Foster. POST 33/29 : PERSONAL ASSISTANT REF NO: DMV04/12 SALARY : R per annum CENTRE : Office of the Director General, Pretoria REQUIREMENTS : B Degree/National Diploma in management science, strategic studies or related fields. Office administration or related field of study will be an added advantage. At least three years of appropriate experience. Special requirements/skills needed: Good communication, negotiation and writing skills. Understanding of the regulatory framework. Knowledge of Government strategic planning processes. Lateral thinker with excellent analytical, numerical, report writing, project management and financial skills. Excellent demonstration of end-user computer skills in Excel, Access and PowerPoint. Must be able to obtain a confidential security clearance within a year.. A valid driver s licence is essential. Preference will be given to candidates who are Military Veterans or dependents of Military Veterans. DUTIES : Plan and co-ordinate the DG s programme. Render personalised administrative budget services to the DG. Provide secretariat and liaison service to the DG. Provide a co-ordinated and integrated dissemination of information for the DG. ENQUIRIES : Ms S.M. Moatlhodi, APPLICATIONS : Department of Defence, Military Veterans, Private Bag X943, Pretoria, 0001, (Attention: Ms C. Twala), or may be hand delivered to Department of Military POST 33/30 : ASSISTANT DIRECTOR: DEPARTMENTAL PERFORMANCE MONITORING AND EVALUATION (REF NO: DMV07/12) SALARY : R per annum CENTRE : Corporate Services Division, Chief Directorate Strategic Support (Directorate Planning), Pretoria REQUIREMENTS : B Degree/National Diploma in Management Sciences, economics, financial management, public administration or related field. A post graduate qualification in Monitoring and Evaluation will be an added advantage. Extensive practical experience in annual/quarterly reporting, performance monitoring and evaluation at least at a divisional or departmental level. Experience in report/policy writing, background in internal audit and participation in strategic planning and reporting will be an added advantage. Special requirements/skills needed: Good communication, negotiation and writing skills. Understanding of relevant Acts, Regulations and Policies pertaining to strategy, planning, reporting and administration within the public sector. Strong knowledge of Government-Wide Monitoring and Evaluation system design and implementation, National Evaluation policy, strategic planning process and risk management. Lateral thinker with excellent analytical, numerical, report writing, project management and financial management skills. Ability to identify strategic and reporting gaps and propose viable solutions. Excellent demonstration of end-user computer skills in Excel, Access and PowerPoint. Must be able to function under pressure and tight deadlines. Strong understanding of the Public Finance Management Act and relevant legislations. Knowledge of latest developments with regard to integrated outcomes based planning, Monitoring and Evaluation and risk management with impact thereof on the MTSF and MTEF. Must be able to obtain a confidential security clearance within a year. DUTIES : Assist with the co-ordination and the development of the departmental Quarterly and Annual Reports. Analyse the non-financial performance on the Military Veterans programme against planned performance and compile evaluation reports. Assist with the reviewing and assessing the quality of Departmental Performance Indicators and Targets in line with the Framework for Programme Performance Information. Manage the Department of Military Veterans 21

7 Performance Management Policy as well as the Monitoring and Evaluation Framework. Follow-up on weaknesses and challenges identified by branches in the Monitoring and Evaluation processes. Assist in the evaluation of the departmental financial performance. Ensure continuous alignment of departmental reports with the National Regulations. Compile and issue guidelines and instructions on the content, formats and management of the Monthly, Quarterly and Annual Performance Reports. Conduct due diligence on submissions made and issue the appropriate determinations. Act as a nodal point for Monitoring and Evaluation requirements for the Department of Military Veterans. Liaise and interact with the Department of Military Veterans internal and external stakeholders on the Monitoring and Evaluation guidelines/instructions as may be issued from time to time. Assist in identifying training requirements as well as propose the essential programmes for continuous support to continually improve reports submitted. Develop and manage a reliable operation, knowledge and information management as well as tracking system with regards to the Monitoring and Evaluation function. Utilise the inputs through reporting to improve on the strategic plans and annual performance plans of the department. Contribute to building high performing, results orientated and dependable and innovative team of the Directorate, the Chief Directorate Strategic Support, Corporate Services Division and the Department of Military Veterans. Participate in the development of the DOD ENE Chapter as well as the submissions on funding requirements. Provide the necessary administrative, professional support and expert advice to the Chief Directorate Strategic Support, Corporate Services Division and the Department of Military Veterans to promote economic, effective, efficient and equitable appropriation of resources within the DMV. Internal management of the resources allocated to the Monitoring and Evaluation sub-directorate. ENQUIRIES : Adv N. Ntsaluba, (012) APPLICATIONS : Department of Defence, Military Veterans, Private Bag X943, Pretoria, 0001, Attention: Ms C. Twala or may be hand delivered to Department of Military NOTE : Applicants will be expected to develop a 10 minute presentation and a brief report as part of the interview. POST 33/31 : ASSISTANT DIRECTOR: PLANNING REF NO: DMV08/12 SALARY : R per annum) CENTRE : Corporate Services Branch, Chief Directorate Strategic Support (Directorate Planning), Pretoria REQUIREMENTS : B Degree/National Diploma in Management Science, strategic studies or related field. A post graduate qualification in this environment is preferable. Practical experience in the environment of corporate strategy, planning, monitoring and evaluation is preferred. Special requirements/skills needed: Good communication, negotiation and writing skills. Understanding of relevant Acts, Regulations and Policies pertaining to strategy, planning, reporting and administration within the public sector. Strong knowledge of Government strategic planning process and risk management. Knowledge of Government wide monitoring and evaluation system design and implementation. Lateral thinker with excellent analytical, numerical, report writing, project management and financial skills. Excellent demonstration of end-user computer skills in Excel, Access and PowerPoint. Must be able to function under pressure and tight deadlines. Experience in dealing with planning issues at least at Branch/Divisional level in the public service. Act as a nodal point for strategic planning requirements for the Department of Military Veterans. Must be able to obtain a confidential security clearance within a year. DUTIES : Develop a five year Strategic Plan (SP) and an Annual Performance Plan (APP) of the department aligned with the Government National Planning Framework. Ensure continuous alignment of APP s for branches with the corporate planning instruments. Compile and issue guidelines and instructions on the content, formats and management of the Strategic Plans and Annual Performance Plans. Conduct due diligence on submissions made for and issue the appropriate determinations. Liaise and interact with the DMV internal and external 22

8 stakeholders on the planning guidelines/instructions as may be issued from time to time. Conduct trend analysis on the impact of corrective actions implemented with regards to Annual Performance Plans submitted and furnish such reports as may be required. Assist in the development of the DMV ENE Chapter as well as the submissions on funding requirements. ENQUIRIES : Adv N. Ntsaluba, (012) APPLICATIONS : Department of Defence, Military Veterans, Private Bag X943, Pretoria,0001 Attention: Ms C. Twala or may be hand delivered to Department of Military NOTE : Applicants will be expected to develop a 10 minute presentation and a brief report as part of the interview. POST 33/32 : PRINCIPAL MILITARY INTELLIGENCE OFFICER 5 POSTS These posts are re-advertised in the DOD, broader Public Service and Media (Flyers). SALARY : R per annum CENTRE : Defence Intelligence Division (Directorate Overt Collection), Pretoria REQUIREMENTS : BA Degree/Diploma in Library and Information Science Preferable. Special requirements (skills needed): Computer literate. Advanced collation and retrieval systems. Experience as a researcher. Experience with on-line information system. The stock of an information centre/library. Managerial skills and English Language proficiency (written and verbal). Completion of Counter Intelligence and Collection courses will be a recommendation. Must be able to obtain a Secret security clearance. DUTIES : Maintain a professional open source co-ordination service to Defence Intelligence and its employees. Provide continual Selection Dissemination of Information (SDI) to users from selected periodicals and overt information sources acquired on a routine basis. Assist in re-channeling of computerized exchange materials according to profiles of user requirements. Establish an ordering structure according to user requirements. Prioritise electronic purchase of periodic magazine data. Create a continuous flow of information to the necessary clients. Determine current information needs of DI clients with relevant timely information. Serve as a link between the users by attending section meetings to identify strategic issues. ENQUIRIES : Ms E. Foster, (012) APPLICATIONS : Department of Defence, Defence Intelligence, Private Bag X367, Pretoria, 0001 or hand delivered to the attention: Ms E. Foster, Vermeulen Street 278, Liberty Life Building. POST 33/33 : ADMINISTRATIVE ASSISTANT REF NO: DMV05/12 SALARY : R per annum CENTRE : Office of the Director Internal Audit, Pretoria REQUIREMENTS : Senior certificate (Grade 12) and/or Office Management skills. Basic organisational skills. Communication and interpersonal skills. A National Diploma or an equivalent tertiary qualification in the relevant field of Office/Public Administration, or related field of study will be an added advantage. At least two years of appropriate experience. Special requirements/skills needed: Good communication, negotiation and writing skills. Lateral thinker with excellent analytical, numerical, report writing, project management and financial skills. Excellent demonstration of end-user computer skills in Word, Excel, Access and PowerPoint. Must be able to obtain a confidential security clearance within a year. A valid driver s licence. Preference will be given to candidates who are Military Veterans or dependents of Military Veterans. DUTIES : Provide logistical support. Provide records management. Administer the budget and administer the co-ordination of audit and risk committee meetings. ENQUIRIES : Ms L. Meso,

9 APPLICATIONS : Department of Defence, Military Veterans, Private Bag X943, Pretoria, 0001, Attention: Ms C. Twala or may be hand delivered to Department of Military CLOSING DATE : 07 September 2012 POST 33/34 : SENIOR SECRETARY This post is advertised in the DOD and the broader Public Service SALARY : R per annum CENTRE : Defence Legal Services Division, LEGSATO,Thaba Tshwane, Pretoria REQUIREMENTS : Grade 12. Secretarial experience will be an advantage. Knowledge of Word, Excel and PowerPoint. Typing skills. Ability to communicate effectively in English (written and verbal). Knowledge of all required policies and procedures. Analytical and innovative thinking ability as well as problem solving skills. Excellent interpersonal skills. Sound organisational skills. High level of reliability. Ability to act with tact and discretion. Ability to do research and analyse documents and situations. DUTIES : Provide a secretarial support service. Record appointments and events and manage the Director s diary. Receive telephone calls and refer to the correct role players. Provide secretarial functions in board meetings. Write/type documents, memorandums, letters and reports. Compile agenda s and take minutes during meetings. Compile minutes correctly. Deal with classified files and documents. Arrange meetings and events for Director. Process the travel and subsistence claims for the Director. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Collect all relevant documents for meetings. Keep Director s directory. Liaise with travel agencies to make travel arrangements. Prepare briefing and notes for the Director as required. Keep a filing system. Organise social functions. Operate office equipment. Order and purchase stationary. Keep updated with policy and procedures. Co-ordinate logistical arrangements for meetings when required. Co-ordinate all logistical arrangements for visitors visiting the Director. Remain abreast with the procedures and processes that apply in the office of the Director. Scrutinize documents to determine actions/information/other documents required for meetings. Record all minutes/decisions and communicate to all relevant role players and make follow-up on progress. Prepare briefing notes for the Director as required from time to time. ENQUIRIES : Lt Col E.T. Segoatle, (012) /5383. APPLICATIONS : Department of Defence, Chief Defence Legal Services, Private Bag X 161, Pretoria, 0001 or may be hand-delivered to C/O Nossop and Boeing Street, Erasmuskloof, Pretoria POST 33/35 : SENIOR SECRETARY GR II This post is advertised in the DOD, broader Public Service SALARY : R per annum CENTRE : SAMHS, D MH Logistics, Leerdam Building, Kasteelpark, ErasmusKloof. REQUIREMENTS : Grade 12. Secretarial experience will be an advantage. Special requirements (skills needed): Knowledge of Word, Excel and PowerPoint. Typing skills. Ability to communicate effectively in English (written and verbal). Knowledge of all required policies and procedures. Analytical and innovative thinking ability as well as problem solving skills. Excellent interpersonal skills. Sound organisational skills. High level of reliability. Ability to act with tact and discretion. Ability to do research and analyse documents and situations. DUTIES : Provide a secretarial support service. Record appointments and events and manage the Director s diary. Receive telephone calls and refer to the correct role players. Provide secretarial functions in board meetings. Write/type documents, memorandums, letters and reports. Compile agenda s and take minutes during meetings. Compile minutes correctly. Deal with classified files and documents. Arrange meetings and events for Director. Process the travel and subsistence claims for the Director. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Collect all relevant documents for meetings. Keep Director s directory. Liaise with travel agencies 24

10 to make travel arrangements. Prepare briefing and notes for the Director as required. Keep a filing system. Organise social functions. Operate office equipment. Order and purchase stationary. Keep updated with policy and procedures. Co-ordinate logistical arrangements for meetings when required. Co-ordinate all logistical arrangements for visitors visiting the Director. Remain abreast with the procedures and processes that apply in the office of the Director. Scrutinize documents to determine actions/information/other documents required for meetings. Record all minutes/decisions and communicate to all relevant role players and make follow-up on progress. Prepare briefing notes for the Director as requested. ENQUIRIES : Ms R. Wills, (012) APPLICATIONS : Department of Defence, SAMHS, D MH Log, Private Bag X 102, Centurion, CLOSING DATE : 14 September.2012 NOTE : Local geographical locations will receive preference. Reference will be verified. POST 33/36 : SENIOR SECRETARY GR II This post is advertised in the DOD, broader Public Service SALARY : R per annum CENTRE : SAMHS, D MH Logistics, Leerdam Building, Kasteelpark, ErasmusKloof. REQUIREMENTS : Grade 12. Secretarial experience will be an advantage. Special requirements (skills needed): Knowledge of Word, Excel and PowerPoint. Typing skills. Ability to communicate effectively in English (written and verbal). Knowledge of all required policies and procedures. Analytical and innovative thinking ability as well as problem solving skills. Excellent interpersonal skills. Sound organisational skills. High level of reliability. Ability to act with tact and discretion. Ability to do research and analyse documents and situations. DUTIES : Provide a secretarial support service. Record appointments and events and manage the Director s diary. Receive telephone calls and refer to the correct role players. Provide secretarial functions in board meetings. Write/type documents, memorandums, letters and reports. Compile agenda s and take minutes during meetings. Compile minutes correctly. Deal with classified files and documents. Arrange meetings and events for Director. Process the travel and subsistence claims for the Director. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Collect all relevant documents for meetings. Keep Director s directory. Liaise with travel agencies to make travel arrangements. Prepare briefing and notes for the Director as required. Keep a filing system. Organise social functions. Operate office equipment. Order and purchase stationary. Keep updated with policy and procedures. Co-ordinate logistical arrangements for meetings when required. Co-ordinate all logistical arrangements for visitors visiting the Director. Remain abreast with the procedures and processes that apply in the office of the Director. Scrutinize documents to determine actions/information/other documents required for meetings. Record all minutes/decisions and communicate to all relevant role players and make follow-up on progress. Prepare briefing notes for the Director as requested. ENQUIRIES : Ms R. Wills, (012) APPLICATIONS : Department of Defence, SAMHS, D MH Log, Private Bag X 102, Centurion, CLOSING DATE : 14 September.2012 (Applications received after the closing date and faxed NOTE : Local geographical locations will receive preference. Reference will be verified. 25