What Does the Future Hold?

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1 What Does the Future Hold? City of Norfolk Department of Public Works May 03, 2012

2 Norfolk Public Works Design Division Sid Kitterman, City Engineer Chuck Joyner, Asst. City Engineer Wayne Rountree, Special Projects Allyzabethe Ramsey, Management Analyst Toni Fralich, Contract Specialist Debra Knight & Sheri Eland, Administrative Assistants Architecture Bob Meadows John Alford Irvin Ashburn Bob Jackson David Fagan Buildings Oliver Love Engineering (Civil) Structural Construction & Waterfront Chuck Swan Wayne Webster (Tim McCrane) Chris Chambers Robert Clark Rich Lobko Christine Atkinson Mike Moring Dave Pfiffer Jim White Tyrone Walker (6) Inspectors Organizational Chart (May 2012)

3 A & E Contracts for FY13 New Projects & Initiatives Downtown Bus Transfer Station ti Harrison Opera House Renovation Richmond & Surrey Crescent Bulkhead Environmental Permitting (IDQ) Indefinite Quantity (IDQ) or On Call contracts Major Ongoing Capital Improvement Projects: Courts Complex ($122 million project) Slover Library ($64 million project, $20 million in City funding thru FY13)

5 5 Million for Design & Construction Design

4 Downtown Bus Transfer Station Replaces temporary facility at Cedar Grove Proposed site is former Downtown Plaza Shopping Center Facility closer to downtown & LRT $5.5 5 Million for Design & Construction Design in FY13 Construction in FY14 Contact: Bob Jackson ( )

Harrison Opera House Converts old Center Arena space to

Virginia Opera and Virginia Symphony Allows Chrysler

other popular shows Feasibility study underway Contact:

5 Harrison Opera House Converts old Center Arena space to offices for Virginia Symphony Consolidates venue for Virginia Opera and Virginia Symphony Allows Chrysler Hall to host additional performances of Broadway and other popular shows Feasibility study underway Contact: Bob Jackson ( ) Budget $35 million (estimated) Schedule TBD

6 Richmond & Surrey Crescent Bulkhead 2,200 LF of Concrete Bulkhead Originally constructed in 1924 $5.5 Million (Design & Construction) A&E Selection in FY13 Construction in Phases (FY14 Start) Contact: Wayne Webster ( )

7 Environmental Permitting - IDQ Primarily for TMDL (Total Maximum Daily Load) Compliance Storm Water Division RFP in late FY12 or early FY13 Budget TBD Contact: John White ( )

8 Indefinite Quantity Contracts (IDQ) On Call A&E Services Pros & Cons Effective Means of Small Contract Procurement Work Orders vs. Amendments (4 Days vs. 4 Weeks) Must Comply with Both City & State Procurement Regs Annual Contract w/ Two (2) One-Year Renewals (State allows four (4) one-year renewals) Limited to $1,000,000, per Work Order and $5,000,000, per Year. (City Mirrors State Code) Scrutiny of Project Scope for Artificial Division

9 IDQ CONTRACT NEXT LATEST WORK A & E EXP RENEWAL INITIAL ORDERS CONSULTANT DATE NTP NTP ISSUED Underwater Inspection & Engineering Services Moffatt & Nichol 4/11/2012 4/12/2011 4/12/ Architectural and Interior Design Services Tymoff + Moss Architects 5/1/2012 NONE 5/2/ Civil Engineering Services Timmons Group (TBD) 5/3/2012 5/4/2011 5/4/ Civil Engineering Services Woolpert, Inc 7/11/2012 7/12/2011 7/12/ Bridge Inspection & Engineering Services Clark Nexsen 7/24/2012 NONE 7/25/ A&E IDQ Contracts

10 IDQ CONTRACT NEXT LATEST WORK A & E EXP RENEWAL INITIAL ORDERS CONSULTANT DATE NTP NTP ISSUED Mechanical / Electrical Design Services Robert G. Dashiell, Jr. P.E., Inc. 7/25/2012 7/26/2011 7/26/ Soils & Materials Testing GET Solutions, Inc 7/25/2012 7/26/2011 7/26/ Civil Engineering Services Blakeway 8/9/2012 8/10/2011 8/10/ Advanced Traffic Management System and Communication Services Storm Water Master Plan Kimley-Horn 8/23/2012 8/24/2011 8/24/ Camp Dresser & McKee 9/5/2012 6/6/2011 9/6/ A&E IDQ Contracts

11 IDQ CONTRACT NEXT LATEST WORK A & E EXP RENEWAL INITIAL ORDERS CONSULTANT DATE NTP NTP ISSUED Shoreline Protection Services Moffatt Nichol 9/13/2012 9/14/2011 9/14/ Citywide Parking Services Kimley Horn 9/20/2012 9/21/2011 9/21/ Park Site Planning & Engineering Land Studio PC 9/20/2012 9/21/2011 9/21/ Services Advanced Traffic Management Parsons Brinckerhoff 9/22/2012 None 9/23/ System and Communication Services Citywide Coastal Flooding Study Fugro Atlantic 9/27/2012 None 9/28/ A&E IDQ Contracts

12 IDQ CONTRACT NEXT LATEST WORK A & E EXP RENEWAL INITIAL ORDERS CONSULTANT DATE NTP NTP ISSUED Structural Engineering Services Speight Marshall Francis, P.C. 10/3/ /4/ /4/ Architectural & Interior Design Services The Livas Group 10/4/12 None 10/5/ Elevator Modernization Lerch Bates 10/25/12 10/26/11 10/26/09 1 Environmental Engineering & Compliance Elevation of Residential Buildings SCS Engineers 11/1/12 11/2/ /2/ Engineering Concepts 11/30/12 12/1/ /1/ A&E IDQ Contracts

13 IDQ CONTRACT NEXT LATEST WORK A & E EXP RENEWAL INITIAL ORDERS CONSULTANT DATE NTP NTP ISSUED Traffic Engineering Services Intermodal Engineering 1/23/13 1/23/2012 1/24/ A&E IDQ Contracts

14 Underwater Inspection & Engineering Services Contact: Wayne Webster ( ) 4602)

15 Civil Engineering g Services Two (2) Contracts Contact: Chris Chambers ( ) 4602)

16 Contact: Oliver Love ( ) 4602) Mechanical/Electrical Engineering Services

17 Soils & Materials Testing Contact: Chris Chambers ( ) 4602)

18 Advanced Traffic Management System and Communication Services Synchronization of Traffic Signal System Perform other Transportation Related Services as Required. Contact: Rob Brown ( )

19 Shoreline Protection Engineering Services Contact: Wayne Webster ( ) 4602)

20 Park Site Planning & Engineering Services Contact: Dave Pfiffer ( ) 4602)

21 Citywide Parking Facilities Contact: Wayne Webster ( ) 4602)

22 Elevator Modernization Contact: Bob Jackson ( ) 4602)

23 Contact: Chris Chambers ( ) Environmental Engineering & Compliance Services

24 Elevation of Residential Buildings Contact: Chuck Joyner ( )

A&E Selection Process City of Norfolk Request for Proposals Short list developed for Interview Committee Interview Committee Managers, Customers, & Stake Holders make recommendations to City A&E

25 A&E Selection Process City of Norfolk Request for Proposals Short list developed for Interview Committee Interview Committee Managers, Customers, & Stake Holders make recommendations to City A&E Selection Committee City A&E Selection Committee Standing City Committee reviews recommendation of Interview Committee and makes recommendation to City Manager City Manager Approves all selections

26 City A&E Selection Committee Composition (May 2012) Department of Public Works John Keifer, Director Alice Kelly, Asst. Director (Alternate) Sid Kitterman, City Engineer Chuck Joyner, Asst. City Engineer (Alternate) Peter O Halloran, Facility Maintenance Manager Monroe Lentz (Alternate) Department of Utilities Ken Turner, Engineering Manager Dave Speer (Alternate) Department of Planning Frank Duke, Director George Homewood (Alternate) Department of Purchasing Angela Bright, Purchasing Agent TBD (Alternate) Sponsoring Department Director

27 Keys to A&E Selection Reputation of Key Personnel Experience on Similar Projects Track Record of Firm Responsiveness Quality & Reputation of Sub-consultants Understanding of Project Presentation of Proposal Suitability of Project Team Minority Participation Norfolk Firm

28 Helpful A&E Selection Hints What are we looking for? Personnel Experience with Similar Work Timing Firm Attitude Responsiveness Flexibility Communication Feedback Sub-consultants Firm Attitude Experience with City Experience with Prime Attention to Detail Response to Services Requested in RFP Brevity 20 Sheet Maximum. Uniqueness of Approach Community Outreach Project Renderings Minority Participation Norfolk Firms

29 Minority Business Participation Requirements (May 2012) Norfolk Address and Residency It is the policy of the City to support Norfolk businesses and workforce development and it encourages companies with corporate offices in Norfolk and which employ Norfolk residents to compete for City contracts. Bidders are asked, as part of their submission, to advise of their Norfolk location and detail their employment of Norfolk residents. Equal Opportunity Business Development It is the policy of the City of Norfolk to facilitate the establishment, preservation, and strengthening of small businesses and businesses owned by women and minorities and to encourage their participation in the City s procurement activities. Toward that end, the City encourages these firms to compete and encourages non-minority firms to provide for the participation of small businesses and businesses owned by women and minorities through partnerships, joint ventures, subcontracts, and other contractual opportunities. Bidders (offerors) are asked, as part of their submission, to describe any planned use of such businesses. Minority Business Categories Is your firm a minority owned business? African American (male), African American (female), Caucasian (female), Hispanic (male), Hispanic (female), Asian American (male), Asian American (female), American Indian (male), American Indian (female), Eskimo (male), Eskimo (female), Aleut (male), Aleut (female), Other (male), Other (female). City prepares annual reports on minority participation by consultants and contractors Minority participation is explicitly addressed in every A&E recommendation to the City A & E Selection Committee and the City Manager.

30 Questions & Comments Contact Information: Chuck Joyner Public Works Bids, Prequalifications, RFPs: Toni Fralich City Website

MANAGERIAL PROCESS STANDARDIZATION THROUGH ILLUSTRATIVE CASE STUDY

MANAGERIAL PROCESS STANDARDIZATION THROUGH ILLUSTRATIVE CASE STUDY Younghan Jung 1 and Thomas Mills 2 1 Department of Construction Management and Civil Engineering, Georgia Southern University, Statesboro,