EPMO Portfolio Senior Analyst

Transcription

1 EPMO Portfolio Senior Analyst Enterprise Portfolio Management Office, Strategy and Governance The role is tasked with the technical leadership of the portfolio analysis function, including the development and implementation of standards and methods and overseeing the work/mentoring of Portfolio Analysts. The role also leads portfolio analysis assignments of a complex nature and provides timely analysis advice and support to all EPMO staff members. Accurate and timely advice on the content and health of the Portfolio is also a responsibility of the role. Reporting to: Manager Portfolio Analysis and Coordination Location: 45 Pipitea Street Salary band: IT G What we do matters our purpose Our purpose is to serve and connect people, communities and government to build a safe, prosperous and respected nation. In other words, it s all about helping to make New Zealand better for New Zealanders. How we do things around here our principles We make it easy, we make it work Customer centred Make things even better We re stronger together Work as a team Value each other We take pride in what we do Make a positive difference Strive for excellence Working effectively with Māori Te Aka Taiwhenua our Māori Strategic Framework enables us to work effectively with Māori. We accept our privileged role and responsibility of holding and protecting the Treaty of Waitangi / Te Tiriti o Waitangi.

2 The Department of Internal Affairs What you will do to contribute Portfolio Analysis Practice Leadership Lead the development, implementation, evaluation and review of Portfolio analysis tools, standards, methods and policies in line with best practice. Scan the horizon for relevant domestic and international industry developments that may impact the department s portfolio analysis processes and recommend any changes to the Manager Portfolio Analysis & Coordination on required interventions Act as a subject matter expert within the EPMO providing support and advice to EPMO colleagues on any issues arising Support initiatives to build the capability of portfolio analysis Coordinate portfolio analysis quality assurance processes Contribute to the development, implementation, evaluation and review of EPMO quality management processes and standards Document and implement any new workflow processes and procedures aimed at reducing risks and/or improving quality Provide support and advice to EPMO staff members in the analysis of programmes and projects Support the Manager Portfolio Analysis & Coordination and Principal Advisor EPMO As a result we will see Up to date tools, standards and policies are implemented in line with best practice Initiatives to build portfolio analysis capability are implemented Quality management processes and standards are clear EPMO staff members are supported Page 2 of 5

3 The Department of Internal Affairs What you will do to contribute Portfolio Planning Support the Manager Portfolio Analysis & Coordination to provide high quality and informed recommendations to ELT on programmes and projects to be included/deleted from the portfolio plan Lead delegated portfolio analysis assignments of a complex nature Analyse portfolio viability and make recommendations on the programme/project mix to the decision-makers Provide strategic portfolio analysis advice of all programmes, projects and interdependencies, reporting anomalies or areas of concern to the Manager Balance/optimise the portfolio in terms of strategic goal attainment versus delivery capacity/capability and business as usual priorities Manage the prioritisation model Work alongside business managers or business change managers to identify additional opportunities for benefits realisation Analysis and Reporting Provide high quality analysis to support the decisions of Governance committees: o Feed into the review of appropriateness and deliverability of the portfolio o Monitor and mitigate the relative business priorities and risk profiles Track and report on the realisation of benefits by the business Track and report on Portfolio Dependencies Assess the impact of change requests for their potential effect on benefits realisation As a result we will see Clear recommendations on what is to be included in the portfolio plan and key priorities Prioritisation model is managed appropriately Benefits realisation for projects are clear and planned Reporting is accurate and provided in a timely manner Benefits are tracked, monitored and reported on Reporting methods are constantly evolving to provide key information to the business on the portfolio Page 3 of 5

4 Relationship Management / Stakeholder Engagement Build and maintain effective professional relationships with internal and external stakeholders, which enhance the integrity and credibility of the EPMO Develop and maintain a customer-focused approach for the delivery of timely, accurate, appropriate information and advice Contributing to the collaboration, coordination and information sharing across the S&G Branch Work effectively as a member of a dynamic, flexible and professional team The Department of Internal Affairs Strong, collaborative and productive relationships developed with relevant staff and managers Strong relationships are maintained with peers and networks that enhance EPMO practice within the Department Page 4 of 5

5 Adv Colla with Influ Infor Man lead Deliv ise borate ence m age/ er to The Department of Internal Affairs What you will do to contribute Mentoring and Coaching Support the Manager Portfolio Analysis & Coordination in the leadership of the team by overseeing and mentoring one or more Portfolio Analysts As a result we will see Effective mentoring and coaching is occurring on a regular basis Health and safety (for self) Work safely and take responsibility for keeping self and colleagues free from harm Report all incidents and hazards promptly Know what to do in the event of an emergency Cooperate in implementing return to work plans A safe and healthy workplace for all people using our sites as a place of work Health and safety guidelines are followed Who you will work with to get the job done Manager Portfolio Analysis and Coordination EPMO Team Internal Managers in Strategy and Governance Governance committees Your success profile for this role At DIA, we have a Capability Framework to help guide our people towards the behaviours and skills needed to be successful. The core success profile for this role is Specialist. Keys to Success: Problem solving Critical thinking Interpersonal savvy Navigating complexity Communicating with influence Technical and specialist learning What you will bring specifically Experience Demonstrated ability to develop and implement fit for purpose analysis and reporting tools and methodologies At least 3 years experience in a similar analyst role Experience to develop and maintain robust relationships with all parts of the business including senior managers, programmes and projects and any third-party service providers A history of achievement in the development and delivery of high quality analysis services Knowledge High level of technical expertise in analysing and reporting information to a business audience Page 5 of 5

6 The Department of Internal Affairs Your success profile for this role What you will bring specifically Understanding of the political process and the role and place of public service agencies and a commitment to the overall goals and objectives if the New Zealand public service, including partnership with Māori in the context of the Treaty of Waitangi Skills Advanced skills in using Excel Evidence of excellence in communication and negotiation, especially in complex settings and in a cross-cultural environment Ability to rise above strategic challenge, overview and scrutiny and ensuring alignment with wider policy and strategic initiatives Other Desirable - Prince2 Practitioner Desirable - MSP Practitioner Relevant tertiary qualification Page 6 of 5