Page 1 of 7. Town of La Ronge. Meeting Minutes Regular Meeting of Council 24/01/2018-7:03 P.M.

Transcription

1 Page 1 of 7 Town of La Ronge Meeting Minutes Regular Meeting of Council 24/01/2018-7:03 P.M. Present: Mayor Ron Woytowich, Deputy Mayor Glen Watchel, Councillors Dallas Everest, Rex McPhail, Jordan McPhail (via telephone), Hugh Watt and Matt Klassen Staff: Chief Administrative Officer Stephen Conway, Executive Assistant to the Chief Adminisrative Officer Lydia Gauthier, Public Works Manager Elliott Freeman 1CALL TO ORDER Mayor Ron Woytowich called the meeting to order at 7:03 P.M. 2ADOPTION OF AGENDA Resolution No: That the agenda of the January 24th Regular Meeting of Council be adopted as presented. 3ADOPTION OF MINUTES Resolution No: THAT the Minutes of the Regular meeting held on January 10th be adopted as presented. 4ANNOUNCEMENTS 1. Hula Exercise Classes 2. Donation Posting 5DEPUTY MAYOR'S REPORT Resolution No: Seconded By: Hugh Watt

2 Page 2 of 7 THAT verbal report of Deputy Mayor Glen Watchel be accepted as presented. Verbal Report: The Deputy Mayor informed Council that he met with the Public Works Manager and Northlands College concerning training of Public Works personnel. 6CAO REPORT Resolution No: Seconded By: Glen Watchel THAT the January 24th written and verbal report of the Chief Administrative Officer be accepted as presented. Verbal: The CAO reviewed 13 initiatives that have occurred since December 5th to advance the Town in its restructuring. 6.1Deloitte - Municipality of La Ronge - Finance Assessment January 2018 Resolution No: Seconded By: Rex McPhail THAT Council approve the expenditure of up to $25, to Deloitte for a review of accounting procedures. 7NEW BUSINESS 7.1Town Of La Ronge Shop Administration was instructed to approach Associated Engineering to do the geotech work at the Public Works shop. 8BUILDING REPORT 8.1Building Report to Council - January No permits were issued. 9MANAGER'S REPORTS 9.1Building & By Law Department Resolution No: Moved By: Dallas Everest THAT the Manager's report from Building & Bylaw Department be accepted as presented and attached to form part of these minutes.

3 Page 3 of 7 9.2Public Works Department Resolution No: THAT the Manager's written and verbal report from Public Works Department be accepted as presented and attached to form part of these minutes. Verbal Report: 1. Water leak on Hastings Street is under repair. 2. John Deere will be back on Monday. 3. Frozen Water lines on Sanderson. 4. Publlic Works meeting with staff went well. 5. Tier 2 Service is in the works. This will apply to the elderly and residents who are not aable to help themselves or ;move the garbage bins. 10COMMITTEE REPORTS Resolution No: Moved By: Dallas Everest Seconded By: Glen Watchel THAT all committee reports, verbal and written be accepted as presented. 10.1FIRE SERVICES ADVISORY BOARD 10.2REGIONAL WATER CORPORATION 10.3REGIONAL WASTE MANAGEMENT CORPORATION Council took a break at 8:20 P.M. and returned at 8:30 P.M. 11FINANCIAL STATEMENTS AND UPDATES 11.1Bank Reconciliation Resolution No: Moved By: Rex McPhail THAT the December 31, 2017 Bank Reconciliation be accepted as presented and be attached to form part of these minutes. 11.2Actual Expenditures January 1 - December 31, 2017 Resolution No: Seconded By: Rex McPhail

4 Page 4 of 7 THAT the 2017 Actual Expenditures January 1 - December 31, 2017 (Preliminary) be accepted as presented. 12ACCOUNTS TO BE RATIFIED Councillor Hugh Watt declared conflict of interest on cheques # and abstained from voting. 12.1Cheque Listing - January 24 Resolution No: Moved By: Jordan McPhail THAT the following list of accounts for payment in the amount of $ 312, be accepted and form part of these minutes: Payroll Cheques: # $ 57, Prepaid Cheques: # $ Void #6085 Accounts Payable: # $ 254, ACCOUNTS PRESENTED FOR PAYMENT Resolution No: Moved By: Jordan McPhail THAT all the invoices listed be paid with the exception of Invoice # ORD T6P5Y8 from Federation of Canadian Municipalities. 1. Lac La Ronge Regional Water Corporation: Invoice # st quarter payment for $99, Woodlands and Waterways: Invoice # Q1 Grant for $6, La Ronge Premium Summary: SUMAssure for Insurance Premium 2018 for $96, SUMA: Invoice # for 2018 Membership Fees for #3, FMC: Invoice #08885-L8M8Y5 for 2018 Membership for $ Optional FMC: Invoice #ORD T6P5Y8 for optional contribution for $ All-Net.ca Inc.: Invoice # for Support and Support for $2, Evo Studies Inc.: Invoice # for 2018 Annual Fee for Website Hosting for $1, (USD). 14CORRESPONDENCE

5 Page 5 of CORRESPONDENCE WITH REQUEST Request to Council by a concerned citizen that they (Councillors) make themselves accessible to the community members of La Ronge. 14.2CORRESPONDENCE TO RECEIVE Resolution No: Seconded By: Glen Watchel THAT the following correspondence be received and filed: 1. La Ronge RCMP Town of La Ronge Monthly Statistics 2. La Ronge RCMP Northern Villiage of Air Ronge Monthly Statistics 3. SUMA - January SUMA January 15 - Urban Update 5. SUMA January 18 - Foreman Training in Regina 6. SUMA January 22 - MLDP Modules 7. SUMA Letter Insurance 8. SUMAssureNews 9. SUMAssureNews Fall La Ronge Quote 15APPLICATIONS 15.1Business License for Approval Resolution No: THAT as Garcia Silica Quarry Inc.has duly applied for a 2018 Town of La Ronge business license as is required under Bylaw #305/92, the business license for said business shall be approved for the 2018 calendar year, and shall require renewal each January hereafter. 15.2Business License for Approval Resolution No: THAT as C.L. Vape & Glassware has duly applied for a 2018 Town of La Ronge business license as is required under Bylaw #305/92, the business license for said business shall be approved for the 2018 calendar year, and shall require renewal each January hereafter.

6 Page 6 of Business License for Approval Resolution No: THAT as TOZI Housing has duly applied for a 2018 Town of La Ronge business license as is required under Bylaw #305/92, the business license for said business shall be approved for the 2018 calendar year, and shall require renewal each January hereafter. 15.4Business License for Approval Resolution No: THAT as Soreal Ventures Corp. operating as "Lit" has duly applied for a 2018 Town of La Ronge business license as is required under Bylaw #305/92, the business license for said business shall be approved for the 2018 calendar year, and shall require renewal each January hereafter. Subject to an occupancy permit. 15.5Business License for Approval Resolution No: THAT as Soreal Ventures Corp. operating as NorthCor Safety has duly applied for a 2018 Town of La Ronge business license as is required under Bylaw #305/92, the business license for said business shall be approved for the 2018 calendar year, and shall require renewal each January hereafter. Subject to an occupancy permit. 16IN CAMERA 16.1Motion to Enter into In Camera Resolution No: Moved By: Rex McPhail Seconded By: Jordan McPhail THAT this meeting go In Camera. Mayor Ron Woytowich to chair the meeting. Motion to go In Camera at 9:25 P.M. 16.2Motion to Rise and Report Resolution No: Moved By: Dallas Everest

7 Page 7 of 7 Seconded By: Hugh Watt THAT Council come out of In Camera. Council Rise and Report at 10:30 P.M. 16.3Motion resulting from in Camera Discussion Signing Authority Resolution No: That Stephen Conway be authorized to sign financial documents on behalf of the Town. 17ADJOURNMENT 17.1Motion to Adjourn Resolution No: Moved By: Rex McPhail THAT this meeting be adjoured at 10:40 P.M. Mayor Chief Administrative Officer