REGULAR COUNCIL MEETING MINUTES NOVEMBER 24, :30 PM TOWN COUNCIL CHAMBERS. J. Van Rijn, B. Chapman, R. Hohm, B. Martens, J. Abrey, S.

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1 REGULAR COUNCIL MEETING MINUTES NOVEMBER 24, :30 PM TOWN COUNCIL CHAMBERS PRESENT Mayor Councillors Administration/Staff Recording Secretary K. Craig J. Van Rijn, B. Chapman, R. Hohm, B. Martens, J. Abrey, S. Duda L. Davidson, K. Hastings, M. Overbeeke J. Herbst Mayor Craig called the meeting to order at 5:30 p.m. ITEM ADDITIONS TO/ADOPTION OF THE AGENDA Meeting with Lethbridge County-Growth Plan Discussion Remove from agenda Motion Councillor Abrey moved to adopt the agenda as amended. ITEM REGULAR COUNCIL MEETING MINUTES Nov. 10, 2014 Motion Councillor Van Rijn moved to accept the minutes as presented. Councillor Duda entered Council Chambers at 5:32 p.m. ITEM RFD - OCTOBER 2014 BANK RECONCILIATION Town of Coaldale 1

2 Motion Councillor Martens moved Council approve the Bank Reconciliation for the month of October ITEM RFD OCTOBER 2014 CAPITAL/OPERATING BUDGET VARIANCE Motion Councillor Martens moved that council approve the October 2014 Capital/Operating Budget Variance report. ITEM JULY OCTOBER 2014 CHEQUE LISTS Motion Councillor Hohm moved Council receive the cheque lists for information. Councillor Van Rijn abstained from voting. ITEM RFD INVESTMENT POLICY 6-0 Carried. Mayor Craig noted on page 3 of Policy # ARG-016 Cash and Investment Management Policy (Maximum Maturities), he prefers to have a maximum maturity of five (5) years rather than ten (10) years. Motion Councillor Chapman moved Council approves the revised Investment Policy with the amended change. ITEM RFD CPO SERVICE PARTNERSHIP PROPOSAL K. Hastings presented the CFO Service Partnership proposal. The Municipal Relations Department in collaboration with the Public Safety Committee have provided a business case for a Community Peace Officer (CPO) service partnership with the municipalities of Coalhurst, Picture Butte and Barons. Hastings said the report is the product of ongoing discussions Town administration has had with the above noted stakeholders about whether efficiencies and/or service enhancements exist within a partnership service model. The municipalities have concluded that there Town of Coaldale 2

3 are important benefits with such a partnership and have substantiated their interest through letters of intent. The benefits to the Town of Coaldale are more service, less cost; 7 day a week coverage; 24 hour call take; $350,000. start up grant to cover any new expenses as a result of this partnership. Under a service partnership model the Town of Coaldale can expect to see a budgetary operating savings of $26,500 in 2015, 2015 and Councillor Hohm stated he would be in favor of applying for the grant this fiscal year, however wait to take any further action until we receive the money. Motion Councillor Hohm moved Council direct administration to submit an application to the Alberta Community Partnership grant on or before November 30, Carried. In Favour: K. Craig, R. Hohm, B. Martens, S. Duda, J. Abrey, J. Van Rijn Opposed: B. Chapman ITEM MEETING WITH LETHBRIDGE COUNTY-Growth Plan Discussion Mayor Craig said the Lethbridge County proposes that the joint County- Town IDP committee members meet to discuss the Growth Plan on Dec.15, 2014 from 9-11 a.m. at the County. The Joint Inter Municipal Development Planning Committee consisting of Mayor Craig, Councillor Chapman, and Councillor Van Rijn will attend. Motion Councillor Chapman moved that the Joint Inter Municipal Development Planning Committee will meet with Lethbridge County on Dec. 15, 2015 from 9 to 11 a.m. to discuss the Growth Plan. ITEM CAO REPORT Larry Davidson reviewed his recent activities. Davidson attended a Joint Health & Safety Training session for the safety committee and the management team. An incident investigation training course was held later that afternoon. Davidson stated he, Councillor Martens, and Councillor Chapman attended a meeting with Minister Kyle Fawcett; Minister of Town of Coaldale 3

4 Environment & Sustainable Resource Development at the Birds of Prey Centre. The SMRID and Lethbridge County were in attendance. The joint Alberta Community Resilience program application was discussed. Lethbridge County and SMRID were very pleased Coaldale took the initiative to arrange the meeting with the Minister. Colin Weir from the Birds of Prey Centre gave an outstanding presentation followed by pictures of the Minister holding an owl and a hawk. Mr. Weir, on behalf of the Birds of Prey Centre, is trying to obtain the designation as a wetland restoration agency. Mayor Craig suggested a letter of support be sent to the Minister on behalf of the Birds of Prey Centre. The Disaster Recovery Program is currently set up at the Coaldale library Nov. 24 and Nov. 25 th for applicants to file for assistance for damages caused by the flood in June 2014 that are not covered by insurance. Motion Councillor Chapman moved Council direct administration to send a letter of support to Minister Fawcett on behalf of the Birds of Prey Centre with regards to a wetland restoration agency designation. Motion Councillor Martens moved Council receive the CAO report for information. ITEM GROWTH STUDY Motion Councillor Duda moved to receive for information. ITEM OLDMAN RIVER REGIONAL SERVICES COMMISSION MEETING MINUTES Motion Councillor Duda moved to receive for information. Motion Councillor Martens moved Council go In Camera at 6:12 p.m. Motion Councillor Duda moved Council come out of the In Camera session at 7:12 p.m. Town of Coaldale 4

5 ITEM LAND MATTER Mr. Rene Van de Vendel gave a presentation to Council. Mr. Rene Van de Vendel left the Council meeting at 6:35 p.m. Motion Councillor Hohm moved to defer any decision until after the meeting with Lethbridge County on Dec. 15, 2014 at which time it will be brought back to Council on January 12, ITEM BUSINESS INTERESTS OF A THIRD PARTY CAO Larry Davidson discussed the much needed improvements of the infrastructure of downtown Coaldale. Motion Councillor Van Rijn moved to authorize administration to prepare a cover letter for affected business owners about the Town s intent for downtown improvements. Administration will wait sending the letters until such time when Council deems the appropriate time. Administration team members Janice Herbst, Michelle Overbeeke and Kalen Hastings were excused from the meeting at 7:20 p.m. Motion Councillor Hohm moved Council go In Camera at 7:30 p.m. CAO Larry Davidson was excused from the meeting at 7:30 p.m. CAO Larry Davidson was requested to return to the meeting at 8:35 p.m. Motion Councillor Martens moved Council come out of the In Camera Session at 9:40 p.m. Town of Coaldale 5

6 ITEM RFD - PERSONNEL COMMITTEE Motion Councillor Van Rijn moved that the CAO develop the following materials to manage Council s expectations: 1. Provide an executive summary for each of the three deliverables outlined in the agreement, 2. Develop an enhanced report to Council elaborating on CAO activities, 3. Collaborate with the Mayor to manage the flow of agenda information, 4. Report to Council on options for performance measurements. Councillor Hohm left the Council meeting at 9:44 p.m. Motion Councillor Abrey moved to adjourn the meeting at 9:45 p.m. 6-0 Carried. Kim Craig, MAYOR Larry Davidson, CAO Town of Coaldale 6