Ray Bavi Ed. D Director of Support Services

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1 Ray Bavi Ed. D Director of Support Services

2 Construction Project 10-Feb-17 2

3 NEW GYM ADDITION NEW AUXILARY GYM AUDITORIUM MAIN ENTRANCE LOBBY NEW MEDIA CENTER ADDITION EXISTING STRUCTURE CLASSROOM RENOVATION NEW CLASSROOM ADDITION DINING COMMONS ADDITION 10-Feb-17 3

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14 INSPECTIONS TURNER (CM FIELD) 22 Inspections GARLAND (ROOFING) 6 Inspections KEYSTONE (TOWNSHIP BUILDING INSPECTOR) 16 Inspections DBA (SOILS/SOFP/CMU/CONCRETE) 21 Inspections LIEB (STRUCTURAL STEEL) 3 Inspections BOUCHER AND JAMES (SITE) 11 Inspections LIBERTY MUTUAL (SAFETY/SITE RISK ASSESSMENT) 2 Inspections GILBERT Feb-17 14

15 BGC- Boro GC (01) BEC- Boro EC (04) FL- Frey Lutz HVAC (03) JBM- JBM Plumbing (02) Cedarbrook Middle School Cash Flow Summary 1/15/17 Contract Value Percent Billed (After Retainage) Total Invoiced MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. JAN. Prime Contractor Discipline Boro GC GC $27,785,147 35% $9,581,377 $631,935 $937,710 $1,660,109 $959,157 $1,004,715 $1,453,102 $690,489 $1,005,281 $1,238,879 Boro EC Electrical $5,021,247 29% $1,403,202 $87,698 $15,840 $69,805 $128,592 $246,245 $170,465 $186,665 $353,676 $144,216 JBM Plumbing $2,927,800 30% $854,398 $0 $58,500 $115,853 $20,295 $133,695 $183,067 $206,995 $98,323 $37,670 Frey Lutz HVAC $8,222,000 41% $3,282,085 $68,441 $17,100 $71,100 $61,026 $501,296 $279,410 $644,764 $1,263,229 $375,719 Project Totals $43,956,193 35% $15,121,062 $788,074 $1,029,150 $1,916,867 $1,169,070 $1,885,951 $2,086,044 $1,728,913 $2,720,509 $1,796,484 ACTUAL CASH FLOW (w/ Retainage) Month Billed Total GROSS WIP FORECAST ESTIMATE DELTA Apr-16 $0 $0 Apr-16 $619,000 $619,000 May-16 $866,881 $866,881 May-16 $2,216,000 $1,349,119 Jun-16 $1,132,065 $1,998,946 Jun-16 $3,088,000 $1,955,935 Jul-16 $2,108,554 $4,107,500 Jul-16 $3,624,000 $1,515,446 Aug-16 $1,285,977 $5,393,477 Aug-16 $3,819,000 $2,533,023 Sep-16 $2,074,546 $7,468,023 Sep-16 $3,458,000 $1,383,454 Oct-16 $2,294,648 $9,762,671 Oct-16 $3,456,000 $1,161,352 Nov-16 $1,901,804 $11,664,475 Nov-16 $3,226,000 $1,324,196 Dec-16 $2,992,560 $14,657,035 Dec-16 $3,334,000 $341,440 Jan-17 $1,976,132 $16,633,168 Jan-17 $3,246,000 $1,269,868 Feb-17 $0 $16,633,168 Feb-17 $2,601,000 $2,601,000 Mar-17 $0 $16,633,168 Mar-17 $2,571,000 $2,571,000 Apr-17 $0 $16,633,168 Apr-17 $2,225,000 $2,225,000 May-17 $0 $16,633,168 May-17 $2,098,000 $2,098,000 Jun-17 $0 $16,633,168 Jun-17 $1,943,000 $1,943,000 Jul-17 $0 $16,633,168 Jul-17 $1,716,000 $1,716,000 Aug-17 $0 $16,633,168 Aug-17 $364,000 $364,000 TOTAL BILLED $16,633,168 38% CONTRACT VALUE $43,956, Feb-17 15

16 Oil Contamination 10-Feb-17 16

17 PURPOSE To approve a change order from Boro Construction and Electrical, JBM Plumbing to remove contaminated soil and replace with new clean soil 10-Feb-17 17

18 Option 1 Cost Estimate Environmental Remediation $300, Boro Construction $203, Electrical $ 22, Plumbing $ 15, Total Cost $540, Estimated Construction Time 40 days for soil contamination removal plus 45 days for general contractor to fill and pack soil From authorization, assumes full access and favorable results

19 Option #2 - Cap and Deed Notice Soil capped /covered by school building and constructed features; low or minimal additional measures necessary Deed notice/environmental covenant required to document extent of contamination Estimated additional cost is $10,000-$45,000 Administrative and reporting activities High end assumes improvements needed to exterior landscaped area Estimated time/delay to construction - 1 week Limited long-term monitoring and maintenance of cap/covered areas required Note: This option was approved by the board

20 INFORMATION On January 9, 2017, we met with all prime contractors, architects, Turner, all prime contractor safety directors and three representatives from Langan Boro Construction and other contractors requested direction with the scope of work on how to proceed Boro Construction was directed to hire an industrial hygienist to complete the scope of work Remove the contaminated soil and replace with new soil Note: Boro does not have insurance for this type of work The school district also does not have coverage for this work 10-Feb-17 20

21 INFORMATION ITEM DESCRIPTION QUANTITY UNIT COST TOTAL Oversight/Manifesting/Reporting/Documentation 1 $7, $7, Soil Collection & Analysis Total Metals, TCLP, Metals 1 $1, $1, Construct/Deconstruct Access Road 1 $20, $20, Soil Collection & Analysis EPH & TOX 5 $ $ Contaminated Soil Disposal and Trucking 950 $75.00 $71, Post Excavation Soil Sampling 25 $ $8, Imported Clean Backfill - DGA 950 Ton $28.00 $26, Remedial Action to Stockpile 950 Ton $45.00 $42, Backfilling & Compacting 950 Ton $30.00 $28, Loading Soil for Offsite Disposal 950 Ton $20.00 $19, Remove & Stockpile Existing Concrete Slab 1,000 $17.00 $17, Load Dispose of Concrete 40 Ton $65.00 $2, Estimated Cost For P013 $246, Subtotal Material, Labor, Subcontract $252, Overhead & Profit $12, Subtotal $265, Business Privilege Tax $1, Subtotal $266, Bond Cost $3, Electrical $55, Total Cost $325, Note: Not approved by the board 10-Feb-17 This cost estimate is under review, the cost is above the state threshold of $18,500 21

22 SUMMARY The Administration recommends the approval of a change order for Boro Construction and Electrical for a total amount of $325, and JBM Plumbing for $15,000. Total change orders $340, Feb-17 22

23 Gymnasium Renovation Project 10-Feb-17 23

24 PURPOSE To hire an architectural firm to design the gymnasium renovation and new roof system 10-Feb-17 24

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30 SCOPE OF WORK INFORMATION Demolition New roof system New gym floors New partitions New windows New scoreboard New bleachers New video & sound system New HVAC System New Electrical New Sprinkler New Lighting 10-Feb-17 30

31 INFORMATION On Monday, December 19, 2016 the Facilities Department sent information to the following architectural firms: Daley & Jalbot Architects Richard W. Sauder, Aia Architects Fvdd Architects Mksd Architects Aem Architects Highland Associates Gilbert Architects Blta Kcba Architects Brinjac Engineering Inc. Vision Architecture Godshall Kane O Rourke Architects, LLC Blackney Hayes Architects Taheri Architecture, Inc. (minority / women business) PZS Architects llc (minority business) Studio Agoos Lovera J.W.Pedersen Architects ( minority /women business) Kelley Maiello Architects (minority / women business) Tim Haahs Architects (minority / women business) Cathy Kerr Construction Journals 10-Feb-17 31

32 INFORMATION On Friday, January 13, 2017, there was a walk through for this project and the following firms attended: 1. Harry Lauperdale - Brijac 2. Jeff Machik- Snyder Hoffman 3. Ronald Vaughn Vaughn Collaborative 4. Mike O Rourke 5. Glenn Boestle 6. Eric Gianelle 7. Brian Good 8. Laura McLane 9. Taheri 10-Feb-17 32

33 INFORMATION On Friday, January 20, 2017,the Department of Facilities received proposals from the following architectural firms: Gilbert $ 280, Taheri $ 135, PZS $ 194, KCBA $ 157, Feb-17 33

34 SUMMARY The Administration recommends the lowest responsible proposal from, Taheri Architects for a total of $135, to design the gymnasium project NOTE: References have been contacted Snyder Hoffman will be designing HVAC/electrical and plumbing for this project 10-Feb-17 34

35 STEM Classrooms & Gym Project 10-Feb-17 35

36 PURPOSE To hire a construction manager for the high school STEM classrooms/lavatories/life skills and gymnasium renovation project 10-Feb-17 36

37 SCOPE OF WORK INFORMATION Construction manager will perform work afterhours and over the summer Scheduling/Coordination Safety program Closeout documents Reporting Inspection Punch list items 10-Feb-17 37

38 SUMMARY The Administration recommends authorization for the Facilities Department to complete the RFP(Request for Proposal) and advertise for bid 10-Feb-17 38

Schematic Design D ecember 2018

Hey wor th CUSD #4 - Gymnasium Addition Schematic Design D ecember 2018 Prepare d by: It s more than a school, it s your future. Hey wor th CUSD #4 - Gymnasium Addition Schematic Design D ecember 2018