EUROPEAN COMMISSION Job Description Form Job description version1 (Active) JOB ID Job no in NEAR.DGA2.B.1.DEL.Lebanon.

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1 Ref. Ares(2019) /04/2019 EUROPEAN COMMISSION Job Description Form Job description version1 (Active) JOB ID Job no in NEAR.DGA2.B.1.DEL.Lebanon.003 Job Description valid from: valid until: 13/07/2012 Position: CONTRACT AGENT FGIV Job family: External and Inter-Institutional Relations Job title: International Aid / Cooperation Officer Alternative title for External Commission Directory: Generic domain: EXTERNAL COOPERATION and DEVELOPMENT Intermediate domain: Specific domain: EU NEIGHBOURHOOD Contains sensitive NO functions and/or duties: Overall Under the supervision of the Head of Section, the jobholder will support core purpose: tasks related to sector policy follow up and programme/project implementation in the overall domain of social sectors with a special attention to education (primary and secondary), and more broadly social protection and services, in close cooperation with other colleagues in the section. The jobholder will be available to support the EU Delegation team and HQ with ongoing analysis of relevant sector policies and where appropriate, participate in the identification/preparation of further actions in the country. The jobholder will analyse, negotiate, modify and / or prepare for approval proposals for programmes/projects on the basis of the priorities defined in the strategy documents and the multi-annual programming. Specific project

2 management tasks include support, advice and managing (including monitoring, reporting and evaluation) the implementation of the programmes/project in the sectors above mentioned. Job Profile Job RequirementsJob Environment Sensitivity Functions & duties Function type: GENERAL PROGRAM MANAGEMENT Function name: Management and monitoring of programme / Identify, Analyse, negotiate and instruct proposals for programmes / projects, sector support, etc. in close co-operation with the Operations team in the Delegation in Lebanon and the geographical co-ordination Unit. Prepare and present the programmes/projects before the Inter-service Quality Support Group. Draft and submit financing proposals relating to the programme/project to the Interservice Quality Support Group and to the finance Committee. Prepare the financing agreement and obtain signatures of all contracting parties. Draft operational plans for the implementation of the programme/project submitted Monitor the implementation of programmes/projects within Lebanon in line with the conditions set out by the objectives set in ENPI programmes Analyse annual and final implementation reports Where necessary and relevant, contribute also to the work funded by the EU regional Trust Fund in response to the Syrian crisis. Function type: PROCUREMENT and CONTRACT MANAGEMENT Function name: Preparation and management of calls for tender Launch, manage and monitor calls for proposals / tenders, evaluation and selection of projects. Manage technical and financial aspects of contracts linked to the projects. Ensure the follow-up of the implementation of the projects and the performance of project managers and partners, monitor contractual obligations (via periodic reviews, audits, reporting and assistance, etc.) and gather and handle external expertise. Deal with horizontal activities, concertation and networking aspects of the programme and its projects. Takes responsibility for the quality of encoded data in CRIS for which he/she is responsible, even when the encoding of these data has been delegated to another agent. Function type: Function name: EVALUATION and QUALITY MANAGEMENT Evaluation of the implementation of programmes

3 Organise and lead the various evaluations foreseen in the Regulations (ex-ante, midterm, ex-post). Define evaluation methodologies and indicators for evaluation. Assess the relevance, effectiveness and efficiency of the approved programmes / projects and the Commission strategy. Analyse and follow up the results and recommendations of evaluation reports and audits. Ensure the retro-feeding of experiences. Function type: PROCUREMENT and CONTRACT MANAGEMENT Function name: Financial management of programmes Supervise, co-ordinate and / or act as operational initiator of contracts. Monitor the financial expenditure as reported in cost statements and provide reasonable assurance that claimed costs correspond to the work accomplished. validate payments requests. Verify that projects in Lebanon are managed in accordance with the rules set out by the Commission on financial and contractual management Provide the necessary information for audit and control by the Commission services or the European Court of Auditors. Function type: RELATIONS with MEMBER STATES and CIVIL SOCIETY Function name: Programme committee and networks Organise, set-up and/or participate in EU Member States Coordination groups, sectoral donor coordination mechanisms and civil society networks in Lebanon Liaise with specialised networks and Member States organizations. Function type: Function name: POLICY ANALYSIS Sector analysis, strategy formulation and programming Support policy dialogue with all relevant ministries, agencies, donors and other releva stakeholders in areas of concern.

4 Contribute to sector analysis and to the definition of sector strategies for the EU Function type: Function name: INTERNAL COMMUNICATION (general) Sectoral reporting to Headquarters - Observe, monitor and report regularly and in timely fashion (including early warnings on potential disputes) to Headquarters on sectoral issues, as well as in response to any specific requests Function type: Function name: REPRESENTATION, NEGOTIATION and PARTICIPATION Representation, Negotiation, Participation Maintain good and effective contacts with the national and local stakeholders in the field with the national authorities and institutions, with representatives of the diplomatic missions of the Member States, with representatives of the principle international donors and agencies, with NGOs and other local actors. Prepare and assist in mission from Headquarters. Function type: Function name: EXTERNAL COMMUNICATION (general) Communication relating to programmes and projects Produce and disseminate best results of projects at workshops, seminars, conferences and other public events. Extract and disseminate best practices and facilitate exchange of experiences. Contribute to the production of publications. Contribute to all tasks related to implementation of EUDEL Communication Strategy, related to sectors and programmes/projects under his/her responsibility. Monitor and ensure compliance of projects with EU visibility guidelines, in particular projects communication plans ************************************************************************************** Job requirements Experience:

5 Job related experience: At least five years Qualifier: Essential Experience in international cooperation projects in Education, other Social sectors (emphasis on social assistance, social policies, health and projects specifically targeting youth), and refugees Experience in project management, including programmes and projects under EU procedures Experience in contractual and financial management of PAGODA, services and Grant Contracts will be an asset. Job related experience: At least 3 years Qualifier: Essential Previous field level experience of working in a development context. If Experience is related to a fragile or post conflict situation, it will be considered as an asset. Languages English French Listening Reading Spoken Interaction Spoken Production Writing Knowledge

6 - Policies - external relations - European neighbourhood policy - Aid Cooperation - EU institutions, policies, legislation and programmes. - project management - budget, finance & contracts - contract management - financial regulation and procedures - IT tools - financial, budgetary and contractual tools - excel - outlook - Management and organisation - project management - communicating - ability to communicate in meetings - ability to understand and be understood - capacity to communicate technical or specialised information - drafting skills - negotiation skills - working with others - sociability skills - diplomatic skills Job Environment Organisational entity Type: Size: Gender balance (within the entity): Comments: Presentation of the entity: Job related issues [ ] Atypical working hours

7 Missions [ ] Frequent, i.e. 2 or more missions / month [ ] Long duration, i.e. missions lasting more than a week Comments: Other Comments: Electronically signed on 29/03/ :35 (UTC+01) in accordance with article 4.2 (Validity of electronic documents) of Commission Decision 2004/563

8 VACANCY NOTICE Programme Manager - Operations Section I (Governance, Security, Social Development and Civil Affairs) in the EU Delegation to Lebanon (DG NEAR) Entity presentation (We are) We are a Delegation of the European Union (EU) responsible for the diplomatic representation of the EU vis-à-vis the Republic of Lebanon as well as for supporting the development and implementation of the EUs cooperation and other policies in the country. Enhancing visibility, awareness and understanding of the Union and its values and activities is an important part of our work in the Delegation, as well as supporting and monitoring the implementation of the ambitious Association Agenda and the implementation of the European Neighbourhood Policy. The work of the Delegation also includes supporting the implementation of the EU-Lebanon Partnership Priorities with the aim of strengthening Lebanon's resilience and stability, in particular through EU development cooperation while seeking to address the impact of the protracted conflict in Syria. Our role is also to coordinate locally the actions of the EU and the Member States accredited to Lebanon bringing a unified and consistent European voice in our engagement with all people living in Lebanon. With the EU being one of the major donors in Lebanon, one of the Delegation's key tasks is programming and implementation of EU external assistance. European Commission assistance to Lebanon takes the form of a Single Support Framework with annual Action Programmes under the European Neighbourhood Instrument (ENI) totalling up to EUR 225 million over The European Union's Trust Fund in response to the Syrian crisis is another important funding source, in addition to ENI regional programmes and thematic assistance programmes such as on human rights or civil society. Job presentation (We offer) We offer a post of Programme Manager in the Operations Section I of the Delegation covering governanc e, security, social development (i.e. education, health and social assistance) and civil affairs. The successful candidate will support, under the supervision of the Head of Section, core tasks related to sector policy follow-up and programme/project implementation in the overall domain of social sectors with a special attention to education (primary, secondary and non-formal education) and more broadly social protection and services, in close cooperation with other colleagues in the section. Work will be carried out in the context of ENI programmes and where necessary and relevant also in relation to the EU regional Trust Fund in response to the Syrian crisis. The successful candidate will also be available to support the EU Delegation team and HQ with ongoing analysis of relevant sector policies and where appropriate, participate in the identification/preparation of further actions in the country. S/he will analyse, negotiate, modify and/or prepare for approval proposals for programmes/projects on the basis of the priorities defined in the strategy documents and the multi-annual programming. Specific project management tasks include support, advice and managing (including monitoring, reporting and evaluation) the implementation of the programmes/project in the sectors above mentioned. Candidates are reminded that a detailed description of tasks to be carried out can be found in the Job Description which can be consulted via SYSPER 2.

9 Job holder profile (We look for) Formal education: University Degree, preferably in social sciences, international relations and development policy, political science or equivalent qualifications. Job related experience: Professional experience: Of at least three (3) years of field level experience working in a development context. If Experience is related to a fragile or post conflict situation, it will be considered as an asset; Of at least five (5) years in international cooperation projects in education, other social sectors ( with an emphasis on social assistance, social policies, health or projects specifically targeting youth), and refugees; In project management, including contracting and financial management; Of at least one (1) year in contractual and financial management of PAGODA, services and Grant Contracts will be an asset; IT tools: Good computer skills on MS Word, Excel, PowerPoint, applications and other programmes relevant for the above-mentioned tasks. Communication and other personal skills: Languages: Fluent in English and French. Knowledge of the Arabic language will be considered as an asset; The ideal candidate should be a multifaceted professional with a strong sense of responsibility, with very good communication and organisational skills; Capacity to work in a team and able to perform under pressure; Capacity to establish and maintain good interpersonal relations; Ability to work effectively and independently in a multi-disciplinary and multi-cultural team. Candidates are reminded that the full list of Job requirements can be consulted via SYSPER 2. Recruitment policy Minimum grade required CA FG IV How to apply Please send your application and supporting documents to delegation-lebanon-recruitment@eeas.europa.eu, clearly indicating in the subject field the post number and position applied for Programme Manager Operations Section I. The package should include: Curriculum Vitae A cover letter explaining the motivations in applying for the post in either English or French. At least 2 references. (Please also indicate your CAST candidate number in your application and mention the post number in subject line). Publication contact point: Rein NIELAND reinirus.nieland@eeas.europa.eu 2

10 Period of Publication: Start date of publication: Deadline for submission: Procedure: After the deadline for submission, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their applic ation letter and the supporting documents in relation to the Selection criteria. The short-listed candidates will be invited to an assessment phase which may include an interview and a written test if necessary during this phase, the Selection Committee will assess the suitability of the candidates for the post. The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has been recruited or not. 3