JOB DESCRIPTION. Environmental and Planning Services Environmental Health and Compliance

Transcription

1 JOB DESCRIPTION Job Title Tenure / Hours Directorate and Work Unit Responsible to Responsible for Budget Responsibilities Delegations Parking Compliance Officer Full-time or part-time, as per employment agreement. Environmental and Planning Services Environmental Health and Compliance Team Leader - Compliance N/A N/A As per Delegations register Date October 2017 ORGANISATIONAL CONTEXT Page 1 of 5

2 JOB PURPOSE To carry out parking enforcement duties and activities as required by statute and bylaw for the Invercargill City Council. To assist with administration duties for parking compliance. FUNCTIONAL RELATIONSHIPS It is a key responsibility that relationships must be developed and maintained in such a way as to bring about a positive and respectful response from those the team member liaises with. EXTERNAL TO COUNCIL WITHIN COUNCIL Clients/public. Other team members in your Division/Directorate. Other local and regional authorities. Other Invercargill City Council employees. Outside agencies and professional organisations. Community groups and organisations. KEY ACCOUNTABILITIES Parking Enforcement Providing parking enforcement and related services in an efficient and cooperative manner that actively assists persons who must comply with statutes and bylaws. Work programmes and schedules are adhered to and follow up administration duties are up to date. No justified complaints are received about the manner of the Compliance Officer. Conduct in public and in the discharge of duties is at all times professional and courteous. Educational and promotional programmes are positively supported. Less than 1% of tickets are cancelled for legal or technical reasons due to errors by the Compliance Officer. Complying with all NZ driving laws and related Council policies, whilst operating Council vehicles. All Council vehicles are operated in a safe and careful manner, taking all care and attention whilst driving. No infringement notices are received whilst on duty, for breaching driving laws such as exceeding speed limits, wearing of seatbelts, etc. Promptly reporting faults and maintenance matters relating to signs and meters to the Team Leader Compliance. Assisting with road closures, road safety campaigns and other parking related public safety measures as required. Inputting data from parking infringement handhelds into Council s computer system. Responding to general enquiries from the public with respect to Parking Infringement notices. Notifications of any faults or maintenance matters are reported within 24 hours. Road closures, safety campaigns and other road safety measures are willingly and effectively carried out. Data is inputted to a high level of accuracy within agreed timeframes. People are given accurate and consistent information. Potentially aggressive or upset clients are communicated with in a calm and professional manner. Training and Guidance Providing guidance, help, training and mentoring to other team members. You provide helpful and effective training and mentoring to new Compliance Officers, using identified best practice. Page 2 of 5

3 KEY ACCOUNTABILITIES Quality Management System Undertaking all tasks in accordance with the Quality Management System. Assistance and support is given to other team members to develop, implement and maintain the Quality Management system. Adherence to monthly schedules is maintained and reported in accordance with agreed timelines. Any performance issues or overrun timeframes are discussed with management. Ensuring regular peer review of reports, letters and other documents to ensure they are in accordance with relevant legislation, and are technically and grammatically correct. Peer reviews result in team members improving the standard of documentation that they prepare. Documentation is legally, technically and grammatically correct. New Legislation and Updates Keeping up to date with new legislation and updates. Employees are up to date in their understanding of legislative requirements. Council employees are seen by users to be fair and helpful in their interpretation of legislative requirements Customer Excellence Acting as an ambassador for our Council, going above and beyond to provide both internal and external customers with exceptional service at all times. You are regarded as approachable, interested and friendly. You stop to listen, learn and understand when assisting customers. Customers recognise they have received the level of support and service they seek. You take the initiative to improve work practices and to get the best possible outcome. Problems and complaints are acknowledged, solutions identified and promptly acted upon Council confidentiality policies are met when dealing with customer information. Teamwork Working together as a team to get the job done You willingly share your knowledge and experience. Communication is open, honest, appropriate and considerate. You demonstrate positivity and respect, and support and care for your colleagues. You demonstrate initiative and commitment to team objectives, actively participating in group activities. You are open and receptive to change. You challenge yourself and others to make it better. You maintain confidences and avoid hurtful gossip. Professional Development self Identifying areas for personal and professional development. Training and development needs are identified, agreed with direct line manager and implemented annually. Civil Defence Emergency Management Assisting Council in preparing for and responding to an emergency. After establishing the safety of members of your household, you may be assigned duties to assist Council and/or Emergency Management Southland in an emergency. Page 3 of 5

4 KEY ACCOUNTABILITIES Health and Safety Taking all practicable steps to ensure personal safety and the safety of others while at work, in accordance with Council s Health and Safety policies, procedures and systems. You understand and consistently meet your obligations under Council s Health and Safety policy/procedures. You actively encourage and challenge your peers to work in a safe manner. Effort is made to strive for best practice in Health and Safety at all times. Other Duties From time to time you may be required to undertake duties in addition to those outlined but which fall within your capabilities and experience. Looking for opportunities to improve systems, processes and work practices both within your own position and the organisation as a whole. You respond positively to requests for assistance in own and other areas, demonstrating adaptability and willingness. You suggest new ideas and make refinements to systems, processes and work practices within your own role, and make suggestions for improvement to the organisation as a whole. NOTE: The above performance standards are provided as a guide only. The precise performance measures for this position will need further discussion between you and your manager as part of the performance development process. PERSON SPECIFICATION This section is designed to capture the expertise required for the role at the 100% fully effective level. (This does not necessarily reflect what the current job holder has). This may be a combination of knowledge / experience, qualifications or equivalent level of learning through experience or key skills, attributes or job specific competencies. Education and Qualifications Knowledge, Skills and Experience ESSENTIAL Secondary education to NZQA Level 3 or equivalent. Current full NZ driver s license Familiarity with basic office systems including Microsoft Office. An organised and methodical approach to note taking and record keeping. Well developed, effective verbal and written communication skills. Ability to prioritise and meet deadlines. Applies sound time management and organisation skills. DESIRABLE Compliance Foundation Certificate. Completion of Compliance Qualification Unit Standards for Initial Warranted Officers. Previous involvement in an active frontline, investigative problem-solving role in a range of real life situations would be highly advantageous. Personal Qualities Physical ability to carry out all tasks required. A good listener and communicator, with the ability to diffuse potentially inflammatory situations relating to the public. An assertive (but non-aggressive) manner when required. Highly customer focused - Demonstrated ability to relate well to internal and external customers. Page 4 of 5

5 CHANGES TO JOB DESCRIPTION From time to time it may be necessary to consider changes to the job description in response to the changing nature of our work environment including technological requirements or statutory changes. This Job Description may be reviewed as part of the preparation for your annual performance review. Acknowledged / Accepted: Employee Date Manager Date Page 5 of 5