Corporate Services co-ordinator HR Co-ordinator

Size: px

Start display at page:

Download "Corporate Services co-ordinator HR Co-ordinator"

Kelly Kelley
6 years ago
Views:

1 Last Updated: 18/07/2017 Version No.: 1 Tas Gas Networks Tas Gas Retail Enwave Victorian Networks Enwave Regional Energy (Victoria) Enwave Central Park Enwave Parramatta Enwave Mascot Enwave Energy Other: Position Title: Shared Services Officer Salary Range: $55K - $65K + super Company: Brookfield TGN Holdings Pty Ltd Region: Launceston Department: Corporate Services Unit Position Reports to: Corporate Services Manager Employee Category: This person is classified as a worker under the Work Health and Safety Act 2012 Direct Reports: Nil Succession Role(s): Corporate Services co-ordinator HR Co-ordinator COMPANY OVERVIEW Our origins Our parent company, Brookfield Asset Management Inc., based in Toronto, Canada, owns high quality, long life assets, with over $250B under management in thirty countries around the globe. Enwave Australia has established itself as an innovator in the utility sector by providing bespoke utility solutions for specific precincts, districts or customers. By owning and operating integrated energy, water and other utility facilities, we offer smart, sustainable and cost effective solutions for our customers. We do this by leveraging off our global Brookfield resources and our substantial in-house expertise in multi utility generation/production, transmission, distribution and retail services. PRIMARY PURPOSE OF ROLE Why does the role exist? This position exists to provide high quality administrative support to Corporate Services in the area of Human Resources. Requirement to travel intra/interstate? Yes No Template: BMSDOC , Version 5.0 Page 1 of 5

2 KEY RESULT AREA ACCOUNTABILITIES What are the key roles this position interacts with on a regular basis? 1. Leadership Assist the Corporate Services Manager and Corporate Services Unit Coordinator to deliver and achieve CSU practices and objectives Contribute to ensuring employees are engaged 2. Operations Provide high level administrative and day-to-day functions for the CSU team, following a consistent approach to systems & procedures Provide a full range of clerical, administrative and secretarial support functions for the CSU team as required Provide assistance with monthly (and other) reports as requested by the Corporate Services Manager Carry out any other general administration and special tasks as required Document control for HR policies, SOP & Work Instructions Updating and maintenance of SharePoint page Assist the Corporate Services Manager with recruitment, training and any other tasks as required Input, monitor and maintain the CSU systems by ensuring all the configuration, records and user manual are current Carry out any other general administration and special tasks as required Document control for CSU policies, SOP & Work Instructions Assist with on boarding and off boarding employee administrative tasks including - Update position descriptions, Schedule interviews and meet & greet applicants, Prepare interview guides, Book preemployment medical checks Assist with the servicing and maintenance of office accommodation, equipment and office leases Oversee the fleet management of Tas Gas including reporting accuracy and stakeholder management Stakeholder Engagement Liaise with external stakeholders to establish Health and Wellbeing / Recruitment /networking connections within industry Intranet Maintain and update the intranet page when required Ensure current policies and procedures are updated and available to managers and employees Template: BMSDOC , Version 5.0 Page 2 of 5

3 3. Compliance Comply with the requirements of all relevant legislation, standards and codes pertaining to the functions of your role Comply with all license requirements affecting your role Adhere to compliance obligations expected of you within the employer s policies and procedures as they relate to your employment Comply with all internal and external audit requirements Report compliance non-conformances in accordance with company reporting protocols Notes: 1. This support extends to Enwave entities, as appropriate 2. A Duty Statement may be issued detailing specific responsibilities in addition to the above compliances and including technical compliance 3. Given the nature and scope of operations of the business, these compliances may change 4. Risk Manage risks in your area of responsibility, as outlined in the Risk Management Policy Manage risks in undertaking your work Comply with risk management policies and procedures Seek to reduce the risk profiles of the company through implementation of best practice from an enterprise perspective and in compliance with the company s Enterprise Risk Management Framework 5. Safety Comply with all relevant legislation, laws, regulations, standards and codes as required by the company Comply with company Work Health Safety and Environmental (WHS&E) policies and procedures Take reasonable care of your own health and safety and the health and safety of other people including people working under your supervision or direction who may be affected by your acts or omission at the workplace, in accordance with current workplace health and safety legislation in the state and/or territory of your employment Report all incidents in accordance with company reporting protocols Comply with company and legislative requirements in respect to Workers Compensation pertaining to Return to Work (RTW) Attend training associated with WHS&E, as advised Template: BMSDOC , Version 5.0 Page 3 of 5

4 KEY RELATIONSHIPS What are the key roles this position interacts with on a regular basis? Internal: Tas Gas business units and Enwave entities External: QUALIFICATIONS & EXPERIENCE What are the essential post-secondary qualifications, industry experience and technical expertise required to meet the key requirements of the role? Qualifications / Memberships: Knowledge / Experience: Cert III or higher in Business or related discipline or equivalent proven experience Cert IV in Business Administration or the ability to acquire High level administration experience in Corporate Services or similar Ability to maintain confidentiality at all times Exceptional attention to detail A team focused attitude Self-motivated and proactive, both in respect to managing workload and own professional development Ability to multi-task, prioritise and work in a very fast paced and team orientated environment Computer literate Willingness to travel if and when required to other Enwave sites Current Tasmanian Driver s License TOOLS & PROGRAMS What are the essential tools and programs needed to meet the key requirements of the role? Tools: Desktop Programs: Controlled Document Store HRIS Microsoft Office Suite SharePoint Site Pass Template: BMSDOC , Version 5.0 Page 4 of 5

5 COMPETENCIES What are the company s key competencies for success? SIGN OFF Manager Name: Signature: Date: Employee Name: Signature: Review Date: Date: Template: BMSDOC , Version 5.0 Page 5 of 5

Risk and Safety Officer

Risk and Safety Officer Department: Office of the General Manager Section: Organisational Development Location: City Offices Classification: Grade 4 Level 1 5 Position Overview The position of will be responsible for developing