POSITION DESCRIPTION

Transcription

1 Property Manager Primary Purpose POSITION DESCRIPTION As a member of the Grounds and Maintenance team, the Property Manager will work on a broad range of areas, in cooperation with any member of the School Community. The Property Manager will contribute to the maintenance of buildings and property to an agreed standard and provide leadership and direction to the Maintenance team. About Korowa Korowa is committed to excellence in learning, teaching and leadership. Students at Korowa become empowered to make a positive contribution in a rapidly changing world. We value diversity and respect our Anglican tradition. Key Responsibilities Supervisor Duties and Responsibilities Oversee team and perform hands-on work as required, to ensure effective use of team resources and correct completion of work for all areas of the School. These tasks include but are not limited to: Maintenance jobs as requested Ensure maintenance items listed on My Maintenance are completed within a reasonable amount of time Facilitate jobs as requested including set ups (events and functions) and logistics Ensure high standard of appearance, presentation and performance of the School s environment, including buildings, grounds and landscaping Ensure compliance with all legislative and School policy requirements Assist the and other sub-contractors to achieve compliance with Building Regulations, Health and Safety Regulations, and Safe School Standards Maintenance and Facilities Duties Oversee teams in the following maintenance tasks. These include, but are not limited to: Oversee the repair or replacement of school property and other tasks which may arise and require attention Oversee School improvements in line with the School s Master Plan for facilities such as building renovations and refurbishments, fencing, paving, establishing gardens etc Arrange the removal or cleaning of waste, trade waste or litter Wash/clean buildings including internal and external walls as required and check playground equipment Oversee external security and caretaker to ensure the School is secure during out of hours Provide back-up after hour s security and attend call outs when required Oversee compliance of our pool testing procedures and maintain pool within safe limits Oversee cleaning duties follow up on any matters raised by caretaker, cleaners and sub-contractors and monitor the performance of the school s contract cleaners Oversee cyclical preventative maintenance jobs as scheduled Oversee movement of goods, furniture and equipment throughout the School Grounds Duties Oversee the maintenance and development of grounds, garden beds and ovals etc in line with landscape plans Schedule planning of works in line with seasonal requirements: School term versus school holiday requirements Position Description Property Manager_2016 1

2 Health and Safety Provide a secure and safe environment for the School Community: Oversee and follow up all Health and Safety policies and procedures Complete tasks WH&S system on a monthly basis Report all known or observed hazards to Oversee and be aware of WH&S, hazardous substances, environmental, water and noise regulations, and to contribute to the ongoing awareness process Oversee the development and maintenance of safe operating procedures for equipment, buildings and vehicles Oversee the testing and tagging of electrical items Hold regular safety and tool box meetings, record minutes of meeting and fulfil actions arising in conjunction with Conduct site safety inductions for all sub-contractors to the School Ensure all equipment and machinery are maintained and used in a safe manner Ensure the safety of self and others Participate in the School s Health and Safety activities Work harmoniously with other employees with due regard to their rights and School requirements Maintain good ethics and professionalism that will earn respect of all customers and work colleagues Maintain Safe School Standards in accordance with legislation by ensuring personal adherence to School practices Take appropriate care to always represent the School in a professional manner (in appearance, speech, dress, etc) Communication, Reporting and Documentation Regular communication to staff on status of minor/major project projects, particularly where they may impact School operations Written reports to the Building Committee and attendance at evening meetings (monthly) when required Maintain complete and up-to-date drawings of all building structures within the school grounds (digitally) Maintain complete and up-to-date drawings of all utility services within the school grounds (digitally) Ensure all maintenance and WH&S records, and schedules are accurate and followed Organise keys and locking of all secure areas including issuing of keys to staff and maintenance of a keys issued log Other Duties In consultation with the, oversee and control expenditure relating to Grounds and Maintenance requirements of the School Maintain service records, including statutory documentations, certificates etc as required Liaise with Professional persons involved in minor/major capital works Provide input, recommendations to Architect or Project consultants as required on matters that impact projects Attend site meetings when required with As required, be the contact person between School and on large Capital projects Attendance at Staff meetings when required Attend and contribute to Building Committee and selected sub committees on a monthly basis Provide a monthly maintenance report for the Building and Assets Committee Work flexibly and as a team in the pursuit of the School s Mission Promote the benefits of a Korowa Anglican Girls School education and, where appropriate, be involved in the securing of enrolments As specified by the Principal Duties may vary based on operational requirements of the organisation Position Description Property Manager_2016 2

3 Position Information Details Employment conditions: Location: Supervises: Operating budget: Performance review: Key Relationships Type Department: Reports to: Internal: External: Specifics Full-time Ranfurlie Cres, Glen Iris VIC Maintenance Officers Grounds Officer Applicable Annually Details Maintenance Principal Risk and Compliance Manager Grounds and Maintenance team All staff Students Parents Sub contractors Security WorkSafe Project Management Consultants Architects Relevant Statutory bodies and authorities Builders (small and large capital projects) Suppliers Key Systems and Equipment Usage Type My Maintenance Complispace Synergetic database Konnect (Schoolbox) Microsoft Windows Office Suite Experience, qualifications, skills, abilities and behaviour Criteria Mandatory Be able to work with Commercial Builders and Architects Understanding the requirements of Risk Management in a maintenance environment Previous experience supervising employees, scheduling work including directing work, evaluating performance and coaching for improvement Experience Preparation and report writing skills for our Building Committee and School Council Previous experience in a School environment is desirable, but experience on a building site as a foreman / supervisor would be strongly considered Comfortable in using computer based maintenance packages Position Description Property Manager_2016 3

4 Qualifications Skills, Abilities, Knowledge Personal Qualities/ Behaviours IT literate proficient in MS Word, Excel, Outlook Trade qualification, tertiary or other formal qualification OH& S skills and qualifications Strong problem solving ability and initiative Be able to read architectural drawings Results orientation and strong attention to detail Proven high level of analytical, technical and solution generation skills combined with flexible approach Ability to work at heights, or in confined spaces and perform sustained physically demanding work Ability to understand the operation of machinery and equipment relative to building maintenance e.g. air conditioning etc Knowledge of security procedures and emergency services Strong communication, presentation and negotiation skills, with an ability to explain project information to no-expert audiences Detailed knowledge of Health and Safety compliance requirements Highly developed interpersonal and communication skills together with exemplary personal values and qualities, and the ability to create strong partnerships with all sections of the School community A demonstrated high capacity and commitment to participation in a management model based on team leadership together with a highly developed capacity to motivate staff, to lead them in developing their skills and to build flexible, high performing teams committed to ongoing improvement Highly developed skills in leading and managing change including the leadership of others in the process of change Excellent organisational skills Strong customer focus and the desire to provide a high level of service Hands-on attitude Willing to perform and lead by example Demonstrated success in organising multiple and diverse tasks within a flexible working environment Good project management skills Team oriented Korowa values Korowa Values Staff are positive role models through their words, attitudes and behaviours Staff encourage excellence in all endeavours Staff are progressive and passionate professionals Personal Qualities/ Behaviours Ability to work collaboratively and respectfully as part of a team Ability to assess and self-regulate one s own responses within a professional environment Ability to use suitable language, appropriate for the audience, when exchanging ideas Ability to actively listen when others are communicating Ability to demonstrate approachable, open body language Deep interest in and passion for one s field of expertise Demonstrated commitment to professional development Ability to embrace and contribute to new approaches when dealing with changes in workplace conditions Willingness to build trust through managing and delivering on expectations Ability to respond flexibly to the dynamic nature of the School environment Exceptional written, verbal, visual & non-verbal communication skills Position Description Property Manager_2016 4

5 Staff provide a nurturing environment which values and affirms every individual, yet challenges them to reach their full potential Staff support the School s Mission, and are active ambassadors for the School Special Conditions Ability to meet deadlines and to be highly organised Ability to demonstrate a solution oriented approach to problem solving Ability to demonstrate a growth mindset for self and others Ability to demonstrate proactive and responsive decision making Commitment to discretion, confidentiality and integrity Demonstrate commitment to advancing the strategic objectives of the School Demonstrate commitment to the mission and values of the School and the Code of Conduct Demonstrate commitment to ongoing development of understanding of the education of girls in our society As specified by the Korowa Anglican Girls School Non-Teaching Staff Agreement Four weeks annual leave A Working With Children Check is required for this position National Police Check Driver s Licence Bus Driver accreditation (desirable) Willing to work when and where needed when emergency maintenance activities are required. This might entail working evenings or weekends and in inclement weather Key Performance objectives will be established through discussion with the Business Manager Other Relevant Information This Position Description is a guide only and is not intended to be an exhaustive or exclusive list of the duties attached to this position. The Position Description is subject to review and modification by the Principal/, in response to the strategic direction of the School, and the development of the skills and knowledge of the position. Signature I understand and accept the accountabilities and authority as outlined in this Position Description. Employee Name: Signature: Date: Manager Name: Signature: Date: Position Description Property Manager_2016 5