Informal enquiries may be made to Karl Hodgson, tel +44 (0) ,

Transcription

1 Corporate Services Payroll Senior Clerk (Payroll) The University is a large and complex organisation with several payrolls and numerous established working practices. Payments are made through the payrolls to over 10,000 individuals per year. You will assist in the production of payrolls, fees, and expenses and is required to have an extensive knowledge and understanding of payroll & benefits procedures; will assist in the training of staff; will be required to undertake ad hoc assignments as required. University Grade 4 ( 18,212-20,989 p.a.) Informal enquiries may be made to Karl Hodgson, tel +44 (0) , K.S.Hodgson@leeds.ac.uk Ref: CSFIN1008 Click here for further information about working at the University of Leeds

2 Job Description Responsible to: Payroll Manager Reports to: Senior Supervisory Clerk Assistant Payroll Manager (Payroll) Main duties and responsibilities Assisting in the production of all Payroll, Expenses and Fees payment runs. Deputising with the other clerks on a shared basis when grade 5 clerks are absent due to holidays, sick leave, etc. Assisting in the training and supervising of new staff and also existing staff in new procedures etc. Undertaking ad hoc assignments as required. Reconciling and managing cost centres relating to deductions from salaries. Processing new appointments, terminations, including adjustments and the production of P45 s and advising Human Resources staff of actions required where appropriate. Running simulation and update payroll calculation cycles, dealing with rejection and warning messages. Liaising with other departments to resolve issues and enquiries. Keeping abreast of University conditions of service and regulations including PAYE, National Insurance, Statutory emoluments, Tax Credits etc. Handling customer and third party queries. Taking ownership to resolution and communicating with all stakeholders in a professional manner with a clear focus on customer service. Dealing with correspondence, replying to phone and other enquiry mediums. The setting up and amending of standing information using experience and initiative in accordance with the procedures laid down e.g. bank details, National Insurance Contributions, tax codes, deductions, etc. Completing, analysing and resolving queries on timesheets. Maintaining sickness absence records, monitoring against entitlements and forwarding SSP change over forms to the individual. Calculating individual backdated pay awards, including tax calculations and advising Human Resources Staff on actions to take. Raising requisitions for cheque payments, e.g. salary advances, arrears etc. in accordance with procedures. Processing tax code changes, particularly at the beginning of each tax year. Clerical work in connection with payroll-related schemes such as Leeds Hospital Fund, Leeds Credit Union etc. The checking and verifying of work undertaken by other staff as required and ensuring correction where necessary.

3 Processing payments of fees to outside lecturers, examiners etc., including tax and National Insurance status. Paying arrears etc. to employees who have left the University service. Recalculating adjustments to employees pay e.g. when an employee does not return to work after taking maternity leave. Processing staff travel expenses and ensuring on a sample basis the reasonableness of claims. Developing & Enhancing variance and analytical reporting. Delivering information to both internal & external customers. Assisting with the completion of both Tax & Financial year end. Documenting procedures, ensuring all are version controlled and relevant to latest internal/external controls. Assisting with system testing, utilising manual calculation to ensure all promotions to live system are correct prior to implementation. NOTE: This is not an exhaustive list but summaries the main areas of responsibility. University Values All staff are expected to operate in line with the University s values and standards, which work as an integral part of our strategy and set out the principles of how we work together. More information about the University s strategy and values is available at

4 Person Specification Essential Knowledge and experience of statutory legislation related to payroll, benefits and expenses To buy into the University strategy and take a pro-active approach to its delivery Good working knowledge of Microsoft Office Excel and Word Must be fully experienced in using P.C. based systems for data entry and checking Ability to maintain a high degree of accuracy Must be able work to strict deadlines Ability to work under pressure Ability to work flexibly as part of a team or own supervision Flexible approach to workload Absolute confidentiality Good communication skills, with a high standard of numeracy/literacy Desirable Knowledge of computerised payroll systems Studying towards CIPP or equivalent qualification. Experience of working within university payroll department. Knowledge & experience of SAP HR/Payroll system

5 Additional Information The University offers generous terms and conditions of employment, a wide range of benefits, services, facilities and family friendly policies. Full details are available on the Human Resources web pages accessible at The Partnership The Partnership has been developed by students and staff and describes the mutual expectations of us all as members of the University of Leeds community. More information about the Partnership is available at Disclosure and Barring Service checks A Disclosure and Barring Service (DBS) Check is not required for this position. However, applicants who have unspent convictions, cautions, reprimands and warnings, including any pending criminal proceedings must indicate this in the other personal details section of the application form and send details to the Recruitment Officer at disclosure@leeds.ac.uk. Disabled Applicants The post is located in the EC Stoner building. Disabled applicants wishing to review access to the building are invited to contact the department direct. Additional information may be sought from the Recruitment Officer, disclosure@leeds.ac.uk or tel + 44 (0) Disabled applicants are not obliged to inform employers of their disability but will still be covered by the Equality Act once their disability becomes known. Further information for applicants with disabilities, impairments or health conditions is available in the applicant guidance.