Troubleshooting TAC GradeBook Averages

Transcription

1 The Department f Student Infrmatin Trubleshting TAC GradeBk Averages Teacher Access center v2.5 The fllwing prcedures steps yu thrugh checking student averages, lading t the grade bk, and verriding grade bk averages as needed. Revised 7/1/2013

2 1 Recmmendatins Befre Getting Started: Read this dcument thrugh in its entirety befre making any changes and t better understand yur ptins. Print a cpy f the Categries page, the Scres page, and the Student Detail reprts fr each curse yu will be making changes t. In the event yu have t reset any infrmatin, yu will have them as a reference. Reprt any incnsistencies t yur Schl Tech Supprt Specialist. Checking Student Averages Befre yu pst marks t the grade bk fr an IPR r Reprt Card perid, yu shuld check student averages and verify that categry and assignment infrmatin has been applied crrectly. Yu shuld spt check at least 2-3 students grade bk infrmatin; it wuld be ideal t check averages fr all students. Use the Student Detail reprt t print the assignment infrmatin fr a mark. This reprt is a useful tl t identify setup issues and t verify that yu are calculating averages crrectly. T print the Student Detail reprt t verify Grade bk infrmatin: 1. Click n the mark tab yu want t verify. The assignments fr the categries that are averaged fr the mark are displayed. 2. Click in any field cntaining a scre fr the student yu want t use t verify averages. 3. Click in the Shw Only Selected Rw bx. Assignments fr the selected student are displayed. 4. Click Student Detail. 5. On the Student Detail Reprt pp-up, select the infrmatin t include and click Run. 6. The Student Detail reprt displays. 7. Use the fllwing checklist(s) t verify infrmatin. T check hw categries are averaged fr the mark: T review hw categries are averaged fr a mark, lk at the Categry sectin that displays belw the list f assignments fr the student.

3 2 Are the crrect categries listed in the blck f Categry infrmatin? Are the crrect weights listed fr all categries? Are the crrect number f assignments drpped? Did yu verride the average fr a categry? T verify the average calculated fr a student: If yu hand-calculate the student's average and yu d nt get the same result as Grade bk, use the Student Detail reprt t check the calculatin. The Categry sectin f the reprt lists the ttal pints that the student earned and the maximum pssible pints. If the ttal fr a categry des nt match yur calculatins, check the fllwing belw: Nte: T verride an average refer t the fllwing sectins: T Enter IPR infrmatin and/r T Enter Reprt Card Infrmatin. Have yu included a scre and pints fr an assignment fr which the due date has nt passed? When reviewing the assignments listed, keep in mind that the average t be psted will nly include assignments that have a due date n r befre the date n which yu pst grades. Did yu include a scre that was drpped because it was ne f the lwest scres and yu selected t drp a specified number f lw scres? If a scre is excluded (r drpped) frm the average, it will print n the Student Detail reprt with a line thrugh it. The scre and pints fr the assignment will nt be included in the average. Are yu weighting an assignment crrectly? Are yu calculating alpha marks crrectly? Alpha marks may indicate: The assignment is excluded frm the average. If the mark indicates the assignment is excluded frm the average, the mark is printed with a line thrugh it. Are yu adding extra credit pints crrectly? Extra credit may be added in ne f tw ways: The pints may be added t the ttal pssible pints befre the average fr a categry is calculated. The rw fr an extra credit assignment will indicate Extra credit: student pints if the pints are added t the student's pints fr the categry.

4 3 The pints may be added t the calculated average. The rw fr an extra credit assignment will indicate Extra credit: verall average if the pints are added t the average. Are yu prcessing missing assignments crrectly? Yu can specify hw missing assignments are handled fr each categry. Yu can select t treat missing assignments as if the student earned a zer s yu wuld include the pssible pints in the categry average r t exclude missing assignments s yu wuld nt include the pssible pints in the categry average. T Enter IPR Infrmatin 1. On the My Hme page, click IPR link fr the curse yu want t enter IPR infrmatin fr. The Enter Interim Prgress page displays. 2. Make sure that Existing IPR Run Dates is selected and that the crrect IPR date is displayed. 3. Click lad frm Grade bk fr the selected curse. Depending n yur building, ther fields may be required fr student IPR prgress infrmatin. The lad t grade bk cnfiguratin als displays the fllwing clumns: Cmments: Enter the cmment t assign t the student in the apprpriate clumn. Type the cmment cde r click the dwn arrw t select the cmment. Absences: Nt available 4. T view r enter IPR ntes fr students, click Shw Ntes. Then enter any detailed cmments r ntes. 5. T spell check the text yu entered, click Spell Check. Use the Ultimate Spell ptins t make changes as needed. When yu have cmpleted the spell check, click OK t keep the changes. 6. If yu need t change averages that laded. Click n the average yu want t change, type the desired grade r click the dwn arrw t select the grade frm a list f valid grades. If n changes are needed g t step 7.

5 4 *If yu change an average and yu click lad frm grade bk again, the change yu made will nt be retained. 7. Click Save t save infrmatin. 8. Repeat steps 1-7 until yu have entered the IPR infrmatin fr all f yur curses. 9. Click My Classes t display the My Hme page s yu can select anther curse-sectin. T Enter Reprt Card Infrmatin: 1. On the My Hme page, click RC link fr the curse yu want t enter reprt card infrmatin fr. The Enter Reprt Cards page displays. 2. Select the crrect run. The current ne is the default. 3. Click lad frm Grade bk fr the selected curse. 4. Enter the apprpriate infrmatin fr the cmments clumn. Cmments: Enter the cmment t assign t the student fr the type f cmment specified fr the clumn. Type the cmment cde, r click n the dwn arrw t select the cmment. Absences: Nt available 5. If yu need t change averages that laded. Click n the average yu want t change, check the Ovr bx, type the desired grade r click the dwn arrw t select the grade frm a list f valid grades. If n changes are needed g t step 6. *If yu change an average and yu click lad frm grade bk again, the change yu made will nt be retained. 6. T save, click n the Save buttn. T cancel changes, refresh the web page. 7. Repeat steps 1-6 until yu have entered the reprt cards infrmatin fr all yur curses. Nte: Yu must save befre accessing any pages external t the Teacher Access Center.