Tri-State Seminar 2016 Sept 19 22, 2016 South Point Resort Las Vegas

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1 Exhibiting Information Tri-State Seminar 2016 Sept 19 22, 2016 South Point Resort Las Vegas Dates/Hours Set Up/Trucks Only Monday Sept 19, :00am to 12:00n (by appointment) Set Up/Move In Monday Sept 19, :00pm to 8:00pm Set Up/Move In Tuesday Sept 20, :00am to 1:00pm Closed for Cleaning Tuesday Sept 20, :00pm to 3:00pm Open for Exhibitors Tuesday Sept 20, :00pm Show Open Tuesday Sept 20, :30pm to 7:00pm Vender Reception Wednesday Sept 21, :30pm to 3:15pm Open for Exhibitors Wednesday Sept 21, :15pm to 3:30pm Show Open Wednesday Sept 21, :30pm to 6:30pm Move Out Wednesday Sept 21, :30pm to 10:00pm Booth Information Standard Booth The size of each booth is 10 wide by 10 deep. Booths are $ for each 10 x 10 space. 2 Complimentary Registrations are included with each space. We are using pipe and drape to define exhibit/booth sizes and aisles. Each 10 x 10 booth will include: - 1 of 6 foot skirted table - 2 chairs watt electricity

2 Rolling Stock Booth The sizes of available booths are: 20 by 30 (or 40 or 50 or 70 ). Pricing varies with the size of the booth selected. The product that is being displayed must be driven or towed in. Trucks/Trailers cannot be placed side by side. If you plan on displaying 2 or more Trucks/Trailers in a space, they must be inline or offset from each other. You must be able to conduct business in the space you rent. Rolling Stock Exhibitors will receive 1 badge per 10 x 10 area purchased. Example: Purchase a 20 x 30 space, receive 6 registrations. Western Event Services will contact you before the Conference to help plan your move in. And since Rolling Stock is first in, they will be last out. Please plan accordingly as exceptions cannot be made. Each Rolling stock booth will get: - 1 of 6 foot skirted table - 2 chairs watt electricity Booth Registration The Booth Space Registration page requires a bit more information this year. Please complete both pages. We have eliminated the Requested Booth Number section. To help with booth placement, please complete the section of Who You Do Not Want To Be Located Next To. Badges All Exhibit Booth Personnel will need to be registered. Use your Booth Space Registration page to determine how many Complimentary Registrations you will receive. The person completing the Booth Personnel Registration page is responsible for knowing how many Complimentary badges their Company is entitled to. If a Company registers more individuals than they have Complimentary badges, the Company will be charged accordingly. There will not be any Guest/Spouse Badges available to Exhibitors. We encourage you to register your staff at the time that you complete your booth application. Deadline for any changes or additions to staff must be submitted to exhibitors@tristateseminar.com before Sept 2, :00pm (PST). If you fail to register staff, you can register them at the conference for the on-site rate of $ each. The fee to re-issue replacement, lost, or forgotten badges onsite will also be $ each. All Exhibitor Badges will be available for pickup at the Exhibitor Registration Booth. One packet per company. Move In Procedures Rolling Stock Move In times will be coordinated through Western Event Services for Monday morning. Other Exhibitors can move in Monday afternoon. Those Exhibitors that are participating in the Annual Golf Tournament should utilize the Monday afternoon window. No set up will be allowed after 1:00pm on Tuesday Sept 20. If a booth is unoccupied after the 1:00pm cut-off time, Tri-State Seminar reserves the right to resell the space(s) with no compensation to the original booth purchaser.

3 Booth Guidelines All equipment must fit in your purchased booth space. You must be able to conduct business in your booth space. Nothing is allowed to be the Aisles!!! No Exceptions!!! Please do not position your display so that it obstructs your neighbor. This would include displays, backdrops, banners, flags, equipment, etc. We may ask that banners, signs, podiums, etc be moved so that it does not wall off your neighbor. Move Out Procedures No early Move Out. This year we will be patrolling the floor, and if you move out early, we reserve the right to decline your registration to Exhibit for this conference in Vender Reception The Vender Reception is Wednesday, Sept 21 from 2:30pm to 3:15pm. We are going to try to use the bar by the arena as we did last year. Bring you issues and make suggestions on how we can improve this Conference. Hospitality Rooms/Catering All Exhibitors/Venders are asked not to conduct social events before 7:00pm Tuesday or Wednesday nights. If you are interested in supplying beer or other beverages for you favorite customers, please contact: Mr Rich Niederman South Point Hotel & Casino Director of Catering Phone: Fax: READ THIS AND UNDERSTAND: Any Exhibitor caught handing out beverages that were not supplied by South Point Hotel & Casino will be asked to close their booth down, escorted out of the Exhibit Hall, and will need to wait until the scheduled Move Out time to dismantle their booth, or at a time determined by the Exhibit Committee.

4 Hotel This year s conference is being held at South Point Hotel & Casino in Las Vegas, NV. You can make reservations at (866) Please use the group code (TRI0918), which is also posted on the Tri-State Seminar website. You can book your room reservations using the link on our website on the Hotels tab. The hotel sold out last year, so do not delay. Door Prizes/Raffles The Tri-State Exhibitor Committee along with the Tri-State Seminar Board of Directors has decided again that there will be NO organized drawings this year. We encourage each Exhibitor/Vender to consider doing your own drawing at your booth. If you choose to do this, the responsibility for that drawing and notification of the winner will be yours. Announcements regarding Winners will not be made over the exhibit hall speaker system. Drink Tickets A limited number of Drink Tickets will be provided in each registration /vender packet. Additional drink tickets can be purchased at the Registration desk. Cost for a drink ticket is $8.00 each. Security Security will be present at all functions. The security personnel will be checking for badges and will refuse entry to anyone not wearing a badge. The exhibit hall will be locked down when the show is not in progress. Western Event Services Western Event Services (WES) will be supplying additional services that we may need. Electricity all booths will be supplied 500 watts. If you need more, that information will be in provided in a Service Kit in a separate mailing from WES. WES will also be your supplier of additional tables, chairs, etc Shipping to and from South Point Hotel & Casino will be handled through WES. There are Material Handling Fees (Drayage Charges) associated with this show.

5 Cancellations/Refunds/No-Shows Cancellations must be received in writing by Friday, Aug 19, :00pm (PST). Cancellation requests after Aug 19, :00pm (PST) are no longer eligible for refund. Any Company not occupying their booth space(s) by Tuesday, Sept 20, :00pm (PST), Tri-State Seminar reserves the right to resell the space(s) with no refund/compensation to the original booth purchaser. Dismantling prior to the floor officially closing may result in your company NOT being invited back the next year. Contact Information Questions or concerns in signing up for the Tri-State Seminar, we can be contacted at: Gene Dahle (209) (900am to 400pm) Kelli Callahan (702) (830am 430pm) Each Exhibiting company agrees to abide by the rules and regulations set forth by the Tri-State Seminar Exhibit Committee and Board of Directors. Exhibitors who fail to observe these conditions may be immediately dismissed from this exposition without refund. Future participation may be interrupted. The Exhibitor Committee and/or the Tri-State Seminar Chairperson have final say regarding rules and their interpretation. Regarding liability, neither the Tri-State Seminar, its sponsoring organizations, board members, or committee members assumes any responsibility for the protection and safety of exhibitors, their representatives, agents, employees, exhibits or property of exhibitors. Any security service that Tri- State Seminar may use shall be deemed to be purely gratuitous on its part, and Tri-State Seminar shall have no responsibility of effectiveness or failure of such measures, or for conduct of personnel involved therein. Each exhibitor agrees to indemnify and hold harmless Tri-State Seminar, its sponsoring organizations, including officers, directors, agents, employees, contractors, assignees, and insurers, and the other exhibitors at the conference against any and all claims, losses, damages, liabilities, and expenses.