Reduce risk. Reduce cost. Raise performance.

Transcription

1 Reduce risk. Reduce cost. Raise performance. Services for professional procurement. Be better informed, make better decisions. Enterprise Supplier Management System (ESMS) Tiered pre-qualification for your total supply base

2 Total supply base risk management As a Purchasing, Supply Chain or Vendor Management professional you are faced with the increasing challenges of managing data, compliance and risk in your supplier sourcing and procurement activities. Achilles Enterprise Supplier Management System (ESMS) supports your organisation s risk management strategy by reducing procurement cost, effort and risk across your total supply base. Managing risk across your total supply base Achilles ESMS is built around our core Community Supplier Management System (CSMS), and enables you to access validated information about all your suppliers via our advanced, secure online platform. This enhanced solution includes a risk and compliance model configured to the specific needs of your organisation and extended to cover your total supply base. The risk model assesses suppliers against key criteria that you define, and indicates the specific pre-qualification process you require them to complete. Illustrative supplier registration data used to power your risk model Products & services offered Supplier location Estimated contract value or turnover Number of employees We embed your policies and standards into the supplier prequalification process driving consistency and compliance across your purchasing activities. Supplier data capture, validation and maintenance Systematic risk management and compliance Bespoke risk model driving tiered pre-qualification Total supply base consolidation on one platform Secure interface and advanced search / filter tools Interface with your ERP and procurement systems Comprehensive pre-qualification The heart of our solution is a systematic supplier pre-qualification programme with data capture through online questionnaires supported by rigorous validation by our assessment teams and qualified auditors. Typically the following supplier information is captured and validated: General company data Products & Services Additional pre-qualification modules can be added to provide more detailed supplier information across areas of specific interest to your organisation: Customers can also include audits as part of their supplier pre-qualification process. Audit programmes align with the prequalification questionnaire criteria, providing enhanced validation through on-site assessments. Illustrative areas covered by Achilles audits Finding the right supplier faster Finance Environment Quality Sustainability / CSR Financial Analysis Sustainability / CSR Carbon Reduction Insurance & Legal Health & Safety Supply Chain Mapping Quality Health Safety Environment Sustainability / CSR Carbon Reduction Once suppliers have been validated our secure cloud-based platform then allows your buyers to search for products and services and view the associated compliance and risk assessment information. A range of standard and optional online functionality is available to support your procurement activities. 01

3 stages driven by your risk model All suppliers are not the same. Our configurable and systematic risk management solutions reflect your organisation s approach to vendor compliance. requirements for your suppliers can be tiered based on their criticality to your business. Our supplier pre-qualification programme for your total supply base includes a set of preliminary questions that all your suppliers complete. This provides a basic registration (sufficient for low-risk profile suppliers) and also powers your risk model. The model identifies which suppliers must complete additional pre-qualification stages in order to satisfy your compliance rules. The risk model uses a range of criteria - e.g. products and services offered, contract value, supplier location to stream suppliers through a tiered pre-qualification process based on their criticality to your business. Data captured by Achilles at any stage of the process can be fed into your risk model to drive additional pre-qualification requirements for relevant suppliers. Illustrative tiered pre-qualification process showing all available modules All Suppliers Buying organisation risk model rules Tiered pre-qualification paths reflect different supplier risk profiles Low risk profile: complete after stage 1 Medium risk profile: complete after stage 2 3. Supply Chain Mapping 3. Financial Analysis 1. Supplier Registration 2. Supplier Questionnaire 3. Sustainability / CSR 3. Carbon Reduction KEY: 1. Registration for all suppliers Completes pre-qualification for low-risk suppliers Drives further prequalification for other suppliers 2. Core pre-qualification questionnaire High risk profile: 4. Audit Optional specialist modules complete after elements of stage 3 and / or 4 4. Optional audit stage Qualification Pro- process Completed completed 02

4 Part of your purchasing ecosystem Exchanging data between Achilles supplier risk management solutions and your existing ERP, epurchasing or back-office systems enables you to improve, maintain and use accurate supplier information across your organisation and processes. Quality, consistency and accuracy of supplier data To interface with your existing processes and systems we will work with you to make our data as open as possible. Creating data feeds between Achilles and other areas of your purchasing ecosystem helps to unify information and drives a range of benefits: Supports presentation of Achilles risk management information throughout the supplier life-cycle. Ensures supplier records are updated and their accuracy maintained on an on-going basis. Maintains accuracy in the vendor master file avoiding degraded or missing data such as s, addresses, VAT numbers etc. Can support implementations of ERP and epurchasing suites by ensuring clean data enters the system and is consistently maintained. Centralisation, alignment and co-ordination of data By harmonising through a single Achilles supplier identification number, Achilles becomes part of your master data management approach. Data from your Achilles supplier risk management solution is synchronised with your internal systems, delivering accurate and up-to-date information across your organisation. We also offer an automated cross-reference between the standardised industry sector product and service codes established in our solutions mapped to the product codes used in your business. Accuracy for supporting systems and processes Our data exchange solutions enable access to clean and accurate data by all processes/systems downstream of Achilles: Data Exchange solution options 1. Achilles ESMS includes a basic data exchange facility which provides a periodic update of supplier information held in your ESMS. We provide this as a scheduled CSV-formatted report to import into your ERP/Procurement/Back Office/MIS solution, or to open in spreadsheets for analytical purposes. 2. For larger purchasing operations with more exacting requirements (including the need to maintain daily scheduled data updates) we offer a configurable, direct system-to-system data exchange using web services. 3. We publish our own web service specification free-of-charge to customers, and on request we can investigate providing bespoke interfaces to meet your specific requirements. Sourcing new suppliers Contract life-cycle management Spend analysis Financial reporting Health & Safety compliance Sustainability & Corporate Social Responsibility Achilles data exchange solutions have been established with client ERP and purchasing systems including Emptoris, SAP, and CMA Contiki. 03

5 Reduce risk. Reduce cost. Raise performance Our supplier risk management solutions reduce cost and effort, allowing purchasing teams to focus on other high value and strategic purchasing activities. Reduced effort in supplier data validation FTEs engaged in validation UK Electricity Company In-house 83% 1 Using Achilles Reduced effort in supplier database management FTEs engaged in supplier database compilation In-house Large Global Oil Company 100% Using Achilles 1 Source: 2012 Customer Interviews Supporting your suppliers through the pre-qualification process We support suppliers through the pre-qualification process following a proven model that has already qualified over 90,000 suppliers globally. We will work with you to identify the suppliers that you wish to participate and then start our fully managed on-boarding campaign using branded s and our supplier support teams. Supplier registration, validation, and publication process Process Suppliers Achilles Buyers Application Apply to join via the buyer s website portal Risk model drives Registration process. Low-risk suppliers: No further action. Critical suppliers: Proceed to next stage Low-risk supplier information published Supplier pre-qualification stages Process Suppliers Achilles Buyers Data Submission Annual subscription payment & complete online questionnaire(s) Risk model drives scope of questionnaire (and audit) requirements Validation Data validation and assessment of questionnaire(s) including cross checking with third party data sources Publish complete Validation complete Supplier information published Search Access supplier data Specific process may vary reflecting sector and client requirements. 04

6 Achilles Group Limited 30 Western Avenue, Milton Park, Abingdon, Oxon OX14 4SH UK T: +44 (0) F: +44 (0) E: /2016