FI Financial Accounting. SAP R/3 Enterprise

Transcription

1 FI Financial Accunting SAP R/3 Enterprise Release 470x200 Release Ntes

2 Cpyright 2003 SAP AG. All rights reserved. N part f this publicatin may be reprduced r transmitted in any frm r fr any purpse withut the express permissin f SAP AG. The infrmatin cntained herein may be changed withut prir ntice. Sme sftware prducts marketed by SAP AG and its distributrs cntain prprietary sftware cmpnents f ther sftware vendrs. Micrsft, WINDOWS, NT, EXCEL, Wrd, PwerPint and SQL Server are registered trademarks f Micrsft Crpratin. IBM, DB2, OS/2, DB2/6000, Parallel Sysplex, MVS/ESA, RS/6000, AIX, S/390, AS/400, OS/390, and OS/400 are registered trademarks f IBM Crpratin. ORACLE is a registered trademark f ORACLE Crpratin. INFORMIX -OnLine fr SAP and Infrmix Dynamic Server TM are registered trademarks f Infrmix Sftware Incrprated. UNIX, X/Open, OSF/1, and Mtif are registered trademarks f the Open Grup. Citrix, the Citrix lg, ICA, Prgram Neighbrhd, MetaFrame, WinFrame, VideFrame, MultiWin and ther Citrix prduct names referenced herein are trademarks f Citrix Systems, Inc. HTML, DHTML, XML, XHTML are trademarks r registered trademarks f W3C, Wrld Wide Web Cnsrtium, Massachusetts Institute f Technlgy. JAVA is a registered trademark f Sun Micrsystems, Inc. JAVASCRIPT is a registered trademark f Sun Micrsystems, Inc., used under license fr technlgy invented and implemented by Netscape. SAP, SAP Lg, R/2, RIVA, R/3, SAP ArchiveLink, SAP Business Wrkflw, WebFlw, SAP EarlyWatch, BAPI, SAPPHIRE, Management Cckpit, mysap.cm Lg and mysap.cm are trademarks r registered trademarks f SAP AG in Germany and in several ther cuntries all ver the wrld. All ther prducts mentined are trademarks r registered trademarks f their respective cmpanies. Design: SAP Cmmunicatins Media

3 Table f Cntents SAP AG 2 FI Financial Accunting FI-GL General Ledger Accunting FI-GL-IS Infrmatin System FI-AP Accunts Payable FI-AP-AP Basic Functins FI-AP-AP-CL Clsing Operatins FI-AR Accunts Receivable FI-AR-AR Basic Functins FI-AR-AR-CL Clsing Operatins FI-BL Bank Accunting FI-BL-PT Payment Transactins FI-BL-PT-LB Lckbx Pstprcessing Lckbx (enhanced) FI-AA Asset Accunting FI-AA-SVA Special valuatin Prperty Tax Reprt (Japan) (New) Pst Revaluatins and New Valuatins (New) FI-FM Funds Management Cnsignment Prcess in Funds Management (New) Validity Dates fr Applicatin f Funds an in FM FI-AF Additinal Functins FI-AF-DPC Dwn Payment Chains Dwn payment chains (new) FI-TV Travel Management FI-TV-PL Travel Planning Galile Interface (new) FI-TV-COS Travel Expenses Interface Deutsche Bahn Crprate Prtal (BIBE) (new) Cuntry Versin fr Italy Separatin Allwance Regulatins f German Federal States Separatin Allwance Stpvers fr Business Trips Subsidies fr Trips Hme in Separatin All External Stays 12 SAP AG iii

4 2 FI Financial Accunting 2.1 FI-GL General Ledger Accunting FI-GL-IS Infrmatin System Frm SAP R/3 Enterprise Financials Extensin 2.00 (EA_APPL 200) yu can use drilldwn reprting t create reprts n average balances (reprts t display average daily balances). In particular, these reprts are required in the banking area. Previusly yu had t save the average balances separately in an average balance ledger and culd nly calculate the key figures year-t-date and mnth-t-date. Nw, all yu have t d is activate a day ledger in Custmizing. Yu can then calculate all the standard key figures (mnth-t-date, quarter-t-date, week-t-date, year-t-date, and s n). When yu define the drilldwn reprts yu can use several average balance key figures r several average balance key figures with balance sheet key figures in ne reprt. SAP delivers tw sample drilldwnreprts ADBREPORT-1 and ADBREPORT-2 fr calculating average balances. Fr mre infrmatin, see SAP nte Effects n Custmizing In rder t be able t create reprts fr average balances, yu have t activate a day ledger in the Special Purpse Ledger (FI-SL) (an FI-SL ttals table with 366 perids that cntains the riginal pstings). The IMG activity fr activating the FI-SL ttals table is in Custmizing fr Financial Accunting under Special Purpse Ledger -> Infrmatin System -> Drilldwn Reprting -> Drilldwn Reprting -> Activate Drilldwn Reprting fr FI-SL Tables. 2.2 FI-AP Accunts Payable FI-AP-AP Basic Functins FI-AP-AP-CL Clsing Operatins Frm SAP R/3 Enterprise Financials Extensin 2.00 (EA_APPL200), as preparatin fr the cnslidatin SAP AG 1

5 yu can use this functin t ensure the fllwing fr pstings f receivables and payables within the grup: Cmpleteness Crrect amunt and currency Psting t accunts indicated as trading partners The system finds items fr which there is n ppsing entry in the partner cmpany. It als finds items that are indicated as cleared in ne cmpany, but that are still pen in the ther cmpany. It recgnizes items as belnging tgether if the recnciliatin criterin (as standard the reference) is identical and the amunts and currencies agree in bth cmpanies. If a criterin des nt match, the items are nt recnciled and are displayed in the manual recnciliatin. In cntrast t RFICRCOO, the prgram can als recncile items in different clients r R/3 systems. The user can als assign items lcally, withut changing the dcuments. 2.3 FI-AR Accunts Receivable FI-AR-AR Basic Functins FI-AR-AR-CL Clsing Operatins Frm SAP R/3 Enterprise Financials Extensin 2.00 (EA_APPL200), as preparatin fr the cnslidatin yu can use this functin t ensure the fllwing fr pstings f receivables and payables within the grup: Cmpleteness Crrect amunt and currency Psting t accunts indicated as trading partners The system finds items fr which there is n ppsing entry in the partner cmpany. It als finds items that are indicated as cleared in ne cmpany, but that are still pen in the ther cmpany. It recgnizes items as belnging tgether if the recnciliatin criterin (as standard the reference) is identical and the amunts and currencies agree in bth cmpanies. If a criterin des nt match, the items are nt recnciled and are displayed in the manual recnciliatin. In cntrast t RFICRCOO, the prgram can als recncile items in different clients r R/3 systems. SAP AG 2

6 The user can als assign items lcally, withut changing the dcuments. 2.4 FI-BL Bank Accunting FI-BL-PT Payment Transactins FI-BL-PT-LB Lckbx Pstprcessing Lckbx (enhanced) As f SAP R/3 Enterprise Financials Extensin 2.0 (EA_APPL 200) yu can create Dispute Cases fr checks when pstprcessing the lckbx. The pstprcessing f the lckbx has been integrated in the new bank statement pstprcessing fr this purpse. Additinal new functins: Simultaneus display f several lckbxes and quick navigatin between them. Change the custmer in the payment advice nte header Free selectin f custmers, G/L accunts r vendrs Simultaneus psting f several checks T access lckbx pstprcessing, g t the SAP Easy Access screen and chse Financial Accunting -> Banks -> Incmings -> Lckbx -> Pstprcessing (r Reprcess). Effects n System Administratin See als T create dispute cases frm the pstprcessing f the lckbx yu require the cmpnent SAP Dispute Management. Yu can find additinal infrmatin n the lckbx in the SAP Library under Accunting -> Financial Accunting (FI) -> Bank Accunting (FI-BL) -> Payment Transactins -> Lckbx. Fr additinal infrmatin n Dispute Management, visit the SAP Help Prtal in the Internet under the address help.sap.cm -> SAP Crss Industry Slutins -> mysap Financials -> SAP Financial Supply Chain Management -> SAP Dispute Management. 2.5 FI-AA Asset Accunting FI-AA-SVA Special valuatin SAP AG 3

7 Prperty Tax Reprt (Japan) (New) As f SAP R/3 Enterprise , cmpanies in Japan can prepare prperty tax declaratins using a new reprt, the Prperty Tax Reprt. This replaces the Statement f Net Assets reprt. The new reprt ffers a number f functins that were nt available in the ld reprt. Fr example: Tax accuntants can use it t prepare tax declaratins that handle additinal depreciatin and that are frmatted exactly as required by each tax ffice. Cst center managers can use it t frecast hw much prperty tax their cst center will have t pay. Effects n Existing Data Befre yu execute the prgram fr the first time, yu must: Prvide the reprt with varius data frm last year's prperty tax declaratin Pst asset transactins manually (depending n when yu g live) Maintain the asset master recrds These activities are described in mre detail in the fllwing. Nte SAP Japan prvides a number f data migratin prgrams t help yu g live with the reprt. Fr mre infrmatin, see SAP Nte Opening Values fr Tax Declaratin Befre yu run the reprt fr the first time, yu must prvide it with varius data frm last year's prperty tax declaratin, fr example, each asset's tax bk value and tax evaluatin amunt. It needs this infrmatin t be able t prepare this year's prperty tax declaratin That means that yu have t fill ut the fllwing fields in the reprt's results table (IDFIAA_JP_RESULT): Field MANDT BUKRS ANLN1 ANLN2 NUMC_DECL_YEAR NUMC14_LOG_SEC (YYYYMMDDHHMMSS) NUMC14_STORE_SEC CURR_APC_TOTAL declaratin perid CURR_TAX_BVL Cntents Client Cmpany cde Main asset number Asset subnumber Tax declaratin year Time when data was saved in results table Sequential number f recrd Ttal acquisitin and prductin csts at end f tax Tax bk value SAP AG 4

8 CURR_TAX_EVA Tax evaluatin amunt We recmmend that yu use the migratin prgram prvided by SAP Japan. Fr mre infrmatin, see the Nte mentined abve. Psting Asset Transactins Manually In rder t calculate each asset's taxable value, the reprt reads all f the data frm the asset transactins that yu have psted ver the curse f the tax declaratin year. Fr example, the 2006 tax declaratin cvers all f the asset transactins that ccurred frm 2 January 2005 thrugh 1 January Therefre, if yu g live with Asset Accunting (FI-AA) partway thrugh the tax declaratin year, yu must als pst the asset transactins frm the first part f the tax declaratin year in the system. Fr example, assume yu intend t g live n 1 Nvember By 1 Nvember yu have migrated all f yur legacy data, including the data described abve. As f that date, yur accunting clerks pst all asset transactins in the SAP R/3. Hwever, when yu cme t prepare the 2006 prperty tax declaratin, it als requires all the asset transactin data frm 2 January thrugh 31 Octber Yu therefre have t ensure that all this data is available in yur system as well. That means that yu have t fill the fields in the tables listed belw. Again, we recmmend that yu use the migratin prgrams prvided by SAP Japan. In the table ANEK (asset transactin header), fill ut the fllwing fields: Field Cntents Obligatry? TCODE Transactin cde Yes STBLG Reversal dcument number N STJAH Reversal dcument fiscal year N MENGE Quantity Yes MEINS Base unit f measure Yes ANLU1 Asset number sending/receiving asset in transfer Yes ANLU2 Subnumber sending/receiving asset in transfer Yes BELNR Reference dcument number* Yes BUZEI Number f line item within accunting dcument N BZDAT Asset value date Yes XANTEI Indicatr: Pst prprtinal values autmatically* Yes AWTYP Reference prcedure* Yes AWORG Reference rganizatinal units* Yes *In the event f transfers frm ne asset t anther, these values in the sending asset and the receiving asset must be identical. In the table ANEP (asset line items), fill ut the fllwing fields: Field Cntents Obligatry? MANDT Client Yes BUKRS Cmpany Cde Yes ANLN1 Main asset number Yes SAP AG 5

9 ANLN2 Asset subnumber Yes GJAHR Fiscal year Yes LNRAN Sequence number f asset line items in fiscal year Yes* AFABE Real depreciatin area Yes BELNR Accunting dcument number Yes** BUZEI Number f line item within accunting dcument If available BZDAT Asset value date Yes BWASL Asset transactin type Yes ANBTR Amunt psted Yes LNSAN dcuments Sequence number f reversed asset line items Yes, but nly in reversal *After yu have filled this table and ANEK, find the highest number in this field fr each asset and enter it in the field ANLH-LANEP befre yu make the first psting n 1 April. **In the event f transfers frm ne asset t anther, these values in the sending asset and the receiving asset must be identical. Asset Master Maintenance There are a number f fields in the asset master that yu need t fill ut. There are als new prcedures t fllw in sme asset transactins. Fr details, see the SAP Library dcumentatin mentined belw. Effects n Custmizing Make the settings in the IMG activity Make Settings fr Prperty Tax Reprt, and implement the Business Add-Ins that yu need. The Add-Ins and the IMG activity are lcated in Custmizing fr Financial Accunting (FI) under Asset Accunting -> Infrmatin System -> Prperty Tax Reprt (Japan). Again, SAP Japan prvides sme sample implementatins fr sme f the Add-Ins. See als SAP Library -> SAP R/3 Enterprise Applicatin Cmpnents -> Lgistics -> Cuntry Versins -> Asia-Pacific -> Japan -> Financial Accunting (FI) -> Asset Accunting (FI-AA) -> Prperty Tax Pst Revaluatins and New Valuatins (New) As f R/3 Enterprise Extensin Set 2.0, yu can use the new Pst Revaluatins and New Valuatins reprt t revaluate assets in accrdance with the Australian Accunting Standards AAS10 and AAS38. The Pst Revaluatins and New Valuatins reprt (RAAUFW02) replaces the riginal Revaluatin reprt (RAAUFW01). With this new reprt, yu can nw als allcate depreciatin ver the useful life f an asset and perfrm revaluatins at any time during a fiscal year. Effects n Custmizing SAP AG 6

10 See als The new reprt is based n the same Custmizing settings as the riginal reprt, the nly difference being that the user exit EXIT_RAAUFW01_001 is nw replaced by a Business Add-In. Yu must therefre cpy the cding frm the user exit t the new Add-In. T implement the new Add-In, cmplete the Add-In: Revaluatins and New Valuatins step. Fr mre infrmatin, see Asset Accunting -> Special Valuatin -> Replacement Values (General) -> Pst Revaluatins and New Valuatins in the SAP Library. 2.6 FI-FM Funds Management Cnsignment Prcess in Funds Management (New) Funds Management can nw handle the accunting fr transfer and settlement f vendr cnsignment stck int prject stck. This includes the budget cnsumptin during the transfer int prject stck and the settlement dne using transactin MRK Validity Dates fr Applicatin f Funds and Functinal Area in FM Yu can nw enter validity perids fr applicatin f funds r a functinal area, limiting their validity t a given span f time. Effects n Existing Data Existing functinal areas and applicatin f funds can be updated by giving an interval f time. Effects n Data Transfer Nne. Effects n System Administratin rs cannt make pstings utside the validity perid defined fr the applicatin f funds r functinal area. Effects n Custmizing BADI FM_DATES_ENHANCEMENT must be activated and must return an "X" flag in exprt parameter E_ACTIVE. APP_FUNDS_DATES_ACTIVE cntrls the dates fr applicatin f funds. FUNCT_AREA_DATES_ACTIVE cntrls the validity perids fr functinal area. SAP AG 7

11 2.7 FI-AF Additinal Functins FI-AF-DPC Dwn Payment Chains Dwn payment chains (new) As f SAP R/3 Enterprise Extensin 2.0 (EA_APPL200), the Dwn Payment Chains (FI-AF-DPC) cmpnent prvides yu with a means fr managing dwn payment chains. Financial transactins such as advance payments, dwn payments and invices, which lgically belng tgether within a specific cntract, need t be cleared against each ther. All these accunting dcuments are brught tgether in a dwn payment chain. The fllwing functins are available t yu: Several transactins are brught tgether in a dwn payment chain. Fr example, ne dwn payment chain can cnsist f several partial invices, the final invice and crrectins. Partial invices can be either invices (affecting net incme), r dwn payment requests (affecting net incme). If the partial invice is an invice, yu can enter an advance payment at the utset. In the transactins fr the dwn payment chain yu can include: - Security retentin amunts fr final invices, which affect payment after a certain perid f time has elapsed - Special retentin amunts which have arisen because f quality defects r incrrect invicing - Additinal csts The applicatin ffers yu a user-friendly wrking envirnment and a clear and structured display f the dwn payment chains. Yu can enter and pst data, mnitr payables and receivables and gain infrmatin n current and future payment transactins. In principle, debit-side and credit-side dwn payment chains have the same structure. This guarantees cnsistent management f the chains. When entering transactin data yu can chse between cumulative r delta data entry. Yu enter payment dcuments using the Accunts Receivable and Payable Accunting (FI.AP/AR) transactins. In ding s, the system assigns the payment dcuments t the relevant transactins. This guarantees that the utging and incming payments are als displayed in the relevant transactins. The accunting dcuments belnging t ne transactin are displayed in the dcument view. Fr example, the invice dcument, reversal dcument fr the transactin Final Invice, a further accunting dcument, and payment dcument can be displayed. In the dcument display fr the transactin, yu can navigate frm the accunting dcument t the assciated financial accunting dcuments. Accunt assignment is carried ut by means f WBS elements. This is hw csts and revenues fr SAP AG 8

12 the dwn payment chain are assigned t the prjects. The relevant accunts fr Financial Accunting are managed in Cntrlling (CO) as cst elements r revenue elements. There are several reprts available t yu fr mnitring payables and receivables, as well as revenue and expenses fr individual prjects, custmers r vendrs. Yu can maintain the sales tax summary reprt fr deferred tax fr dwn payment chains. Yu can archive dwn payment chains. Effects n Custmizing Yu must maintain different Custmizing settings. Yu can find the settings in Custmizing fr Financial Accunting under Accunts Receivable and Accunts Payable -> Business Transactins -> Debit-Side and Credit-Side Dwn Payment Chains. 2.8 FI-TV Travel Management FI-TV-PL Travel Planning Galile Interface (new) SAP R/3 Enterprise Travel Extensin 2.0 (EA-HR 200) prvides access t Galile as an external reservatin system. The new interface was develped in cllabratin with Galile, which is an fficial partner f SAP with Enterprise 2.0. The cnnectin is established n the Galile side thrugh the Galile XML Select cnnectr. Yu can btain this cnnectr directly frm Galile. SAP Galile middleware is available n the SAP Service Marketplace under All functins f SAP Travel Planning fr bking flights, htels, and rental cars are prvided with Galile. All airlines, htel chains, and car rental cmpanies that can be bked thrugh Galile are available. Yu can als generate PNRs with the standard PNR elements. In the standard cnfiguratin, the data f SAP Travel Planning are cntinually synchrnized with Galile data t ensure that the data in bth systems are cnsistent at all times. Effects n Custmizing See als Yu make the settings fr cmmunicatin between the SAP system and the Galile system in the Implementatin Guide fr Travel Management under Travel Planning -> Master Data -> Technical Cntrl Parameters fr Travel Planning. Fr mre infrmatin, refer t the Implementatin Guide fr Travel Management under Travel Planning -> Technical and Organizatinal Prerequisites. SAP AG 9

13 2.8.2 FI-TV-COS Travel Expenses Interface Deutsche Bahn Crprate Prtal (BIBE) (new) SAP R/3 Enterprise Travel Extensin (EA-HR 200) prvides access t the Deutsche Bahn Crprate Prtal (BIBE) as an external reservatin system. The cnnectin is established n the SAP side thrugh the SAP Business Cnnectr middleware, which yu can btain directly frm SAP. The SAP Service Marketplace under prvides the applicatin required by the BIBE interface fr installatin n the Business Cnnectr. All functins f the Deutsche Bahn Crprate Prtal (such as timetable infrmatin, bking, bking verview and nline ticket rdering) are available in SAP Travel Planning. The user branches frm Travel Planning t the prtal page f the Deutsche Bahn, where all further user dialgs take place. After SAP AG 10

14 the user leaves the prtal, the transactins generated in the prtal are transferred t the SAP travel plan. Yu can use the interface t the Deutsche Bahn Crprate Prtal either independently r in cnnectin with any glbal reservatin system (GDS) that is available in SAP Travel Planning. Effects n Custmizing See als Yu make the settings fr cmmunicatin between the SAP system and the Deutsche Bahn system in the Implementatin Guide fr Travel Management under Travel Planning -> Master Data -> Technical Cntrl Parameters fr Travel Planning. Fr mre infrmatin, refer t the Implementatin Guide fr Travel Management under Travel Planning -> Technical and Organizatinal Prerequisites Cuntry Versin fr Italy SAP R/3 Enterprise Travel Extensin 2.0 (EA-HR 200) prvides tw new trip prvisin variants fr Italy. Trip prvisin variant 15 cvers the general statutry requirements fr Italy as described in Decret Legislativ n. 314/97 and TUIR (Test Unic delle Impste sui Redditi). Trip prvisin variant i1 likewise cvers general statutry requirements fr Italy and als prvides industry-specific functins fr business trips (missini) fr banks as described in the Labur Natinal Cllective Agreement fr Banking. Yu can and shuld cnfigure bth f these trip prvisin variants fr yur specific requirements. See als Fr mre infrmatin, refer t the SAP Library under Financials -> Financial Accunting -> Travel Management -> Cuntry and Industry Versins f Travel Expense Accunting -> Cuntry Versin fr Italy Separatin Allwance Regulatins f German Federal States Travel expense accunting in SAP R/3 Enterprise Travel Extensin 2.0 (EA-HR 200) supprts the current dmestic separatin allwance regulatins f the fllwing German states: Baden-Wuerttemberg Bavaria Bremen SAP AG 11

15 Hamburg Hessen Mecklenburg-Western Pmerania Nrth-Rhine/Westphalia Rhineland-Palatinate Saarland Saxny Thuringia The separatin allwance regulatins f these states fr travel in freign cuntries are nt supprted. Nte The federal dmestic separatin allwance regulatins currently valid in Berlin, Brandenburg, Lwer Saxny, Saxny-Anhalt, and Schleswig-Hlstein are already supprted Separatin Allwance Stpvers fr Business Trips Travel expense accunting in SAP R/3 Enterprise Travel Extensin 2.0 (EA-HR 200) supprts separatin allwance stpvers fr business trips. When the duratin f stay at a business place exceeds a certain number f days, the system autmatically prpses that a separatin allwance stpver be created. This stpver receives the crrespnding statutry trip type Separatin Allwance with Business Trips. If a business trip is made t different business places and there is a lnger stay at each business place, the system autmatically creates nly a separatin allwance stpver. Yu must create any additinal destinatins manually. If yu change the starting and ending date f the business trip r stpvers afterwards, the system des nt autmatically adjust the separatin allwance stpver. Instead, yu must adjust it manually if necessary Subsidies fr Trips Hme in Separatin Allwance fr External Stays In SAP R/3 Enterprise Travel Extensin 2.0 (EA-HR 200) yu can enter trips hme n a special Trips Hme tab. There yu can specify whether the trip hme was made by the separatin allwance receiver r by a family member. Yu can assign receipts and trip segments t each trip hme and run a separate cmparisn calculatin f the trip segment reimbursement and the travel csts fr these csts. See als SAP AG 12

16 Fr mre infrmatin, see the SAP Library under Zusatzdaten für Trennungsgeldperiden bearbeiten. (use the search functin in the SAP Library t find this tpic) This dcumentatin is available in German nly. SAP AG 13