Education Management Information System Project Status Report

Transcription

1 Education Management Information System Project Status Report Prepared for the Knox County Board of Education by Gary Spencer 7 December 2009

2 The Project Knox County Schools and the Knoxville Area Chamber Partnership are working together to design, develop, and implement an Education Management Information System that will enable district employees to make knowledgebased rather than data-free decisions. The goal of the project is to use current technology and to adopt proven education management practices to transform the masses of data the district routinely collects into actionable knowledge. Targeted practices range from those used to monitor and manage districtwide, school level, and program financial and non-financial resources to individualized instruction for each of the district s 56,000 students. The backbone of the EMIS is a data-warehouse designed to hold 15 years of data. 7 December Prepared by: Gary Spencer

3 The Project Time Line January December 2007: KCS and KACP initiated dialogue and developed a strategic partnership type relationship. January April 2008: KACP enlisted aid of UTK-MBA program to evaluate KCS need. Board of Education endorsed and authorized the project. April November 2008: KCS source systems reviewed and documented. August 2008 February 2009: Data warehouse procurement process. December 2008: Dr. McIntyre s vision published. June 2009: Five year strategic plan adopted. January 2009 September 2010: Data warehouse construction period and development of tools to support education management. 7 December Prepared by: Gary Spencer

4 Data Warehouse Construction Approach Locate and analyze electronic data stored in source system files. Map the electronic data to storage locations in the data warehouse. Organize the work in phases, during which we extract defined sets of data from source systems; then transform and copy the data to the warehouse using business rules. Where feasible, load four years of historical data and then update the warehouse nightly based on changes or additions made during the current academic year. Each phase includes a shake down period for quality assurance. 7 December Prepared by: Gary Spencer

5 Phase I and II Shake Down Period just concluded phase Data loaded to the warehouse (approximately 40 million records) Demographics: Students, teachers, principals, and administrators. Classes: Student and teacher schedules. Attendance: Daily and period. Assessments: TCAP, Explore, Plan, ACT, and Gates MacGinitie. Four years of history for most data. Piloting in 17 schools with more than 100 lead users. Lead Users: Principals, assistant principals, and school counselors. 7 December Prepared by: Gary Spencer

6 Current Data Discovery In Process est. completion February 2010 Graduation and withdrawal related data Ninth grade cohort designation. Diploma type or withdrawal code. Graduation credits earned. Course grades and grade point average. Mobility detail and summary. Additional assessments Gateway and End of Course exam scores. TCAP objective level data and 5 th, 8 th, and 11 th grade writing exams. Advance Placement exam scores. 7 December Prepared by: Gary Spencer

7 Data to be Loaded in Later Project Phases through September 2010 Sub-sets of student classification Special education. Limited English proficiency. Discipline Detail and summary. Teachers Attendance. Certification. School level cost management. Programs. Extra-curricular activities. 7 December Prepared by: Gary Spencer

8 How the System Will be Used Dashboard Indicators Quick high-level view. With drill down capability. Queries Standard. Ad hoc. Reports Static. Dynamic. 7 December Prepared by: Gary Spencer

9 7 December Prepared by: Gary Spencer

10 Querying the Data Selecting a Cohort Matching Over Time Columns: TCAP.Proficiency Level:Math (Student: ); Rows: TCAP.Proficiency Level:Math (Student: ); Background: Count of Student [Linked]; All Time; Results; Below Proficient Proficient Advanced All Below Proficient ,752 Proficient 689 5,331 1,393 7,422 Advanced 15 1,483 8,423 9,922 All 1,706 7,566 9,838 19,129 Trouble! Same Students 7 December Prepared by: Gary Spencer

11 A Dynamic Report 7 December Prepared by: Gary Spencer

12 Diffusion to Other Users Expand the user network from the lead user piloting schools. Recruit a core user group at each of the remaining schools. Focus initially on high schools, then middle, followed by elementary. In-school user network expansion in collaboration and in cooperation with each school principal. Support for the teams implementing the strategic plan. Groundbreaking ceremony on December 11 at Gresham. 7 December Prepared by: Gary Spencer