FY Virginia Beach Budget Response to Council Questions

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Adele Blair
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1 FY Virginia Beach Budget Response to Council Questions Question Number: FY19 70 Question: Building on my question number FY19 69 above, under the column heading Budgeted for FY 2019 please provide the planned obligation and expenditures by fiscal year and the material deliverables for those obligations by fiscal year. Date Requested: April 11, 2018 Requested By: Councilman Moss Department: Public Works-Storm Water Response: We have updated the Capital Improvement Program for / FY Summary of s for All Active City Projects worksheet for the Stormwater projects to reflect the current project balances and to show the remaining current year expenditures (attachment). Additionally the notes section has been updated to provide a brief status update regarding current remaining funding for each. Funding and future program expenditures for each are defined in the FY Capital Improvement Program Resources Management Plan.

2 Note to Section and Project Managers: show the project balances for all your active projects in InSITE (i.e. projects that are not yet closed out). The best report to use for this exercise is the "FSG- BUILDINGS (or other section) PROJECTS", which shows for each section one line of InSITE. See Budget and Management Services Beachnet page for how to run this report). Summary of s for All Active City Projects (Excludes Schools) in the City's Financial System Storm Water 7400 Aragona Drainage Improvements 3,760,000 3,218,902 0 This project delayed construction improvements to coordinate with the cleaning and CCTV inspections of the existing neighborhood storm drain system. Anticipate using total funds on two project phases. First phase to be advertised in Summer 3,218, Ashville Park Drainage Improvements 2,000,000 1,271,940 0 This is a new project in FY The Project will receive $9.0 Million over the next 3 years to construct the initial phases. The project will be divided into two construction phases. The less complex storm drainage improvement will be constructed in the first phases and the complex improvement, including those that will require property acquisition and / or environmental 1,271,940 permitting, will be constructed in the latter phase Baker Road Culvert & Ditch Improvements 450, This project is being managed by the SGA Department in coordination with the Burton Station Rd. improvements and the Burton 467 Station SGA improvements. Anticipate construction beginning in Summer Project will use all funding Bellamy Manor Outfall Ditch 750,000 19,305 10,000 9,305 The project is currently under construction. Anticipated construction completion in July Central Resort District Drainage Improvements 300, ,800 0 This funding provides seed funding for further evaluating the alternative concepts previously developed. The project is anticipated to exceed $100 M. The first phase of this multiple phase projct is to improve the existing drainage culverts located along the drainage channel from MOCA to Beach Garden Park. Future considerations are to direct approximately 15 to 25 acres from 21st Street to Baltic Ave. instersecton to the existing 16th Street Pump Station as a way to address roadway and property 270,800 flooding within this locatlized area. The comprehensive Citywide sea level rise / recurrent flooding analysis has completed the majority of the risk analysis city-wide. Work is well underway on the second phase of the project to develop strategies and engineering responses to mitigate that risk Citywide Sea Level Rise/Recurrent Flooding Analysis 3,844,447 $ 1,458, , ,300 The remaining funding will be used to complete watershed level response plans, including budgetary planning College Park/Level Green Drainage Improvements 498,687 $ 286,186 0 The initial evaluation is complete and the project is coordinating cleaning and CCTVing existing storm drain pipe sections to 286,186 better define areas for improvements. Design will begin in FY 19 and construction is anticipated to begin in FY Eastern Shore Drive Drainage 14,139,356 $ 9,737,871 3,800,000 The project is in the design phase. It will include the installation of multiple sluice gates, pump stations and storm drain pipe systems which will be installed in multiple phases to coordinate with the impacts to the neighborhoods and transportation roadway system. An initial phase was completed in late summer 2017, which included installing tide gates at specific locations to provide protection from minor storm events until the major improvements can be installed. This project is anticipated to be a $80 M plus potential project. Design is underway for Phase I Section 1 (Lynnhaven Colony and Vista Circle area) and Section 2 5,937,871 (Cape Story by the Sea) Bradford Lake / Chubb Lake 1,084,100 $ 899, ,000 This is a new project in FY Project is in the initial study phase which will develop the program scope and better define the estimated project cost. The project will include box culverts under major arterial roadways; drainage improvements for Bradford Lake / Chubb Lake; and drainage ditch improvements to the existing outfall ditch system that drains through Expeditionary Base - 599,284 Little Creek. Current project estimate is $32 M. 4/27/2018 V:\Departments\Management Services\FY19\Council & MLT\Council Questions\FY19 70a- Storm Water Management Section.xlsx Page 1 of 6

3 Note to Section and Project Managers: show the project balances for all your active projects in InSITE (i.e. projects that are not yet closed out). The best report to use for this exercise is the "FSG- BUILDINGS (or other section) PROJECTS", which shows for each section one line of InSITE. See Budget and Management Services Beachnet page for how to run this report). Summary of s for All Active City Projects (Excludes Schools) in the City's Financial System 7413 Neighborhood Storm Water Infrastructure Improvements - II 4,049, , ,000 This project is funding multiple minor drainage improvements that went to construction in winter and summer Remaining funding will be used to fund future neighborhood SD improvements located throughout the City. This project also funded the preliminary evaluation / engineering report of Ashville Park and Sherwood Lakes. Current projects include Country Club Rd. 71,679 Drainage Improvements, 50th/ 51st Street Drainage Improvements and Goodspeed Road pump station improvement evaluation North Lake Holly Watershed 18,671,135 $ 1,485,767 50,000 Four phase of construction have been completed with the fourth phase being complete in Jan Three more phases are scheduled for construction between January 2018 and Winter An additional $4.8 M will be allocated to this project to 1,435,767 assist with these construction cost Princess Anne Plaza Drainage Area 2,000, , ,000 This is a new project in FY The Project was broken out of the Windsor Woods Drainage Improvement Project. The project is in the initial study phase which will develop the program scope and better define the estimated project cost. Current project 77,501 estimate is $66 Million Sherwood Lakes Drainage Improvements 1,000,000 $ 562,944 0 This is a new project in FY The project will receive $2.0 Million in FY 19 which will be used to construct the pump station for the North Lake and an interconnecting storm drain pipe between the South Lake and North Lake. The improvements will help maintain the normal water surface elevation in both lakes between elevation 3.0 and 4.0 feet which will provide storm drainage storage capacity for major rainfall events. Anticipate advertising the pump station and interconnecting SD pipe in May 2018 and 562,944 construction NTP in Aug South Lake Holly Watershed 16,609,587 $ 1,526,629 50,000 Three phases of construction are complete. The last phase began construction in October 2017 and is anticipated to be 1,476,629 complete by December Southern Canal/Lead Ditch and Culvert Improvements 2,350, , ,000 The project completed three major culvert improvements in The next phase addresses undersized pipes and ditches in the 485,644 Charity Neck Rd and Pleasant Ridge Road area SWM Master Planning, Analysis, and Inventory 8,070,906 $ 3,487,423 1,200,000 This project funds activities associated with the new Virginia Stormwater Management Act for water quantity control. It is updating the comprehensive storm water master plans to link with the City's GIS system to meet the maintenance and water quality needs dictated by the City's VPDES permit. Currently 5 watersheds are complete; 14 watersheds are in the modeling 2,287,423 phase; and 12 watersheds remain to be modeled The Lakes Drainage Improvements 2,000,000 $ 1,048, ,000 This is a new project in FY The Project was broken out of the Windsor Woods Drainage Improvement Project. The project is in the initial study phase which will develop the program scope and better define the estimated project cost. Current project 548,662 estimate is $28 Million Windsor Woods Drainage $ 11,177,237 $ 5,714,787 $ 1,400,000 Maintenance drainage improvements for Windsor Woods /Presidential Canal and North Gate channel are anticipated to be completed by July The Project is in the initial study phase which will develop the program scope and better define the estimated project cost. Current project estimate is $35 Million. An additional $5.3 M was allocated to the project in March 2018 (from FEMA reimbursement funding) to fund 3 initial drainage projects. Additionally an early implementation drainage phase 4,314,787 (Club House Road Drainage Improvement) is under design and anticipates beginning construction in January Elizabeth River TMDL Implementation Plan 7,500,000 2,752, ,000 The Kemps Lake BMP Retrofit Project is anticipated to begin construction in July 2018 pending completion of acquisition. The Chatham Hall Pond Retrofit is in the initial design phase and will be funded from this project. Both of these project will expend 2,548,310 the available balances by June The balance will be used to complete design and construction of projects identified to address TMDLs in the watershed. Two projects have begun design in FY18 for the Bayville Park Pond Retrofit and the Lynnhaven Park Retrofit projects. The remaining 7153 Lynnhaven Watershed Restoration 6,176,582 $ 1,486,014 $ 766, ,014 project balance will be used for the construction of both of these projects which are anticipated to be completed in FY19. 4/27/2018 V:\Departments\Management Services\FY19\Council & MLT\Council Questions\FY19 70a- Storm Water Management Section.xlsx Page 2 of 6

4 Note to Section and Project Managers: show the project balances for all your active projects in InSITE (i.e. projects that are not yet closed out). The best report to use for this exercise is the "FSG- BUILDINGS (or other section) PROJECTS", which shows for each section one line of InSITE. See Budget and Management Services Beachnet page for how to run this report). Summary of s for All Active City Projects (Excludes Schools) in the City's Financial System 7410 Southern River TMDL Implementation Plan 900,000 $ 451,171 $ 100,000 The remaining balance will be used to perform project identification and evaluation to address TMDLs in the watershed. It will 351,171 also be used to construct the identified projects in FY Storm Water Quality Enhancements - II 9,365,254 $ 2,574,327 $ 191,000 Funding will be used for the implementation of the projects and programs identified during FY18 for the local TMDL action plan development. The funding will be used for construction of the projects identified in the action plan, which will be scheduled in 2,383,327 FY Surface Water Regulatory Compliance 5,031,942 $ 1,557,292 $ 450,000 The remaining funding will be used to continue regulatory compliance activities for the dry weather screening program, industrial inspections program, illicit discharge program, stormwater awareness training program, and public outreach strategy 1,107,292 implementation. The funding is allocated to meet the City's Cost Participation agreement with the Army Corps of Engineers for the construction of the Lynnhaven River Ecosystem Restoration Project. Funding for the cost share by the Army Corps of Engineers has been delayed Water Quality and Restoration Participation Projects II 1,516,773 $ 1,516,773 $ - 1,516,773 This project is anticipated to begin construction in FY Severe Repetitive Loss Grant Program 1,847, , ,205 Work continues on resolving final construction claim issues for this Grant. Construction bids received exceeded funding. Currently working with FEMA and induvial home owners to through dept of emrgcy mngmnt 7411 Oceanfront Storm Water Facilities Maintenance 3,858,000 $ 843,132 $ 818,000 This work to protect and maintain the Federal/City Hurricane Protection Project at the Oceanfront includes replacing the stormwater outfall piping flap gates at $200K in Winter 2017/18 to Spring 2018, Seawall Construction Joint Sealings at $25K during non tourist times, Seawall Structure Sealing at $35K during non tourist times, Stair Nosing repairs for the steps down to the beach from the Boardwalk to protect pedestrian feet at $300K during non tourist times, Oceanfront Stormwater Pump Station Maintenance repairs at $50K during non tourist times, Full Depth Boardwalk Repairs at $75K during non tourist times, and various smaller projects to support this vital infrastructure as well as a small remainder to carry over into the next FY for other 25,132 programming needs. Note that all of this work is also heavily weather dependent Flood Mitigation Assistance Grant Program 1,227,144 1,014, ,014,214 This Federal Emergency Management Agency Grant program is under review and revision. Funds are to be carried over to the next FY until review is completed. (Construction bids received exceeded funding and the Department of Emergency Management is working with FEMA and the induvial home owners to see if an agreement can be reached to help move the project forward.) This Federal Emergency Management Agency Grant program is under review and revision. Funds are to be carried over to the next FY until review is completed. (Construction bids received exceeded funding and the Department of Emergency Management 7044 Flood Mitigation Grant Program II 874,061 $ 726,232 $ - 726,232 is working with FEMA and the induvial home owners to see if an agreement can be reached to help move the project forward.) 4/27/2018 V:\Departments\Management Services\FY19\Council & MLT\Council Questions\FY19 70a- Storm Water Management Section.xlsx Page 3 of 6

5 Note to Section and Project Managers: show the project balances for all your active projects in InSITE (i.e. projects that are not yet closed out). The best report to use for this exercise is the "FSG- BUILDINGS (or other section) PROJECTS", which shows for each section one line of InSITE. See Budget and Management Services Beachnet page for how to run this report). Summary of s for All Active City Projects (Excludes Schools) in the City's Financial System 7415 Lake Management II 27,260,128 $ 5,700,655 $ 3,415,000 Projects include Whitehurst Dredged Materials Management Area Haul Road Extension Construction $150K anticipated Spring 2018, New Dredged Materials Management Area Site Permits and Engineering for New Dredged Materials Management Area Site $75K Spring 2018, Green Run 2 Dredging Construction at $1.3M in Fall 2017, Green Run 3 Dredging Design $200K Spring 2018, Green Run 4 Dredging $500K Summer 2018, Green Run 5 Dredging $500K Summer 2018,, Windsor Oaks West Dredging Canals 1 and 2 at $1.3M started in Winter 2016/17, Windsor Okas West 3 dredging summer 2018 $700K. State Mandated BMP/Lake Inspections at $300K started in Winter 17, Minority Mowing Contractor BMP Maintenance $200K continues Spring 2018, Remainder is contingency and carried over for following FYs for multiple large expenditures scheduled for out years including remainder of FY 18 Construction at $1.6M per Top 50 Lake Dredging schedule as well as multiple other lake dredging 2,285,655 projects at $3.1+M SW Infrastructure Rehabilitation & Improvements II 33,106,982 $ 3,045,757 $ 1,700,000 Projects include Fleet Terrace Anticipated Construction $100K Fall 2018, Magic Hollow Storm Drain CCTV and Design $400K Spring 2017, Malibu CCTv Designa nd Construction 350K spring 2018, Landstown lakes CCTV Design and Construction 250K Spring 2018, Bellamy manor CCTV Design and Construction 400K Summer Various Corrugated Steel Pipe Repairs (partial-ferrell Parkway Ph 1) at $500K in Summer 2018, Lakeview Drive Construction $1.4M Fall 2018, 22nd at Cypress Emergency Repair $550K Winter 17(under construction), Dam Neck Road Phase IIA Construction (complete), Century Drive Storm Pipe Extension at $350K (complete), Green Run Bike Path Drainage Improvements at $110K in Winter 2018, Green Run / Princess Anne Road Berm Drainage Improvements at $55K in Winter 2018, Various Sites CCTV for stormwater pipe inspection and cleaning throughout the City at $750K continuously, Various Stormwater Pipe Cave-In repairs throughout the City at $1M continuously, with remaining 1,345,757 small projects throughout the FY and is contingency and to be carried over to next FY Stormwater Operations Modular Building 890, , ,050 This project was substantially completed in Spring Remaining funds will be transferred to Storm Water Pump Station Modifications 5,025,229 $ 447,072 $ 412,000 Projects include pump station electrical work $150K throughout FY 18, 16th street stormwater pump station improvements (complete) 42nd Street stormwater pump station repair/rehab $40K(complete), Cape Story stormwater pump station (interim work) $25K, 61st stormwater pump station modifications $75K Summer 2018, stormwater pump station controls (SCADA) $125K for 79th street(complete), stormwater wet well cleaning and inspections $20K throughout FY 18, and various or miscellaneous unplanned repairs necessary to keep stormwater pump stations in operation. SCADA system completion 350K(complete). 35,072 Remainder of funds will be rolled over to next FY. Projects include Independence Blvd at Shoreline Court Pipe and Ditch construction $600K (complete), Off Road Ditch clearing - contract 1 $500K throughout FY 18, Hungarian Road Off Road Ditch and Culvert drainage improvements $125K (complete) FY 18 Off Road Ditch design and environmental permitting $150K Spring 2018, Off Road Ditch cleaning - Contract 2 $500K throughout FY 18, and small remainder to carry over to next FY. Note the off road ditch work is heavily weather and crop schedule 7023 Primary System Infrastructure Improvements II 8,350,000 $ 777,800 $ 750,000 27,800 dependent. 4/27/2018 V:\Departments\Management Services\FY19\Council & MLT\Council Questions\FY19 70a- Storm Water Management Section.xlsx Page 4 of 6

6 Note to Section and Project Managers: show the project balances for all your active projects in InSITE (i.e. projects that are not yet closed out). The best report to use for this exercise is the "FSG- BUILDINGS (or other section) PROJECTS", which shows for each section one line of InSITE. See Budget and Management Services Beachnet page for how to run this report). Summary of s for All Active City Projects (Excludes Schools) in the City's Financial System 7026 Residential Drainage Cost Participation Program II 250,000 $ 37,057 $ 19,000 The spending plan for this program is based on requests from citizens for participation in the program. In FY 2015/16, City Council authorized expanding this program to include Citizen cost-participation for treatment of aquatic plant and nuisance and algae control. s expected to draw down this account to zero dollars or near-zero dollars each FY as Citizen knowledge of 18,057 this program becomes widely disseminated. Fy17-Fy 18 expenditures 25K for the treatment of several lakes within the city Primary System Infrastructure Improvements 437,556 9,478 9,478 0 This funding will be expended down to zero dollars with other related program projects and then closed out the end of FY Dam & Spillway Structural Improvements 585, , ,251 This funding will be for Hydro surveys to support the pending regulated dams and spillways per the new regulations established by the DCR in Project remaining funds will also support Kingston Lake Dam Design and Construction spillway elevation change from +7.4 to (Summer 2018)with remainder expended down to zero dollars with other related program projects and 0 then closed out the end of FY 18. 4/27/2018 V:\Departments\Management Services\FY19\Council & MLT\Council Questions\FY19 70a- Storm Water Management Section.xlsx Page 5 of 6

FY STORMWATER UPDATE TO CITY COUNCIL

FY STORMWATER UPDATE TO CITY COUNCIL FY 2017-2022 STORMWATER UPDATE TO CITY COUNCIL MARCH 8, 2016 1 OVERVIEW Fund Summary Functional Components Closing Discussion 2 FUND SUMMARY 3 FY17 PROPOSED REVENUE ERU Daily Fee = $0.433 ERU Annual Fee