Call to order of the City Council at 6:47 p.m.

Transcription

1 Present: Cat Quintanilla, Mayor Susan Jung, Mayor Pro-Tem Jeff Mills, Councilmember Robb Buchanan, Councilmember John Moore, Councilmember Bob Garrett, Councilmember MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SUNSET VALLEY, TEXAS HELD TUESDAY MAY 15, 2007 AT 6:30 P.M. IN THE MUNICIPAL BUILDING LOCATED AT 3205 JONES ROAD Sunset Valley Staff: Katy Phillips, Director of Public Works Trish Houston, Chief of Police Vanessa Shrauner, Assistant Deputy City Administrator Jayme Foley, Deputy City Administrator Jessica Scott, Legal Counsel Don Rauschuber, Engineering Consultant Trish Kabel, City Secretary A-1: A-2: A-3: Call to order of the City Council at 6:47 p.m. Citizen Communication on agenda items Jeff Heckler gave a brief report on current Legislative items. Vicky Chazen commented on the trails on Yellow Tail Cove. Bruce Smith, 44 Pillow Road, congratulated new elected Councilmembers and stated that we had a 50% turn out. He also commented on the purchase of land at 37 Lone Oak. Staff, Committee and Mayor s Reports a. Police Department Chief Houston went over her report with Council. b.public Works Katy Phillips, Director of Public Works went over her report with Council.

2 c. Administrative Department: Jayme Foley, Deputy City Administrator, went over her report with Council. Vanessa Shrauner, Assistant Deputy City Administrator commented that the Directory should be finished by the end of the week. d. Committee/Council Member Area Reports Councilmember Mills commented that the Finance Committee met last night. e. Mayor s Report The Mayor reported that on June 5 th the City would have the Swearing In Ceremony. She also reported that City Council would have a work session next Tuesday. A-4: Council consideration of agenda items for approval on consent: Councilmember Mills pulled item A-20 and asked that it be put on next week s agenda. A-20: Discuss and Consider approval of recommendation from finance committee concerning policy for self-funding. [Finance Committee] Councilmember Jung made a motion to approve on consent items A-16, A-24. All voted yes and the motion carried. A-22, A-16: Consideration and possible approval of a Temporary Special Use Permit to hold an autocross at Burger Center on Sunday, June 10, (Administration) A-22: Consideration and possible approval of Uplands Ad Hoc Committee 30 day request for an extension of time to July 1, (Councilmember Mills) A-24: Consideration and possible approval of disposal of Surplus Equipment for Public Works and Police Department. All voted yes and the motion carried. A-5: Discussion and review of the draft of City of Austin Water and Wastewater contracts and consider action to be taken. (Mayor Quintanilla / Councilmember Garrett) After a brief report from Katy Phillips, Director of Public Works, and several questions from Council, revisions were suggested and Council decided to bring this back next week. Council was also asked to send comments electronically on the Wastewater contract. A-6: Consideration and possible approval of an Ordinance amending the Land Development Code to add Section (g) and amend Section to provide an Administrative

3 Approval mechanism for construction of certain exempted structures in the Water Quality Transition Zone; amend to correct and clarify changes recently made allowing for certain structures to be exempted from Impervious Cover; and providing for severability and an effective date. (Legal / Ms. Scott) All A-7: Don Rauschuber, Engineering Consultant, gave brief overview of the Ordinance and all past revisions. There were two revisions made on line 24 and line 29. A motion to approve with revisions was made by Mayor Pro Tem Jung and seconded by Councilmember Buchanan. voted yes and the motion carried. Consideration and possible approval of an Ordinance amending the Land Development Code to add Section (h) to provide a variance procedure for construction of certain exempted structures in the Critical Water Quality Zone; and providing for severability and an effective date. (Legal / Ms. Scott) After a lengthy discussion Council decided to bring this back with revisions. THE CITY COUNCIL WENT INTO EXECUTIVE SESSION AT 9:50 P.M. A-26: EXECUTIVE SESSION: The City Council will announce that it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to discuss matters related to land acquisition and advice of Counsel as specifically listed on this agenda. The City Council may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. Land Acquisition Section EX-1 Review of contract for acquisition of property at 37 Lone Oak Trail (Mayor Quintanilla) THE CITY COUNCIL RECONVENED INTO REGULAR SESSION AT10:05 P.M A-27: Consideration and possible acceptance of a contract for the purchase of the property At 37 one Oak Drive. Councilmember Mills made a motion to approve contract contingent on adoption of the self funding policy recommended by the Finance Committee. Mayor Pro Tem Jung seconded. Councilmember Moore, Mills, Buchanan, and Mayor Pro Tem Jung voted yes, Councilmember Garrett recused. The motion carried.

4 A-21: Consideration and possible approval of an Open Space Management Plan. (Mayor Pro Tem Jung) Citizen Mitch Chazen commented on his support of the plan. Carolyn Meredith gave a brief report on the Open space Mangement Plan and Councilmembers asked several questions. Councilmember Mills asked that it be sent out in an electronic form to Council and they will do revisions. Bring this item back on June 5 th. A-14 : Consideration and possible approval of an amended site plan for Sunset Valley Village Homestead, Block A, Lot 5 to provide for an outdoor element for patron s at Doc s Backyard at 5207 Brodie Lane, Suite 100 (Administration). Doc s representative gave an overview of the Project Specifications. A discussion was had regarding the high fences and how it would impact the walking public. A motion to approve was made by Councilmember Garrett and seconded by Councilmember Buchanan. Councilmember Moore, Buchanan, Garrett and Mayor Pro Tem Jung voted yes and Councilmember Mills voted no. The motion carried. A-15: Consideration and possible approval to release $5,000 for Area s 1,2, & 3 Overall Approach HR Services plus $ 1,500 for Task 1.0 to review current Performance Evaluation Standards with Evergreen HR Solutions (Funding to be provided from New Projects: Human Resource Services Project No 7028 (Mayor Quintanilla) Todd Osbourne with Evergreen gave a brief explanation of fees. Councilmember Mills asked that the City decide which cities to use in the salary comparison project. Council also asked for a compensation matrix. A motion to approve Area 1, which is the Compensation Matrix Assessment, Organizational Charts, and job descriptions was made by Councilmember Garrett and seconded by Councilmember Buchanan. Councilmember Buchanan, Moore, Garrett, and Mayor Pro Tem Jung voted yes. Councilmember Mills voted no. The motion carried. A motion to approve Area 2, which includes compensation studies and labor market studies with the condition that Council select the cities to be used in the salary survey. was made by Councilmember Mills and seconded by Councilmember Moore. All voted yes and the motion carried. A motion to approve Area 3, which includes defining the HR needs of the City, evaluate resources, analyze processes supporting the major HR business functions, and provide recommendations with action plans and timelines was made by Councilmember Garrett and seconded by Mayor Pro Tem Jung. All voted yes and the motion carried.

5 A motion to approve the Evaluation Area was made by Councilmember Mills on the condition that it include a compensation matrix to be provided at no additional cost and seconded by Councilmember Buchanan. All voted yes and the motion carried. A motion to Adjourn at 11:45 was made by Councilmember Mills and seconded by Councilmember Moore. All voted yes and the motion carried. A-8: Consideration and possible approval of an Ordinance establishing Offenses for a property owner to fail to remove graffiti on his property, providing for a penalty; and providing for severability and an effective date. (Chief Houston) Chief Houston gave a brief report on the Ordinance and Council answered questions. Due to the late hour Council decided to bring this back at the next meeting. Council decided to table all remaining items (A-9, 10, 11, 12, 13, 17, 18, 19, 20, 23, and 25) and a motion to adjourn was made by Mayor Pro Tem Jung and seconded by Councilmember Moore. All voted yes and the motion carried. All items below are tabled till the next meeting: A-9: Consideration and possible approval of an Ordinance regulating solicitation, peddling, canvassing and vending in the City including the hours when soliciting may occur; prohibiting uninvited solicitation; providing for a penalty; and providing for severability and an effective date. (Chief Houston) A10: Resolution to have a Professional photographer photograph each newly elected City Council (including Mayor) and provide City with a wood plaque displaying the Council on an 8x10 photo with City logo and each Council Members name engraved on a gold colored plate, discuss procedure for allotting up to $ for the photography, printing and engraving services. Historical documentation will begin with the current seated council, discussion on re-allocating necessary funds from the current year s budget. Photo plaque is to be displayed in the City Hall common areas or the Council chambers. (Councilmember Moore) A-11: Workshop with Legal team to review the Open Meetings Act. Discuss how, and to what extent this applies to standing committees, ad hoc committees and other types of committees. Discuss what can and cannot be done by committee members when a quorum is not present for a scheduled meeting and what constitutes a defined quorum. (Councilmember Moore) A-12: Presentation from legal team of exactly what the procedure is for putting an item on the zoning commission s agenda. Who is in charge of the agenda, how the agenda is managed. Who is responsible for making notices of the agenda and what means of notification we must make with notices of zoning commission meetings. (Councilmember Moore

6 A-13: Resolution to create The Sunset Valley Comprehensive Flood Abatement Program (CFAP). Discuss long and short term goals and objectives of CFAP. Intent of CFAP is to roll all the various efforts of the City to mitigate the threat of flooding and bring those projects together in a focused effort to eliminate the 5 year flood plain throughout the city. Presentation of flood plain inventory notebooks for all projects involving flood mitigation drainage (including road construction if it has any drainage or runoff enhancements), flood control, and changes to the Land Code that involve flood or water runoff concerns and discuss responsibility and schedule for CFAP. (Council Member Mills and Councilmember Moore) A-17: Discuss and Consider Approval of Improvements to Wm Cannon/Brodie Lane Intersection to alleviate traffic congestion. (Councilmember Mills) A-18 : Discuss and Consider Approval of Additional Information to be Evaluated in Approved Work Order Relating to Feasibility Study on Water Approved at May 1, 2007 Council Meeting. (Councilmember Mills and Councilmember Moore) A-19: Discuss and Consider approval of direction to Public Works concerning the rebuilding of City Roads (1) to assess current status and schedule for rebuilding Oakdale and Reese as authorized by Council, and (2) to prioritize road rebuilding project over other City projects so that construction begins in FY (Councilmember Mills) A-23: Consideration and possible approval of City Council Minutes from April 17, (Administration) A- 25: Discuss and Consider Approval of an Addendum to the Sunset Valley Water Plant and Community Well Feasibility Study to add a financial analysis of existing annual water cost to citizens compared to cost of water service if water is provided solely from the City of Austin. (Councilmember Garrett) THE MEETING ADJOURNED AT 12:00 P.M. MIDNIGHT Cat Quintanilla Mayor Attest

7 Trish Kabel City Secretary