Role Description Project Officer Capital Minor Works

Transcription

1 Role Description Project Officer Capital Minor Works Cluster/Agency Department/Agency Division/Branch/Unit Location Planning & Environment Sydney Living Museums Heritage & Collections Division/Capital Minor Works Team The Mint Classification/Grade/Band Clerk Grade 5/6 Kind of Employment Temporary ANZSCO Code Role Number HC036 PCAT Code Date of Approval 14 September 2016 Agency Website Department/Agency overview Historic Houses Trust of NSW (HHT), incorporating Sydney Living Museums (SLM), is a statutory authority of, and principally funded by, the NSW Government. The Historic Houses Trust is one of a number of agencies administered through the Office of Environment and Heritage (OEH), reporting to the Minister for Heritage. OEH regulates industry, protects and conserves the NSW environment, manages over 850 national parks and reserves and protects the natural, cultural and built heritage in NSW. SLM provides custodial care for significant historic places, buildings, collections and landscapes with integrity, and enables people to enjoy and learn about them. SLM was established under the Historic Houses Act 1980 to manage, conserve and interpret the properties vested in it for the education and enjoyment of the public. SLM s portfolio includes houses, museums, landscapes, a library and collections of paintings, furniture and objects. SLM is managed through four Divisions Heritage & Collections, Curatorial & Public Engagement, Commercial & Marketing Services and Operations & Governance. SLM cares for 12 of the State's most important historic houses, museums and their collections: Elizabeth Bay House, Elizabeth Farm, Hyde Park Barracks Museum, Justice & Police Museum, Meroogal, Museum of Sydney, Rose Seidler House, Rouse Hill House & Farm, Susannah Place Museum, Vaucluse House, The Mint complex and the Caroline Simpson Library and Research Collection. All are listed in the NSW State Heritage Register. The Museum of Sydney and the Hyde Park Barracks are on the National Heritage list, with Hyde Park Barracks also on the UNESCO World Heritage List. SLM s portfolio assets are valued at more than $245 million including buildings, land and museum collections. It also maintains 38 hectares of land including public spaces, farmland and gardens, as well as infrastructure such as roads, farm dams, 8 kilometres of fences and gates. The agency collects, catalogues and conserves material relating to core themes of domestic material culture, the history of art, architecture and design, and aspects of Sydney s social history related to its sites. The collections held at museums are valued at more than $30 million and comprise 250,000 archaeological artefacts, more than 47,500 objects, more than 130,000 glass-plate negatives, a library collection and a growing digital collection all of cultural significance to the history of NSW. The Heritage & Collections Division brings together a team of professionally and technically specialised capabilities which focuses on the conservation, preservation and presentation of the organisation s 1

2 collections, sites, buildings and gardens. The activities of the Heritage & Collections Division include conservation management planning, collections and access, conservation, capital works and maintenance, endangered houses projects, and landscaping. Primary purpose of the role Assist with the implementation and delivery of a range of minor capital works projects to achieve objectives identified in Sydney Living Museums corporate plan that meet statutory obligations under the Historic Houses Act 1980 and other relevant heritage legislation. Key accountabilities Support the development and delivery of minor capital works project involving several disciplines to meet the agency s objectives and legislation requirements. Provide project and operational support, including monitoring and reporting on minor capital works project plans, milestones and deliverables, to ensure time, cost and quality indicators are in line with approved project plans. Update and collate documentation and records regarding relevant issues, policies and practices to ensure the delivery of projects complies with agreed project management methodology. Undertake basic research and analysis in assigned project areas and contribute to the preparation of project briefs to support informed decision making and planning. Assist the project team in completing tasks and implementing the project plans to ensure agreed outcomes are achieved. Recognise and be sensitive to the particular and often complex conservation needs of the agency s different sites when planning capital works projects to prevent damage from occurring. Participate in heritage related public programming events and use web and social media technology to communicate minor capital works projects and Sydney Living Museums to audiences to promote and gain support for the agency. Maintain an understanding of Workplace Health & Safety (WH&S) and risk management policies and procedures to accurately apply them to the planning and delivery of all projects. Key challenges Assisting in the effective delivery of concurrent minor capital works project across the agency to ensure projects are completed within budget and on time while meeting agreed standards and project milestones. Utilising and implementing project management methodologies and processes throughout projects in line with best practice policies to specify and monitor performance goals. Developing and coordinating relationships across Teams, Portfolios and externally to deliver planned outcomes and overcome communication, resourcing and practical challenges that arise from an agency dispersed over a number of sites. Key relationships Who Internal Principal Project Officer Capital Minor Works Why Receive overall direction, instruction and guidance from. Provide updates on projects, issues and priorities. Collaborate with to develop reports, analysis, briefing and other forms of report/advice for tracking minor capital works project progress. Project Manager Capital Minor Works Work with to gain and provide project management advice and support for Role Description Project Officer Capital Minor Works 2

3 Who Heritage Team Executive and Trustees Capital minor works project teams and staff across the agency External Key external stakeholders including networks, cultural organisations, local governments, heritage, history and other industries Contractors and partners Role dimensions Decision making This role: Why minor capital works projects. Communicate with/keep updated on planning and deliver of projects. Collaborate with on capital works projects. Liaise with on minor capital works projects and provide regular information on the progress of projects. Collaborate with on minor capital works projects. Collaborate with to gain support for and facilitate effective project management and implementation. Work with to gain and provide project management advice and support. Develop effective cross-departmental relationships. Communicate with relevant stakeholders to provide updates regarding project status and implementation issues. Consult with on minor capital works projects. Collaborate with to gain support for and facilitate effective project management and implementation. Communicate with to provide updates regarding project status and implementation issues. Liaise with on minor capital works projects and provide regular information on the progress of projects. Prioritises own workload within established priorities. Takes active ownership of own work. Maintains efficient lines of communication. Works as part of a team to plan and deliver multiple concurrent projects to ensure they are reached within budget and schedule. Seeks advice and clarification from their supervisor regarding matters that fall outside standard guidelines and practices. Works within project timelines, budgets and briefings set by the supervisor. Reporting line This role reports to the Principal Project Officer Capital Minor Works. Direct reports Nil Budget/Expenditure Nil Essential requirements Relevant qualifications and experience in the delivery of construction, conservation or interpretation projects in a multi-disciplinary cultural, museum or heritage environment. Role Description Project Officer Capital Minor Works 3

4 Experience in the delivery of minor capital works in relation to historic buildings and sites. Experience in preparing technical and other project documentation including conservation studies, business plans, reports and professional correspondence. Ability to work within the boundaries of the Historic House Trust Act 1980 and the NSW State Plan. Knowledge of current heritage conservation principles and practices in Australia, and knowledge of key legislation including the NSW Heritage Act 1977 and the Environmental Planning & Assessment Act 1979 and the Historic Houses Act Experience in managing project budgets and scheduling works, staff resources and budgets, including developing and delivering project plans. Working knowledge of the main software applications used to develop projects, maintain and update information relating to project development and tracking. Excellent project management and organisation skills with the ability to prioritise and meet deadlines. Strong written and verbal communication skills. A current NSW driver s licence. Capabilities for the role The NSW Public Sector Capability Framework applies to all NSW public sector employees. The Capability Framework is available at Capability summary Below is the full list of capabilities and the level required for this role. The capabilities in bold are the focus capabilities for this role. Refer to the next section for further information about the focus capabilities. NSW Public Sector Capability Framework Capability Group Capability Name Level Display Resilience and Courage Act with Integrity Manage Self Value Diversity Communicate Effectively Commit to Customer Service Work Collaboratively Influence and Negotiate Deliver Results Plan and Prioritise Think and Solve Problems Demonstrate Accountability Finance Technology Procurement and Contract Management Project Management Foundational Foundational Role Description Project Officer Capital Minor Works 4

5 Focus capabilities The focus capabilities for the role are the capabilities in which occupants must demonstrate immediate competence. The behavioural indicators provide examples of the types of behaviours that would be expected at that level and should be reviewed in conjunction with the role s key accountabilities. NSW Public Sector Capability Framework Group and Capability Level Behavioural Indicators Personal Attributes Manage Self Relationships Communicate Effectively Relationships Work Collaboratively Results Deliver Results Results Demonstrate Accountability Business Enablers Project Management Look for and take advantage of opportunities to learn new skills and develop strengths Show commitment to achieving challenging goals Examine and reflect on own performance Seek and respond positively to constructive feedback and guidance Demonstrate a high level of personal motivation Focus on key points and speak in 'Plain English' Clearly explain and present ideas and arguments Listen to others when they are speaking and ask appropriate, respectful questions Monitor own and others' non-verbal cues and adapt where necessary Prepare written material that is well structured and easy to follow by the intended audience Communicate routine technical information clearly Build a supportive and co-operative team environment Share information and learning across teams Acknowledge outcomes which were achieved by effective collaboration Engage other teams/units to share information and solve issues and problems jointly Support others in challenging situations Complete work tasks to agreed budgets, timeframes and standards Take the initiative to progress and deliver own and team/unit work Contribute to allocation of responsibilities and resources to ensure achievement of team/unit goals Seek and apply specialist advice when required Take responsibility and be accountable for own actions Understand delegations and act within authority levels Identify and follow safe work practices, and be vigilant about their application by self and others Be alert to risks that might impact the completion of an activity and escalate these when identified Use financial and other resources responsibly Prepare clear project proposals and define scope and goals in measurable terms Establish performance outcomes and measures for key project goals, and define monitoring, reporting and communication Role Description Project Officer Capital Minor Works 5

6 NSW Public Sector Capability Framework Group and Capability Level Behavioural Indicators requirements Prepare accurate estimates of costs and resources required for more complex projects Communicate the project strategy and its expected benefits to others Monitor the completion of project milestones against goals and initiate amendments where necessary Evaluate progress and identify improvements to inform future projects Role Description Project Officer Capital Minor Works 6