Senior Bursary Coordinator

Transcription

1 1. PURPOS OF JOB: To support the increase and retention of employment chances, work placement, apprenticeship and traineeship opportunities for young people who access the bursary scheme and learning travel scheme, through supportive action planning and where possible referral into alternative internal and external educational and employment agencies/providers. Promote a vibrant culture with an uncompromising commitment to excellence and fully integrated support and development services, reflecting the needs of those accessing the service. Be part of an outcome-focused team that is responsive to the needs of young people and dedicated towards achieving positive education, employment and training aspirations. Work to ensure provision consistently reflects best practice, is financially viable and offers outstanding value for money. Work with line management, young people and staff to ensure that performance targets and contractual requirements are met and exceeded. nsure that all client related data is recorded accurately and in a timely and planned manner. To work as a part of a multi-disciplinary team that works with young people to help identify and meet their personal, social, learning and work needs. Your approach to work should demonstrate and reflect Centrepoint s values of being inspirational, innovative, empowering and professional at all times. 2. IRCTLY RPORTS TO: Accreditation & Curriculum Manager/Learning Team Manager 3. RSPONSIBL FOR TH MANAGMNT OF: Young people accessing Learning Bursary /Administrators/Volunteers The Centrepoint Bursary Scheme The Learning Travel Fund. Finance and administrative procedures within the Accreditation and Curriculum Team and for the Head of Skills & mployability. Skills & mployability, Learning 1

2 4. KY ACCOUNTABILITIS: Finance Control Staffing Make sure that all onsite finances are handled, monitored and recorded accurately in accordance with Centrepoint procedures. Make certain all purchases and suppliers are processed in a timely manner on IPOS Review and support budget management of the bursary scheme Attend regular structured support and adhere to Centrepoint s 1:1 meetings procedures, appraisal policy. Service elivery nsure the implementation and adherence of Centrepoint s Bursary policy and procedures across the service. To devise and implement a communication system with staff that ensures their understanding of the opportunities available and enables them to promote bursaries accordingly. To develop and maintain operational oversight of Centrepoint s bursary scheme, ensuring that processes are streamlined and fit for purpose. To establish, implement and administer the total bursarial application, selection and awarding process from application stage to final award. To coordinate the development and launch of new Centrepoint bursary schemes, including promoting new schemes to all Centrepoint young people and staff. To maintain accurate records of all bursary funds awarded, and develop new methods of reviewing the impact of the bursary scheme. To maintain a directory of funders who can provide alternative grant/bursary options to Centrepoint young people during and post residence. To manage the Learning Travel Fund, including liaising suppliers in order to buy tickets in bulk, ensuring these are used appropriately according to the rules of the scheme, and maintaining accurate records. To create and maintain policies and procedures for staff to promote and work effectively with our client group, leading to the sustainment and achievement of their employment, education or training aspirations. To continually develop and implement new ways of working to streamline processes. To work closely with relevant Centrepoint teams and individuals to identify bursary needs and risk factors for young people. evelop and foster positive relationships with all internal and external stakeholders; representing Centrepoint professionally. To effectively promote the service internally to young people and staff. Prepare and provide high quality professional reports for internal and external stakeholders as part of an ongoing schedule of requirements, and specific reports when requested, in a timely manner. Participate in the regular cycle of internal audits. nsure that Centrepoint s internal recording system is maintained accurately and in a timely manner. Skills & mployability, Learning 2

3 nsure that all aspects of young people s files are at Centrepoint s required professional standard and that all aspects of the ata Protection Act are followed. Support staff to maintain precise and up-to-date client related paperwork and databases. nsure that all support offered to young people is delivered in line with contractual obligations and in accordance with best practice models. nsure that the Bursary offer is suitably responsive to the welfare of young people including child protection and vulnerable adult issues: in accordance with local requirements and Centrepoint s policies and procedures Celebrate diversity by ensuring that all Centrepoint s equal opportunity and diversity policies and anti discriminatory practices are adhered to. To complete projects and carry out lone working in line with policy and also ensure effective joint working within internal teams. To participate as required by management in the writing and presentation of tender opportunities that are related to the learning service To carry out any other reasonable requests by management, consistent with the nature and grade of the role. Take ownership of personal continuing professional development (CP) The role covers all London Boroughs. To include evening and weekend work. Skills & mployability, Learning 3

4 Person specification etailed below are the type of skills, experience and knowledge that are required of applicants applying for the post. The ssential Requirements indicate the minimum requirements, and applicants lacking these attributes will not be considered for the post. The points detailed under esirable Requirements are additional attributes to enable the applicant to perform the position more effectively or with little or no training. They are not essential, but may be used to distinguish between acceptable candidates. Category ssential esirable Assessment Knowledge and Skills 1. Ideally the successful candidate will hold a degree or an equivalent professional qualification. 2. xcellent verbal and written communication and able to influence at all levels. IT skills necessary to undertake all administrative and reporting requirements. Numeracy skills sufficient to manage financial requirements involved in a project. 3. Able to accurately maintain files and information recording systems in a timely manner. 4. Able to effectively manage, advice, coordinate facilitation of regular bursary panels and its members. 5. A good understanding of welfare reform and current structures of the welfare to work sector. 6. Able to manage workload to meet a range of conflicting deadlines, reprioritising workload to reflect crisis situations and changes in deadlines. 7. A strong and demonstrable commitment to promoting Centrepoint s quality and iversity in all work undertaken. AF/C AF/T I I 8. Knowledge of current funding streams relevant to support young people in education, employment and training. AF 9. Ability to research, disseminate and apply findings associated with a project. Skills & mployability, Learning 4

5 xperience 1. Ability to understand the financial barriers homeless young people can face which prevent them from progressing in education employment and training. 2. xperience of successfully administering a bursary programme. 3. xperience of supporting funding bids for education, employment and training bursary requirements 4. xperience of successfully supervising projects/staff. AF/R/I 5. xperience of meeting targets and providing regular performance reports. AF/R/I 6. Ability to work alone and be self motivated as well as being able to work effectively in a team. 7. xperience of grant funding, administration and/or senior administrative experience 8. The successful candidate will be: methodical and articulate highly numerate and analytical confident, discreet and credible. AF/R/I Key: AF = Application form. I = Interview. R = Reference. T = Test. C = Certificate. C = ocument checks. Skills & mployability, Learning 5

6 Centrepoint Values All staff at Centrepoint are expected to work according to our six values. Below are examples of the behaviours expected for each of them. These will be assessed at interview and are included here to inform your expectations of the type of person we are looking for to join our organisation. Integrity We always put the good of young people and Centrepoint first We commit to living these values in our professional lives at Centrepoint We work hard to build trust and productive relationships We are honest and transparent We confront issues early in a direct and constructive way Humility Our work is a service that supports and challenges each person in our sphere of influence to fulfil their potential and ensure that they are engaged and inspired to perform We show empathy, sincerity and are servant-hearted in our approach We are self-aware; continuously seeking to improve and we take full responsibility for our own development We offer to help without hesitation and ask others for support when we need it We respect and learn from each other and about each other; using that knowledge to work better together Accountable We know what we have to do and why. We have high standards and expectations of ourselves nergy We are ambitious for young people and we have relentless drive, commitment and resilience to achieve that We act decisively, using our energy to deliver and exceed expectations We understand our strengths and use them to strive for excellence We have creative optimism and we embrace change and drive it We have the courage and stamina to make tough decisions and see them through ntrepreneurial We are enterprising and innovative professional, optimistic and always thinking about how to improve We are commercially aware and financially conscious We communicate well and bring people with us We know and understand our business and the impact of both internal and external forces We always ask ourselves how it can be done better; we are more why not? and have the flexibility to adapt Focused We deliver for and with young people in a way that is creative, inspiring and enjoyable We have a clear direction and are fully accountable for delivery in our area We take personal responsibility to deliver and exceed expectations We seek and gain the commitment of others; helping others to achieve what they need to do, by inspecting what we expect. We celebrate success and reward the right behaviour at the right time; fully supporting the appropriate challenge of inappropriate workplace behaviours We put young people at the heart of all we do We are mindful of risk, seeking to be risk intelligent We create a collaborative spirit where people are treated equally with respect We focus relentlessly on results Skills & mployability, Learning 6