ATTENDANCE: President Patrick Stepanek, Roy Becker, Shannon Feuerbach, Theresa Ludeking, and Theresa Thompson.

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1 BENTON COMMUNITY SCHOOL REGULAR BOARD MEETING IN THE COUNTIES OF TAMA, BENTON, IOWA, STATE OF IOWA MONDAY, JULY 24, 2017, 7:00 P.M. BENTON COMMUNITY CENTRAL ADMINISTRATION OFFICE BOARD ROOM 304 1st STREET, VAN HORNE, IOWA ATTENDANCE: President Patrick Stepanek, Roy Becker, Shannon Feuerbach, Theresa Ludeking, and Theresa Thompson. ABSENT: Vice-President Wayne Reinhardt and Director Matt Nolte. ALSO PRESENT: Superintendent Gary Zittergruen; Board Secretary Doug Embray; Administrators- Jason West, James Bieschke, Shawn Pfiffner, Ryan Junge, and Jo Prusha; and Dean Hofer. The president called the meeting to order, requested the roll be called and declared a quorum present. The president asked if there were any delegations, communications, or additional items for the agenda. Congratulations to the Benton Community baseball and softball teams. Superintendent Zittergruen shared that the community forum meeting will to be held at the Vinton Tilford Auditorium, July 31, 2017 starting at 6:30 p.m. The theme of the forum will be current educational trends and how that will impact children and rural schools. Open Forum: No public comment. ACTION #1 AGENDA Motion Thompson, second Feuerbach to approve agenda, as presented. ACTION #2 MINUTES The Board will need to approve the minutes of the June 21, 2017 regular board meeting, as presented. Edit second sentence the president asked should be the vice-president asked for delegation and communications. Motion Becker, second Feuerbach to approve board minutes, as edited. ACTION #3 WARRANTS Motion Becker, second Thompson to approve warrants, as presented. (copies included) ACTION #4 FINANCIAL REPORTS Motion Thompson, second Feuerbach to approve the financial reports, as presented. (copies included)

2 PAGE TWO - July 24, 2017 ADMINISTRATOR REPORTS Ryan Junge- shared that summer school is about a week from concluding and new staff have been involved with the summer program. James Bieschke shared that summer sports seasons have ended, the FFA students performed well at the Benton County Fair, and the summer school program was very successful. SCHOOL IMPROVEMENT REPORT Superintendent Zittergruen provided the board with an overview of the school improvement reports to be presented during the school year. The schedule was presented to the board for review. Discussion by the board on current data collected from area schools on professional development for staff. Superintendent Zittergruen will present to the SIAC committee for feedback. The board discussed the need for our current staff to be allowed input. The superintendent will develop that feedback option and include with SIAC process. ACTION #5 The Board will consider the following agents of record for the school AGENTS OF year. RECORD FOR Insurance EMC and Keystone Insurance Carlene Silhanek Legal Services Lynch Dallas Collective Bargaining & Personnel Management Gary Ray & Associates Motion Feuerbach, second Becker to accept agents of record, as presented. ACTION #6 RESIGNATIONS Motion Becker, second Fueerbach to approve the following resignations: -Alex Olson - Instructional Coach-MS/HS; Assistant Varsity Girls Basketball -Jacob Stenberg Assistant 8 th Grade Football Coach -Brian Pisch - Food Service Employee/Seasonal Maint. (eff. 7/7/17) -Colleen Reinhardt - Special Education Associate MS/HS -Alison Galbraith - 7 th Grade Girls Basketball Coach -Sandy Maxwell - Special Education Associate Keystone Elem.

3 PAGE THREE July 24, 2017 ACTION #7 Motion Thompson, second Becker to approve the following recommendations: RECOMMENDATIONS -Phil Eastman Instructional Coach MS/HS -Dawn Morris Season Maintenance -Colleen Reinhardt District Transportation Secretary (eff. 7/31/17) -Tamara Linnabery Food Service Employee Atkins Center -Shannon Schroeder Food Service Employee Atkins Center -Amanda Hutton Food Service Worker MS/HS -Zachary Samson - Assistant 8 th Grade Football Coach -Brooke Silbernagel - MS/HS Math Instructor ACTION #8 BOARD POLICY The Board considered policy revisions from Series 400 Personnel. The following board policies were revised: #400 Role of and Guiding Principles for Employees, #405.2 Licensed Employee Qualifications, Recruitment, Selection, #405.6 Licensed Employee Assignment, #405.7 Licensed Employee Transfers, #405.8 Licensed Employee Evaluation, and # Licensed Employee Work Day. Motion Ludeking, second Feuerbach to approve board policies, as presented with IASB revisions and 1 st reading of policy # ACTION #9 HIGH SCHOOL Motion to approve the High School Handbook, as presented with the deletion of dress code criteria for tube tops, one shoulder straps, and strapless tops. (copy of handbook included) Motion Becker, second Thompson to approve. ACTION #10 MIDDLE SCHOOL Motion Feuerbach, second Becker to approve the Middle School Student Handbook with the deletion of dress code criteria for tube tops, one shoulder straps, and strapless tops. (copy of handbook included) ACTION #11 ELEMENTARY Motion Ludeking, second Becker to approve the Elementary School Student Handbook with edits to food service account notification by phone and and attendance required communication after 8 days of absence in a school calendar quarter year. (copy of handbook provided)

4 PAGE FOUR July 24, 2017 ACTION #12 ACTIVITY Motion Thompson, second Feuerbach to approve the Activity Handbook with edits for addition of Physio Therapy Associates for athletic training services and requirement for transportation volunteer criteria form to be completed prior to driving school vehicles and equipment usage. (copy of handbook included) ACTION #13 TRANSPORTATION Motion Becker, second Feuerbach to approve the Transportation Handbook prepared by Tim Lyons, Director of Transportation. Board discussed vendor services for wifi on school buses, management of wifi hardware and software, costs associated with wifi services, and annual maintenance of units. Concern expressed regarding functionality and consistency of service. (copy of handbook included) INFRASTRUCTURE ASSESSMENT The Board considered and discussed the assessment on the Keystone Center gymnasium. Action may also be considered regarding plans based on the assessment and other infrastructure recommendations. No action taken. Discussion of assessment document was provided by Shive Hattery on shoring of the Keystone Gymnasium cement buttress and southeast and northeast corners. Doug Embray will be with contractors for assessment and cost opinion considerations. He will provide more detail on cost opinion at the August board meeting. The board discussed life expectancy of current school buildings, cost alternatives to closing and building new, and options to finance new construction. ACTION #14 The Board considered infrastructure project recommendations for FY18 work. INFRASTRUCTURE PROJECT Motion Ludeking, second Becker to approve roof maintenance (Norway Elementary), fence repair (Norway Elementary), building door repair (Norway Elementary), security cameras (MS/HS), fence repair (MS/HS), preschool storage (Atkins Elementary), and preschool storage (Keystone Elementary). Superintendent Zittergruen also would like to explore student scanning software for students accessing school transportation. More detail will be provided on options to integrate software and hardware to current technology.

5 PAGE FIVE July 24, 2017 UPCOMING EVENTS -August School Administrators of Iowa Annual Conference -August 8 - Student Registration for a.m. until 7 p.m. -August 15 - New Staff Induction -August 16 - Regular Board Meeting 7:00 p.m. -August Staff In-Service Schedule -August 23 - First Day of School ACTION #15 ADJOURNMENT Motion Thompson, second Feuerbach to adjourn. Meeting adjourned at 8:55 p.m. By: Doug Embray, Board Secretary The Benton Board of Directors approved the record of proceedings on. I hereby declare these minutes a permanent public record of this District. By: Patrick Stepanek, Board President Sent to Benton Star Press, Cedar Valley Times, and Jan Andreesen(webpage): 7/27/17