POSITION DESCRIPTION

Transcription

1 POSITION DESCRIPTION Position Details Role Title: Maintenance Planner Position holder: Date Created: May 2017 Date last updated: May 2017 Location: Takapau Reporting to: Plant Engineering Manager Department: Engineering Number Of Direct Reports: 0 Our Vision Inspirational food created by passionate people. Role Purpose: The Maintenance Planner is responsible for developing and maintaining a planned maintenance system in conjunction with Engineering Manager and Maintenance Supervisors for the site aimed at reducing processing equipment failures, and assisting in the administration of engineering projects at Silver Fern Farms, while ensuring legislative and company policy and procedures are adhered to. The role is also to provide supervision support for production engineering supervisor and service engineer as required. Key Relationships External Internal Contractors Sub-contractors Suppliers Plant Manager / Assistant Plant Manager, Processing Manager and other Supervisors Site support staff (Technical, Engineering and H & S) Dunedin / Christchurch / Hastings production, marketing and support staff Position Description Key Accountabilities 1. Health, Safety and Wellbeing Key Activities / Decision Areas Take personal responsibility for your own health and safety and the health and safety of others in your workplace. Encourage a safety and health culture through your personal participation in company health and safety initiatives, including hazard identification, training, reporting accidents and near misses, injury prevention, health assessment and rehabilitation processes, and Job Safety Analysis (JSA) Follow all company and legislative health and safety policies, practices and procedures. Promote best practice initiatives in the work place, particularly in relation to injury prevention, assessment and rehabilitation. Keep people safe by hazard identification and assessment. All equipment assigned for routine maintenance or breakdown maintenance is isolated and in a safe state while conducting maintenance.

2 All safety guards and safety devices are operating according to specifications through consultation with the health and safety reps or your manager to ensure all practicable steps are taken to minimise the risk of injury. All hazards reported (including unsafe work practices or inappropriate or incorrect use of equipment) to a departmental manager and your manager. Remove, isolate or minimise any hazard identified. Ensure familiarisation with lock out procedures for all equipment Ensure hot work permit obtained prior to any welding or hot work. Ensure awareness of any hazards and adherence to Lock out procedures i.e. Hot work, High work (harnesses required), Confined spaces, Electric s, hydraulics and pneumatics, Machinery (moving equipment), Cutting, drilling, chipping, hammering, grinding etc. Adequate Hazard assessments and SOP s are in place for high risk tasks. Register contractors on Whos on Location and run site inductions for contractors 2. Engineering Servives Management of Trades and Contractor Staff to complete work to meet ORA, H&S, Protection and regulatory requirements. Assist with installation and maintenance of plant and equipment when required. Planning and Allotcation of work to Trade staff through the site work request system. Establish, maintain and improve the Maintenance Planning and Scheduling business flow process. Scope the full extent of maintenance work needed to conduct the relevant repair / preventive / predictive / design-out activities on the organization s plant and equipment Write applicable maintenance procedures that promote defect-free maintenance work quality Responsible for up-keep and accuracy of equipment maintenance history and job records database Responsible for up-keep and accuracy of technical information on processes, plant and equipment Convert the organization s asset management and maintenance strategy into workplace activities Able and competent in root cause failure analysis leadership and investigations Apply good stores management practices and parts management to ensure parts and equipment retain full reliability while stored Schedule maintenance work into production plan Ensure key performance indicators are captured and reported for equipment reliability, maintenance department performance and planning and scheduling business flow process Continually improving planning, scheduling, purchasing, stores, data management and job reporting systems to increase planning effectiveness and efficiency Collaborate with maintenance supervision to schedule manpower and resources for the most effective production and maintenance outcomes 3. Documentation and Information Systems Accurately complete all required production, process and personnel records. Compile reports are required 4. Influence As the subject matter expert, take a lead role within your area of responsibility to achieve the desired outputs. Able to explain their position and justify it respectfully to persons from all organisational levels Conduct tool box meetings with Trade staff and contractors 2

3 5. Projects Participate in various projects as assigned within scope. Manage contractors and supplies for assigned project or plant maintenance work Assist with projects to ensure the successful introduction of change and improvement. Complete assigned projects within timeframes and costs. 6. Reporting Ensure the compliance of company reporting standards, by: Providing accurate and timely reporting as required Proposing strategies with clear indications of costs and benefits and reporting on the achievement of these. 7. Other duties Other duties as directed. To complete such tasks and projects in a competent and timely manner in accordance with directions Role Dimensions Technical Skills & Knowledge Broad-based experience and sound knowledge of engineering practices and policies with a particular emphasis on project management and CMMS Holds engineering or electrical tertiary qualification or trade qualified. A demonstrated knowledge of the legal and legislative compliance conditions and issues. Computer literacy - proficiency in the use of Microsoft Word, Excel, Access, AutoCad, CMMS and MS Projects. Demonstrates excellent written, oral and interpersonal communication skills. A high standard of English. A good understanding of red meat sector business and government support for primary industry. The Silver Fern Farms Operations Way PROUD, PROGRESSIVE, PARTNERSHIP Respect Accountable Brave Inspiring Listening Understanding Supportive Open Responsible Ownership Urgent Robust Decisive Committed Give it a go Passionate Try new things 3

4 Team work Straight Up Desire to learn Challenge the norms Customer first Enjoyable Encouraging Being safe On the bus! Honest Open Frank Integrity Consistent Key Leadership Competencies Level 1, Emerging Leader Business People Think Strategically and Innovatively link day to day strategy - Organise daily work in line with business goals. - Think about the long-term goals when dealing with the short-term. - Identify patterns or trends and relate them to past experience. - Understand how current activities relate to the bigger picture. Act decisively deal with today - Be prompt to solve problems or issues as they arise. - Act quickly to pick up on opportunities as they present themselves. - Respond rapidly to issues involving customers, employees or waste. - Work out quickly what needs to be done and allocate resources and time to the task. Be commercially astute basic acumen - Know how own activities affect the commercial results of the organisation. - Keep in mind the latest numbers, business performance drivers and company trends when making decisions. - Be able to articulate the key drivers of value in the business. Embrace technology Use technology to improve personal productivity - Search and identify new technologies to improve personal performance. - Adopt new technologies for personal performance. - Incorporate the use of new technology into day-to-day routines. - Build own personal technology-related skills. Think analytically break the problem down - Zero in on a commercial issue by looking at it slice by slice. - Create a simple list of tasks and activities to address each part of the problem. - Apply solutions that work to each part of the problem. Inspire with vision share the vision - Be able to give a clear summary of the future vision and direction for the organisation. - Let others know about important decisions and the rationale behind them. - Keep the group focused on the most important issues and activities. - Constantly remind people what is most important for achieving the organisation s goals. Drive for performance set clear expectations - Set and communicate clear goals and standards for each role. - Talk about expectations with individuals and agree on them together. - Discuss performance against expectations according to a regular agreed timetable. - Agree on a course of action with an individual if they are not meeting their potential. 4

5 Self Customers Team Build Leaders and Teams understand individual needs - Accurately assess the development needs of individuals and teams. - Use practical suggestions and how-to examples to help develop individuals. - Identify the gaps between a person s goals and current reality, and determine how to close them. - Stretch the individual with new responsibilities, without snapping them. Influence others use direct persuasion - Use direct persuasion - declare intent, appeal to reason and use concrete examples. - Listen to the audience and respond appropriately. - Think about word selection and tone of language. - Be able to adapt presentation style to suit the audience. Be passionate for success set and reset personal goals - Set goals against measurable benchmarks and record them. - Work to meet the goals set by management. - Set higher goals as each target is reached. - Question any organisational inefficiency or waste that gets in the way of achieving goals. - Set high personal standards and live up to them. Be self-confident stand on your own feet - Exhibit self-reliance, while knowing when to call for support. - Be able to work without needing close supervision. - Be able to make straightforward decisions without needing external assistance. Be self-aware understand own reactions - Examine own likes, dislikes, strengths and weaknesses. - Understand what own emotional reactions will be to situations. - Understand the emotional drivers underlying own behaviour. - Be willing to have a laugh at own expense with others. Be adaptable understand the need for flexibility - Be willing to change views and adapt processes when presented with new information. - Understand the customer s business and the potential need for adapting the rules to accommodate their needs. - Bring flexibility into play if the customer is unhappy; don t recite the rules or lecture customers. Be a team player co-operate with the team - Do own share of the team workload. - Co-operate with other team members to get work done, even if you disagree with the methods. - Accept the team rules. Be customer focused respond to customer needs - Manage transactions with cheerfulness, courtesy and efficiency. - Understand the activities, processes and measures that affect customer satisfaction. - Respond to service problems with speed and decisiveness. Drive for team performance Understand roles within the team - Understand each team member s role and function. - Ensure all team members understand and stay focused on the most important issues. Build team capability keep learning - Keep up to date with relevant external information that can affect team performance. - Share new information with the team. - Continue learning and building the information base. - Recognise the strengths and potential of the team. Position Description Acknowledgement I have read and understood the above position description and accept all the above responsibilities incorporated herein. 5

6 (Employee signature) (Date) 6