COLORADO NORTHWESTERN COMMUNITY COLLEGE JOB DESCRIPTION

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Piers O’Brien’
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1 POSITIO TITLE: DEPRTMET: REPORTS TO: SUPERVISES: COLORDO ORTHWESTER COMMUITY COLLEGE JOB DESCRIPTIO PURCHSIG COORDITOR BUSIESS OFFICE COTROLLER / FLS: Exempt on-exempt DOCUMET STTUS: ew/date: Revision # 2 Date: 12/20/2017 TRVEL: Occasional SICK LEVE: 10 HRS MOTHLY CMPUS: RGELY CRIG UL LEVE: 15 HRS MOTHLY BOUT COLORDO ORTHWESTER COMMUITY COLLEGE Colorado orthwestern Community College (CCC) fosters educational excellence and student success, prepares students for local global citizenship, anticipates and responds to the needs of surrounding communities, and contributes to the evolving regional economic development. CCC is a small, rural community college located in orthwest Colorado with campuses located in Rangely, CO and Craig, CO. Please visit the CCC website at for application submission details. Review of applications will begin immediately. GEERL SUMMRY This fulltime position will strategically oversee, manage, evaluate and review the procurement of both goods and services for the college. This position will be responsible for ensuring compliance with all procurement regulations. The Purchasing Coordinator serves as the college expert in regards to purchasing methods, systems, workflows and cost reductions. PRIMRY DUTIES 1. Evaluate and process purchase requests. Review requests and determine the appropriate procurement process to be utilized after considering State procurement and fiscal rules, regulations, and internal policies and procedures. Clarify product specifications and research product availability. Provide superior customer service to campus and serve as a facilitator of value added procurements. Meet regularly with key customer groups and seek to understand and manage purchasing needs. Provide visibility to status of purchase requisitions and sourcing projects. ct as the purchasing agent for the college, issue and sign all purchase orders and related change orders. 2. Direct and encourage use of state approved vendors from state award data. Take necessary steps to approve and enter new vendors into master vendor file as needed. 3. Review and process expense reimbursements requests, reviewing to determine the appropriate process after considering State and fiscal rules, regulations, and internal policies and procedures. Page 1 of 5

2 4. Provide leadership in the college s efforts to minimize costs and maximize value. Perform expenditure analysis to identify excessive cost, find efficiencies and leverage buying power. Solicit formal and informal bids and requests for proposal documents. Gather and disseminate information to clarify vendor questions regarding specifications. Research and evaluate vendor products and services. Using Colorado CORE system, prepare, tabulate and evaluate results of bids and proposals. otify vendors and internal staff of results of solicitations. 5. Oversee the procurement card program of the college. uthorize issuance of procurement cards to employees and provide training to all cardholders. Manage procurement card program compliance and develop procedures and processes to maintain compliance. Review each P-Card transaction and audit procurement card transactions to verify no exceptions to State procurement code and fiscal rules and regulations. nalyze, monitor and clear exception reports. 6. Seek out and attend procurement training opportunities to remain current on State purchasing requirements. Develop and regularly update training manuals and procurement documents. Engage appropriate cross functional teams to address purchasing issues and incorporate feedback received from campus into processes, while complying with applicable regulations. Train college in procurement rules and processes. 7. s the State Travel Compliance Designee for the college, oversee the travel card program of the college. uthorize issuance of travel cards to employees and provide training to all cardholders. Manage travel card program and review all transactions to verify compliance in accordance with State Travel Management rules and procedures. 8. Ensure the integrity of the purchasing system and maintain records and other appropriate documentation for all procurement activities conducted by the college. 9. Prepare reporting as required from the State Division of Purchasing. 10. Identify, code, and tag equipment that meets capitalization threshold for fixed assets, report to Controller for posting to General Ledger. 11. Liaison with Colorado Correctional Industries to coordinate office furniture purchase, repair, delivery, and payment. 12. Manage cell phones for college, order new lines or replacements as needed. 13. Maintain copier leases, schedule repairs and order supplies for all college leased copiers. Report monthly meter readings to vendors. 14. ssist with year-end tasks as needed. year-end purchasing deadlines to all faculty and staff. 15. Perform other duties as assigned. ESSETIL QULIFICTIOS 1. Education and Training: ssociates Degree in ccounting or other closely related field from an accredited institution, OR 1-2 years of professional experience in purchasing. Page 2 of 5

3 2. Other Qualifications: Excellent oral and written communication, customer service skills; proficient with PC, Microsoft Word and Excel, calculator; team oriented; willingness to learn. PREFERRED QULIFICTIOS Bachelor s Degree in ccounting or closely related field Higher Education experience or experience managing programs requiring detailed analysis. Demonstrated knowledge of Generally ccepted ccounting Principles. Experience with the State of Colorado Procurement and Fiscal Rules. Experience with large volume purchasing procedures. nalytical thinking and problem solving skills. High energy, multi-tasking ability for providing excellent customer service. Page 3 of 5

4 ESSETIL FUCTIOS In an 8 hour workday, this job requires: / = ot pplicable R = Rarely O = Occasionally F = Frequently C = Continually (less than ½ hour per day) (1/2-2.5 hours per day) ( hours per day) (5.5-8 hours per day) Physical Requirements R O F C Sitting Stationary Standing Walking bility to be Mobile Crouching (bend at knees) Kneeling/Crawling Stooping (bend at waist) Twisting (knees/waist/neck) Turn/Pivot Climbing Balancing Reaching Overhead Reaching Extension Manual Dexterity Pushing/Pulling 1-10 lbs lbs lbs lbs lbs lbs. Lifting/Carrying 1-10 lbs lbs lbs lbs lbs lbs. Describe any job duty that requires repetition or a unique application of the activity. Page 4 of 5

5 Other physical demands: Sensory Requirements Talking in Person Talking on Telephone Hearing in Person Hearing on Telephone Vision for close work Other Sensory Requirements Environmental Requirements Safety requirements (i.e. clothing, safety equipment required, activities performed) Exposures (i.e. fumes, chemicals, vibrations, humidity, cold, heat, dust, noise, blood & body fluids) Operation of equipment, tools, vehicles Required hygiene standards (food handling, clean, contaminated, and sterile equipment, etc.) Other environmental requirements: R O F C R O F C Comments Describe any job duty that requires repetition or a unique application of the activity. This Job Description reflects Colorado orthwestern Community College s best effort to describe the essential functions and essential qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract. Your signature indicates you have read this Job Description and understand the essential functions and essential qualifications of the job. Employee Review: Date: Supervisor Review: Date: Page 5 of 5

COLORADO NORTHWESTERN COMMUNITY COLLEGE JOB DESCRIPTION

COLORADO NORTHWESTERN COMMUNITY COLLEGE JOB DESCRIPTION COLORDO ORTHWESTER COMMUITY COLLEGE JOB DESCRIPTIO POSITIO TITLE: DEPRTMET: REPORTS TO: SUPERVISES: COTROLLER BUSIESS OFFICE VP OF BUSIESS & DMIISTRTIO CCOUTIG COORDITOR, PURCHSIG COORDITOR, PYROLL & CCOUTS