GUYANA POWER UTILITY UPGRADE PROGRAM (GY-L1041 AND GY-X1002) TERMS OF REFERENCE PROGRAM COORDINATOR I. BACKGROUND AND JUSTIFICATION

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1 GUYANA POWER UTILITY UPGRADE PROGRAM (GY-L1041 AND GY-X1002) TERMS OF REFERENCE PROGRAM COORDINATOR I. BACKGROUND AND JUSTIFICATION 1.1. Guyana Power and Light, Inc. (GPL) is a state-owned utility whose operations comprise generation, transmission, and distribution. With an installed nominal generating capacity of 148-MegaWatt (MW), and approximately 666-GigaWatt-hour (GWh) delivered annually, GPL supplies electricity to nearly 167,000 customers in the coastal communities. GPL serves a relatively small area of the country, roughly 500-square kilometers (km2), comprising primarily urban and suburban coastal areas where more than 80 percent (%) of the population resides According to recent demand forecasts and market analysis commissioned by the Government of Guyana (GOG) and private developers, Guyana is expected to experience a significant growth in electricity demand in the coming years, with predictions of electricity consumption more than doubling in the next ten years GPL is developing initiatives to cope with the expected increase in demand. However, several challenges need to be addressed for the utility to connect and supply (under the required quality standards and economic conditions), not only the existing customer base, but also new electricity loads. At the core of these challenges, linking various functions, systems and strategies, is the problem of substantial electricity losses that are both technical and non-technical in nature In this regard, GPL has been considering the implementation of: (i) infrastructure investments in its recent Development and Expansion Programme (D&E) in order to address problems in the grid; and (ii) the development of a Corporate Development Program (CDP) to strengthen GPL s capabilities in planning, design, commercial operation, demand-side management and power and network operations in order to cope with projected increases in electricity demand The Inter-American Development Bank (IDB) and the European Union (EU) will provide funding for the development of a Power Utility Upgrade Program (the Program) through loan operation GY-L1014 and GY-X1002. The program includes financial support for critical infrastructure requirements as well as support to GPL s key business areas, such as planning, procurement, operation, maintenance, billing and financial management, among others, to allow GPL to achieve Performance Targets (PT) related to technical and commercial efficiency.

2 1.6. The Program will finance the CDP activities aimed at: (i) strengthening GPL s managerial skills through the execution of a Management Strengthening Program (MSP) which is expected to provide GPL s senior management with Outsourced Technical Support (OTS) to assist in the implementation of international best practices in key business areas; and (ii) reinforcing and improving GPL s operational capabilities by complementing its operative infrastructure (i.e. software and hardware acquisition, training of all prospective users, hiring of specialized consultants and dedicated staff) The Program will also finance network infrastructure investments to help reduce overall losses, and facilitate new standards in the selection and prioritization of rehabilitation areas within the distribution network. The Program will assist GPL improve its technical capacity including with the application of higher standards in future projects, and the consolidation of planning, design and execution of best practices 1.8. The Program will be supported by a Program Coordinating Unit (PCU), based in GPL, under the strategic direction of its CEO. The specific function of the PCU will be: (i) technical execution of the Program; (ii) selecting and hiring consulting services; (iii) reviewing consulting products; (iv) managing contracts and processing payments; (v) reporting periodically to GPL s CEO and the Bank on the activities of the Program; and (vi) preparing progress reports, in addition to supervising the administration of the Program The PCU will be composed of the following full-time team: (a) a Program Coordinator (PC); (b) a loss reduction specialist; (c) an electricity distribution network design specialist; (d) an information technology specialist; (e) a procurement specialist; and (f) a finance comptroller The PCU will coordinate with a Project Steering Committee (PSC). The PSC will be established to provide guidance on strategic and policy issues related to the Program. The PSC will be composed of the Minister responsible for the electricity sector (as Chairperson), representatives of the Ministry of Finance, the Guyana Energy Agency, GPL and the Program Coordinator (PC) as its Secretary. The Bank and the European Union will participate in the PSC as observers. The PSC will meet at least twice per year In addition to the PSC, the PCU will also liaise with a Monitoring Unit (MU). The MU will support the Ministry of Finance and OPM in tracking and measuring progress against the PTs; for which the hiring of an international expert will contribute to the generation of regular, standard reports on the achievements of CDP s targets. The proposed mechanism will allow for quality communication between all stakeholders and the swift adoption of strategic decisions on a routine basis Taken together, the key work of the PCU will be to ensure that the Program meets its objectives and provides support for critical infrastructure requirements as well as support to GPL s key business areas to allow GPL to achieve Performance Targets (PT) related to technical and commercial efficiency. This support should increase GPL s overall performance, facilitating better financing options and improving the company s risk profile.

3 II. OBJECTIVE 2.1. The objective of the consultancy is for a Program Coordinator (PC) to be part of the fulltime team comprising the PCU. The Program Coordinator will be responsible for the overall implementation of the Program and for the coordination with all the relevant stakeholders involved The PC will report to GPL s CEO and the PSC The PC will work in direct coordination with the PCU, OTS and GPL s management level to ensure that the components of the Program are implemented in a timely and effective way. GPL s management level includes the CEO and his Senior Management Team (SMT), which consists of seven other members: (i) Deputy CEO Technical; (ii) Deputy CEO Non-technical; (iii) Senior Divisional Director of Operations & Projects; (iv) Senior Divisional Director of Commercial Services & Information Technology; (v) Divisional Director of Finance; (vi) Divisional Director of Human Resources; and (vii) Divisional Director for Loss Reduction, whose position is currently vacant. III. TYPE 3.1. The Program Coordinator should have: i. Engeneering degree in Energy, Science, Economics, Public Policy, Management or a related discipline; Masters degree will be a plus. ii. Relevant experience in the following areas: program and project analysis and design, implementation, monitoring, evaluation and reporting. The consultant s experience should include work in areas that are relevant to the Program. 3.2 Additionally, the following areas of experience will strengthen the application: iii. Program/project management experience; iv. Experience leading teams; v. Experience working with the public sector on issues such as energy utility management, renewable energy, rural electrification; vi. Knowledge and experience implementing projects funded by multilateral institutions Starting date and duration: July 2014, for an estimated length of 1 year and renewable up to four additional years Place of work: The Program Coordinator will work from an office at the Project Coordinating Unit of the Program in Georgetown, Guyana. Site visits are expected to take place throughout the country for the project duration Fluency in English is a prerequisite Familiarity with the Guyana s power sector is desirable.

4 IV. ACTIVITIES 4.1. Under the supervision of GPL s CEO, the Program Coordinator will be responsible for the preparation of technical specifications and support for the selection of consulting firms, review of products prepared by consulting firms, budget administration, logistics, local technical support and coordination among key stake holders. More specifically, the PC s activities include, but are not limited to, the following: i. Supervising the work of the PCU full-time team including: (i) the loss reduction specialist; (c) the electricity distribution network design specialist; (d) the information technology specialist; (e) the procurement specialist with experience in contract management; and (f) the finance comptroller; ii. Preparing and updating of the overall implementation schedule of the activities, broken down by component, in coordination with any consultants or contractors hired for the execution of the Program; iii. Preparing, reviewing and submit to CEO s approval of relevant Terms of References for the selection process of consultancies, services and procured goods of the Program; iv. Ensuring the successful contracting processes of consultancies, services and procured goods as required for the implementation of the Program; v. Reviewing the deliverables submitted by the consultants, and providers of the Program; vi. Supervising Program disbursements and budget execution; vii. Coordinating execution of activities with consultants and contractors for Program implementation; viii. Liaising with relevant stakeholders to ensure the timely execution of the activities and smooth implementation of the Program; such stakeholders include but are not limited to the following: (i) Government of Guyana, (ii) the PSC, (iii) GPL s management level as defined in this TORs, (iv) GPL s technical staff, (v) the MU, and (vi) external consultants and contractors; ix. Coordinating the flow of information between all relevant stakeholders which is required for the effective execution of the Program; such stakeholders include but are not limited to the following: (i) Government of Guyana, (ii) the PSC, (iii) GPL s management level as defined in this TORs, (iv) GPL s technical staff, (v) the MU, and (vi) external consultants and contractors; x. Preparing all Program related reports as required by the IDB, the EU as well as other Stakeholders including the Semi-annual reports of Program progress, and the Annual Operation Plans (AOP); xi. Sharing lessons learned with IDB and other relevant stakeholders; xii. Any other specific task assigned by GPL s CEO and pertinent to the implementation of this Program; xiii. Serve as Secretary for the Project Steering Committee (PSC) that will be established and composed of the Minister responsible for the electricity sector (as Chairperson), representatives of the Ministry of Finance, GEA, and GPL.

5 V. DELIVERABLES 5.1 Guided by the scope of this consultancy and the general requirements of the program, the Program Coordinator will prepare progress reports (at least on a monthly basis) to the CEO of GPL, in coordination with all relevant stakeholders. These reports will review and measure the progress made against the agreed Performance Indicators. VI. PAYMENTS 6.1 The Program Coordinator will be paid a monthly salary, at a rate to be negotiated during contracting. Salary will be commensurable to experience. VII. COORDINATION 7.1 The Program Coordinator will report to GPL s CEO and shall work in close coordination with the staff of the PCU, OTS and GPL.