TWIN CITIES METRO FREIGHT INITIATIVE

Transcription

1 TWIN CITIES METRO FREIGHT INITIATIVE REPORT ON PEER BEST PRACTICES June 2011 Prepared by: USDOT/Vlpe Center Cambridge, Massachusetts Prepared fr: MnDOT and Met Cuncil St. Paul, Minnesta

2 Table f Cntents Twin Cities Metr Freight Initiative Intrductin... 3 Key Findings frm Peers Mid-America Reginal Cuncil (MARC) Prtland Metr (Metr) Atlanta Reginal Cmmissin (ARC) Maine Department f Transprtatin (MaineDOT) and the MaineDOT Industrial Rail Access Prgram (IRAP) Key Findings frm Peer Exchange Participants Delaware Valley Reginal Planning Cmmissin (DVRPC) Mid-Ohi Reginal Planning Cmmissin (MORPC) Puget Sund Reginal Cuncil (PSRC) Washingtn DOT (WSDOT) Appendix A: Methdlgy Appendix B: Cntacts, Resurces, and Additinal Materials B1. MARC B2. Prtland Metr B3. ARC B4: MaineDOT and MaineDOT IRAP Appendix C: Additinal Infrmatin n Freight Grups C1. MARC C2. Prtland Metr C3. ARC C4. DVRPC C5. PSRC Appendix D: Detailed Ntes D1. MARC D2. Prtland Metr D3. ARC D4. MaineDOT and MaineDOT IRAP June

3 Intrductin Overview This dcument reprts n key findings cmpiled frm tw sets f cnversatins with eight freight peers at state Departments f Transprtatin (DOTs) and metrplitan planning rganizatins (MPOs) arund the cuntry. The tw sets f cnversatins included: 1) Discussins that ccurred with fur freight peers during a ne-day peer exchange held in December 2010 at the Minnesta Department f Transprtatin s (Mn/DOT) ffices in St. Paul, Minnesta. Peers attending the event were the: Delaware Valley Reginal Planning Cmmissin (DVRPC) in Philadelphia, Pennsylvania; Mid-Ohi Reginal Planning Cmmissin (MORPC) in Clumbus, Ohi; Puget Sund Reginal Cuncil (PSRC) in Seattle, Washingtn; and Washingtn State DOT in Olympia, Washingtn. 2) A series f telephne discussins cnducted with fur additinal freight peers in March and April Peers participating in telephne cnversatins were the: Mid-America Reginal Cuncil (MARC) in Kansas City, Missuri; Prtland Metr (Metr) in Prtland, Oregn; Atlanta Reginal Cmmissin (ARC) in Atlanta, Gergia; Maine DOT (MaineDOT); and Rhde Island DOT (RIDOT). Appendices A, B, C, and D present infrmatin n the methdlgy used t identify tpics and select peers fr telephne discussins, and the cmplete interview prtcls used t guide telephne cnversatins with peers, cntact infrmatin fr peers, additinal resurces and materials regarding the tpics f interest, and cmprehensive ntes frm the telephne cnversatins. The December 2010 peer exchange reprt describes the methdlgy used t identify and select participants fr the peer exchange. Purpse This dcument respnds t stated interest by Mn/DOT and the Metrplitan Cuncil f the Twin Cities t identify and cmpile peer best practices and lessns learned n several tpics f interest, including the fllwing: Histry f freight hw and why the peer transprtatin agency develped its fcus n freight. Freight planning practices including incrprating freight int lng-range plans r reginal, land use, ecnmic develpment, r ther types f plans; Freight prgramming prcesses and appraches including priritizing r ranking freight prjects fr prgramming dcuments such as the Transprtatin Imprvement Prgram (TIP); Private sectr engagement hw the peer transprtatin agency engaged the private sectr thrugh a freight task frce, freight advisry cmmittee, r ther mechanism; the membership f the grup, its relatinship t ther peer agency cmmittees/grups, and typical issues addressed. Each f the summaries included in this dcument addresses key findings n the abve tpics and highlights their implicatins fr the Twin Cities Metr Freight Strategy. As tw different sets f freight peers were identified (freight planning and freight prgramming), the summaries fr freight planning peers generally d nt fcus n r include infrmatin abut freight prgramming and vice versa. June

4 Key Findings frm Peer Best Practices Key findings n peer best practices are presented belw, rganized within three categries that reflect the majr tpics f interest stated by Mn/DOT and Met Cuncil: freight planning, freight prgramming, and engagement. Freight Planning All peers develped freight-specific planning dcuments and/r included freight as a cnsideratin in the metrplitan lng-range transprtatin plan. Each peer agency s majr planning dcument is listed belw: MARC: Chapter 9 (Gds Mvement) f Transprtatin Outlk 2040; Metr: Prtland Metr Reginal Freight Plan. ARC: Freight Mbility Plan. MaineDOT: Maine Integrated Freight Plan. DVRPC: Lng-Range Visin Plan fr freight (in cnjunctin with the DVRPC lng-range transprtatin plan). MORPC: Central Ohi Freight Trend Study (frthcming). PSRC: Reginal Freight Strategy (Appendix J f the MPO s lng-range transprtatin plan). WSDOT: State Freight Mbility Plan (frthcming in 2013) Mst peers frmed (r used an existing) utreach grup/task frce/mechanism t prvide private sectr input fr freight plans and studies. In mst cases, the purpse and fcus f this grup evlved ver time after cmpletin f the plan/study. Freight Prgramming Many funding surces can be used t prgram freight prjects. Surces used by peers include: The Surface Transprtatin Prgram. Bridge replacement funds. Cngestin Mitigatin and Air Quality (CMAQ) funds. L240 (a flexible funding categry frm the Highway Trust Fund that the state allcates) State bnd funds Sectin 130 crssing funds (fr rail prjects) FRA funds (fr rail prjects). Sme peers have set-aside funding surces t prgram freight prjects in the TIP. Fr example, Metr has $24 millin in reginal flexible funding fr its TIP; $5 millin f which is dedicated t prjects that supprt freight/green ecnmy. At least tw f the peers (MARC and MaineDOT) use criteria t assess prjects impacts n freight r t rank freight prjects fr prgramming. Others (ARC and Metr) d nt currently use criteria t rank prjects but are develping them. ARC reprted that it might build frm cstbenefit and priritizatin methdlgies develped by the Federal Highway Administratin (FHWA) and the Gergia DOT. Several peers (DVRPC, MORPC) have fund it useful t develp a freight TIP t elevate the imprtance f freight and shw prjects that have clear impacts n gds mvements. Many agencies d nt have a lt f empirical freight data and wuld like t expand/develp freight-specific criteria and/r perfrmance measures. A few peers have used bttleneck, speed, and traffic vlume data t assess freight mvements and develp perfrmance measures. Challenges specific t freight prgramming include limitatins n use f Federal funds fr prgramming freight. Als, it can be difficult t btain freight data (sme f this infrmatin is June

5 prprietary and held by the private sectr) t develp perfrmance measures, better freight mdels, and prgramming criteria. Engagement Peers emphasized the need t reach ut t variety f stakehlders t encurage supprt fr freight at multiple levels beynd the state DOT r MPO. In additin t the private sectr, peers nted that the fllwing partners were imprtant t help supprt freight cnversatins and build mmentum fr freight: Business calitins; State r metrplitan chambers f cmmerce; Other ffices within the state DOT r MPO; State envirnmental and ecnmic develpment ffices; and Universities/research centers. Mst peers stated that it is critical t tie freight t ecnmic develpment in rder t get peple s attentin. Peers public messaging and internal cnversatins n freight have fcused n freight s ability t supprt the ecnmy, jbs, and cmmunity investment. Individual champins prvided the initial impetus fr many peers freight prgrams and als helped t build and sustain these prgrams. Fr example, a freight champin at the Kansas City Chamber f Cmmerce helped t initiate much f MARC s first cnversatins abut freight in the mid-1990s. Peers expressed a recurring lessn learned regarding the imprtance f having freight champins t mtivate freight cnversatins and interest. Mst peers had an utreach grup r mechanism t slicit private sectr feedback n freight issues (hwever, Metr s grup has sunsetted and MaineDOT s grup is currently n hld). These grups differed in terms f name, relatinship t ther agency grups, meeting frequency, membership cmpsitin, and issues addressed. Mst grups fcused n planning r plicy issues (particularly in terms f prviding input t the lng-range transprtatin plan during its develpment), with sme discussin f prject updates/peratins issues. The specific issues discussed and membership cmpsitin typically evlved ver time t respnd t changing agency needs. Mst peers nted that there were challenges invlved with keeping private sectr stakehlders engaged in the agency s utreach grup. Challenges included the fact that the private and public sectrs have different timeframes and that stakehlders engaged in planning discussins might nt be able t easily see the utcmes f their wrk. Peers ffered several suggestins t address these challenges, such as: keep meetings as fcused as pssible, prvide staff supprt t minimize private sectr time cmmitments, and emphasize the imprtance f feedback t grup members. Several peers have fund success develping targeted freight materials r cnducting special freight events t prvide infrmatin n freight t varied stakehlders, increase attentin t freight, and prmte freight as a gd neighbr. Examples include DVRPC s cunty freight scan brchures, freight prject implementatin tls, and freight immersin curse, MORPC s freight prject fact sheets and freight scanning turs, PSRC s FAST partnership prject sheets, and WSDOT s ecnmic develpment/freight brchure. June

6 Key Findings frm Peers Twin Cities Metr Freight Initiative 1. Mid-America Reginal Cuncil (MARC) Cntact: Rn Achelphl. Phne: Date f Cnversatins: March 29 and April 26, A. Histry f Freight A strng freight champin at the Kansas City Chamber f Cmmerce helped t initiate much f MARC s first cnversatins abut freight in the mid-1990s. This champin prvided key supprt fr MARC s engagement in freight issues. MARC s first cmprehensive intermdal freight strategies study was cmpleted in 1995; the study lked at what investments MARC needed t make t maintain and imprve the regin s ecnmic cmpetitiveness. 1B. Key Findings Freight Planning First freight study (Intermdal Freight Strategies Study) cmpleted in 1995 and fcused n the impact f freight n the Kansas City ecnmy and educating reginal leadership n freight/ecnmic develpment. The secnd freight study (Mid-Cntinent Tradeway Study) cmpleted in Chapter 9 f Transprtatin Outlk 2040 (MARC s lng-range transprtatin plan) dedicated t gds mvement. MARC nw engaged in effrt t prduce a reginal freight strategic plan. MARC has a Ttal Transprtatin Plicy Cmmittee (TTPC) that reprts t its Bard f Directrs. Belw the TTPC, MARC has a set f planning cmmittees rganized arund different mdes f transprtatin r transprtatin issues, including a Gds Mvement Cmmittee fcused n freight issues. The prs t this structure are that it can cast a wide net and invlve a lt f peple in decisin-making. Hwever, it can be difficult t get feedback n cmplex issues due t the fact that there are multiple cmmittees. MARC des nt typically engage planning cmmittees in the actual cmpetitive selectin f prjects thrugh its prgramming prcesses fr the TIP. Planning cmmittees are mre typically engaged t assist t develp prject criteria r changes in funding eligibility befre initiating prgramming cycles. Freight Prgramming MARC cnsiders a prject s impact n freight when allcating STP and bridge replacement funds, such as its effect n: Netwrk f activity centers (e.g., lcatins f freight generatrs). Truck vlumes. MARC has als used CMAQ funds fr freight prjects that prvide emissins benefits. MARC has cnsidered the benefits f prgramming/planning larger versus smaller freight prjects. While cunterintuitive, big ticket prjects (e.g., replacing a bridge) may be mre likely t get funded and cmpleted than smaller-scale prjects (e.g., fixing turn radii). Small prjects June

7 might be designed t quickly demnstrate successes t the public. Hwever, if prjects are t small, they might nt shw up in a state r lcal capital r perating budget, making it mre difficult fr them t get funded. MARC has fund it useful t think strategically abut hw t use/market freight resurces. The private sectr is mre likely t participate if there is available funding n the table. Engagement Mst f MARC s freight messaging has fcused n freight s imprtance t jbs/ecnmy and mitigating freight s impacts. MARC has a Gds Mvement Cmmittee that meets n as as-needed basis. The Cmmittee is cmpsed f apprximately 30 members including representatives frm MARC, the TTPC, State DOTs, city/cunty technical staff, and private sectr freight, as well as several alternates frm cities/cunties, the Kansas DOT, and the Missuri DOT. The general stakehlder cmpsitin f the Gds Mvement Cmmittee has been fairly stable ver time; hwever, there has been a fair amunt f flux amng individual members, particularly lcal elected fficials. MARC has experienced challenges keeping private sectr stakehlders engaged in the Gds Mvement Cmmittee, particularly because it is harder fr peple fcused n planning issues t see the results f their wrk. T address these challenges, MARC has fund it useful t: 1) fcus meetings n issues that are mst critical and relevant t members business; 2) find peple with genuine interest in what MARC is ding; and 3) leverage its relatinship with SmartPrt. Kansas City SmartPrt Calitin has been a critical resurce benefitting MARC s freight cnversatin (e.g., MARC netwrks with SmartPrt t identify private sectr members fr its Gds Mvement Cmmittee). SmartPrt has largely replaced the rle previusly filled by the Kansas City Chamber f Cmmerce. 1C. Implicatins fr the Twin Cities Metr Freight Strategy Identify reginal champins t supprt MPO freight cnversatins. Champins can prvide key supprt fr MPOs t engage in freight planning r prgramming. MARC believed that having a champin fr freight at the reginal chamber f cmmerce was key t its success in initiating its freight prgram in the mid-1990s. Cnsider hw the freight task frce/cmmittee will link t ther MPO grups, including the plicy bard and planning, technical, r plicy cmmittees. It can be useful t verlap members f the freight cmmittee with ther grups; hwever, t many verlaps can be verwhelming and might hinder decisin-making. Engage business calitins in building a freight cmmunity f interest; leverage its resurces t benefit the MPO. MARC believes it has greatly benefitted frm its partnership with SmartPrt. Business calitins can ffer the MPO access t a brader set f private sectr stakehlders and can help pave the way fr private sectr freight cnversatins by lending credibility t the MPOs. Keep private sectr stakehlders engaged in MPO freight cnversatins, by fcusing meetings n issues that are mst critical and relevant t members business and find peple with genuine interest in what the MPO is ding. June

8 2. Prtland Metr (Metrplitan Service District) Cntact: Deb Redman. Phne: Date f Cnversatins: April 8 and April 18, A. Histry f Freight Deb s predecessr, Deena Platman, was funded fur r five ag t create the regin s first freight plan. The majr mtivating factrs fr the plan were likely: Deena s interest and expertise in freight. (Deena had previusly wrked n a similar prject fr the City f Prtland). Metr had cmpiled a lt f freight data (frm cngestin studies cnducted in ) and wanted t put a chesive framewrk arund that data. 2B. Key Findings Freight Planning Metr s primary planning dcument is the Prtland Metr Reginal Freight Plan. [finalized summer, 2010] The plan includes a chapter n implementatin steps, but Metr des nt currently have funding t mve frward n any f these steps. Freight Prgramming Metr s primary prgramming dcument is the Metrplitan Transprtatin Imprvement Prgram (MTIP). The MTIP includes $24 millin in reginal flexible funding allcated thrugh a reginal slicitatin prcess. $5 millin f this amunt is dedicated t freight/green ecnmy. $500K in strategy develpment funding was als identified frm the MTIP s flexible freight funding. This funding may be used t develp a reginal freight strategy fr Prtland. Deb successfully advcated fr flexible freight funding by talking t stakehlders abut the benefits f freight, particularly regarding its cnnectins t ecnmic develpment and adding jbs t the metr regin. As part f this utreach, Deb develped idea sheets that explained freight s cnnectin t ecnmic develpment. Freight prjects were nt methdically priritized r assessed fr inclusin in the MTIP. Lcal jurisdictins prvided the freight prjects and then included them in the MTP. Future freight criteria fr assessing pririty MTIP prjects might include: Reductin f freight vehicle delay. Imprvement f access t industrial lands, emplyment centers/lcal business, and rail facilities fr reginal shippers. Safety imprvements. Imprvement f freight reliability. Engagement 10-member Freight Technical Advisry Cmmittee (TAC) served as the technical advisry cmmittee n the Reginal Freight Plan. TAC meets mnthly r as-needed. Deb chairs the TAC and sets the agenda. 10 members are lcal jurisdictins freight staff. TAC des nt have a frmal relatinship with the MPO s plicy bard r plicy/planning cmmittees; cmmunicatin with these cmmittees is ad hc and infrmal. TAC is primarily an infrmatin-sharing mechanism. It fcuses n lng-range planning issues, but ther issues discussed include: Changes in NHS designatin. Flexible funds allcatin prcess. June

9 Weighing in n cmments t the Oregn State Freight Plan. Tracking freight issues like the Clumbia Crridr Crssing 33-member Reginal Freight and Gds Mvement Task Frce (RFGM) has nw sunsetted, but was initially created t prvide input t the Reginal Freight Plan. It met 11 times during develpment f the Reginal Freight Plan (July 2006 and Octber 2007). RFGM members included representatives frm bth public and private sectrs. RFGM was centerpint f stakehlder engagement fr the Reginal Freight Plan. RFGM has nw sunsetted because Metr has identified a mre serius apprach t incrprating business stakehlders feedback thrugh ther mechanisms related t ecnmic develpment and access t industrial lands. RFGM recmmended develping a new sustainable freight, jbs, and ecnmic develpment bench with expanded membership this was nt implemented, hwever, due t lack f resurces. Metr wrks with ODOT s freight mbility ffice (e.g., Metr sat in n ODOT s freight steering cmmittee fr the statewide freight plan) and with the Prt f Prtland, primarily fcusing n ensuring multimdal access t and frm the prt. Wrks with Prtland State University and the Oregn Transprtatin Research and Educatin Cnsrtium (OTREC) n a number f data cllectin effrts (these are funded thrugh the MTIP). 2C. Implicatins fr the Twin Cities Metr Freight Strategy Emphasize freight s cnnectin t ecnmic develpment this can be an effective strategy t draw attentin t freight and justify the need fr freight funding. Have a champin with an interest/expertise in freight. The champin can mtivate the agenda t fcus n addressing freight issues. Cnsider dedicating a prtin f TIP flexible funding t freight prjects. Even if prjects are nt funded, including them in the TIP can help cue up prjects fr future develpment. Cnsider hw freight prjects will be priritized in the TIP. Freight-fcused criteria (e.g., reductin f freight vehicle delay) can help. Cnsider develping a freight and gds mvement task frce cmpsed f public and private sectr members t help guide develpment f a freight plan. The task frce can help articulate freight gal and fcus areas, imprvement strategies, a freight actin plan, and priritized freight prjects fr prgramming. Wrk clsely with businesses when planning/prgramming; businesses can help prmte a specific freight prject r prgram, r reality check what freight imprvements are necessary. Private sectr feedback n freight des nt have t be in a freight-fcused grup. Metr has sunsetted its freight and gds mvement task frce after deciding it was n lnger needed, and has since fcused n mre cmprehensively capturing business feedback thrugh ther mechanisms related t ecnmic develpment and access issues June

10 3. Atlanta Reginal Cmmissin (ARC) Cntact: Michael Kray. Phne: Date f Cnversatins: April 5 and April 21, A. Histry f Freight ARC began engaging in freight planning arund There were tw main mtivating factrs. First, an ARC staff planner had researched freight issues and believed it was imprtant fr ARC t fcus n freight. The planning divisin chief was receptive t this and prvided supprt. Secnd, the Atlanta regin has always had a strng lgistics industry; this helped underscre the imprtance f lking at freight. 3B. Key Findings Freight Planning ARC s tw majr planning dcuments are the Truck Rute Master Plan and Freight Mbility Plan. The Freight Mbility Plan started in 2005 and tk 2 years t cmplete (in partnership with Gergia DOT - GDOT). ARC believes was very successful. It was the first majr freight plan cnducted fr the Atlanta regin. The Truck Rute Master Plan aimed t identify a grid system t increase redundancy n the netwrk. Truck rutes are a plicy tl t priritize future funding fr upgrades and maintenance. T identify pririty truck rutes t include in the plan, ARC created a scring system/weighting prcess using 12 inputs. ARC plans primarily fr highways. It des nt plan fr pipelines, water, r freight rail, but des supprt/wrk with the tw majr Class I railrads that perate in the area. ARC has been successful addressing freight issues because freight is a fcus at all levels (state, DOT, MPO, lcal). Fr example, at the lcal level, jurisdictins are eager t have distributin/warehuse centers t attract ecnmic develpment. Freight Prgramming ARC has a set-aside funding surce t prgram (typically small-scale) freight prjects in the Freight Imprvement Prgram (FIP), which is part f the TIP. The set-aside funding cmes frm CMAQ and L240 (a flexible funding categry frm the Highway Trust Fund that the state allcates). ARC maintains a list f 50 freight prjects that help illustrate the type f prject that ARC wuld like lcal gvernments t implement thrugh the FIP. ARC is still develping criteria t rank TIP prjects and may use a freight cst-benefit methdlgy develped by FHWA. ARC has explred using a GDOT methdlgy fr priritizing imprvements fr at-grade rail crssings (it sees n reasn t reinvent the wheel ). Engagement ARC has a Freight Advisry Task Frce (FATF) cmpsed f private sectr representatives and ARC staff. FATF started in 2003 and meets n a quarterly basis. The initial purpses f the FATF were t: 1) have an entity t prvide private sectr/technical input int and supprt fr the Freight Mbility Plan; and 2) t help frmalize ARC s freight prgram. Mst FATF cnversatins fcus n plicy/planning but t a lesser extent it als discusses peratins, ruting, and prject updates. June

11 FATF chaired by a private sectr representative. Chairs typically serve fr 3 t 4 years. ARC staff prvide supprt fr the FATF t minimize the chairpersn s cmmitment. ARC maintains a FATF distributin list f abut peple, but this ebbs and flws ver time. ARC reaches ut t business grups, including the Cuncil fr Supply Chain Management Prfessinals and the Metr Atlanta Chamber f Cmmerce, t identify new FATF stakehlders. Abut peple typically shw up fr FATF meetings. An imprtant member is the Center f Innvatin fr Lgistics, which has been very helpful in reaching ut t the private sectr. 1 ARC has experienced sme challenges in keeping private sectr representatives engaged in FATF. T address these, ARC tries t keep meetings fcused n infrmatin critical fr private sectr input, and emphasizes t FATF members the imprtance f btaining their feedback. ARC des nt have a frmal update cycle fr freight r an established prtcl fr reaching ut t the public sectr. But ARC has dne extensive utreach t lcal jurisdictins as part f the Freight Mbility Plan and Truck Master Rute Plan. Others that ARC has wrked with n freight include: GDOT, the Metr Atlanta Chamber f Cmmerce, the Center f Innvatin fr Lgistics (at the GA Department f Ecnmic Develpment), the state Envirnmental Prtectin Divisin, and the Sutheast Diesel Cllabrative. ARC wrks with as many private sectr flks as it can get. 3C. Implicatins fr the Twin Cities Metr Freight Strategy Encurage supprt fr freight at the state and lcal levels, particularly by identifying cnnectins between freight transprtatin and lcal ecnmic develpment. This can help the MPO be mre successful with freight planning and prgramming. Have a high-level champin t supprt the MPO t lk at freight issues. At the same time, research can help make the case fr why the MPO shuld cnduct freight planning. ARC was able t start a freight prgram because a staff planner had cnducted research t shw the imprtance f freight and a divisin chief was receptive t these ideas. Identify set aside funding surces t prgram freight prjects, even if these are n a small scale. ARC uses CMAQ and L240 funds fr freight. Cnsider develping an illustrative list f freight prjects t shw lcal gvernments the types f prjects that culd (r shuld) be prgrammed/implemented thrugh the TIP. Prvide MPO staff supprt fr the private sectr freight task frce/cmmittee. Private sectr representatives n the freight task frce likely have minimal available time and benefit frm MPO staff supprt. Fr example, ARC staff have fund it helpful t develp the agendas fr the Freight Advisry Task Frce quarterly meetings t minimize the private sectr chairpersn s cmmitment. Netwrk with ther business frums/grups. Grups representing business interests, such as the chamber f cmmerce, might already have strng netwrks with the private sectr and culd help the MPO cnnect t existing r new stakehlders. These grups culd als help the MPO identify stakehlders t participate in the freight advisry task frce/cmmittee. Keep task frce meetings fcused and emphasize the imprtance f btaining private sectr feedback. It can be challenging t keep private sectr stakehlders engaged in public sectr task frces/cmmittees. Fcusing meetings n infrmatin critical fr private sectr input and emphasizing the value f this input can help. 1 Need t cnfirm this with Rn Achelphl. June

12 4. Maine Department f Transprtatin (MaineDOT) and the MaineDOT Industrial Rail Access Prgram (IRAP) Cntact: Nathan Multn. Phne: Nathan.Multn@maine.gv Date f Cnversatins: March 31 and April 19, A. Histry f Freight MaineDOT s Office f Freight and Business Services (OFBS) was develped abut 15 years ag. This came abut thrugh the directin f the gvernr and state administratin. The purpse was t develp a ne-stp shp fr MaineDOT t crdinate its utreach t businesses. 4B. Key Findings Freight Planning Maine Dt s first freight plan, the Maine Integrated Freight Plan, was develped in 1998 and this was updated in 2002.The 2002 plan is currently being updated and likely will be cmplete by the summer r fall Plan invlves extensive utreach t private sectr t slicit feedback. Feedback is slicited thrugh mailing surveys t shippers, service prviders, 3PLs, and thers. OFBS is clsely tied t the planning (Bureau f Transprtatin Systems Planning) and multimdal prject develpment (Bureau f Prject Develpment) ffices within Maine DOT. Cmmunicatin between Maine DOT ffices is a strength; there is nt a lt f discnnect between planning and prgramming. IRAP staff is very invlved thrughut the entire IRAP prject lifecycle (e.g., staff cnduct surveys after the prject is cmpleted t assess hw businesses are using the imprvements). Freight Prgramming IRAP designed t encurage ecnmic develpment and increased use f rail. IRAP prjects rated within ten categries: Jb creatin/retentin New investment Intermdal efficiencies Private share f prject cst (the greater the share, the higher the rank) Anticipated decrease in air emissins Anticipated decrease in highway maintenance csts Anticipated decrease in highway cngestin Transprtatin and lgistics cst savings Imprvements in rail service Benefit-cst rati The anticipated decrease in highway cngestin is defined as the number f trucks remved frm radways accrding t the number f rail cars laded. Maine Dt s priritizatin f rail freight prjects includes criteria that are fcused n benefits t ecnmic develpment and taking trucks ff the rad. IRAP funded with state funds (state bnd funds). State prvides at least 50% f prject csts (at least 50% is funded thrugh private sectr). Amunt f funding btained frm the state varies year t year. Obtaining funding is a cmpetitive prcess. June

13 IRAP has used CMAQ funds in past. Maine DOT als uses sme set aside FHWA Sectin 130 crssing funds fr freight rail crssing prjects dealing with safety issues. At times, Maine DOT has als been successful using FRA funds fr IRAP. Requiring the private sectr t match funding fr IRAP prjects helps leverage public funding and ensures that Maine DOT is getting a bang fr its buck. The match als helps encurage cmmitment frm the private sectr. Engagement Because OFBS is a standalne ffice, it sends a message t the brader rganizatin and business cmmunity that freight is a pririty at MaineDOT and raises the verall level f awareness abut freight s cntributins t the state. IRAP is very ppular with businesses, legislatrs, and the gvernr and has a lt f supprt frm them. MaineDOT mstly uses infrmal utreach methds t prmte IRAP and has fund success bringing businesses (e.g., paper mill that everyne knw) t the state apprpriatins cmmittee t tell the stry f hw they benefitted frm an IRAP prject. MaineDOT thinks it is imprtant t let the public knw that there are significant public benefits derived frm IRAP, such as keeping businesses in Maine. In the past, MaineDOT had a Freight Transprtatin Advisry Cmmittee, but the cmmittee is nw n hld. MaineDOT is rethinking the cmmittee purpse and whether/hw t reinstate it, but they have nt cme t a cnclusin abut hw t mve frward. The Freight Transprtatin Advisry Cmmittee was a standalne grup within OFBS (it was nt frmally cnnected t ther cmmittee/grups within MaineDOT). Membership was cmpsed primarily f industry/private sectr stakehlders and sme OFBS staff. The purpse f the cmmittee was t fster a cnversatin abut key freight issues in the state. The cmmittee met nce every 2 mnths. MaineDOT decided t place the cmmittee n hld due t challenges keeping stakehlders engaged in the meetings. 4C. Implicatins fr the Twin Cities Metr Freight Strategy Prmte invlvement f staff thrughut a freight prject s lifecycle, including evaluating a prject after cmpletin. This can help cnnect planning t prgramming and keep staff engaged. Cnsider multiple areas in which t assess freight benefits f prjects. Fr example, agencies can assess the envirnmental, intermdal, cngestin, maintenance, and ecnmic benefits f freight, amng thers. Mre areas can help identify a brader range f freight benefits. Cnsider ways t leverage private sectr cmmitment fr freight prjects. The private sectr might be mre likely t feel invested in a prject if it has sme financial skin in the game. MaineDOT has fund it useful t require the private sectr t match funding fr IRAP prjects. Use CMAQ, FHWA Sectin 130, and FRA funds t supprt freight rail prjects. MaineDOT has successfully used each f these funding categries fr IRAP prjects. Prmte freight prgrams thrugh private sectr wrd f muth. Businesses can be very effective messengers t talk abut they have benefitted frm public sectr freight planning r prgramming. Businesses can als tell their stries t public sectr decisin-makers t better illustrate their needs. June

14 Key Findings frm Peer Exchange Participants 1. Delaware Valley Reginal Planning Cmmissin (DVRPC) 1A. Key Findings Freight Planning Freight planning at DVRPC is cmprehensive acrss mdes; many f DVRPC units (e.g., land use) are invlved in freight discussins. Onging and future freight planning activities fr DVRPC include: Develping a lng-range visin plan fr freight that dcuments future gals, including increasing freight activity in the regin, in cnjunctin with DVRPC s lng-range plan, Cnnectins Identifying actin items (e.g., plicies and prgrams) fr the DVRPC freight planning prgram each year. Develping reginal indicatrs fr freight-related cncerns. DVRPC has secured funding fr a freight technical study fr fiscal year Freight Prgramming DVRPC develped an FTIP t identify freight benefits f prjects already in the TIP. Identifying prjects f imprtance t freight has nt achieved the same impact as when DVRPC cnnected its freight prjects t intermdal cnnectrs (these are assessed as criteria during the prject funding prcess). DVRPC has successfully use CMAQ funds fr freight prjects fcused n truck electrificatin, duble-stack clearances, and ther issues. DVRPC has als assessed existing maintenance funds t see whether these can be used t supprt freight-related prjects r freight-related cmpnents f prjects. It has been challenging t develp perfrmance measures that cmpare varius freight facilities frm a refinery t a cntainer prt. DVRPC has fund mre success fcusing perfrmance measures n verall activity levels, such as ship arrivals in the aggregate, tnnage entered, and truck tlls paid at bridges. Engagement DVRPC wrks clsely with PennDOT, NJDOT, and DelDOT n freight effrts. DVRPC has develped a series f cunty freight scan brchures, which prvide infrmatin n freight facts fr each f DVRPC s cunties, such as key freight facilities in the cunty (e.g., freight rail miles, number f truck parking spaces), unique prducts manufactured, and the main freight themes and issues affecting each cunty. The purpse f the brchures is t prmte freight as a gd neighbr, strengthen relatinships with cunties, and increase cunty stakehlders understanding f freight peratins within a particular cunty. Each scan tk abut ne mnth t develp, starting with a kick-ff meeting with relevant stakehlders. DVRPC has fund it imprtant t cllect infrmatin fr the scans ut in the field. Fr example, cunty teams wrking n the brchures were invited t visit freight facilities t better understand their needs and peratins. June

15 DVRPC develped a series f freight prject implementatin tls targeted t municipal fficials. Within these dcuments, DVRPC created a ten-step ne-pager utlining the freight planning prcess. DVRPC created a 1.5-day immersin curse expsing stakehlders t freight issues and trends and building freight knwledge and prfessinal capacity. The curse has nt ccurred in recent years due t time cnstraints, but it was an effective mechanism t strengthen crdinatin and cllabratin in the past. DVRPC s website cntains links t varius private sectr cmpanies and freight resurces. It als has a rbust mailing list that it uses t keep stakehlder infrmed f freight prjects and news. The list has varius levels fr members t cntrl the amunt f infrmatin they receive. DVRPC has cnducted special events, such as a freight plan shwcase, t shwcase hw freight peratins wrk in the regin. DVRPC reprted that this event was very successful in educating stakehlders n freight, engaging them, and building wrking relatinships. DVRPC sets up meeting fr member gvernments and cities t discuss specific issues, meetings with rail and prt industries, and facilitates discussins t imprve freight peratins. DVRPC s Delaware Valley Gds Mvement Task Frce meets n a quarterly basis. The cmmittee is c-chaired by the deputy executive directr f DVRPC. In 2002/2003, abut 60 peple attend the GMTF meetings n average. The cmmittee prvides feedback n freight wrk and funding pririties and input n the TIP and lng-range planning activities. DVRPC has a separate intelligent transprtatin systems and peratins cmmittee that discusses n-the-grund peratinal issues. The task frce has three subcmmittees: Data, Planning, and Shippers chaired by active members f the task frce. Activities f the subcmmittees reflect current issues and the pririties f the Gds Mvement DVRPC fund it effective t cnduct an executive cmmittee meeting prir t the full cmmittee meeting t share buy-in and respnsibility and hne in n pririty issues. By crdinating early and ften with the GMTF executive cmmittee, DVRPC has been able t create an envirnment where peple take the cmmittee seriusly. Guest speakers ften attend Task Frce meetings. 1B. Implicatins fr the Twin Cities Metr Freight Strategy Develp a Freight TIP t identify the freight benefits f prjects already in the TIP. The FTIP can serve t heighten awareness f cnnectins between freight and existing prjects. Link t existing prgramming prcesses. Leverage existing prcesses t prgram freight. DVRPC fund that it was mre successful when it cnnected freight prjects t intermdal cnnectrs, which are already assessed as funding criteria, rather than when it identified prjects that impact freight. Crdinate with a variety f stakehlders t establish trust and raise awareness. Crdinating with a range f stakehlders can help develp wrking relatinships and trust. Fr example, by reaching ut early and ften t the Gds Mvement Task Frce executive cmmittee, DVRPC has been able t set task frce meeting dates a year in advance and create an envirnment where peple take the task frce seriusly. In additin t the private sectr, thers with interests in freight can include neighbring state DOTs, municipal fficials, and MPO member gvernments and cities. June

16 Be practive t reach ut t stakehlders. DVRPC reprted that it plays varius rles in the regin s freight cnversatin, including acting as a prblem-slver and as a resurce t assist lcals with map develpment, meeting supprt, and data cllectin. Hwever, its mst critical rle was that f a practive facilitatr t cnvene stakehlders t discuss imprtant issues. Fr example, DVRPC sets up meetings fr member gvernments, cities, and rail and prt industries, t facilitate discussins n specific freight issues. Freight marketing materials/activities can be useful tls t attract attentin t freight, educate stakehlders abut freight s benefits, and explain the MPO/State DOT s rle(s). Materials can include cunty freight scan brchures that prmte freight as a gd neighbr and ne-pagers that utline the freight planning prcess. Activities can include a freight immersin curse that build freight prfessinal capacity, r special events like a freight plan shwcase. DVRPC has been very successful in its creatin f freight marketing materials and activities. June

17 2. Mid-Ohi Reginal Planning Cmmissin (MORPC) 1A. Key Findings Freight Planning In 1994, MOPRC cnducted a series f inland prt studies that identified areas f imprvement fr the MPO and utlined recmmendatins t address them, including establishing a freight planning prgram, building better public/private partnerships, and designating inland prt districts t cncentrate effrts. These recmmendatins cntinue t frm a basis fr MORPC s freight prgram. Freight planning activities at MORPC have included: Ensuring a hlistic inclusin f freight in MORPC s transprtatin planning effrts. Prducing tw additinal inland prt studies. Develpment f a rail hub study and Central Ohi Reginal Rail Study. Creatin f a Freight Fact Bk. MORPC will develp the Central Ohi Freight Trend Study, a next generatin, data-driven freight plan that will cnsider freight mvements in a 12-cunty regin. The study is designed fr bth a public and private sectr audience. It will invlve a scenari planning apprach and a cst/benefit analysis f freight prjects t identify pririties. The bjective f the study is t demnstrate the need fr infrastructure imprvements and prvide a basis fr future private and public funding pprtunities that ensure the regin s cntinued success in the freight industry. Freight Prgramming MORPC has develped a Freight TIP t elevate the imprtance f freight t central Ohi and shw prjects that have clear impacts n gds mvement. MORPC has used infrmatin frm t d lw-cst analysis n truck speeds. This infrmatin may be used t develp perfrmance measures. Suggested that qualitative feedback frm freight users can be as critical as quantitative data in assessing freight and telling the freight stry. MORPC wrked with a majr shipper in its regin t demnstrate hw much cngestin was csting the cmpany n an annual basis, and the cmpany prvided sme funds t MOPRC. MORPC believes there is significant value in using data t shw the private sectr where the imprtant freight crridrs are and t sell imprvement prjects. Engagement MORPC des nt have a private sectr freight utreach cmmittee, but the Clumbus Chamber f Cmmerce huses the Clumbus Regin Lgistics Cuncil. MORPC manages cmmunicatin t the private sectr thrugh the cuncil. Cuncil includes representatives frm a wide range f businesses/industries. MORPC facilitates Rickenbacker Intermdal Crridr Cmmittee (RICC) meetings that include MPO and private sectr representatives. The RICC meets n a quarterly basis and prvides input n freight prject pririties. MORPC nted that sme f its mst valuable discussin cmes frm RICC meetings since they invlve public discussin and cllabratin. MORPC creates shrt fact sheets t prvide prject verviews t private sectr stakehlders. June

18 MORPC has cntinued freight scanning turs where transprtatin cmmittee members have pprtunities t talk t freight peratrs. 1B. Implicatins fr the Twin Cities Metr Freight Strategy Develp a freight TIP. This can help increase attentin t transprtatin prjects that have a significant psitive impact n gds mvement. Qualitative data in cnjunctin with quantitative infrmatin. Qualitative feedback frm freight users can help tell the freight stry. Cnsider using nline data t cnduct lw-cst analyses. These analyses can help develp perfrmance measures. At the same time, cnsider use f qualitative data t help supplement quantitative. Feedback frm freight system users can help pinpint where issues lie and help t tell a mre cmplete stry f freight. Fr example, MORPC was able t cllabrate with a majr reginal shipper t determine hw much cngestin was csting the cmpany n an annual basis. Private sectr utreach des nt have t ccur thrugh an MPO-specific task frce. MORPC des nt have a private sectr freight utreach grup, but is able t cmmunicate with private sectr stakehlders thrugh the Clumbus Regin Lgistics Cuncil and the Rickenbacker Intermdal Crridr Cmmittee. Agencies shuld carefully assess whether there is a need fr a new private sectr utreach grup if these grups already exist, r they can build frm existing grups/cmmittees. June

19 3. Puget Sund Reginal Cuncil (PSRC) 1A. Key Findings Freight Planning PSRC develped a reginal freight strategy fr the MPO s lng-range transprtatin plan (LRTP), Transprtatin The freight strategy examines the majr freight mdes, including rail, truck, air, and marine carg, and utlines a reginal freight transprtatin system t serve the regin. The strategy was develped with bth public and private sectr input, including frm the prts f Tacma and Seattle, King Cunty, UPS, FedEx, Washingtn Trucking assciatin members, Safeway, WSDOT, and lcal jurisdictins. PSRC includes freight centers and designated manufacturing industrial centers in its lng-range transprtatin plan, an effrt accmplished cllabratively with the cities. Freight Prgramming The freight strategy used a new methdlgy t identify investments that wuld prvide the maximum mbility benefits fr all freight alternatives. The methdlgy was based n a mdeling tl integrated with the MPO s land use and travel demand mdel and shwed that freight wuld benefit frm the alternatives chsen t include the 2040 LRTP. The Freight Actin STrategy fr the Everett-Seattle-Tacma Crridr (FAST) crridr prgram (a public-private partnership) has helped PSRC successfully cmpete fr Federal freight funding in the past, althugh mre recently this has been difficult given the decline f Federal transprtatin funding availability The partnership has been successful because it identifies pririty freight prjects where needs are nt being met. FAST has helped t identify prjects that have brad reginal benefits. PSRC is fcusing n several types f data t develp perfrmance measures, including average speed, reliability, severe cngestin and traffic vlume. It nted that certain data such as truck vlumes must be interpreted cautiusly. Fr example, increased truck vlumes culd signal increased ecnmic activity r mre cngestin. It is imprtant t avid using data pints in islatin. PSRC has analyzed data in fur areas truck values f time, perating csts, speeds, and perfrmance metrics t better incrprate freight int the Cngestin Management Prcess and the reginal lng-range transprtatin plan and as a first step tward develping freight-fcused perfrmance measures. Engagement PSRC has tw majr mechanisms fr implementing freight prjects and crdinating with the private sectr: FAST, which aims t implement and cmplete freight prjects in the central Puget Sund regin. FAST is a partnership f 26 cities, cunties, prts, federal, state and reginal transprtatin agencies, railrads and trucking interests. Meets n bi-mnthly basis T date, the partnership has funded r cmpleted 21 f 25 riginal prjects. Reginal Freight Mbility Rundtable, which prvides pprtunity fr pen discussin f issues and ideas amng public and private stakehlders and functins a sunding bard fr public/private freight interests in the PSRC regin. June

20 The rundtable meets bi-mnthly and prvides an pen frum fr discussing a brad range f tpics related t freight and the ecnmy. The rundtable des nt have a frmal vting structure but is cnsulted by the FAST partnership and prvides input int reginal and state transprtatin plans. Private sectr participants include representatives f warehusing/distributin centers, shippers and rail, marine, air carg and trucking carriers. Public sectr participants include universities, lcal gvernments, the prts f Seattle, Tacma and Everett, and state/federal agencies. In inviting freight and state legislative staff t participate in bi-mnthly freight rundtable meetings. PSRC als supprts data analysis by cmbining state and reginal data analyses t help present issues in new, creative ways. PSRC maintains a distributin list f 300 cntacts and psts all f its freight-related meeting agendas and presentatin ntes nline. The agency prduces FAST prject sheets n prjects cmpleted by the parternship. The prject sheets are updated with status and cst infrmatin. PSRC has practively lked fr pprtunities t imprve data and crdinatin with WSDOT, believing that being practive and receptive can help imprve the quality f data as well as the relatinship with the State DOT. PSRC has identified cmpanies that it believed culd represent a unified vice frm a given industry grup, and ntes that talking t diverse stakehlders has helped ensure a mre cmprehensive stry. 1B. Implicatins fr the Twin Cities Metr Freight Strategy Public-private partnerships can help MPOs cnduct utreach t the private sectr as well as cmpete fr Federal freight funding and identify pririty freight prjects. PSRC s FAST prgram has been successful with bth. Be cautius when interpreting data. Data pints shuld nt be interpreted in islatin but within a brader cntext. Several types f data, including average speed, reliability, severe cngestin and traffic vlume, can be used t develp freight-fcused perfrmance measures. Be practive when crdinating with the State DOT. PSRC believed that being practive wuld imprve its relatinship with WSDOT and the quality f data. June

21 4. Washingtn DOT (WSDOT) 1A. Key Findings Twin Cities Metr Freight Initiative Freight Planning WSDOT nw develping a state Freight Mbility Plan (planned cmpletin in 2013). Has develped several freight-fcused plans and studies, including: Washingtn State Rail Plan Washingtn State Freight Data Systems Study Washingtn Transprtatin Plan Freight Reprt Freight Prgramming WSDOT s freight prgram fcuses n investing in freight transprtatin infrastructure t supprt the state s ecnmy. Prjects including imprve truck travel times and system reliability n primary freight crridrs, relieving cngestin in urban centers by imprving and cnnecting majr truck freight crridrs, and making investments in rail capacity and prt-rail cnnectins t ensure that freight is able t accmmdate future demand. WSDOT believed that there is n freight prject. All prjects can benefit multiple mdes, sectrs, and user types. Rather than try t define a freight prject, WSDOT suggested fcusing n hw freight s issues are issues fr all mdes. Many citizens nw see freight as part f the prblem, but shwing hw freight can help ther mdes can demnstrate t the general public and thers that freight can als be part f the slutin. WSDOT nted that it has purchased GPS data frm vendrs t develp a methdlgy fr measuring freight perfrmance alng key crridrs. WSDOT is nw calculating the cst f truck cngestin t develp a baseline analysis f gds mvement. It will use these data t tell a cmpelling stry t citizens, shippers, carriers, and thers abut hw freight transprtatin csts affect varius stakehlders. WSDOT has experienced success using data t shw hw trucks perate differently frm cars as well as data that shws peratinally deficient bttlenecks. Using these data, WSDOT s Strategic Analysis and Prgramming Divisin has cnducted an analysis f the tp freight bttlenecks, which might lead t identificatin f imprvement prjects. WSDOT has cnducted a travel time speed analysis. Engagement WSDOT stressed the imprtance f defining freight in terms f its cntributins t ecnmic cmpetitiveness. WSDOT has been practive in lking fr pprtunities t imprve data and crdinatin with PSRC. WSDOT nted that being practive and receptive can help imprve the quality f data as well as the relatinship with the MPO. It can be useful t cmpare scheduling milestnes t ensure that all agencies are n the same page. WSDOT has identified cmpanies with the mst number f emplyees within different industry grups June

22 WSDOT emphasized the imprtance f practively reaching ut t private sectr stakehlders. Gd questins t ask include what their requirements are fr an effective freight system and what currently wrks well. Has develped a brchure explaining WSDOT s investment in freight infrastructure and freight s cnnectin t ecnmic develpment. 1B. Implicatins fr the Twin Cities Metr Freight Strategy Identify freight benefits f prjects, nt freight prjects. WSDOT suggested that, rather than fcus n what cnstitutes a freight prject, agencies fcus n hw freight issues are issues fr all mdes, and hw transprtatin prjects can benefit many transprtatin users. By identifying nly freight prjects, agencies might miss ther pprtunities t leverage resurces t benefit freight. Tie freight t ecnmic develpment. WSDOT believed that cnnecting freight t the ecnmy is key t attract mre attentin t freight. Data can help tell the freight stry. WSDOT has used data n truck cngestin, tp bttlenecks, and travel times t try t identify imprvement prjects and tell a brader stry abut hw freight transprtatin csts affect a general audience (e.g., the public) as well as shippers and carriers. June

23 Appendix A: Methdlgy Twin Cities Metr Freight Initiative T develp a list f tpics needing further explratin and candidate peer agencies t cntact, the USDOT s Vlpe Center: Scanned the reprt frm the December 2010 freight peer exchange and the planning prcess/strategic cntext summaries (earlier deliverables frm the Twin Cities Metr Area Reginal Freight Initiative) t identify tpics that Mn/DOT and Met Cuncil identified as needing further explratin. Reviewed the Vlpe Center s initial research n peer candidates fr the December peer exchange t identify ptential peers. Scanned select Natinal Cperative Freight Research Prgram (NCFRP) studies (thse cited in the peer exchange reprt) fr references t applicable peer case studies/examples. Cmpiled feedback and suggestins prvided by Mn/DOT and Met Cuncil. Frm the abve research, the Vlpe Center identified a set f interview tpics and candidate peer agencies t address each tpic. This infrmatin was shared with Mn/DOT and Met Cuncil t prvide an pprtunity fr validatin and feedback. Using this feedback, the Vlpe Center refined the list f tpics t fcus n tw majr tpics (freight planning and freight prgramming) and selected five peer agencies t cntact frm the verall list f candidates. Tw sets f interview prtcls (fcusing freight planning and freight prgramming) were develped, reflecting the majr areas f interest. Peers selected t speak t freight planning were ARC and Prtland Metr. Peers selected t speak t freight prgramming were Prtland Metr, RIDOT, 2 MARC, and MaineDOT (Prtland Metr was identified as a peer that culd speak t bth tpics.) Brief (apprximately ne hur) telephne cnversatins were cnducted with each f the five peers. Mn/DOT attended and participated in several f these cnversatins. After the initial set f telephne cnversatins, the USDOT s Vlpe Center prepared a pilt draft summary dcumenting key findings frm Prtland Metr and shared this with Mn/DOT and Met Cuncil t prvide an pprtunity fr feedback. Met Cuncil suggested several additinal tpics fr fllw-up cnversatins and a revised frmat fr the summaries. The prpsed additinal tpics included the fllwing: Backgrund histry n hw the peer agency initially develped its fcus n freight, particularly in terms f hw freight was included in the lng-range transprtatin plan r reginal plicy plan. Backgrund histry n hw, when, and why the peer agency riginated utreach/engagement t the private sectr via a freight task frce, rundtable, advisry cmmittee, r ther mechanism. Details n the membership f the private sectr utreach mechanism, the typical issues addressed by the grup, and the relatinship f the grup t the peer agency s transprtatin plicy bard r ther internal grups. Details n the missin, purpse, and/r gals articulated by the private sectr utreach mechanism. T btain infrmatin n these tpics, the USDOT s Vlpe Center cnducted additinal, brief (apprximately 30 t 45 minutes) fllw-up cnversatins with each f the peers (excluding RIDOT). Peers als prvided supplemental materials via . Interview Prtcls The interview prtcls used t guide telephne cnversatins with peers are prvided belw: Prtcl fr Planning Peers 1) Incrprating Freight Int Planning 2 RIDOT was later excluded frm the peer best practices summaries. Please see ntes in this sectin fr mre detail. June

24 a) Please share examples f hw yu have incrprated freight int yur agency s planning practices? These practices culd include, but are nt limited t: Develpment f a lng-range, crridr r reginal transprtatin plan Land use planning, r Ecnmic develpment planning. b) What are the main differences between highways and ther freight mdes? c) Have yu used perfrmance measures t identify pssible freight needs r match specific n-the-grund issues with viable slutins? d) When have yu been mst successful at incrprating freight int planning practices? Why? e) Can yu prvide any examples f hw yu have cnsidered freight s impact n land use, r vice versa? 2) General Questins a) What lessns have yu learned while incrprating freight int planning? b) What challenges did yu encunter? What made a difference in mastering them? c) What tips r critical success factrs can yu share with Mn/DOT and Met Cuncil d) What utside resurces r parties did yu cnsult when incrprating freight int planning? e) What websites best shw hw yu ve included freight in planning prcesses? Any diagrams? Prtcl fr Prgramming Peers 1) Incrprating Freight Int Prgramming a) Please share examples f hw yu have incrprated freight int yur agency s prgramming prcesses. These prcesses culd include, but are nt limited t: Including freight in the Transprtatin Imprvement Prgram (TIP) r Statewide Transprtatin Imprvement Prgram (STIP), Tracking prjects frm planning t the TIP/STIP, Priritizing r ranking freight prjects (including develping prject criteria), r Identifying funding fr freight prjects. b) What are the main differences between highways and ther freight mdes? c) When have yu been mst successful at incrprating freight int prgramming? Why? d) Can yu prvide any examples f hw yu have lked at cngestin csts? If s, have yu segmented cngestin data by mde? Hw are yu using cngestin data t help prgram freight prjects? 2) General Questins a) What lessns have yu learned while incrprating freight int prgramming? b) What challenges did yu encunter? What made a difference in mastering them? c) What tips r critical success factrs can yu share with Mn/DOT and Met Cuncil? d) What utside resurces r parties did yu cnsult when incrprating freight int prgramming? e) What websites best shw hw yu ve included freight in prgramming? Any diagrams? Ntes n Rhde Island DOT (RIDOT) RIDOT was initially identified as a peer t cntact due t its inclusin in Natinal Cperative Freight Research Prgram (NCFRP) Reprt 2 (Institutinal Arrangements fr Freight Transprtatin Systems) as an example f a state DOT engaged in an pen call fr freight slicitatins t the TIP. In March 2011, the Vlpe Center cnducted a telephne interview with Walter Slcmb, principal planner at the state s metrplitan planning rganizatin, Rhde Island Statewide Planning (and the current cntact fr Rhde Island s freight activities). It was learned that RIDOT freight staff have mved n t ther pprtunities since the NCFRP reprt was published (in 2007) and that neither RIDOT nr the MPO June

25 have recently been heavily engaged in freight planning r prgramming. Hwever, a Request fr Prpsal t develp the MPO s freight rail plan was just annunced; Walter believed this might help initiate new effrts t cllect freight data. Due t these findings, it was determined that RIDOT shuld nt be included the summary f peer best practices. Mr. Slcmb nted that the TIP pen call cited in the NCFRP reprt refers t the MPO s practive apprach in seeking TIP prjects. The MPO places advertisements in lcal newspapers and hlds public meetings at mechanisms such as schls r libraries t answer questins abut the TIP prcess. TIP prject applicatins are available by request and nline. The MPO typically receives applicatins frm state agencies, quasi-gvernment agencies, individual cmmunities, grups f cmmunities (extra pints are available fr prjects invlving mre than ne cmmunity), the private sectr, and individuals. Hwever, Mr. Slcmb did nt have knwledge f hw freight prjects have been specifically slicited as part f this pen call. June

26 Appendix B: Cntacts, Resurces, and Additinal Materials B1. MARC Cntact: Rn Achelphl. Phne: Online Resurces: MARC Reginal Freight Outlk Study MARC Ttal Transprtatin Plicy Cmmittee MARC Gds Mvement Cmmittee (including past meeting agendas/ntes) Transprtatin Outlk 2040: Chapter n Gds Mvement MARC TIP Kansas City SmartPrt MDOT Freight KDOT Freight Additinal Materials: Recent Rster fr MARC Gds Mvement Cmmittee Cntacts Individual Name Cmpany Title City State Achelphl, Rn Mid-America Reginal Assistant Directr f Kansas City rna@marc.rg Missuri Cuncil Transprtatin Adkins, Stan M-Kan Distributin Kansas City sadkins@mkandistr.cm Missuri Amrein, Alice Jhnsn Cunty Dept Directr Olathe alice.amrein@jcgv.rg Kansas Of Transprtatin Brwn, Dug City f Overland Park Directr f Public Overland dug.brwn@pkansas.rg Kansas Wrks Park Currier, Shellee Watc Cmpanies Marketing Manager Kansas City scurrier@watccmpanies.cm Kansas Dw, Thmas Kansas Dept Of Urban Planning Tpeka tdw@ksdt.rg Kansas Transprtatin Manager Fields, Darryl Mid-America Reginal Transprtatin Kansas City dfields@marc.rg Missuri Cuncil Planner III Finley, Larry R. City f Grandview, M City Engineer Grandview lfinley@ci.grandview.m.us Missuri Gutierrez, Chris KC Smartprt Inc. President Kansas City gutierrez@smartkc.cm Missuri Jr. Jnes, Ben Unin Pacific Kansas City bwjnes1@up.cm Missuri Kell, Lee Ann Missuri Department f Transprtatin Transprtatin Planning Manager Lee's Summit lee.kell@mdt.m.gv Missuri June

27 Lamthe, Je Mid-West Terminal Executive Vice Kansas City Missuri Warehuse C President Langenkamp, City Of Kansas City Assistant City Kansas City bb.langenkamp@kcm.rg Missuri Rbert Manager Of Ecnmic Develpment Maddx, Jhn Kansas Dept Of Rail Affairs Prgram Tpeka jhnm@ksdt.rg Kansas Transprtatin Mgr Martinvich, Rn City Of Sugar Creek City Sugar Creek rnm@sugar-creek.m.us Missuri Administratr/City Engineer Mendez, Jhn Unified Gvernment Of Cmmissiner - Dist Kansas City Jmendez@wyckck.rg Kansas Wyc/KCK 2 At Large Neutgens, Kurt Plug-In Mtrs kurtn@plug-inmtrs.cm Perry, Ernie Missuri Dept Of Administratr Of Jeffersn Ernest.Perry@mdt.m.gv Missuri Transprtatin Freight Develpment City Pieteg, Brian Jhnsn Cunty Public Assistant Cunty Olathe Brian.Pietig@jcgv.rg Kansas Wrks/Infrastructure Engineer Prter, Katee Clay Cunty, Missuri Eastern Liberty kprter@claycgv.cm Missuri Cmmissiner Schwartz, Jeffrey Missuri Truck Ferry Innvatr Lee's jschwartz@mtruckferry.cm Missuri D. Summit Sharp, Jhn City f Kansas City Cuncilmember-6th Kansas City Araceli.Gallegs@kcm.rg Missuri District Smith, Allisn L. Kansas Department f MPO Transprtatin Tpeka allisns@ksdt.rg Kansas Transprtatin Planner Tbin, Michael Unified Gvernment Of Asst Directr Of Kansas City mtbin@wyckck.rg Kansas Wyc/KCK Public Wrks Trivitt, Rnald City f Beltn City Manager Beltn rtrivitt@beltn.rg Missuri Wagner, Jhn E. Wagner Industries Kansas City jhnsr@wagnerindustries.cm Missuri Walters, Karl Clay Cunty, Missuri Highway Dept Liberty highway@claycgv.cm Missuri Directr Wancura, Dan Embassy Sftware danw@embassysft.cm Whitaker, Tm Kansas Mtr Carriers Executive Directr Tpeka tmw@kmca.rg Kansas Assn Wyatt, Kristi Greater KC Chamber Of Cmmerce Sr Vice President Kansas City wyatt@kcchamber.cm Missuri Zafft, Allan S. Missuri Department f Transprtatin Senir Transprtatin Planner Lee's Summit allan.zafft@mdt.m.gv Missuri June

28 B2. Prtland Metr Cntact: Deb Redman. Phne: Online Resurces: Prtland Metr website Metr Reginal Freight and Gds Mvement Task Frce (including a list f members) Metr Reginal Freight Plan Metr Freight Prfile MTIP website Metr Reginal Flexible Funds website Metr Cmmunity Investment Strategy JPAC Task Frce Recmmendatin fr Allcating Reginal Flexible Funds (including recmmended freight criteria) ODOT Rail Office ODOT Statewide Freight Planning Office ODOT Statewide Freight Plan Prt f Prtland Prt f Prtland Industrial Lands Study Prtland Freight Cmmittee Vlv Research and Educatinal Fundatins June

29 Additinal Materials: Internal Graphic Used t Prmte Green Freight t Internal Prtland Metr Stakehlders 3 Identify best practices inside and utside ur regin fr clean freight Perfrmance measures/evaluatin framewrk Integrated investment strategies fr industrial infill Hlistic ecnmic develpment Land use visin fr cmmunity and lcal industry Prject develpment pipeline fr future $$$ Reginal Freight Rail Study Cnceive Cnnect Shps and g State, regin deve Env Trainin green in Beautiful, breathable, drinkable livable Oregn Jbs retain, restre, create traded sectr jbs the regin s ecnmic pump Mney! Lwer business, shipper, cnsumer and taxpayer csts Industrial land and emplyment centers inside the UGB Radway capacity fr high value trips Livable neighbrhds Cnserve Create B Bike/ G Prjects with leverage Efficient frei system Alte Lcal green 3 Graphic was develped fr internal Prtland Metr use nly. June