Khwaja Fareed University of Engineering & Information Technology, Rahim Yar Khan. Tender Document

Transcription

1 Khwaja Fareed University of Engineering & Information Technology, Rahim Yar Khan Tender Document Tender No. Misc-073 Supply of Sports Items for Sports Department (Framework Contract for Financial Year 28) at Khwaja Fareed University of Engineering & Information Technology Rahim Yar Khan 1

2 TENDER DOCUMENT TENDER No. Misc-073 Supply of Sports Items for Sports Department (Framework Contract for Financial Year 28) at Khwaja Fareed University of Engineering and Information Technology TENDER PRICE Rs. 2000/- Last date of submission: FOR OFFICE USE ONLY Serial No Sold to: M/S Date of Sale Bank Challan No. Date 2

3 1. Overview Khwaja Fareed University of Engineering & Information Technology, Rahim Yar Khan intends to purchase Supply of Sports Items for Sports Department as provided at Annex A. The supplier will be responsible for Supply, delivery, installation and commissioning of all specified items, wherever required, at the Khwaja Fareed University of Engineering & Information Technology, Rahim Yar Khan. This document provides complete instructions for bidders intending to participate in this Tender. 2. Instructions for Bidders 2.1. Response to the Tender (Bid) should be submitted in one part which shall include two separately sealed envelopes of Technical Proposal and Financial Proposal before 11:00 AM on Technical Proposals will be opened on same day at 11:30 AM in the presence of representatives of responding bidders, if any, and Financial Proposals will be opened after completion of technical evaluation. The exact time and place for opening of financial proposals will be informed to technically qualified bidders Responding bidder shall deliver two sealed copies of the bid. Each copy being physically separate, bound, sealed and labeled. Proposals shall be delivered at the address given below. Director Procurement Khwaja Fareed University of Engineering & Information Technology Abu Dhabi Road, Rahim Yar Khan. Tel. # Any queries regarding this proposal should be directed to the designated Technical Contact Person listed below. Sports Department, KFUEIT, RYK Tel. # All bids must be submitted by filling the Annex B. Same should be enclosed in the financial proposal. Bidder must use the same numbers and labels used in this Request for Proposal. 3

4 2.5. The original Tender Document duly signed and officially sealed by the bidder must be submitted in whole with the proposals. Any conditional, ambiguous, incomplete, supplementary or revised offer after the opening of tender shall not be entertained. 3. Technical Proposal Format Bidders are required to include the following documents/information in their technical proposals in the order given below: i. The Name and Address ii. Profile of company (Including Financial Profile) iii. List of Previous/Current customers of related supplies, with contact person and telephone/fax numbers. iv. Detailed product design information v. Copy of National Tax Registration Certificate vi. Copy of Sales Tax Registration Certificate vii. Bank letter of financial standing viii. An affidavit on Rs 100/- Stamp Paper that currently they are not black listed or debarred by any Government/Semi-Government Department to participate in bidding and to supply equipment. Failure to submit such affidavit may lead to disqualification. ix. Any additional information the bidder may like to furnish e.g. repair/maintenance other concerned facility x. Detailed item specifications matched corresponding to the BOQ as given at Annex A xi. Detailed project implementation schedule/completion Schedule which includes the delivery of items mentioned in the BOQ xii. Signed and stamped Tender document xiii. Bank Draft of the Earnest Money 4. Financial Proposal Format Financial Proposal must include the following in the order given below: i. Equipment prices duly entered on the form in the attached BOQ ii. Validity period of the quoted price iii. Any other Terms and Conditions 4

5 5. Terms & Conditions 5.1. This invitation for bids is open to all national original Manufacturers/ Distributors/Agents in Pakistan for Supply and installation All prices should be quoted in Pak Rupees and inclusive of all Government Taxes & Levies A bank draft equal to 2% of the estimated cost should accompany the Tender as Earnest Money drawn in favor of KFUEIT Rahim Yar Khan. The Tender shall not be considered without Earnest Money. Bank guarantee will not be accepted. Bank draft for Earnest Money should be placed with the Technical proposal Earnest Money for bidders not selected will be returned a minimum of two weeks after announcement of award and returned to successful bidder after signing the contract. If the selected bidder fails to sign the contract with in stipulated time, Earnest Money will be forfeited A Bank draft of 5% of the total amount as Performance Guarantee will be provided by the supplier in favor of KFUEIT, Rahim Yar Khan within 10 days after signing of the contract on judicial stamp paper of the value PKR. 1200/-which shall remain valid for 12 months beyond delivery period. This performance guarantee will be released after the completion of warranty/guarantee period, along with the satisfactory completion report which will be intimated to the Seller and the Director Procurement KFUEIT, Rahim Yar Khan for their onward issuance of No Objection Certificate (NOC) for the release of performance guarantee KFUEIT Rahim Yar Khan reserves the right to accept / reject any or all proposals without assigning any reason thereof The quantity of an order may vary depending on the quoted prices and the allocated funds The decision of the KFUEIT procurement committee will be binding on all concerned and will in no case be challenged in any forum KFUEIT Rahim Yar Khan reserves the right to modify the conditions / specifications of the Tender Document with written intimation to all the participants who have purchased the Tender Document Delivery period will be 45 days from the date of issuance of purchase order/supply order. 5

6 5.11. Delivery shall be completed according to the agreed upon schedule In case the selected bidder fails to execute the contract strictly in accordance with the terms and conditions laid down in the contract, the Performance Guarantee shall be forfeited The University will get the item inspected at KFUEIT Rahim Yar Khan and reject the item, if not found according to the stated specifications The University reserves the right to claim compensation for the losses caused by delay in the delivery of equipment It is the sole responsibility of the bidder to comply with local, national and international laws In case any supplies/material are found not in conformity with the specifications provided in the tender, either on account of inferior quality, defective workmanship, faulty design, faulty packing or is short supplied, or wrongly supplied, the supplier will replace the same free of charges or pay the full cost of replacement All the proposals submitted will become the property of the University All prices should be valid for at least 60 days. Withdrawal or any modification of the original offer within the validity period shall entitle the KFUEIT Rahim Yar Khan to forfeit the Earnest Money in favor of the KFUEIT Rahim Yar Khan and/or putting a ban on the future inquires or taking any other suitable action against the bidder Delivery of the items will be free of charge at Khawaja Fareed University of Engineering & Information Technology, Rahim Yar Khan during the office hours with a copy of Delivery Challan Items being ordered should be brand-new and according to order specification from the current production and covered under normal warranty/guarantee etc. as mentioned in the quote. Brochures mentioned and product details must be attached. 6. Tender Evaluation Criteria All bids shall be evaluated on technical and financial merit. The Company Evaluation Criteria is attached at Annex C for reference. Technical evaluation process may include, but not limited to the consideration of the following with respect to the functional requirements given ahead: a. Technical specifications of proposed item 6

7 b. Company Profile I. Age of the company II. Financial strength of the bidder Financial Evaluation process will be based on the consideration of the quoted price. 7. Undertaking On behalf of the company it is certified that we agree to the all the Instructions and Terms & Conditions given in this Tender Document Name of bidder Authorized person... Authorized signature Stamp Office Address Tel No Fax No 7

8 Supply of Sports Items for Sports Department Annex A Sr. # Item Name Specifications/Minimum Requirement Unit of Measure Quantity DUNLOP FORT ALL COURT or Equivalent DUNLOP VOLLEY or Equivalent 1 Tennis Ball IHSAN X99 or Equivalent IHSAN X83 or Equivalent IHSAN X61 or Equivalent IHSAN X39 or Equivalent Box C.A. medium quality 2 Cricket Bat (Tape Ball) C.A. best quality any other brand equivalent or best Each 1 3 Cricket Boundary Rope Boundry rope of standard cricket ground Meter Osaka Tape White 4 PVC Tape Bundle Osaka Tape Red Osaka Tape Black Each 5 Table Tennis Table Olympic quality or Equivalent Better Each 6 Badminton Racket BADMINTON RACKET (HI-QUA) or Equivalent BADMINTON RACKET equivalent brand or Equivalent BADMINTON RACKET (YONEX) or Equivalent BADMINTON RACKET equivalent brand or Equivalent Each 1 8

9 Sr. # Item Name Specifications/Minimum Requirement Unit of Measure Quantity 7 Shuttle Cocks 8 Foot Ball Feather Shuttlecocks tayyab or equivalent Nylon Shuttlecocks younex or equivalent Thermo bonded Bruzca football size#5 Adidas Brazuca Nike Football Foot Ball PVC Hikco World Football Synthetic Football PU Leather Football or any other equivalent Box Each 9 Foot Ball Net As per required standard size best quality Each 10 Shin Paid As per required best quality Each 11 Steel Whistle Steel whistle with rope, As per requirement Each 12 Foot Ball Keeper Gloves Best quality. As per required Each 13 Volley Ball JAGGA or equivalent Each 14 Volley Ball Pole Standard volley ball poles Each 15 Volley Ball Court Tape Standard court reflecting tape Each 16 Bamboo Stick for Flag As per requirement Each 9

10 Sr. # Item Name Specifications/Minimum Requirement Unit of Measure Quantity 17 Flag Triangle Boundary Cloth or penaflex material Each 18 Measuring Tape 1000 Meter Meter 19 Packing Tape Simple transparent tape Pack 20 Whitener Ink whitener Each 21 Color Pen Permanent marker of all colors Pack 22 Color Charts Blue, white, black, red Each 23 Color Paints White, black, brown, silver, golden spray Each 24 Scissors Common Each 25 Color Ribon Red, white, etc. Each 26 Caps P- caps Each 27 Shorts Football shorts Each 28 Track Suits Sports track suits Each 29 Water Cooler 20 liters or above Each 10

11 Sr. # Item Name Specifications/Minimum Requirement Unit of Measure Quantity 30 Glass Disposable Disposable glass Each 31 Steel Medals Winner medals Each 32 Trophies Steel trophies Each 33 Shields Wooden, glass, acrylic As per requirement Each 34 Panfilix Standing Size As per requirement Each 35 Panfilix + printing As per requirement Each 36 Lime powder (choona) for boundary line As per requirement Each 37 Table tennis racket Olympic quality Each 38 Basket balls Olympic quality Each 39 Certificates and printing As per required Each 11

12 Supply of Sports Items for Sports Department (Bid Form) Annex B Sr. No. Item Name Unit of Measure Qty. Unit Rate (Including all taxes & shipment charges) 1 Tennis Ball Box 2 Cricket Bat (Tape Ball) Each 1 3 Cricket Boundary Rope Meter 4 PVC Tape Bundle Each 5 Table Tennis Table Each 6 Badminton Racket Each 1 7 Shuttle Cocks Box 8 Foot Ball Each 9 Foot Ball Net Each 10 Shin Paid Each 11 Steel Whistle Each 12 Foot Ball Keeper Gloves Each 12

13 Sr. No. Item Name Unit of Measure Qty. Unit Rate (Including all taxes & shipment charges) 13 Volley Ball Each 14 Volley Ball Pole Each 15 Volley Ball Court Tape Each 16 Bamboo Stick for Flag Each 17 Flag Triangle Boundary Each 18 Measuring Tape Meter 19 Packing Tape Pack 20 Whitener Each 21 Color Pen Pack 22 Color Charts Each 23 Color Paints Each 24 Scissors Each 25 Color Ribon Each 26 Caps Each 27 Shorts Each 13

14 Sr. No. Item Name Unit of Measure Qty. Unit Rate (Including all taxes & shipment charges) 28 Track Suits Each 29 Water Cooler Each 30 Glass Disposable Each 31 Steel Medals Each 32 Trophies Each 33 Shields Each 34 Panfilix Standing Size Each 35 Panfilix + printing Each 36 Lime powder (choona) for boundary line Each 37 Table tennis racket Each 38 Basket balls Each 39 Certificates and printing Each 14

15 Annex C Company Evaluation Criteria 1. Basic Evaluation i. Profile of company ii. Detail of Previous/Current customers of related Supplies, Purchase Orders, with contact person and telephone/cell numbers. iii. Detailed product information iv. Copy of National Tax Registration Certificate v. Copy of Sales Tax Registration Certificate vi. Bank letter/certificate of Account Information/financial standing vii. An affidavit on Rs. 100/- Stamp Paper that currently they are not black listed or debarred by any Government/Semi-Government Department to participate in bidding and to supply equipment. Failure to submit such affidavit may lead to disqualification. viii. Detailed item specifications matched corresponding to the BOQ as given at Annex A ix. Detailed project implementation schedule/completion Schedule which includes the delivery of items mentioned in the BOQ x. Signed and stamped Tender document 15

16 Khwaja Fareed University of Engineering & Information Technology, Rahim Yar Khan Tender Document Tender No. Misc-074 Supply of Fork Lifter for Store Department at Khwaja Fareed University of Engineering & Information Technology Rahim Yar Khan 16

17 TENDER DOCUMENT TENDER No. Misc-074 Supply of Fork Lifter for Store Department at Khwaja Fareed University of Engineering and Information Technology TENDER PRICE Rs. 2000/- Last date of submission: FOR OFFICE USE ONLY Serial No Sold to: M/S Date of Sale Bank Challan No. Date 17

18 1. Overview Khwaja Fareed University of Engineering & Information Technology, Rahim Yar Khan intends to purchase Supply of Fork Lifter for Store Department as provided at Annex A. The supplier will be responsible for Supply, delivery, installation and commissioning of all specified items, wherever required, at the Khwaja Fareed University of Engineering & Information Technology, Rahim Yar Khan. This document provides complete instructions for bidders intending to participate in this Tender. 2. Instructions for Bidders 2.1. Response to the Tender (Bid) should be submitted in one part which shall include two separately sealed envelopes of Technical Proposal and Financial Proposal before 11:00 AM on Technical Proposals will be opened on same day at 11:30 AM in the presence of representatives of responding bidders, if any, and Financial Proposals will be opened after completion of technical evaluation. The exact time and place for opening of financial proposals will be informed to technically qualified bidders Responding bidder shall deliver two sealed copies of the bid. Each copy being physically separate, bound, sealed and labeled. Proposals shall be delivered at the address given below. Director Procurement Khwaja Fareed University of Engineering & Information Technology Abu Dhabi Road, Rahim Yar Khan. Tel. # Any queries regarding this proposal should be directed to the designated Technical Contact Person listed below. Procurement Department, KFUEIT, RYK Tel. # All bids must be submitted by filling the Annex B. Same should be enclosed in the financial proposal. Bidder must use the same numbers and labels used in this Request for Proposal. 18

19 2.5. The original Tender Document duly signed and officially sealed by the bidder must be submitted in whole with the proposals. Any conditional, ambiguous, incomplete, supplementary or revised offer after the opening of tender shall not be entertained. 3. Technical Proposal Format Bidders are required to include the following documents/information in their technical proposals in the order given below: i. The Name and Address ii. Profile of company (Including Financial Profile) iii. List of Previous/Current customers of related supplies, with contact person and telephone/fax numbers. iv. Detailed product design information v. Copy of National Tax Registration Certificate vi. Copy of Sales Tax Registration Certificate vii. Bank letter of financial standing viii. An affidavit on Rs 100/- Stamp Paper that currently they are not black listed or debarred by any Government/Semi-Government Department to participate in bidding and to supply equipment. Failure to submit such affidavit may lead to disqualification. ix. Any additional information the bidder may like to furnish e.g. repair/maintenance other concerned facility x. Detailed item specifications matched corresponding to the BOQ as given at Annex A xi. Detailed project implementation schedule/completion Schedule which includes the delivery of items mentioned in the BOQ xii. Signed and stamped Tender document xiii. Bank Draft of the Earnest Money 4. Financial Proposal Format Financial Proposal must include the following in the order given below: i. Equipment prices duly entered on the form in the attached BOQ ii. Validity period of the quoted price iii. Any other Terms and Conditions 19

20 5. Terms & Conditions 5.1. This invitation for bids is open to all national original Manufacturers/ Distributors/Agents in Pakistan for Supply and installation All prices should be quoted in Pak Rupees and inclusive of all Government Taxes & Levies A bank draft equal to 2% of the estimated cost should accompany the Tender as Earnest Money drawn in favor of KFUEIT Rahim Yar Khan. The Tender shall not be considered without Earnest Money. Bank guarantee will not be accepted. Bank draft for Earnest Money should be placed with the Technical proposal Earnest Money for bidders not selected will be returned a minimum of two weeks after announcement of award and returned to successful bidder after signing the contract. If the selected bidder fails to sign the contract with in stipulated time, Earnest Money will be forfeited A Bank draft of 5% of the total amount as Performance Guarantee will be provided by the supplier in favor of KFUEIT, Rahim Yar Khan within 10 days after signing of the contract on judicial stamp paper of the value PKR. 1200/-which shall remain valid for 12 months beyond delivery period. This performance guarantee will be released after the completion of warranty/guarantee period, along with the satisfactory completion report which will be intimated to the Seller and the Director Procurement KFUEIT, Rahim Yar Khan for their onward issuance of No Objection Certificate (NOC) for the release of performance guarantee KFUEIT Rahim Yar Khan reserves the right to accept / reject any or all proposals without assigning any reason thereof The quantity of an order may vary depending on the quoted prices and the allocated funds The decision of the KFUEIT procurement committee will be binding on all concerned and will in no case be challenged in any forum KFUEIT Rahim Yar Khan reserves the right to modify the conditions / specifications of the Tender Document with written intimation to all the participants who have purchased the Tender Document Delivery period will be 45 days from the date of issuance of purchase order/supply order. 20

21 5.11. Delivery shall be completed according to the agreed upon schedule In case the selected bidder fails to execute the contract strictly in accordance with the terms and conditions laid down in the contract, the Performance Guarantee shall be forfeited The University will get the item inspected at KFUEIT Rahim Yar Khan and reject the item, if not found according to the stated specifications The University reserves the right to claim compensation for the losses caused by delay in the delivery of equipment It is the sole responsibility of the bidder to comply with local, national and international laws In case any supplies/material are found not in conformity with the specifications provided in the tender, either on account of inferior quality, defective workmanship, faulty design, faulty packing or is short supplied, or wrongly supplied, the supplier will replace the same free of charges or pay the full cost of replacement All the proposals submitted will become the property of the University All prices should be valid for at least 60 days. Withdrawal or any modification of the original offer within the validity period shall entitle the KFUEIT Rahim Yar Khan to forfeit the Earnest Money in favor of the KFUEIT Rahim Yar Khan and/or putting a ban on the future inquires or taking any other suitable action against the bidder Delivery of the items will be free of charge at Khawaja Fareed University of Engineering & Information Technology, Rahim Yar Khan during the office hours with a copy of Delivery Challan Items being ordered should be brand-new and according to order specification from the current production and covered under normal warranty/guarantee etc. as mentioned in the quote. Brochures mentioned and product details must be attached. 6. Tender Evaluation Criteria All bids shall be evaluated on technical and financial merit. The Company Evaluation Criteria is attached at Annex C for reference. Technical evaluation process may include, but not limited to the consideration of the following with respect to the functional requirements given ahead: a. Technical specifications of proposed item 21

22 b. Company Profile I. Age of the company II. Financial strength of the bidder Financial Evaluation process will be based on the consideration of the quoted price. 7. Undertaking On behalf of the company it is certified that we agree to the all the Instructions and Terms & Conditions given in this Tender Document Name of bidder Authorized person... Authorized signature Stamp Office Address Tel No Fax No 22

23 Supply of Fork Lifter for Store Department Annex A Sr. # Item Name Specifications/Minimum Requirement Unit of Measure Quantity Mechanical Fork Lifter Mechanical Fork Lifter having following equivalent or better specifications is required: Lifting Capacity: 3 Tons (3000 KGS) Model: CPC 30 Manual Transmission or Equivalent Better Lifting Height: 3.0 Meters Mast M300 Suitable Fork Length: 1220 mm (4 ft) Load Center: 500mm Tire Type: Pneumatic Tire Size: Front 28* PR, Rear: PR Internal Combustion Engine Model: ISUZU C240 PKJ Diesel Engine Made in Japan Minimum Rated Power: 35.4 Kw /2500 Rpm Rated Torque: Nm / Rpm (139/1800) No. of Cylinder: 4 Displacement: L Fuel Tank Capacity: L 60 Transmission: Number of Speed: Fwd/Rvs= Type: 2/2 Manual Shift Each 23

24 Supply of Fork Lifter for Store Department (Bid Form) Annex B Sr. No. Item Name Unit of Measure Qty. Unit Rate (Including all taxes & shipment charges) 1 Mechanical Fork Lifter Each TOTAL: Total in Words: 24

25 Annex C Company Evaluation Criteria 1. Basic Evaluation i. Profile of company ii. Detail of Previous/Current customers of related Supplies, Purchase Orders, with contact person and telephone/cell numbers. iii. Detailed product information iv. Copy of National Tax Registration Certificate v. Copy of Sales Tax Registration Certificate vi. Bank letter/certificate of Account Information/financial standing vii. An affidavit on Rs. 100/- Stamp Paper that currently they are not black listed or debarred by any Government/Semi-Government Department to participate in bidding and to supply equipment. Failure to submit such affidavit may lead to disqualification. viii. Detailed item specifications matched corresponding to the BOQ as given at Annex A ix. Detailed project implementation schedule/completion Schedule which includes the delivery of items mentioned in the BOQ x. Signed and stamped Tender document 25

26 Khwaja Fareed University of Engineering & Information Technology, Rahim Yar Khan Tender Document Tender No. Misc-075 Supply of Miscellaneous Items for Examination Department at Khwaja Fareed University of Engineering & Information Technology Rahim Yar Khan 26

27 TENDER DOCUMENT TENDER No. Misc-075 Supply of Miscellaneous Items for Examination Department at Khwaja Fareed University of Engineering and Information Technology TENDER PRICE Rs. 2000/- Last date of submission: FOR OFFICE USE ONLY Serial No Sold to: M/S Date of Sale Bank Challan No. Date 27

28 1. Overview Khwaja Fareed University of Engineering & Information Technology, Rahim Yar Khan intends to purchase Supply of Miscellaneous items for Examination Department as provided at Annex A. The supplier will be responsible for Supply, delivery, installation and commissioning of all specified items, wherever required, at the Khwaja Fareed University of Engineering & Information Technology, Rahim Yar Khan. This document provides complete instructions for bidders intending to participate in this Tender. 2. Instructions for Bidders 2.1. Response to the Tender (Bid) should be submitted in one part which shall include two separately sealed envelopes of Technical Proposal and Financial Proposal before 11:00 AM on Technical Proposals will be opened on same day at 11:30 AM in the presence of representatives of responding bidders, if any, and Financial Proposals will be opened after completion of technical evaluation. The exact time and place for opening of financial proposals will be informed to technically qualified bidders Responding bidder shall deliver two sealed copies of the bid. Each copy being physically separate, bound, sealed and labeled. Proposals shall be delivered at the address given below. Director Procurement Khwaja Fareed University of Engineering & Information Technology Abu Dhabi Road, Rahim Yar Khan. Tel. # Any queries regarding this proposal should be directed to the designated Technical Contact Person listed below. Examination Department, KFUEIT, RYK Tel. # All bids must be submitted by filling the Annex B. Same should be enclosed in the financial proposal. Bidder must use the same numbers and labels used in this Request for Proposal. 28

29 2.5. The original Tender Document duly signed and officially sealed by the bidder must be submitted in whole with the proposals. Any conditional, ambiguous, incomplete, supplementary or revised offer after the opening of tender shall not be entertained. 3. Technical Proposal Format Bidders are required to include the following documents/information in their technical proposals in the order given below: i. The Name and Address ii. Profile of company (Including Financial Profile) iii. List of Previous/Current customers of related supplies, with contact person and telephone/fax numbers. iv. Detailed product design information v. Copy of National Tax Registration Certificate vi. Copy of Sales Tax Registration Certificate vii. Bank letter of financial standing viii. An affidavit on Rs 100/- Stamp Paper that currently they are not black listed or debarred by any Government/Semi-Government Department to participate in bidding and to supply equipment. Failure to submit such affidavit may lead to disqualification. ix. Any additional information the bidder may like to furnish e.g. repair/maintenance other concerned facility x. Detailed item specifications matched corresponding to the BOQ as given at Annex A xi. Detailed project implementation schedule/completion Schedule which includes the delivery of items mentioned in the BOQ xii. Signed and stamped Tender document xiii. Bank Draft of the Earnest Money 4. Financial Proposal Format Financial Proposal must include the following in the order given below: i. Equipment prices duly entered on the form in the attached BOQ ii. Validity period of the quoted price iii. Any other Terms and Conditions 29

30 5. Terms & Conditions 5.1. This invitation for bids is open to all national original Manufacturers/ Distributors/Agents in Pakistan for Supply and installation All prices should be quoted in Pak Rupees and inclusive of all Government Taxes & Levies A bank draft equal to 2% of the estimated cost should accompany the Tender as Earnest Money drawn in favor of KFUEIT Rahim Yar Khan. The Tender shall not be considered without Earnest Money. Bank guarantee will not be accepted. Bank draft for Earnest Money should be placed with the Technical proposal Earnest Money for bidders not selected will be returned a minimum of two weeks after announcement of award and returned to successful bidder after signing the contract. If the selected bidder fails to sign the contract with in stipulated time, Earnest Money will be forfeited A Bank draft of 5% of the total amount as Performance Guarantee will be provided by the supplier in favor of KFUEIT, Rahim Yar Khan within 10 days after signing of the contract on judicial stamp paper of the value PKR. 1200/-which shall remain valid for 12 months beyond delivery period. This performance guarantee will be released after the completion of warranty/guarantee period, along with the satisfactory completion report which will be intimated to the Seller and the Director Procurement KFUEIT, Rahim Yar Khan for their onward issuance of No Objection Certificate (NOC) for the release of performance guarantee KFUEIT Rahim Yar Khan reserves the right to accept / reject any or all proposals without assigning any reason thereof The quantity of an order may vary depending on the quoted prices and the allocated funds The decision of the KFUEIT procurement committee will be binding on all concerned and will in no case be challenged in any forum KFUEIT Rahim Yar Khan reserves the right to modify the conditions / specifications of the Tender Document with written intimation to all the participants who have purchased the Tender Document Delivery period will be 45 days from the date of issuance of purchase order/supply order. 30

31 5.11. Delivery shall be completed according to the agreed upon schedule In case the selected bidder fails to execute the contract strictly in accordance with the terms and conditions laid down in the contract, the Performance Guarantee shall be forfeited The University will get the item inspected at KFUEIT Rahim Yar Khan and reject the item, if not found according to the stated specifications The University reserves the right to claim compensation for the losses caused by delay in the delivery of equipment It is the sole responsibility of the bidder to comply with local, national and international laws In case any supplies/material are found not in conformity with the specifications provided in the tender, either on account of inferior quality, defective workmanship, faulty design, faulty packing or is short supplied, or wrongly supplied, the supplier will replace the same free of charges or pay the full cost of replacement All the proposals submitted will become the property of the University All prices should be valid for at least 60 days. Withdrawal or any modification of the original offer within the validity period shall entitle the KFUEIT Rahim Yar Khan to forfeit the Earnest Money in favor of the KFUEIT Rahim Yar Khan and/or putting a ban on the future inquires or taking any other suitable action against the bidder Delivery of the items will be free of charge at Khawaja Fareed University of Engineering & Information Technology, Rahim Yar Khan during the office hours with a copy of Delivery Challan Items being ordered should be brand-new and according to order specification from the current production and covered under normal warranty/guarantee etc. as mentioned in the quote. Brochures mentioned and product details must be attached. 6. Tender Evaluation Criteria All bids shall be evaluated on technical and financial merit. The Company Evaluation Criteria is attached at Annex C for reference. Technical evaluation process may include, but not limited to the consideration of the following with respect to the functional requirements given ahead: a. Technical specifications of proposed item 31

32 b. Company Profile I. Age of the company II. Financial strength of the bidder Financial Evaluation process will be based on the consideration of the quoted price. 7. Undertaking On behalf of the company it is certified that we agree to the all the Instructions and Terms & Conditions given in this Tender Document Name of bidder Authorized person... Authorized signature Stamp Office Address Tel No Fax No 32

33 Annex A Supply of Miscellaneous Items for Examination Department Sr. # Item Name Specifications/Minimum Requirement Unit of Measure Quantity 02 Heavy Steel Almirah Tablets (with WIFI option) Heavy duty with safe or magnetic lock Standard size Size: Min. 7.0 Inches OS: Android 7.0 / Windows Internal Memory: Minimum 32 GB RAM: Minimum 4 GB Camera: 8 Megapixel WLan: Wifi, Hotspot USB: 2.0, & Wingle Photocopier having following or equivalent or better specification is required: Each 02 Each 02 General Warm-up time: Memory Internal: Hard Disk Drive: Original size of paper: (15 20) Sec (1 2) GB ( ) GB A5 to A3 03 Heavy Duty Photocopying Machine Copier Continuous speed: (50 60) Pages per minute Copying process: Twin laser beam scanning and electrophotography printing Copy Resolution: 600 dpi Zoom: From 25% to 400% in 1% steps Printer Print resolution: 300 dpi & 600 dpi selectable Interface: Wireless LAN, Bluetooth, Gigabit Ethernet Window environments: Yes Each 02 Scanner Scanning speed: Full color: (30 40) originals per minute B/W: (60 70) originals per minute Scanner resolution: 600 dpi File format: Single page: TIFF, JPEG, PDF Multi page: TIFF, PDF Fax 33

34 Sr. # Item Name Specifications/Minimum Requirement Unit of Measure Quantity Circuit: PSTN, PBX Compatibility: ITU-T G3 Resolution: 8 x 3.85 line/mm, 200 x 100 dpi Transmission speed: 2 sec (200 x 100 dpi, JBIG) Modem speed: 33.6 Kbps Scanning speed: 0.9 sec Paper Capacities Auto Reverse Document Feeder: 100 sheets Standard paper trays: 2 x 550 sheet Bypass tray 100 sheets 04 LED TV 50-inch LED Sony or equivalent better brand No. 05 Microwave Oven Medium Size Oven Dawlance or equivalent better brand No. 06 Rugs Dimension 10ft x ft No Floor Mat Standard Size No Blinds 09 Blinds 10 Blinds Blinds with roller and fitting with dimension 4.54 ft x 8.5 ft Blinds with roller and fitting with dimension 4.54 ft x 4.54 ft Blinds with roller and fitting with dimension 4.54 ft x 3.5 ft No. 02 No. 02 No. 11 Posters Skin with Frame and fixing dimension 2.5ft x 4 ft No Locks 2 Golden Color Pad type No Box Files Box Files good quality standard size No Dispatch Register Dispatch register good quality standard size No. 15 Stock Register Stock register good quality standard size No. 16 Mouse Wireless mouse A4tech or equivalent better No. 34

35 Sr. # Item Name Specifications/Minimum Requirement Unit of Measure Quantity 17 HDMI Cable 5-meter HDMI cable good quality No. 18 Storage Drum Drum plastic standard size No Gas Cylinder Gas Cylinder good quality small size No. 20 Table Bells Good quality and widest range wireless table bell No Wall Clocks Standard size good quality No Wall Clock Fancy Fancy wall clock good quality medium size No Mosquito Killer Spray Air Freshener Machine 600 ml kingtox or equivalent better No. Air wick machine refill or good quality No. 25 Rat Killer Super rat killer good quality No. 26 Stanier/Tea Poni Plastic strainer for tea No. 27 Powder Milk Nestle everyday 1000 gm No 28 Green Tea Green tea Lipton or tapal mint and eliche flavor No Yellow Label Tea Lipton yellow label tea bags 100 pc No 30 Sauce Pan Sause pan standard size good quality No 31 Table Set Table set good quality marble or Rexene No 32 Quaid & Iqbal pics Frame good quality one each No Stapler Good quality stapler 24/6 or equivalent better No 35

36 Sr. # Item Name Specifications/Minimum Requirement Unit of Measure Quantity 34 Staples Dollar or equivalent better 24/6 Box 35 Stove with Accessories Automatic stove S.S. good quality No 36 Towels small Small hand towel good quality No Towels Large Washroom towel good quality large size No Paper Ream 80-gram A4 paper ream No Tray Set Tray set two sizes small and medium No Water Glass Set of six water glass nova or equivalent good quality Set 41 Tea Cup Set of six tea cup good quality standard size Set 42 Spoon Stand Table spoon stand good quality No 43 Knife S.S. knife good quality No Dock Dispatch Register Dock Received Register Four no. register of Kohinoor or equivalent better No Four no. register of Kohinoor or equivalent better No 46 Perfumed Tissue 100 x 2 ply rose petal or equivalent better No Deluxe Tissue 200 x 2 ply rose petal or equivalent better No Pop Up Tissue 150 x 2 ply soft and gentle rose petal or equivalent better No Extension Lead Good quality standard size No USB 4 GB Kingston 1 first copy or equivalent better No 02 36

37 Sr. # Item Name Specifications/Minimum Requirement Unit of Measure Quantity 51 USB 8 GB Kingston 1 first copy or equivalent better No Bags Laptop filing bag standard size good quality No Table Glass 8 mm with polish No 54 Lab Scanner 55 Laptop 56 Notice Boards Lumo Scanner with complete accessories Frame link express or equivalent better Model Dell R14 or equivalent better With complete accessories 17/14HDT/8/256SSD/GT72/4G/3NBD Notice Boards Size: 8x4 ft Front glass Green Cloth Safety lock Installation included No No No 12 37

38 Annex B Supply of Miscellaneous Items for Examination Department (Bid Form) Sr. No. Item Name Unit of Measure Qty. Unit Rate (Including all taxes & shipment charges) Total Price (inclusive of all taxes, and Shipment charges) Heavy Steel Almirah Each Tablets (with WIFI option) Heavy Duty Photocopying Machine Each 02 Each LED TV No. 05 Microwave Oven No. 06 Rugs No Floor Mat No Blinds No Blinds No Blinds No. 11 Posters No Locks No

39 Sr. No. Item Name Unit of Measure Qty. Unit Rate (Including all taxes & shipment charges) Total Price (inclusive of all taxes, and Shipment charges) 13 Box Files No Dispatch Register No. 15 Stock Register No. 16 Mouse No. 17 HDMI Cable No. 18 Storage Drum No Gas Cylinder No. 20 Table Bells No Wall Clocks No Wall Clock Fancy No 23 Mosquito Killer Spray No. 24 Air Freshener Machine No. 25 Rat Killer No. 26 Stanier/Tea Poni No. 27 Powder Milk No 39

40 Sr. No. Item Name Unit of Measure Qty. Unit Rate (Including all taxes & shipment charges) Total Price (inclusive of all taxes, and Shipment charges) 28 Green Tea No Yellow Label Tea No 30 Sauce Pan No 31 Table Set No 32 Quaid & Iqbal pics No Stapler No 34 Staples Box 35 Stove with Accessories No 36 Towels small No Towels Large No Paper Ream No Tray Set No Water Glass Set 41 Tea Cup Set 42 Spoon Stand No 40

41 Sr. No. Item Name Unit of Measure Qty. Unit Rate (Including all taxes & shipment charges) Total Price (inclusive of all taxes, and Shipment charges) 43 Knife No 44 Dock Dispatch Register No 45 Dock Received Register No 46 Perfumed Tissue No Deluxe Tissue No Pop Up Tissue No Extension Lead No USB 4 GB No USB 8 GB No Bags No Table Glass No 54 Lab Scanner No 41

42 Sr. No. Item Name Unit of Measure Qty. Unit Rate (Including all taxes & shipment charges) Total Price (inclusive of all taxes, and Shipment charges) 55 Laptop No 56 Notice Boards No 60 TOTAL: Total in Words: 42

43 Annex C Company Evaluation Criteria 1. Basic Evaluation i. Profile of company ii. Detail of Previous/Current customers of related Supplies, Purchase Orders, with contact person and telephone/cell numbers. iii. Detailed product information iv. Copy of National Tax Registration Certificate v. Copy of Sales Tax Registration Certificate vi. Bank letter/certificate of Account Information/financial standing vii. An affidavit on Rs. 100/- Stamp Paper that currently they are not black listed or debarred by any Government/Semi-Government Department to participate in bidding and to supply equipment. Failure to submit such affidavit may lead to disqualification. viii. Detailed item specifications matched corresponding to the BOQ as given at Annex A ix. Detailed project implementation schedule/completion Schedule which includes the delivery of items mentioned in the BOQ x. Signed and stamped Tender document 43

44 2. Detailed Evaluation (Minimum Passing Score Required is 65 Points) TECHNICAL EVALUATION CRITERIA FOR TENDER Specifications are available at Annex-A Sr. No Item Name and Description Marks Max Marks 1 Past Performance/Experience of the Bidder (Reg. with GST/NTN) year experience year experience years experience Above Relevant Experience years experience years experience and above year experience Financial Position/ Status Last sales tax paid Form Bank Certificate (satisfactory) Statement Worth (Min 2 m) After Sale Services Available Technical Evaluation of quoted items Specification matched as provided in Annex-A Literature in printed shape attached Reliability Delivery schedule as per need List of clients / where this equipment delivered Satisfactory letter from clients in favour of such equipment Guarantee / Warranty (as the case may be) Provision of Training to concerned user Free Installation (if required) as per requirement 2.5 Total

45 Khwaja Fareed University of Engineering & Information Technology, Rahim Yar Khan Tender Document Tender No. Misc-076 Supply & Installation of Furniture for VC House and Dean House at Khwaja Fareed University of Engineering & Information Technology Rahim Yar Khan 45

46 TENDER DOCUMENT TENDER No. Misc-076 Supply & Installation of Furniture for VC House and Dean House at Khwaja Fareed University of Engineering and Information Technology TENDER PRICE Rs. 2000/- Last date of submission: FOR OFFICE USE ONLY Serial No Sold to: M/S Date of Sale Bank Challan No. Date 46

47 1. Overview Khwaja Fareed University of Engineering & Information Technology, Rahim Yar Khan intends to purchase Supply & Installation of Furniture for VC House and Dean House as provided at Annex A. The supplier will be responsible for Supply, delivery, installation and commissioning of all specified items, wherever required, at the Khwaja Fareed University of Engineering & Information Technology, Rahim Yar Khan. This document provides complete instructions for bidders intending to participate in this Tender. 2. Instructions for Bidders 2.1. Response to the Tender (Bid) should be submitted in one part which shall include two separately sealed envelopes of Technical Proposal and Financial Proposal before 11:00 AM on Technical Proposals will be opened on same day at 11:30 AM in the presence of representatives of responding bidders, if any, and Financial Proposals will be opened after completion of technical evaluation. The exact time and place for opening of financial proposals will be informed to technically qualified bidders Responding bidder shall deliver two sealed copies of the bid. Each copy being physically separate, bound, sealed and labeled. Proposals shall be delivered at the address given below. Director Procurement Khwaja Fareed University of Engineering & Information Technology Abu Dhabi Road, Rahim Yar Khan. Tel. # Any queries regarding this proposal should be directed to the designated Technical Contact Person listed below. Procurement Department, KFUEIT, RYK Tel. # All bids must be submitted by filling the Annex B. Same should be enclosed in the financial proposal. Bidder must use the same numbers and labels used in this Request for Proposal. 47

48 2.5. The original Tender Document duly signed and officially sealed by the bidder must be submitted in whole with the proposals. Any conditional, ambiguous, incomplete, supplementary or revised offer after the opening of tender shall not be entertained. 3. Technical Proposal Format Bidders are required to include the following documents/information in their technical proposals in the order given below: i. The Name and Address ii. Profile of company (Including Financial Profile) iii. List of Previous/Current customers of related supplies, with contact person and telephone/fax numbers. iv. Detailed product design information v. Copy of National Tax Registration Certificate vi. Copy of Sales Tax Registration Certificate vii. Bank letter of financial standing viii. An affidavit on Rs 100/- Stamp Paper that currently they are not black listed or debarred by any Government/Semi-Government Department to participate in bidding and to supply equipment. Failure to submit such affidavit may lead to disqualification. ix. Any additional information the bidder may like to furnish e.g. repair/maintenance other concerned facility x. Detailed item specifications matched corresponding to the BOQ as given at Annex A xi. Detailed project implementation schedule/completion Schedule which includes the delivery of items mentioned in the BOQ xii. Signed and stamped Tender document xiii. Bank Draft of the Earnest Money 4. Financial Proposal Format Financial Proposal must include the following in the order given below: i. Equipment prices duly entered on the form in the attached BOQ ii. Validity period of the quoted price iii. Any other Terms and Conditions 48

49 5. Terms & Conditions 5.1. This invitation for bids is open to all national original Manufacturers/ Distributors/Agents in Pakistan for Supply and installation All prices should be quoted in Pak Rupees and inclusive of all Government Taxes & Levies A bank draft equal to 2% of the estimated cost should accompany the Tender as Earnest Money drawn in favor of KFUEIT Rahim Yar Khan. The Tender shall not be considered without Earnest Money. Bank guarantee will not be accepted. Bank draft for Earnest Money should be placed with the Technical proposal Earnest Money for bidders not selected will be returned a minimum of two weeks after announcement of award and returned to successful bidder after signing the contract. If the selected bidder fails to sign the contract with in stipulated time, Earnest Money will be forfeited A Bank draft of 5% of the total amount as Performance Guarantee will be provided by the supplier in favor of KFUEIT, Rahim Yar Khan within 10 days after signing of the contract on judicial stamp paper of the value PKR. 1200/-which shall remain valid for 12 months beyond delivery period. This performance guarantee will be released after the completion of warranty/guarantee period, along with the satisfactory completion report which will be intimated to the Seller and the Director Procurement KFUEIT, Rahim Yar Khan for their onward issuance of No Objection Certificate (NOC) for the release of performance guarantee KFUEIT Rahim Yar Khan reserves the right to accept / reject any or all proposals without assigning any reason thereof The quantity of an order may vary depending on the quoted prices and the allocated funds The decision of the KFUEIT procurement committee will be binding on all concerned and will in no case be challenged in any forum KFUEIT Rahim Yar Khan reserves the right to modify the conditions / specifications of the Tender Document with written intimation to all the participants who have purchased the Tender Document Delivery period will be 45 days from the date of issuance of purchase order/supply order. 49

50 5.11. Delivery shall be completed according to the agreed upon schedule In case the selected bidder fails to execute the contract strictly in accordance with the terms and conditions laid down in the contract, the Performance Guarantee shall be forfeited The University will get the item inspected at KFUEIT Rahim Yar Khan and reject the item, if not found according to the stated specifications The University reserves the right to claim compensation for the losses caused by delay in the delivery of equipment It is the sole responsibility of the bidder to comply with local, national and international laws In case any supplies/material are found not in conformity with the specifications provided in the tender, either on account of inferior quality, defective workmanship, faulty design, faulty packing or is short supplied, or wrongly supplied, the supplier will replace the same free of charges or pay the full cost of replacement All the proposals submitted will become the property of the University All prices should be valid for at least 60 days. Withdrawal or any modification of the original offer within the validity period shall entitle the KFUEIT Rahim Yar Khan to forfeit the Earnest Money in favor of the KFUEIT Rahim Yar Khan and/or putting a ban on the future inquires or taking any other suitable action against the bidder Delivery of the items will be free of charge at Khawaja Fareed University of Engineering & Information Technology, Rahim Yar Khan during the office hours with a copy of Delivery Challan Items being ordered should be brand-new and according to order specification from the current production and covered under normal warranty/guarantee etc. as mentioned in the quote. Brochures mentioned and product details must be attached. 6. Tender Evaluation Criteria All bids shall be evaluated on technical and financial merit. The Company Evaluation Criteria is attached at Annex C for reference. Technical evaluation process may include, but not limited to the consideration of the following with respect to the functional requirements given ahead: a. Technical specifications of proposed item 50