The NAESP Pre-K 8 Principals Conference

Transcription

1 The NAESP Pre-K 8 Principals Conference Exhibit. Sponsor. Connect. EXHIBITOR SPONSORSHIP PROSPECTUS July 9 11 / Orlando World Center Marriott / Orlando, FL

2 Why Exhibit at the NAESP Pre-K 8 Principals Conference Exhibitor Sponsorship Prospectus / 1 The NAESP Pre-K 8 Principals Conference provides your company with an unbeatable opportunity to get one-on-one with leaders in elementary and middle school education. NAESP s Annual Conference draws an average of 2,000 attendees principals, assistant principals, superintendents, teachers, and decision-makers from around the country who seek to gain knowledge about the latest ideas, best next practices, and to network with peers. The NAESP Exposition provides multiple outlets for you to connect with attendees. We have some fun new marketing opportunities available, and we invite you to be creative! Let us help you put your company or organization in the spotlight. From sponsoring, to exhibiting, to presenting, you can leave a lasting impression with this important audience. Decision-Makers. Results. I give NAESP s Conference a great deal of credit for my success as a principal. The exhibit hall is a great place! I get so many great ideas! Carol Leveille, Principal Mary B Neal Elementary, Lusby, MD The NAESP Pre-K 8 Conference Delivers. If you sell to the education market, The NAESP Exposition is where you will need to be to connect with prospects from across the U.S. and around the world. Principals tell us they make purchases for their school based on what they see at the NAESP Conference. In fact, Grade Level Graph* on our latest survey, 94% of attendees said the conference influences or PRE-8 12 greatly influences their buying decisions throughout the year. With long-term influence like this, exhibiting at the NAESP Conference is not only a smart investment; it s an essential part of your market strategy. And with a popular destination like Orlando that consistently draws top attendance numbers, it s the ideal way to reach a lot education prospects in one place. 7% PRIVATE/ CHARTER 14 % *Source: 2016 NAESP Exhibitor Survey PRE-K 8 79%

3 When Are School Purchases Made? Exhibitor Sponsorship Prospectus / 2 TWICE A YEAR: Once in early Spring, when principals spend their year-end money, then in May and June, just before the school year ends. Early Spring & May and June What Do Principals Buy? Art Education & Supplies Assessment Tools/Support Audio/Visual Equipment Awards/Recognition/Gifts Books/Publishers Bullying Prevention Resources Classroom Materials & Resources Computer Hardware & Software Curriculum Resources/Materials Educational Travel/Tours Instructional Strategies Resources Magazines/Periodicals Multicultural Resources Music Education/Instruments Physical Education/Fitness Reading/Writing/Language Arts Materials Recruiting Safe Schools/Violence Prevention Resources U.S. Government Programs/Services Youth Activities/Programs Environment Conservation Resources Fund-raising/Incentives Furniture

4 Exhibit Hall Details Exhibitor Sponsorship Prospectus / 3 The Exhibit Hall will be in the Orlando World Center Marriott Ballroom, Cypress 2. In addition to the schedule below, exhibitors are welcome and encouraged to stay for, and participate in, the entire conference. Exhibit Dates and Hours* Exhibitor Move-In Saturday, July 7: 8:00 a.m. 5:00 p.m. Sunday, July 8: 8:00 a.m. 5:00 p.m. Exhibit Hall Hours Monday, July 9: 10:30 a.m. 4:00 p.m. Tuesday, July 10: 10:30 a.m. 3:00 p.m. Wednesday, July 11: 10:30 a.m. 2:00 p.m. Space Assignment Space is assigned on a first-come, first-served basis. Space requirements, past participation, sponsorship, special needs, and general grouping of exhibitors for proper display will also be taken into consideration. *Dates and hours subject to change. Exhibit Hall Move-Out Wednesday, July 11: 2:00 p.m. 8:00 p.m. Thursday, July 12: 8:00 a.m. 1:00 p.m. When it comes to the latest ideas, solutions, and product information shared by the leading professionals in Pre-K 8 principals, it ONLY happens at the NAESP conference. Don t let it happen without you and your company. Traffic Building Attendee Mailing List Pre-show mailings increase booth traffic by as much as 33% 2018 Pre-registered attendees: $ Post-conference attendee list: $1,000 Both pre & post show lists: $1,500 Get in contact with attendees before and after the conference. The attendee mailing list is available for rent for one-time use after May 15, (Does not include addresses) Reserve your booth! Contact Deborah Young, Assistant Executive Director of Conferences & Exhibits dyoung@naesp.org / Phone:

5 Booth Rental Fees Exhibitor Sponsorship Prospectus / 4 Early Bird* $1,600 (Inline) $1,800 (Corner) Regular $1,650 $1,850 *If you had a booth at the 2017 National Principals Conference, you qualify for the Early Bird Rate. Fee Includes Four complimentary exhibit hall passes per 10'x10' Booth: $1,850 Value Pipe and Drape Booth Carpet: $350 Value Complimentary exhibitor webinar, Keys to a Successful and Profitable Show : $375 Value Booth Identification Sign Listing in the 2018 conference mobile app Listing on the interactive floor plan, including company information, a link to your site, and your company logo Special discounts on mailing list rentals of conference attendees Admission to social events Private exhibitor lounge with light refreshments A complete decorator s kit from the contract general services company will be provided to exhibitors for electrical, furniture, freight and other services at an additional cost, based on your direct order. Contact Info Have questions or need more information? Contact Deborah Young, CMP, CEM, Assistant Executive Director of Conferences & Exhibits at or dyoung@naesp.org.

6 Conference Sponsorship Details Exhibitor Sponsorship Prospectus / 5 Want exclusive access to principals? Become a sponsor at the NAESP Pre-K 8 Principals Conference! Act now to get the sponsorship level best suited for your organization, and use this unique opportunity to reach 1,500 1,800 new customers. If you have another sponsorship idea, contact Deborah Young, Assistant Executive Director, Conferences & Exhibits at or dyoung@naesp.org. All sponsorships include printed sponsor logo on signage applicable to the event, and on the NAESP conference website. Overall Conference Sponsorship: $15,000 (Limt 5 Sponsors) One 10'x10' corner booth Two complimentary conference registrations** Up to two inserts in the conference tote bag Ad in the conference pocket guide, and mobile app Pre- and post-conference attendee mailing list Associate NAESP membership for 2018 Bag Sponsorship: $10,000 Your company name/logo printed on 2,000 conference bags distributed to all attendees. Your logo and/or company name prominently displayed on the conference website and mobile app One complimentary conference registration* One 10'x10' inline booth Up to two inserts in the conference tote bag Professional Headshot Lounge Sponsorship: $5,500 Every Attendee who visits your booth gets a coupon for a professional business headshot Your logo and/or company name prominently displayed on the conference, mobile app One 10'x10' inline booth One complimentary conference registration* One insert in the conference tote bag New Member Breakfast Sponsorship: $4,500 Named sponsorship of the breakfast, including prominent display of your company name/logo Your logo and/or company name prominently displayed on the conference mobile app One insert in the conference tote bag (or) on the chairs in the room Speaking time to address NAESP s newest members and introduce the speaker Coffee Break Sponsorship: $3,500 (three available) Named sponsorship of your designated break, including prominent display of your company name/logo Your logo and/or company name prominently displayed on the conference mobile app One insert in the conference tote bag Gift Card Give-Away Game: $125 Five $25 Amazon gift cards to recognize principals for visiting your booth. Gift cards will be randomly given out at designated times during Exhibit Hall high contact hours. Your participation in this promotion to draw foot traffic into your booth will be highlighted in marketing materials and the conference website and mobile app. Tote Bag Insert: $1,000 Drop a flyer, special offer, or product brochure in the Conference Tote bag given to each registered attendee. Draw attention to your booth or remind attendees of your products and services after the conference. All inserts must be approved by NAESP. Hotel Keycards: $7,500 As the exclusive sponsor of the keycards, you ll be in the pocket of every attendee. The World Center Marriott will hand a keycard with your company s logo and slogan to every attendee registered at the Host hotel. PROGRAM ADVERTISING & MARKETING Advertise in the Conference Pocket Guide The Conference Pocket Guide contains information pertaining to sessions, presenters, and activities. All conference attendees, speakers, and primary exhibitor representatives receive a copy at registration. An invaluable tool, the Conference Pocket Guide is referred to many times during and after the event. Advance and Follow-up Marketing: Keys to Success Pre-show mailings increase booth traffic by as much as 33%. (Source: The Center for Exhibitor Industry Research) Get in contact with attendees before and after the conference. The attendee mailing list is available for rent for one-time use after May 15, (Note: The list does not include addresses) Pre-registered attendees: $ Post-conference attendees: $1,000 Both lists may be purchased for a reduced cost of $1,500. * NAESP will provide you with a complimentary code to offer to one of your customers ** NAESP will provide you with a complimentary code to offer to two of your customers

7 Exhibit Space Application Company Website Mailing Address City State Zip Contact Person Contact Title Telephone Fax Did you exhibit in the 2017 Conference? Yes No Booth Fees 10x10 Inline: $1,650 10x10 Corner: $1,850 Other Pricing: $ List booth choices in order of preference (six choices from three different areas). 1st 2nd 3rd 4th 5th 6th Please do not assign near: Method of Payment (U.S. Dollars Only) A deposit of 50% of the total space rental fee is required and must accompany this space application in order for exhibit space to be assigned. American Express Discover MasterCard Visa Cardholder s name (PRINT) Credit card # Exp. date CVV Payment enclosed (Make checks payable to NAESP) Check #: Amount to be charged Cardholder s signaturebilling address (if different from above) *Authorized exhibitor signature Title Date Please select your company s products/services Associations, Foundations, Government, and Nonprofits Awards/Certificates, Recognition Services Building Equipment Supplies Business/Office Machines Career Guidance/Character Guidance Classroom Supplies College Prep/Test Prep Communication Systems Computer Hardware/Software Consumer Products Curriculum Resources Distance Learning Environment/Recycling Programs Financial, Insurance, and Retirement Services Food /Beverage Fundraising Programs Furniture/Flooring Health Education/Programs Planners/Schedulers/Agendas Playground Equipment Professional Development Recruitment Recycling Reference Books and Materials Resources Scholarship and Financial Aid Resources School Jewelry School Photography/Yearbooks School Safety Scoreboards Signage Outdoor/Indoor Speakers Educational, Motivational Stationery Products, Diplomas, and Announcements Study Abroad Programs/Educational Travel and Tours Technology Resources Textbooks/Publishing Uniforms, Accessories, Caps and Gowns *By signing the space application, I acknowledge that I have fully read, understand, and agree to abide by the official Rules and Regulations and all materials set forth herein. Contact: Deborah Young / dyoung@naesp.org / 1615 Duke Street, Alexandria VA 22314