Role Profile Basic information. Emergency Programme Manager

Transcription

1 Role Profile Basic information. Job title Emergency Programme Manager Department International Location Kabul, Afghanistan Reports to (job title) Country Manager Matrix manager if applicable (Job Title) Regional Emergency Manager Direct reports (Number or Not applicable) N/A Overall people management responsibility N/A (Number or Not applicable) Matrix Management responsibility (number N/ A or not applicable) Budgetary responsibility (Amount or Not applicable) Potential Budget responsibility during humanitarian emergency response. Child protection clearance required (If Standard applicable, Standard/Enhanced) Expected travel per annum Up to 75 days Expected travel per annum Up to 75 days On call/ unofficial hours Yes, in the event of CA response to humanitarian emergency Role definition. Role Purpose CA-Afghanistan programme is currently focusing on three specific impact areas, i.e. Gender equity, emergency humanitarian response, Violence to Peace. Programme Manage along with other programme colleagues will work on programme development under these thematic areas. This includes responsibility to conceptualise, design, support implementation though partners, monitoring, reporting, collaborate in resource generation, and co-ordinate with regional and international teams. Emergency Humanitarian response is one of the most engaging and resource intensive activities required in today s Afghanistan. Selected person is expected to take responsibility for development, management, and coordination of Christian Aid s humanitarian response strategy to an emergency situation/appeal in Afghanistan. She/ he will involve other team members in this work and also support others in completing their assignments. We aspire our interventions are majorly driven by local partner organisations. This role will therefore involve close co-ordination with partners in conducting assessments, making donor contacts, developing proposals, managing day to day implementation activities, coordinating with various units and departments within Christian AID. Key Outcomes Donor calls are well responded with support from staff and partners and risk reduction strategies in place. Provide extensive programmatic inputs to PIF colleagues for preparation of project proposals based on strong planning, monitoring and evaluation. Effective emergency projects and programmes delivered with high impact, in line with agreed aims and with funds used for designated purposes.

2 Emergency programmes supervised and managed successfully in compliance with minimum humanitarian standards and in line with Christian Aid financial policies and procedures. Relationships with civil society platforms, including UN clusters, are well maintained and improved. Communication with new donors started, representation of CA ideas and strategies to different organisations and partners are done through effective communication. Management of programme staff perform to a high standard and meeting their performance objectives. Strong linkages maintained between partners work and priority of overall response and fundraising activities in the UK and elsewhere. Emergency and disaster programmes managed and planned and handed over to country programme staff at the appropriate time. Establish linkages with other programmes working on Gender Issues, and from Violence to Peace issues through well thought out programming, advocacy and communications. Increased programme staff confidence and capability to engage with humanitarian emergency work. Maintain regular communication with CA-Humanitarian Department team. This includes information/ report sharing, communication document preparation, seeking advice on various issues including advocacy etc. Effective processes are in place to identify and share lessons learned on issues of emergency humanitarian response. Role Requirements Relationships (Key relationships, frequency of contact, purpose of contact (liaison/influencing/negotiating etc.) External The post holder represents Christian Aid at INGO/NGO coordination forums or donor meetings with or on behalf of the Afghanistan Country manager. Co-ordinates with partners that are responsible for the programme delivery and outcomes. Liaises with all donors, partners, Government Officials, INGOs, ACBAR, UN clusters. Contribute effectively at international forums. Internal Working closely with in Afghanistan s country programme team, REM and other colleagues in the Humanitarian division. The post-holder will have strong cross communication with colleagues working in other country programmes and regional levels experts; also maintain relationships with other departments and units, as well as partner organisations. Decision making The post holder should take all programmatic decisions in relation to purpose and outcomes of the role mentioned above, in consultation with CM. This may include suggestion on programmatic and administrative changes, partnership, preparation of proposals, reporting of donor and other CAID projects, agreement of necessary support to partners, monitoring and adjustment/correction in budget documents; also sharing of contract and compliance procedure with partners and country colleagues. Expected to make direct contribution to improve performance, whether through own area of work or participation in cross-disciplinary project. Decisions will range from recruitment to day to day line management to ensuring team performance around Christian Aids strategic focus, and programmatic impacts. Analytical skills The post holder should have clear idea about conducting multi-layered context and emergency assessments, analyse strengths and weaknesses of various partners, synthesise budget figures and see how that fits with programme priorities. She/ he needs

3 to exhibit ability to collect data from appropriate source and analyse it to create meaningful report to be shared both internally and externally. Recommendations and decision on highly complex work that relates both to own area of work and activities with cross-functional implications. Risk assessment and innovations are important parts of developing solutions. Interventions on complex specialist/ technical issues linked to emergency humanitarian response will require ability to interpret large amounts of M&E data, output/ outcome trends. Managerial judgments, operational decisions, and troubleshooting will depend on the same. Developing self and others Emergency Programme Manager is expected to work independently with limited supervision from CM and REM on programme design, delivery, resource generation, providing leadership and influencing strategies within the region and ensuring upholding of humanitarian standards and principles by Christian Aid staff and partners. S/he is expected to work closely with all team members, adapting to changing priorities, also contributing to an organizational culture of collaboration, accountability, clear communication and compliance. May need to take extra pressure, at times, in order to respond to emergency situations. S/he will take responsibility for developing, coaching and motivating colleagues/project team members. Provide management support and supervision to a number of technical staff Person Specification. Applied skills/knowledge and expertise (Extent/type of knowledge, skills and experience required, extent to which a source of expertise to others. Maybe a professional qualification but may be skills and knowledge gained through experience) Essential Experience and expert working in protection, emergency humanitarian, and gender equity projects and conflict transformation, peacebuilding programme. Minimum 5 years of experience managing initiatives international, regional or national level: Degree or equivalent in relevant technical discipline, which is accepted at international or regional level. Knowledge and experience of emergency relief, rehabilitation and recovery programme issues, in south Asian countries, including Afghanistan. Knowledge of global development issues, including policy and advocacy topics and familiarity with emergency problems relevant to country or region. Knowledge of the political, social and economic context of the region and the development issues and challenges it faces. Knowledge of capacity building tools and techniques. Knowledge of Sphere and Red Cross Code of Conduct, awareness of CHS. Professional experience living and working in a disaster affected country. Experience of strategic planning and management of large and complex budgets. Relevant experience of emergency project/programme management working with and through local partners. Experience on networking, contributing in UN-clusters, public speaking and/or working with the media. Experience of programme designing, proposal development, relationship building, working in team setting, and distance management of project team. Desirable Relevant post graduate degree in development or humanitarian discipline.

4 Knowledge of the role of various donor and NGOs in relief and development. Experience of advocacy and communication on development and humanitarian issues. IT Competency Intermediate Competency Profile. LEVEL 3: You are expected to be able to: Build partnerships Manage teams or lead projects supportively, involving others in discussing how to take work forward, helping people feel part of the team and treating everyone equally. Influence others to develop shared understanding and work cooperatively and collaboratively towards common goals where there are different personal or organisational agendas. Develop and maintain new relationships with individuals and organisations to further Christian Aid s aims. Recognise and value differences in people; be ready to challenge assumptions, beliefs or attitudes in self or others. Manage expectations and adhere to what s agreed, by doing what you say you re going to do. Communicate effectively Reflect the needs of different audiences, adapting style, media, timing and pace to communicate effectively. Show understanding of how personal and external factors affect others communication style and needs and seek to manage these differences to ensure that all voices are heard. Clarify expectations and anticipate others interests and potential issues, to help them get involved in debate and dialogue. Steward resources Accept accountability internally and externally for the effective use of Christian Aid resources. Before using or commissioning new resources, look for ways to achieve more effective outcomes by using existing resources in a new or different way. Manage resources and workloads to ensure your own and others goals are achieved. Deliver results Create plans with key milestones and measurable outcomes: track progress and adjust to meet the objectives, ensuring others are aware of changes and reasons for them. Ensure individuals and teams understand and agree to work to the overall goals, specific objectives and quality standards. Make recommendations or decisions in the best interest of Christian Aid, involving others as needed both within and beyond your work area. Be willing to take action or make recommendations or decisions in difficult or ambiguous situations. Commit to your decisions and be accountable for them. Show willingness to adapt if your initial decision did not produce the expected result. Realise potential

5 Demonstrate continuing commitment to your own professional and personal development. Use coaching and mentoring skills to support others to develop. Encourage others to give their best by discussing goals and aspirations and recognising achievement. Provide an appropriate level of supervision according to need; know when to provide help and when to give others space to learn. Give constructive and timely feedback to others on difficult or contentious issues. Deal with poor performance directly and sensitively, seeking appropriate and timely advice and support if needed. Strive for improvement Be open to radical suggestions. Evaluate the benefits and risks of new ideas and ways of working and identify ways to reduce risk. Find and implement ways to better support internal knowledge- and informationsharing. Coach others on dealing with resistance to change. Seek and evaluate a range of viewpoints, internal and external, about how Christian Aid could do things better. DATE CREATED (dd/mm/yyyy) 15/05/2018 Further details of specific tasks and duties will be agreed with the line manager as part of the performance agreement. Any reasonable duty may be assigned that is consistent with the nature of the job and its level of responsibility. This role profile is not prescriptive; it merely outlines the key behaviours the roleholder requires to be successful in the role; the key behaviours and responsibilities are subject to change. Any changes will be made in consultation with the role-holder. You will be expected to abide by the Code of Conduct, policies and procedures within Christian Aid which may be updated from time to time. You must be in sympathy with the aims, beliefs and values of Christian Aid as it seeks to work on relief, development and advocacy for poverty eradication.