Early Bird invitation. Exhibitor /Brochure 2017 Estrel Convention Centre, Berlin, Germany

Transcription

1 Early Bird invitation Exhibitor /Brochure 2017 Estrel Convention Centre, Berlin, Germany

2 Table of Content: General Overview Page 3 General Information 2016 Page 4 Why participate Partner Benefits Page 5 Going Green Page 6 Tombola Page 7 Exhibitor / Sponsor Packages Page Info registration form Page 10 Additional Marketing opportunities Page 11 Exhibition Plan Solution Layout Page 12 Time Table Presentations Page 13 Time Table Logistic NEW INFO Page 14 Conference Rules and Regulations Page Payment Conditions Page 17

3 Exhibitor / Sponsor Brochure Dear Partner PLM Europe User Group e.v. is pleased to introduce you to our Siemens PLM Connection 2017 conference. Following on from last year s very successful event, which brought together nearly 900 attendees from 27 countries, we are pleased to announce that the 2017 Conference will take place Oct. 23 rd to 25 th again at the Estrel Convention Centre in Berlin/ Germany. We are delighted to offer you the opportunity to participate in this prestigious event. In 2017 you will have again the option The brochure gives you details of the marketing opportunities at this year s conference. Further information is available from: Contact: Karla Kluth, Business Director PLM Europe User Group e.v. Phone: Mobile: NEW Karla.Kluth@plm-europe.org PLM Europe User Group e.v. is an independent registered association designed to support users of Siemens PLM Software products. Our focus is to be the Voice of Siemens PLM Software Users and to support this we host an annual conference. The Partner Program is extended to companies marketing products and services to Siemens PLM Software customers. Through our group, our partners gain a competitive edge by effectively and efficiently identifying new marketing opportunities, as well as strengthening existing customer relations. The contact database is growing daily and gives Partners access to more users than ever before. We also strive to give you maximum opportunity to interact with the users of all Siemens PLM Software products during the conference we will continue to provide the highest quality keynote presentation opportunities, management, process and, including the significant networking/partner area. Diamond and Premium Partners will have the right to provide a Customer Keynote Presentation. Important: This Keynote presentation must be done by a customer, presenting a great success story. Partner Company information should only have 3 4 slides. All abstracts must be at the Users Office no later than July 15 th for review. Our agenda team will confirm (or reject) at latest on Aug. 20 th to the speakers. Throughout the conference we recognise the important role our partners play and based on feedback from the last event we have incorporated many improvements. Again for the 2017 event we have decided to include the Partner sessions within our Product breakout tracks to maximise session attendance. In doing so we ask you to identify a customer success story to align with your presentation and tie into one of our product tracks. We are also increasing your exposure by giving you coverage in our newsletters and on our website by giving you the opportunity to provide a brief description of your products & services. Above all we have carefully considered all the factors in selecting the exhibition location, to give you maximum exposure throughout the event. This includes moving the breakfast location to the Partner Exhibition area. We hope you will be impressed with the improvements to this year s program.

4 General Information Exhibition Set-up Sunday 22 nd October 15:00 h Break down; Wednesday, Oct. 25 th 2017 from h All registered Exhibitors are requested to plan their arrival for set up on Sunday, Oct. 22 nd. The set up can start from 3 pm in the solution hall. Exhibitor who will use the delivery service from MSE will have their booth equipment at their booth. Here some statistic information from 2016 No of attendees: 1150 No of attending countries: Attendees coming from across the World Austria 13 Belgium 20 Canada 9 Czech Repulic 3 Denmark 30 Finland 34 France 40 Germany 582 Hungaary 5 India 6 Ireland 5 Israel 6 Italy 19 Japan 5 Latvia 1 Lithuania 3 Norway 32 Poland 11 Romania 1 Russia 17 Singapore 1 Slovenia 2 South Africa 1 Spain 12 Sweden 52 Switzerland 31 Taiwan 1 The Netherlands 49 Turkey 2 United Kingdom 54 United States 83 Siemens PLM Software Interest Sum: Specialized Engineering (Fibersim) Simulation & Testing (LMS, NX Manufacturing Operations Manufacturing Engineering Active Integration, PLM Product Engineering (NX CAD) Lifecycle Collaboration

5 Why participate Exhibitor / Partner Benefits Contact and influence users in several ways at the conference, pre-conference invitations or communications, web presence, logo awareness, and opportunities to talk to the attendees. Differentiate yourself from other partners through: tiered packages of marketing opportunities, internet presence on our PLM Europe website, booth space in the partner area, prominent logo placements. The Exhibition is placed this year in the middle of the exhibition hall spread out to the exits. This will give all partners the opportunity to get more close to the attendees. Sunday evening welcome reception, all coffee breaks, lunches and Tuesday evening dinner will take place in the Solution Centre Direct contact with attendees during the conference and breaks.

6 Again in 2017 we are going green In 2017 we want to have all partner USBs min. size 4 GB send to the Users Office Karla Kluth and the flyers by mail again as a PDF (max. size 1 MB) send to: Karla.Kluth@plm-europe.org no later than August 15 th 2017 PLM Europe will copy all PDF s on 1 USB Stick for all attendees to make sure we avoid the enormous paper flow. This will save time and money for you print- and delivery cost to the Event Location.

7 Tombola Raffle - Lottery All Exhibitors can take part in our Tombola/Raffle/Lottery if they sponsor a nice price. Each participating sponsor will be mentioned on our punch card. Only customers will get a punch card. They need to visit all exhibitors, get a stamp and must put their punch card into our lottery box until Wednesday 10. a.m. We will do the drawing again on Wednesday during Lunch in the Solution/Exhibition Hall. Thanks to our sponsor and partner in 2016 for their contribution to take part in the lottery.

8 Exhibitor / Sponsor Packages In 2017 we will continue with the Exhibition format like in 2016 There is a small change in ordering options. You can decide where you want to have your logo placed on a separate order form. Diamond and Premium Partner Logos will have prominent logo on the main stage. All other logos will be visible on main stage as well. Diamond and Premium Partner can place an advertisement on the printed agenda. All other logos will be show on the printed agenda and website We continue in 2017 with this format. There will be a big Plenum on Monday and Wednesday with Customer Keynote presentation. The Diamond Partner has the right to bring the Monday Customer keynote for the big Plenum. We will have additional Keynote sessions available in the product breakout rooms. This will result in more attendees because these keynotes will be product oriented sessions. All Abstracts for these presentations need to be with the Users Office no later than June 30 th 2017 PLM Europe reserves the right to review There are 4 places with the size of 2 x 4 m - # 50, 51, 52 and 53 which can be booked as well Diamond Sponsor Level As a Diamond Partner, your organisation gets the highest level of exposure and involvement with the attendees. This is what you get: Double-sized booth (6 x 3 m) in the centre of the Solution Centre /Exhibition Hall 30 minute Customer keynote presentation in the main Plenary, 30 minute Customer Keynote in a breakout Plenary 1 x 50 minute presentation in a Product breakout track. Pre and post conference attendee list. 9 Tickets in the Early bird time (7 in the normal registration time) Please note: Keynote must be a customer presentation! Only 1 Diamond Sponsorship is available - already pre-booked by KPIT Cost net without booth equipment: Early Bird: ,00 regular: ,00

9 Premium Sponsor As a Premium Sponsor, your organisation gets one of the highest level of exposure and involvement with the attendees. Double-sized booth (6 x 2 m) area within the Solution Centre / Exhibition Hall. 30 minute Customer keynote presentation in the Product Plenum 50 minute presentation in a Product breakout track. Pre and post conference attendee list.. 7 Tickets in the Early bird time until Feb. 29 th after Early Bird the rest of the year Please note Keynote must b e a Customer presentation Only 4 Premium Sponsorships will be available - - all 4 already pre-reserved Cost net without booth equipment: Early Bird: regular: ,00 Platinum Sponsor As a Platinum Sponsor, your organisation gets a high level of exposure during the conference. A full-sized booth (3x2m) area within the Solution Centre / Exhibition Hall. One Customer presentation in a Product breakout track. Post conference attendees list.. 5 Tickets in the Early bird time until Feb. 29 th 2017 Please note: Breakout Presentation must be a customer story along with Partner information Only 8 Platinum Sponsorships will be available Cost net without booth equipment: Early Bird: ,00 regular: ,00 Platinum plus = 8 sqm ,00 17,600,00 Gold Sponsor As a Gold Sponsor, your organisation gets a significant level of exposure during the conference. A full-sized booth (3x2m) area within the Solution Centre / Exhibition Hall. 3 Tickets in the Early bird time until Feb. 29 th 2017 Places are available first come first serve Cost net without booth equipment: Early Bird: regular: 8.700,00 Gold plus 8.850, ,00 Additional Exhibitor passes are available for: Diamond Partner 7 Tickets à 690,00 per person Premium Partner 6 Tickets à 690,00 per person Platinum Partner 5 Tickets à 690,00 per person Gold Partner 3 Tickets à 690,00 per person

10 There will be an exhibitor booth registration form available on our website Jan. 11 th Membership in the Exhibitor/Sponsor program or exhibition is subject to the approval of PLM Europe. All details are in the brochure. Company Product or Service to be represented (Required) Please note: All prices are net prices and will have VAT (19 %) on top if you have a German invoice address All out of one hand this is our solution for you: MSE Productions GmbH For the delivery of your booth equipment we suggest to send it to MSE Productions GmbH, Mr. Martin Schroppa address see below MSE can provide you with additional booth equipment. There will be a list for your booth equipment which can be booked direct here: MSE Shop floor Here you can pay with Credit card as well - MSE Productions GmbH; Bouchéstr. 12, Haus 19 D Berlin plm_userconncet@mse-pro.de Contact name: Martin Schroppa Phone: Mobile: Pls. note there will be a service charge for the delivery of your booth equipment to the Estrel Hotel and for the return to MSE. It is important that MSE has all information with Name and Mobile no of your shipper / partner for the delivery to and pick up from MSE. This must include the sub-shipper information as well. If you need to send your booth equipment from outside of Europe make sure that MSE has not to pay any customs duty and your pick up service has the correct shipping and customs papers available. Please inform MSE upfront by mail if you will send your booth equipment to them Or advise them your shipment will come from outside of Europe and need special handling service. Additional Partner Sponsorships are possible please contact the PLM Europe User Office at Karla.Kluth@plm-europe.org.

11 Additional Marketing opportunities Please provide this from as PDF to the Users Office Additional Marketing opportunities Add. Gift for the delegate pack 150,00 Article in e-news 350,00 Conference bags Sponsert by PITERION Luggage tags / Pens / notepads 1300 USB Sticks min 4 GB to be deliver to PLM Users Office no later than Aug. 15 th From each exhibitor for copying all Partner PDF s Badge Holder 1300 Sponsored by eq- Technologic Booth Party on Sunday or Tuesday Pls. contact the users evening on your booth office for contact Will be announced and promoted in preconference details mailings Welcome Reception Sunday Evening (Sponsoring of Drinks or food) Will be announced and promoted in preconference mailings Sponsoring of the Entertainment on Monday and/or Tuesday evening. will be mentioned on the menu card and in pre-conference mailings Pls. contact the users office Pls. contact the users office Pls. contact the Users office at Karla.Kluth@plm-europe.org for options and support to book.

12 Exhibition Hall Solution Layout Jan Diamond, Premium and Platinum Sponsors have the choice of booth location based on a first come, first served basis To make your choice in reserving your booth place please check first our Exhibitor pre-registration list here: the plan is for illustration purposes and may be subject to change

13 Time Table for Exhibitor / Sponsor Abstracts Keynote* abstracts with bio and photo of the customer presenter Breakout* abstracts with bio and photo of the customer presenter Deadline Final Presentation Keynote and Breakout Presentations Technical Equipment Information needed Pls. Contact Karla.Kluth@plm.europe.org for upload information Order Forms for Exhibitors Exhibitor Order Form Additional Booth Equipment order form Conference Registration for your participants Hotel Registration for your participants - make your choice which hotel Make sure you book in time Make your reservation in time Advertisement - Brochures "GOING GREEN" we request an Ad as PDF by mail instead of paper flyer - These PDF's will be copied on all USB Sticks the partners have delivered. We start with the copy work on Aug. 16th. PDF's mailed after Aug. 15.th will not be on the USB sticks All Diamond and Premium Sponsors are requested to send their Advertisement for the printed agenda in EPS format All requested EPS and PDF need to be mailed to the users office at Karla.Kluth@plm-europe.org

14 Logistic Time Table All out of one hand this is our solution for you for 2017! We combined the Exhibition Building and Logistic company. Now you can get all for your booth from MSE. We suggest you will send your booth equipment to our logistic company MSE in order to make sure your equipment will be delivered direct to your booth. It can happen, if you deliver your staff to the warehouse of the Estrel convention centre no one will deliver your material to your booth, or no one can find it. This service can be ordered with the additional equipment. : Deadlines Logistic Company If you want to get your booth equipment delivered direct to your booth, please send your staff to: Pls. send mail to MSE plm_userconncet@mse-pro.de MSE Productions GmbH; Bouchéstr. 12, Haus 19 Contact: Mr. Martin Schroppa D Berlin phone: plm_userconncet@mse-pro.de and inform them no later than: Oct. 6 th 15 th 2017 About your planned shipment You can book your delivery and pick up service with your additional booth equipment Pick up Service If you want to get your equipment the same way back as you got it, pls. contact MSE Productions GmbH as well phone: plm_userconncet@mse-pro.de Deadline Pls. send mail to MSE and inform them about your pick up wish. plm_userconncet@mse-pro.de All Partners must ensure either: A contact person will be at your booth who is responsible for the return of your booth equipment. This person must be named on the pick up list for the shipping agent or his sub-contractor The shipping agent / sub-contractor must know exactly what he has to take from which booth # and knows the exhibitors name. Make sure your shipping agent (or sub-contractor) will be at the Estrel Convention Centre in time. After 5 pm there is no contact person available If you need support in returning your shipment, please contact plm_userconnect@mse-pro.de you can request a special form from him. Deadline: Neither PLM Europe Karla Kluth, nor the Estrel Convention centre or MSE Productions GmbH are responsible for your return shipment or any losses.

15 Sponsor Program Application 2017 Conference Rules & Regulations Exhibitors are not allowed to use the PLM Europe membership list, or any part thereof, except in the conduct of PLM Europe business, as determined by PLM Europe. Exhibitors must restrict the use of PLM Europe documents and other data for the purposes defined by PLM Europe. Sponsor may not host any activities without prior agreement from PLM Europe outside the conference schedule of events. This includes but is not limited to marketing meetings, use of hospitality suites, special events or other private functions. Failure to comply with this will result in immediate termination of Exhibitor benefits. Distribution of promotional material to conference attendees hotel rooms, public areas, or in technical sessions is strictly prohibited without prior approval from PLM Europe. Use of hotel and conference-related facility communication system to promote Exhibitors or their products is also prohibited. Exhibitors must not engage in sales activities, including direct or indirect solicitation, or conduct any other activity contrary to purpose or policies of PLM Europe at a PLM Europe sponsored activity, without the express consent of PLM Europe. Exhibitors agree not to display any products or literature promoting competing Siemens PLM Software products or services. Set-up and dismantle hours specified in the schedule are subject to change, in which case all Exhibitors will be notified in writing. If an exhibit is not set up by h on Sunday, Oct. 22 nd 2017, PLM Europe reserves the right to re-assign such space to another Exhibitor to make other use of the space as deemed necessary or appropriate at the expense of the Exhibitor. Exhibits are to be kept intact until the closing of the Exhibitor Trade Fair. No part of an exhibit shall be removed during the Fair without special permission from PLM Europe. It is the responsibility of the Exhibitor to arrange for the collection and shipping of their booth collateral after the event. PLM Europe does not allow any food or beverages to be served by Exhibitors in any part of the exhibit area without permission of PLM Europe. Exhibitors are prohibited from assigning or subletting a booth or any part of the space allotted to them. Nor shall they exhibit or permit to be exhibited in their space any merchandise or advertising material that are not part of their regular products, or that are not compatible with the character of PLM Europe, without a written request and approval from PLM Europe. PLM Europe reserves the right to remove any portion of an exhibit that is not in accordance with these rules with our prior approval

16 Exhibitor Application Program continued Sponsorships: All sponsorships are granted on a first come first served basis. All companies will be made aware of the possible sponsorship at the same time via an containing this document and posting on our website. Payment: Terms are as follows: When the Package and/or Exhibitor Level has been reserved, the total amount will be invoice and must be paid within 30 days net. All reservations with signed insertion orders are non-refundable. In case of cancellation, the Exhibitor is responsible for full payment. Advertising: All event plans, advertisements, Logos, etc. must be approved by PLM Europe prior to the conference. The EPS file must be provided by the Exhibitors no later than Aug. 15 th 2017 to the User Group office. The production and installation will be arranged by PLM Europe Liability: The conference Exhibitor assumes all responsibility for any and all loss, theft or damage to the Exhibitor s display, equipment and other property whilst on the conference host s premises. Furthermore, the Exhibitor waives any claim or demand it may have against the host or affiliates arising from such loss, theft or damage. Security: This will be provided after the show from 6.00 pm 8.00 am (overnight). PLM Europe will not accept responsibility for Exhibitor s personal items or valuable objects. Any smaller items of value should be removed from the exhibit area while Exhibitors are not present. Insurance: Each Exhibitor shall carry and maintain all liability insurance. Participating Exhibitors assume the entire responsibility and liability for losses, damages and claims arising out of injury or damage to exhibitor s displays, equipment and other property brought to the host s premises. The Exhibitor shall indemnify and not hold responsible PLM Europe or agents for any and all damages, claims and/or destruction including theft or mysterious disappearance to any and all equipment owned by, leased to or utilized by Exhibitors. Name Usage: Participation by an Exhibitor in the PLM Europe conference does not entitle the Exhibitor to use the PLM Europe name, conference graphic or conference theme (other than with reference to the Exhibitor s participation in the conference) without permission from PLM Europe. Participation on the conference does not imply endorsement or approval by PLM Europe of any product, service, or participant, and non shall be claimed by any participant. General: All matters and questions not covered by these rules & regulations are subject to the decision of the PLM Europe Board of Directors. These regulations may be amended at any time by PLM Europe and all amendments that may be so made shall be equally binding on all parties affected by them, as are the original regulations. In the event of any amendment or additions to these regulations, written notice will be given by PLM Europe to such Exhibitors as may be affected by them.

17 Payment Conditions We do accept payments via credit card as well with 5 % additional charge for credit card cost. Please contact first the users office at Karla.Kluth@plm-europe.org We must receive all payments in full 30 days after invoice date in order to confirm your participation as a conference Exhibitor. all bookings need to be paid before Oct. 1 st 2017 Cancellations after July 15 th will not be refunded. With your online Exhibitor Booth registration form you accept our conference rules and regulations. If you have any questions or require any additional information please contact Karla Phone: Mobile: Karla.Kluth@plm-europe.org We are looking forward welcoming you as our Sponsor / Exhibitor in Berlin 2017 again.