Commercial Planning Manager. Supply Planning Manager Heslerton Road, Dunsandel, Canterbury

Transcription

1 Position Reports to Commercial Planning Manager Supply Planning Manager Company Synlait Milk Limited Date: March 2016 Location 1028 Heslerton Road, Dunsandel, Canterbury Purpose This is a key role to support the Manufacturing and Supply Chain team in fulfilling the customer promise of cost effective and timely supply of finished goods to meet customer demand. The role will achieve this through high quality planning, analysis, reporting and financial optimisation. Key Performance Areas Performance Expectations: Responsible for creating monthly strategic supply plan to support the Supply Review Meeting within the IBP function Update the 3 year Supply Plan based on the latest Demand Review on a monthly basis to support the IBP Supply Chain Review Provide feedback to the Supply and Demand Planning Managers on initial assessment of the capacity planning, to determine out of balance conditions, identifying alternatives and recommending actions to bring the plan back into balance. Prepare key KPI s for the Supply Chain Review. Ensure short term (1-4) month planning schedules are updated and aligned with latest sales and supply plans. Responsible for assisting the Supply Planning Manager with creating monthly strategic supply plan to deliver to the Integrated Reconciliation Review within the IBP function Assist the Supply Planning Manager in creating the comprehensive supply plan to deliver against the demand plan, including financial metrics, scenario analysis and other key performance measures. Consolidation of the overall demand and supply plans so that they are fully optimised when released to the business. Commercial Planning Manager Position Description March 2016 Page 1 of 8

2 Key Performance Areas Performance Expectations: Responsible for maintaining up to date information to allow key decisions on a timely basis Development of Integrated Business Planning (IBP) process and technology to enable best in class reporting Liaise with the Demand Planner, Inventory Controller, Product Allocation Co-ordinator and Master Schedulers to ensure key change impacts to the short term plan are addressed and resolved effectively. Ensure significant changes requiring delegated authority are approved as required. Ensure the Integrated Tactical Planning Process is informed of short term plan changes. Operate and continually improve the existing planning tool. Lead a process to review leading IBP technologies and make recommendation for future direction. Support Financial Optimisation Assist in the establishment and implementation of financial optimisation tools across the tactical and operational plans. Provide guidance on milk supply in-take / off-take decisions and capacity planning guidance across the site (including Warehouse and Canning & Blending) Assist the Supply Planning Manager with reporting through to Manufacturing and Supply Chain meetings and other forums Support the IBP Manager along with Commercial Managers in creating the IBP plan for the annual budget process. Provide guidance in advance for peak milk volumes to ensure that any milk volume/supply issues are avoided or mitigated. As required, provide guidance as to the feasibility and preferred option with respect to buying/selling of raw milk. Provide in advance high level indications of plant capacity across the site so the team can react to potential capacity bottlenecks. Identify abnormal demand/supply conditions and assist the Sales team rebalancing demand with supply. Liaise with the Inventory Controller to ensure warehouse capacity constraints are factored into the Supply Plan. Deliver robust and well-presented reporting for IBP forums, Tactical forums, Sales forums and Corporate Finance. Provide scenario reporting through to IBP Manager and other senior executives as required. Ensure that the annual plan is driven from the agreed version of the tactical plan. Take responsibility for pulling together and consolidating the IBP plan for review by the IBP Commercial Planning Manager Position Description March 2016 Page 2 of 8

3 Key Performance Areas Performance Expectations: Manager and Senior Leadership Team on an monthly basis. Supporting Project work When required, assist the Supply Planning Manager with projects related to planning and optimisation e.g. new sites, opportunities to do business with other companies etc. Suppy KPI s for the continuous improvement of Manufacturing and Supply Chain within the Integrated Business Actively participate and contribute to any team initiatives to improve company KPI s specifically in relation to IBP. Provide corporate forecast and BPR (Business Performance Report) information through to Finance team Deliver supply plan through to finance for monthly forecast processes. Deliver allocated IBP related sections of BPR (Business Performance Report) through to finance for monthly reporting. Team Work Work with others to contribute to team and group outcomes. Effectively manage the Planning Analyst to achieve objectives of commercial planning role Demonstrate active support of Synlait Milk values and exhibit behaviours that are consistent with them. Keep up-to-date with business developments in the company and gain an understanding of the company s vision, mission and strategy. Leadership Help lead the business in its IBP practices. Lead thinking in areas of optimisation. Customer Focus Balance customer interests with the company s interests. Ensure best practice in meeting DIFOT. Compliance / Risk Management Comply with all relevant company policies and delegations. Comply with all Quality Assurance / ISO systems Identify and remedy any health and safety hazards and report any incidents. Commercial Planning Manager Position Description March 2016 Page 3 of 8

4 Key Performance Areas Performance Expectations: Health & Safety Keep up-to-date with information on changes to your health and safety responsibilities. Engage in regular conversation with your team leader/manager with regards to health and safety. Actively contribute to improving health and safety at Synlait Milk. Ensure all health and safety training is completed. Attend team meetings in which health and safety information is communicated. Ensure actions assigned to improve health and safety are completed in a timely manner. Participate in the development and implementation of rehabilitation plans following a workplace Injury or illness. Follow all applicable safe work behaviours. Professional & Personal Development Undertake identified personal training / development with the prior approval of the GM Manufacturing and Supply Chain. Remain abreast of current industry related trends, practices and disciplines and undertake regular updates in either competency training or changes in law as required. Keep up-to-date and demonstrate awareness of relevant legislation and best practice. Build networks with relevant organisations, professionals and associations. Key Relationships Internal External General Managers Integrated Business Manager Integrated Business Planning Team Manufacturing and Supply Chain Team Quality & Regulatory Team Finance Team IT suppliers Budget Operating Expenses N/A Authorities Commercial Planning Manager Position Description March 2016 Page 4 of 8

5 Budget As per Delegated Authority Policy. Organisational Structure General Manager Manufacturing and Supply Chain Supply Planning Manager Commercial Planning Manager Master Scheduler- Dryers & AMF Master Scheduler- -Consumer Packaging Inventory Controller Product Allocation Coordinator Supply Planning Analyst Commercial Planning Manager Position Description March 2016 Page 5 of 8

6 Competencies Deciding and Initiating Action Leading and Supervising Adhering to Principles and Values Persuading and Influencing Writing and Reporting Planning and Organising Delivering Results and Meeting Customer Expectations Entrepreneurial and Commercial Thinking Makes prompt, clear decisions which may involve tough choices or considered risks, takes responsibility for actions, projects and people, take initiative, acts with confidence and works under own direction, initiates and generates activity Provides others with a clear directions, sets appropriate standards of behaviour, delegates work appropriately and fairly, motivates and empowers others, provides staff with development opportunities and coaching, recruits staff of a high calibre Upholds ethics and values, demonstrates integrity, promotes and defends equal opportunities, builds diverse teams, encourages organisational and individual responsibility towards the community and the environment Makes a strong personal impression on others, gains clear agreement and commitment from others by persuading, convincing and negotiating, promotes ideas on behalf of self or others, makes effective use of political processes to influence and persuade others Writes clearly, succinctly and correctly in a structured and logical way which meets the needs and understanding of the intended audience, writes convincingly in an engaging and expressive manner, avoids the unnecessary use of jargon or complicated language Sets clearly defined objectives, manages time effectively, plans activities and projects well in advance and takes account of possible changing circumstances and resources needed to complete tasks, monitors performance against deadlines and milestones Focuses on customer needs and satisfaction, sets high standards for quality, quantity and productivities, monitors and maintains standards, works in a systematic, methodical and orderly way, consistently achieves work goals Keeps up to date with competitor information and market trends, identifies business opportunities for the organisation, demonstrates financial awareness, controls costs and thinks in terms of profit, loss and added value Commercial Planning Manager Position Description March 2016 Page 6 of 8

7 Qualifications, Skills and Experience Qualifications: Minimum of a University Degree/s in Commerce, Sciences or Engineering or other relevant discipline from a world leading university. Membership of a professional body such as the Institute of Chartered Accountants is a prerequisite Skills & Experience: Ideally more than 7 years of experience in both financial and commercial positions and/or supply chain operations. Prior experience in leading a major systems implementation project Experience in delivering value added world class financial, management and operational reports. A sound knowledge of how large corporate departments operate both in NZ and overseas together with knowledge of global businesses practices. High degree of financial/business modelling skills. Ability to build models from first principles for new businesses. Broad experience in manufacturing operations and fast moving consumer goods operations. A working knowledge of how large complex businesses drive performance over time. Proven ability to work under pressure and regularly meet deadlines in a multi-tasking environment Problem Solving and Analysis Ability to effectively analyse complex financial and operational issues, breaking them down into their component parts Ability to combine input from various sources and use such information in the design of operational and financial systems providing information to staff in a form assisting them in achievement of their KPI s Ability to make systematic and rational judgments based on all relevant information Relationship Management Ability to establish and maintain positive working relationships with all types and levels of people Ability to effectively influence and lead others thinking within their sphere of expertise Demonstrates mature and knowledgeable approach to relationship management Interpersonal Style Demonstrates a strong personal commitment to organisational excellence Is thoughtful, resilient, calm and stable in challenging situations Shows initiative, decisiveness and openness Has excellent oral communication skills Personal Attributes Has a high degree of motivation, seeking solutions to business problems (as distinct from raising barriers) An achiever or continues to seek new challenges Is well organised and able to prioritise Commercial Planning Manager Position Description March 2016 Page 7 of 8

8 Health & Safety 1. All staff must be conscious of potential safety problems at all times 2. A Health and Safety Policy is in place within Synlait. Instructions regarding safety given by the Health and Safety representatives must be followed at all times. Non-Limitation Clause This job description is not intended to be a complete or limiting description of the functions that the employee may reasonably be requested to undertake both within and outside of the normal hours of work. ACKNOWLEDGMENT I have read and understand the above job description. Employee Name Signature Date Commercial Planning Manager Position Description March 2016 Page 8 of 8