Cold Spring School District

Transcription

1 Cold Spring School District Deferred Maintenance & Capital Facilities Program July 9, 2018

2 Deferred Maintenance District Fund 14

3 School Facilities Maintenance in General Three types of maintenance projects are recognized: Routine Maintenance (Regular Ongoing Operations annual inspections, maintenance of equipment and repairs) Scheduled Maintenance (On-time replacements to building systems and other infrastructure that have reached the end of their useful life) Deferred Maintenance (systems or other infrastructure that are at the end of their useful life and need replacement, but such projects have been delayed due to a lack of resources or a desire to address other funding priorities)

4 School Deferred Maintenance Defined Education Code District deferred maintenance fund; establishment; purposes Authorizes the establishment of a restricted fund known as the district deferred maintenance fund for purposes of addressing major repair or replacement of: Plumbing and Electrical Heating and air-conditioning Roofing floor systems; exterior and interior painting of school buildings inspection, sampling, and analysis of building materials to determine the presence of asbestoscontaining materials and the encapsulation or removal of asbestos-containing materials inspection, identification, sampling, and analysis of building materials to determine the presence of lead-containing materials and the control, management, and removal of lead-containing materials Funds deposited in this account may be received from any source Must be accounted for separately and retained in the fund for deferred maintenance purposes only; District maintains control over these funds once deposited in the account

5 Office of Public School Construction California Department of General Services If a District receives State Bond funds, the board must require the school district to make all necessary repairs, renewals, and replacements to ensure that a project is at all times maintained in good repair, working order, and condition. All costs incurred for this purpose must be borne by the school district School districts that receive funding from state facility bonds are required to set aside at least three percent (3%) of expenditures for facility maintenance each year for 20 years Small districts are exempt from this requirement (elementary schools with less than 900 students) A school district to which the section does not apply must certify to its board that it can reasonably maintain its facilities with a lesser level of maintenance.

6 Elements of a Good Scheduled Maintenance Program Identify maintenance items Estimate cost for each maintenance item Place maintenance items on a regular maintenance schedule and estimate inflated cost of maintenance Fund the deferred maintenance account at an adequate level to perform scheduled maintenance Regularly/annually perform routine maintenance and inspections Annually review and update scheduled maintenance program

7 Cold Spring Scheduled Maintenance Plan District staff has been developing a comprehensive Scheduled Maintenance Plan for Cold Spring Projects scheduled for 2018 are base, in part, on Proposition 39 Funding Funding for subsequent years will be budgeted accordingly

8 Maintenance Projects for Summer of 2018 Replace furnaces and thermostats (Proposition 39) Replace/install additional insulation in the certain classrooms (Proposition 39) Replace lighting fixtures and bulbs throughout campus to LED lighting (Proposition 39) Continued roof and beam repairs, including additional bird stops Flooring replacement in K-3 classrooms and repairs to linoleum throughout campus Interior and exterior touch-up painting Repair to/replacement of exterior basketball hoops in play area Resurface front parking lot (Asphalt) Replace video surveillance system and certain classroom projectors Other minor repairs throughout school site

9 Proposed Capital Facilities Program Funds 40 and 51/55

10 Facilities Master Plan Revisited Replace Portable Buildings with a Permanent Structure that includes a State of the Art New Science, Technology, Engineering, Arts & Mathematics ( STEAM ) Flex Lab, Outdoor Learning Space, Education Support Services Space and Restrooms Reconfigure the Front of the School and Improve Site Circulation Expand and Modernize the Library to include a new Media/Technology Resource Center Improve Outdoor Learning & Recreation Areas

11 Existing Portable Buildings Upper School Auditorium and Music Room Lower School Replace Aging Relocatable Buildings Aging relocatable buildings are in poor state and require major capital outlay to refurbish the buildings. Only one relocatable building is being utilized for classroom activities Rear of Relocatable buildings face the front of the school

12 Original Architectural Plan Original conceptual plan developed by the District s architect Consists of two new classrooms and a student support facility Design achieves a reorientation of site entry and improves campus security Replaces two aging Relocatable buildings

13 Phase 1 Improvements Potential future Phase 2 Project Replace aging relocatable buildings with two new permanent classrooms Classrooms are each approximately 1,000 square feet Design the classrooms to provide flexibility Phase 1: Construction of two classroom building to replace two relocatable buildings at the same location.

14 Phase 2 Improvements Phase 2 Relocated Classroom Two classrooms are converted into a 2,000 square foot student support services building Two new classrooms are added to the structure and classrooms are relocated to this area Current Administration area may be converted to an expanded Library Learning Center area Phase 2 Relocated Classroom

15 Next Steps Re-Retain the services of the architect to modify the proposed plan Develop a demolition plan for the relocatable buildings Develop a long-term utiliy plan for the site to route water, sewer, electrical and low voltage data to the location of the proposed new building Develop a detailed cost estimate for the construction of two new classroom buildings at proposed location, including infrastructure cost Develop proposed schedule for improvements over the next three to five years