THE CORPORATION OF THE CITY OF WHITE ROCK BUENA VISTA AVENUE, WHITE ROCK, B.C. V4B 1Y6

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1 City Clerk Office (604) THE CORPORATION OF THE CITY OF WHITE ROCK BUENA VISTA AVENUE, WHITE ROCK, B.C. V4B 1Y6 January 26, 2017 A REGULAR MEETING of CITY COUNCIL will be held in the CITY HALL COUNCIL CHAMBERS located at Buena Vista Avenue, White Rock, BC, on January 30, 2017 to begin at 7:00 p.m. for the transaction of business as listed below. T. Arthur, City Clerk A G E N D A 1. CALL MEETING TO ORDER 2. ADOPTION OF AGENDA RECOMMENDATION THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for January 30, 2017 as circulated ADOPTION OF MINUTES January 16, 2017 Public Hearing (Bylaws 2119/2120 Oviedo) Page 9 January 16, 2017 Regular Meeting Page 14 RECOMMENDATION THAT the Corporation of the City of White Rock Council adopt the following meeting minutes as circulated: a) January 16, 2017 Public Hearing (Bylaws 2119/2120 Oviedo); and b) January 16, 2017 Regular Meeting SPECIAL PRESENTATION: RECOGNIZING WHITE ROCK S YOUNG ATHLETES 3.2.a SEMIAHMOO SECONDARY SCHOOL: SENIOR BOYS BASKETBALL Mayor Baldwin, on behalf of Council, to recognize Coach Edward Lefurgy and the Semiahmoo Secondary School Senior Boys Basketball team. 3.2.b SEMIAHMOO SECONDARY SCHOOL: SENIOR BOYS VOLLEYBALL Mayor Baldwin, on behalf of Council, to recognize Coach Maggie Knight and the Semiahmoo Secondary School Senior Boys Volleyball team. PAGE 1

2 City of White Rock Regular Council Meeting Agenda January 30, 2017 Page No DELEGATIONS AND PETITIONS 4.1 DELEGATIONS R. LOUIS: PROPOSED PARKING FOR BICYCLES AND ELECTRIC VEHICLES Roderick Louis, to appear as a delegation requesting the City implement bylaws that impose a pre-requisite for new-build developments to include parking for bicycles and electric vehicles. 4.2 PETITIONS None 5. PRESENTATIONS AND CORPORATE REPORTS 5.1 PRESENTATIONS 5.1a C. JAMES, DESTINATION SURREY: WHITE ROCK TOURISM NEW BRANDING Cathy James, Executive Director of Destination Surrey, to provide a presentation titled White Rock Tourism New Branding. RECOMMENDATION THAT Council receive the presentation from Cathy James, Destination Surrey, titled White Rock Tourism New Branding. 5.1b B. MURAO, DEPUTY ASSESSOR, BC ASSESSMENT: WHITE ROCK 2017 PROPERTY ASSESSMENT ROLL Bryan Murao, BC Assessment, to provide a presentation titled White Rock 2017 Property Assessment Roll. RECOMMENDATION THAT Council receive the presentation from B. Murao, BC Assessment, titled White Rock 2017 Property Assessment Roll. 5.2 CORPORATE REPORTS CONTRACT AWARD FOR ENGINEERING AND DESIGN SERVICES FOR THE HABGOOD PUMP STATION Page 27 Corporate report dated January 30, 2017 from the Director of Engineering and Municipal Operations titled Contract Award for Engineering and Design Services for the Habgood Pump Station. RECOMMENDATION THAT Council: 1. Receive for information the corporate report dated January 30, 2017, from the Director of Engineering and Municipal Operations, titled Contract Award for Engineering and Design Services for Habgood Pump Station; and 2. Approve the award of a contract for Engineering Design and Construction Services in the amount of $287, (excluding GST) to Opus International Consultants (Canada) Ltd. PAGE 2

3 City of White Rock Regular Council Meeting Agenda January 30, 2017 Page No MIRAMAR VILLAGE PLAZA SPECIAL EVENTS 2017 Page 30 Corporate report dated January 30, 2017 from the Director of Recreation and Culture titled Miramar Village Plaza Special Events RECOMMENDATION THAT Council: 1. Receive for information the corporate report dated January 30, 2017 from the Director of Recreation and Culture, titled Miramar Village Plaza Special Events 2017 ; 2. Endorse the Christmas on the Peninsula (November 25, 2017) event to be located on the open space on the east and west side of Russell Mews on the Miramar Village Plaza for 2017; and 3. Endorse the White Rock Farmers Market (May 7, 2016 October 29, 2017) event to be located on the open space on the east and west side of Russell Mews on the Miramar Village Plaza for PICNIC ON THE PIER Page 35 Corporate report dated January 30, 2017 from the Director of Recreation and Culture titled Picnic on the Pier. RECOMMENDATION THAT Council: 1. Receive for information the corporate report dated January 30, 2017 from the Director of Recreation and Culture, titled Picnic on the Pier; 2. Approve the request for a Beer and Wine Garden/Private Function Liquor License for a Peace Arch Hospital & Community Health Foundation fundraiser called Picnic on the Pier to be held Wednesday August 9, 2017, on the White Rock Pier, organized by the Pace Group and supported by Landmark Premiere Properties; and 3. Approve use of the southern half of the White Rock Pier on Wednesday August 9, 2017 from 8:00 a.m. to 12:00 a.m. midnight for a ticketed fundraising event hosted by Peace Arch Hospital Foundation, subject to the conditions outlined in this corporate report APPLICATION FOR A PERMANENT CHANGE TO A LIQUOR LICENCE FOR 1434 JOHNSTON ROAD (LL ) Page 45 Corporate report dated January 30, 2017 from the Acting Director of Planning and Development Services titled Application for a Permanent Change to a Liquor Licence for 1434 Johnston Road (LL ). RECOMMENDATION THAT Council: 1. Receive for information the corporate report dated January 30, 2017 from the Acting Director of Planning and Development Services, titled Application for a Permanent Change to a Liquor Licence for 1434 Johnston Road (LL ); 2. Authorize staff to schedule the required public hearing for the proposed changes to the foodprimary liquor licence at 1434 Johnston Road; and PAGE 3

4 City of White Rock Regular Council Meeting Agenda January 30, 2017 Page No Authorize staff, pending the results of the public hearing, to forward a copy of the January 30, 2017 report and the results of the public hearing to the Liquor Control and Licensing Branch along with a resolution to advise that Council has considered the potential for noise, the impact on the community, the operation of the establishment, and views of the residents of the surrounding area, and is in favour of the proposed permanent changes to the food-primary liquor licence at 1434 Johnston Road. 6. MINUTES AND RECOMMENDATIONS OF COMMITTEES 6.1 STANDING AND SELECT COMMITTEE MINUTES - Land Use and Planning Committee January 16, 2017 Page 56 - Tour de White Rock Committee January 19, 2017 Page 59 RECOMMENDATION THAT Council receive for information the following committee meeting minutes as circulated: a) Land Use and Planning Committee January 16, 2017 b) Tour de White Rock Committee January 19, STANDING AND SELECT COMMITTEE RECOMMENDATIONS Clerk Note: The recommendations from the January 16, 2017 Land Use and Planning Committee meeting were considered at the January 16, 2017 regular Council meeting. Clerk Note: The recommendations brought forward from the January 30, 2017 Land Use and Planning Committee meeting held earlier in the evening will be considered under the Bylaws and Permits section (Item 7). 7. BYLAWS AND PERMITS 7.1 BYLAWS BYLAW 2181 WHITE ROCK ZONING BYLAW, 2012, NO. 2000, AMENDMENT (CD THRIFT AVENUE, 1461 TO 1475 JOHNSTON ROAD, AND TO RUSSELL AVENUE) BYLAW, 2017, NO Page 63 Bylaw 2181 would amend the text of the CD-16 zone to restore the most recently approved version (2011) of the CD-16 zone. A corporate report introducing Bylaw 2181 was considered at the Land Use and Planning Committee meeting held earlier in the evening. This bylaw is being presented for consideration of first and second reading; in addition, Council is being requested to waive the Public Hearing regarding the proposed bylaw. If notice is waived, staff would also be directed to resolve the registration of the Section 219 Covenant prior to adoption. PAGE 4

5 City of White Rock Regular Council Meeting Agenda January 30, 2017 Page No. 5 RECOMMENDATION THAT Council: 1. Recommend that Council give first and second readings to White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD Thrift Avenue, 1461 to 1475 Johnston Road, and to Russell Avenue) Bylaw, 2017, No ; 2. Recommend that Council direct staff to resolve the registration of the Section 219 Covenant prior to final adoption; and 3. Recommend that Council authorize staff to waive the Public Hearing and provide notice to surrounding property owners by adopting the following resolution: THAT in regard to proposed White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD Thrift Avenue, 1461 to 1475 Johnston Road, and to Russell Avenue) Bylaw, 2017, No. 2181: (a) Council has directed City Staff to prepare the proposed zoning amendment bylaw for Council consideration in order to correct a text error arising from the adoption of White Rock Zoning Bylaw, 2012, No. 2000; (b) Council has determined that the proposed zoning amendment bylaw is consistent with the applicable Official Community Plan that is in effect for the area affected by the proposed zoning amendment bylaw; (c) Council has determined that no significant objections or issues were received at the Public Information Meeting for the proposed zoning amendment bylaw; and (d) Accordingly, Council hereby waives the statutory public hearing for the proposed zoning amendment bylaw and directs staff to publish and deliver the hearing waiver notices in accordance with section 467 of the Local Government Act. Clerks Note: This application was introduced and discussed by the Land Use and Planning Committee earlier in the evening, Council at this time may consider the recommendation presented to the Committee (noted above) or defer consideration until the next scheduled Council meeting BYLAW 2182 WHITE ROCK REVENUE ANTICIPATION BORROWING BYLAW, 2017, NO Page 70 Bylaw 2182 is required in the event that the City has to borrow funds to meet 2017 expenditures prior to the collection of property taxes. Bylaw 2182 received three readings at the January 16, 2017 regular meeting and is being presented for consideration of final reading. RECOMMENDATION THAT Council give final reading to White Rock Revenue Anticipation Borrowing Bylaw, 2017, No PAGE 5

6 City of White Rock Regular Council Meeting Agenda January 30, 2017 Page No BYLAW WHITE ROCK BUILDING BYLAW, 2012, NO. 1928, AMENDMENT NO. 3, 2017, NO Page 71 Bylaw 2183 proposes to address a clerical error discovered in the table under Section 1 of Schedule A that was adopted in Bylaw No on December 12, Bylaw 2183 received three readings at the January 16, 2017 regular meeting and is being presented for consideration of final reading. RECOMMENDATION THAT Council give final reading to White Rock Building Bylaw, 2012, No. 1928, Amendment No. 3, 2017, No BYLAW WHITE ROCK ELECTRICAL CONNECTION REGULATION BYLAW, 1974, NO. 548 AMENDMENT 2, 2016, NO Page 72 Bylaw 2184 proposes to exempt new one-family and two-family homes from having undergrounding of electrical and telecommunication service connections. Bylaw 2184 proposes to remove the exemption for new one-family and two family homes. This bylaw received three readings at the January 16, 2017 regular meeting and is being presented for consideration of final reading. RECOMMENDATION THAT Council give final reading to White Rock Electrical Connection Regulation Bylaw, 1974, No. 548 Amendment 2, 2016, No PERMITS DEVELOPMENT VARIANCE PERMIT NO COLUMBIA AVENUE (DVP ) Page 73 RECOMMENDATIONS THAT Council approve/reject Development Variance Permit No. 405 for Columbia Avenue (DVP ). Clerks Note: A corporate report regarding Development Variance Permit No. 405 was presented at the Land Use and Planning Committee meeting where staff s recommendation was to reject Development Variance Permit No Clerks Note: This application was introduced and discussed by the Land Use and Planning Committee earlier in the evening, Council at this time may consider the recommendation presented to the Committee (noted above) or defer consideration until the next scheduled Council meeting. 8. CORRESPONDENCE 8.1 CORRESPONDENCE - RECEIVED FOR INFORMATION None PAGE 6

7 City of White Rock Regular Council Meeting Agenda January 30, 2017 Page No MAYOR AND COUNCILLOR REPORTS 9.1 MAYOR S REPORT 9.2 COUNCILLORS REPORTS METRO VANCOUVER BOARD IN BRIEF None 10. MOTIONS AND NOTICES OF MOTION 10.1 MOTIONS None 10.2 NOTICES OF MOTION None 11. RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS Content of Council Closed Meetings from September 12 December 31, 2016 DATE September 12 CONTENT Land / Property Consideration Heritage Conservation Negotiation for a Municipal Service - Water Utility Purchase Update Personnel Matters Legal and/or Potential Legal Matters - Property & Semiahmoo First Nation Content of Closed Council from April 25 July 25/16 authorization of release: Land Consideration / Negotiations in regard to a Municipal Service / Personnel Matters / Legal and/or Potential Legal Matters / Municipal Objectives, Measures and Progress (Annual Report) September 19 Legal and/or Potential Legal Matters - Property & Semiahmoo First Nation & Consideration of Legal Advice Release for Regional Growth Strategy Land / Property Consideration Consideration of Lease(s) Update Negotiation for a Municipal Service - Tourism Update Personnel Matters October 3 Municipal Objectives, Measures and Progress (Annual Report) Update Funding Negotiations Rail Crossing Transport Canada Legal and/or Potential Legal Matters - Property & Semiahmoo First Nation & Claims Legal and/or Potential Legal Matters Personnel Matters PAGE 7

8 City of White Rock Regular Council Meeting Agenda January 30, 2017 Page No. 8 October 24 November 7 November 21 December 5 December 12 Legal and/or Potential Legal Matters - Negotiation for a Municipal Service - Water Utility Purchase Update Legal and/or Potential Legal Matters Personnel Matters & Procedural Fairness RCMP Matters Update by the Staff Sergeant (did not proceed, moved to November 21, 2016) Legal - Municipal Objectives, Measures and Progress (Annual Report) & Community Amenity Contribution Reporting & Property & Semiahmoo First Nation & Negotiations in regard to a Municipal Service / Event Land / Property Consideration Consideration of Lease Personnel Matters RCMP / Law Enforcement Matters Staff Sergeant Update Labour Relations / Personnel CUPE Local Labour Settlement Personnel Matters Legal and/or Potential Legal Matters - Property & Semiahmoo First Nation & Litigation Personal information Consideration of an Honour & Committee Appointments Personnel Matters Consideration of Litigation / Legal Advice 12. OTHER BUSINESS 13. CONCLUSION OF THE JANUARY 30, 2017 REGULAR COUNCIL MEETING PAGE 8

9 Minutes of a Public Hearing (Bylaws 2119/2120 Oviedo) Page No. 1 City of White Rock Council held in the City Hall Council Chamber January 16, 2017 PRESENT: STAFF: Mayor Baldwin Councillor Chesney Councillor Fathers Councillor Knight Councillor Lawrence Councillor Sinclair Councillor Meyer D. Bottrill, Chief Administrative Officer G. St. Louis, Director of Engineering and Municipal Operations and Acting Director of Planning and Development Services S. Kurylo, Director of Financial Services E. Stepura, Director of Recreation and Culture T. Arthur, City Clerk S. Lam, Deputy City Clerk Press: 0 Public: 62 The Public Hearing for Bylaws 2119/2120 was called to order at 7:02 p.m. BYLAWS: Official Community Plan Bylaw 2008, No. 1837, Amendment No. 21, (1293 Best Street, Roper Avenue and Roper Avenue), 2016, No White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD Best Street, Roper Avenue and Roper Avenue) Bylaw, 2016, No CIVIC ADDRESS: 1293 Best Street, Roper Avenue and Roper Avenue (Oviedo) The City Clerk read a statement including the purpose of the application and the procedure to be followed for the Public Hearing and noted the meeting was publicized in the following manner: 328 notices were mailed to the properties within a 100 metre radius of the subject site; Notice was given in the January 6 and 11, 2017 editions of the Peace Arch News; and A copy of the notice was placed on the public notice posting board at City Hall on January 4, The City Clerk noted the following written submissions were received with respect to Bylaws 2119/2120 (Oviedo): As of 4:30 p.m. today, January 16, 2017, there have been five (5) submissions received. Four (4) in opposition with the following breakdown o Three reside in White Rock o One does not reside in White Rock PAGE 9

10 Minutes of a Public Hearing (Bylaws 2119/2120 Oviedo) Page No. 2 City of White Rock Council held in the City Hall Council Chamber January 16, 2017 One (1) in support received from the applicant. These submissions have been provided to you on-table for receipt. The Acting Director of Planning and Development Services provided a brief outline regarding the application. The Chairperson invited those in attendance who wanted to speak in regard to the application to present their comments at this time: S. Green, Applicant Consultant, Surrey, BC, outlined the application, and provided clarification on the view analysis, which was included in the package and in the on-table submission, and provided clarification regarding traffic analysis and the trees in the area. R. Louis, White Rock, BC expressed support for the project s concept; however, stated Council should not be making decisions at this time with the OCP project still uncomplete and was opposed to electric vehicles and bicycle parking not being included in the proposal. P. Mohr, White Rock, BC, not in support of the application, advised that her unit is directly beside the proposed development. Stated the increase of the density (proposed four (4) storey high building) is higher than her building and single family homes in the surrounding area. Noted concern there will be a narrow space between her building and the proposed and it will cut off sunlight, high density. the increase in lot coverage, additional service traffic (Best Street) and additional noise that it will bring. R. Mann, White Rock, BC, in support the application. B. Sohal. White Rock, BC, in support of the application. P. Keely, White Rock, BC, not in support of the application noting it is against the current OCP and the Zoning Bylaw. S. Peddemors, White Rock, B C, in support of the application stating the project fits a need, and stated that there is not enough stock of this type of development is not available, it may offer affordable housing in White Rock. J. Bhargrath, White Rock, BC, in support of the application stating more rental units in White Rock are needed. G. Mann, White Rock, BC, support in need of application noting it was a way of providing affordable housing. PAGE 10

11 Minutes of a Public Hearing (Bylaws 2119/2120 Oviedo) Page No. 3 City of White Rock Council held in the City Hall Council Chamber January 16, 2017 J. Singh, White Rock, BC, in support of the application noting it was a way of offering affordable housing in White Rock. S. Basra, White Rock, BC, in support of the application noting it was a way of offering affordable housing in White Rock. R. Riemarsma, Surrey, BC, in support of the application noting it was a way of offering affordable housing in White Rock. A. Mann, White Rock, BC in support of the application noting it was a way of offering affordable housing in the area. Stated that more density is required, including young families, higher density will help the community / add to the vibrancy. It was also noted that the location is within walking distance to the Town Centre (environmentally friendly). N. Bains, White Rock, BC in support of the application. J. Kaur, White Rock, BC a written statement was provided from J. Bains of Russell Avenue, White Rock BC, in support of the application. B. Rai, White Rock, BC, in support of the application. M. Mann, White Rock, BC, a written statement was provided from M. Mann, of 1526 Finlay Street, in support of the application. J. Levesque, White Rock, BC, in support of the application, stating the density is something that will help the community. W. Levesque, Surrey, BC, in support of the application, stating it offers an affordable housing option in White Rock. S. Brar, White Rock, BC, in support of the application, stating it offers an affordable housing option in White Rock. N. Hubert, White Rock, BC, in support of the application, stating it offers an affordable housing option in White Rock, and that the development fits in with the current neighbhourhood. Ryan Lombardo, White Rock, BC, in support of the application, stating that higher density brings opportunity for a higher tax base and it offers potential for affordable housing and likes the look of the development. M. Cameron, White Rock, BC, in support of the application stating it fits with the current neighboursood and that the density will offer more amenities for the community. A. Robinson, White Rock, BC, not in support of the application, stating there are utility matters including sewer that need to be addressed and noted concern with the proposed building height, PAGE 11

12 Minutes of a Public Hearing (Bylaws 2119/2120 Oviedo) Page No. 4 City of White Rock Council held in the City Hall Council Chamber January 16, 2017 proximity to the surrounding buildings and the potential impact it could have on sunlight to the surrounding residents. E. LeRue, 1255 Best Street, White Rock, BC, not in support of the application, stating the surrounding area is a three storey area, adding that this building with the proposed 4 storey height could result in overcrowding. B. Mann, White Rock, BC, in support of the application, stating the smaller units are favourable, it offers an affordable housing option, it will help those looking to downsize to be able to stay in the area and offers a broader tax base. C. Prime, White Rock, BC, noted concern with the following: the building next door is a threestorey (this height works for the area four stories and the density it brings will not work in the area), area water issues, asked how the construction and building will be impacted, will there be compensation should there be damage to their building during construction? Further concerns were noted in regard to parking, egress from the building, currently a high traffic area this could have further impact and parking. K. Jones, White Rock, BC, stated concern with the design of the proposal noting the frontage is oriented toward Best Street (already busy), consider the frontage onto Roper (could offer better parking opportunities), the OCP should be concluded prior to consideration of this application, frontage fees, setback (west and south) close proximity (fire shield between new construction and existing buildings should be considered), School District notes it is at capacity, and has concern with the Community Amenity Contribution. A. Hanson, White Rock, BC, in support of the application, although there needs to be consideration given to the neighbours and area drainage needs to be addressed stated the application fits with the current neighbourhood. S. Green, Applicant Consultant, Surrey, BC, stated drainage concerns have been addressed with the new development, the application has been underway for 16 months, the entrance off Roper was reviewed but not viable to keeping the proposal at four stories, there was no variances made for parking and setbacks both are in compliance with the City s bylaws. Mr. Blonski, Project Architect, stated that drainage / water in the area will be addressed through engineered means. P. Mohr, White Rock, BC, lives next door and reiterated the building is three (3) stories stating that is what fits with the surrounding area, the OCP should be adhered to, does not have a problem with PAGE 12

13 Minutes of a Public Hearing (Bylaws 2119/2120 Oviedo) Page No. 5 City of White Rock Council held in the City Hall Council Chamber January 16, 2017 development however this one is too high for the area, will result in high density and traffic concerns. R. Louis, White Rock, BC, stated that bike parking outside the building, reduction in the use of motor vehicles is what the Regional Growth Strategy requires at least 2 parking stalls per unit should be required. Accommodation for bike workshop space, rental housing should be a requirement upon the developer. S. Peddemors, White Rock, BC, clarification regarding rentals, stating even if the units are for sale there will be rental units available. K. Jones, White Rock, BC, stated stratas do not permit rental housing, increasing the density also increases the surrounding area property value (assessment / taxation) this is a concern for the current residents. S. Green, Applicant Consultant, Surrey, BC, stated they meet the city s requirement for bikes, 2 bike stall lock ups, repair rooms and workshops these items were addressed with the City s Advisory Design Panel, Developer creates units and it is the decision of strata as to what is permitted (owners/rental). The Chairperson declared the Public Hearing concluded at 8:11 p.m. Mayor Baldwin Tracey Arthur, City Clerk PAGE 13

14 Minutes of a Regular Meeting of Page No. 3 City of White Rock Council held in the City Hall Council Chambers January 16, 2017 PRESENT: STAFF: Mayor Baldwin Councillor Chesney Councillor Fathers Councillor Knight Councillor Lawrence Councillor Sinclair Councillor Meyer D. Bottrill, Chief Administrative Officer S. Kurylo, Director of Financial Services G. St. Louis, Director of Engineering and Municipal Operations and Acting Director of Planning and Development Services E. Stepura, Director of Recreation and Culture C. Isaak, Manager of Planning T. Arthur, City Clerk S. Lam, Deputy City Clerk Press: 1 Public: CALL MEETING TO ORDER The meeting was called to order at 7:00 p.m. 2. ADOPTION OF AGENDA It was MOVED and SECONDED THAT the Corporation of the City of White Rock Council adopts the agenda for its regular meeting scheduled for January 16, 2017 as circulated. CARRIED 3. ADOPTION OF MINUTES a) December 12, 2016 Regular Council b) December 12, 2016 Public Hearing (Bylaws 2126/2127 Texor) It was MOVED and SECONDED THAT the Corporation of the City of White Rock Council adopts the following meeting minutes as circulated: December 12, 2016 Regular Council; and December 12, 2016 Public Hearing (Bylaws 2126/2127 Texor). CARRIED Meeting Adjourned / Reconvened The Chairperson adjourned the meeting at 7:01 p.m. until the conclusion or adjournment of the scheduled public hearing to be held at this time for Bylaws No and 2120 regarding 1293 Best Street/15374 and Roper Avenue. PAGE 14

15 Minutes of a Regular Meeting of Page No. 4 City of White Rock Council held in the City Hall Council Chambers January 16, 2017 The Chairperson reconvened the regular Council meeting at 8:18 p.m. with all noted members of Council and staff in attendance. Press: 1 Public: DELEGATIONS AND PETITIONS 4.1 DELEGATIONS TRACEY LAMARRE 2016 WHITE ROCK SEA FESTIVAL RECAP AND UPDATE FOR THE 2017 SEA FESTIVAL Tracey LaMarre, President of the White Rock Events Society appeared as a delegation regarding the 2016 White Rock Sea Festival Recap and Update for the 2017 Sea Festival It was MOVED and SECONDED THAT Council receives the following information presented by the White Rock Events Society: Delegation regarding the 2016 White Rock Sea Festival recap and Update for the 2017 Sea Festival; and Letter dated December 12, 2016 summarizing the White Rock Events Society s 2016 events and update regarding the proposed plans for CARRIED RODERICK LOUIS: TRANSPORTATION, DESTINATION AND WAY- FINDING SIGNAGE IN WHITE ROCK Roderick Louis appeared as a delegation regarding concerns and recommendations with Transportation, Destination and Way-Finding signage in the City of White Rock. Councillor Sinclair departed the meeting at 8:25 p.m It was MOVED and SECONDED THAT Council receives the information presented by Roderick Louis regarding Transportation, Destination, and Way-Finding signage in the City of White Rock. CARRIED Councillor Sinclair returned to the meeting at 8:28 p.m DEAN FRASER & GORDON WOZENCROFT, CANADIAN MILITARY EDUCATION CENTRE: 25 POUND ARTILLERY GUN RESTORATION AND DEDICATION TO THE CITY OF WHITE ROCK Dean Fraser and Gordon Wozencroft, Canadian Military Education Centre appeared as a delegation regarding the 25 Pound Artillery Gun Restoration and Dedication to the City of White Rock. PAGE 15

16 Minutes of a Regular Meeting of Page No. 5 City of White Rock Council held in the City Hall Council Chambers January 16, It was MOVED and SECONDED THAT Council: 1. Receives the information presented by Dean Fraser and Gordon Wozencroft, Canadian Military Education Centre, regarding the 25 Pound Artillery Gun Restoration and Dedication to the City of White Rock; and 2. Requests a corporate report with detailed information as to how the proposal described in the delegation could work for the City, including annual dates the City would expect to have the gun brought back for display, and information as to how the City obtained the gun. CARRIED 4.2 PETITIONS None 5. PRESENTATIONS AND CORPORATE REPORTS 5.1 PRESENTATIONS None 5.2 CORPORATE REPORTS WHITE ROCK MUNICIPAL BOUNDARY SIGNAGE UPDATE Corporate report dated December 12, 2016 from the Director of Engineering and Municipal Operations titled White Rock Municipal Boundary Signage Update. This corporate report was deferred by Council from the December 12, 2016 regular meeting until this time It was MOVED and SECONDED THAT Council: 1. Receives for information the corporate report from the Director of Engineering and Municipal Operations, dated December 12, 2016 titled, White Rock Municipal Boundary Signage Update ; and 2. Approves the vertical option for the municipal boundary signage as presented in the corporate report. CARRIED Subsequent Motion It was MOVED and SECONDED THAT Council approves the use of white limestone (with no brown stones included) in the proposed vertical option for the municipal boundary signage. CARRIED PAGE 16

17 Minutes of a Regular Meeting of Page No. 6 City of White Rock Council held in the City Hall Council Chambers January 16, NEW WELL #8 (OXFORD) AWARD OF CONNECTION TO OXFORD RESERVOIR Corporate report dated January 16, 2017 from the Director of Engineering and Municipal Operations titled New Well #8 (Oxford) Award of Connection to Oxford Reservoir It was MOVED and SECONDED THAT Council: 1. Receives for information the corporate report dated January 16, 2017, from the Director of Engineering and Municipal Operations, titled, New Well #8 (Oxford) Award of Connection to Oxford Reservoir ; and 2. Approves the award of a contract to connect the new Well #8 to the Oxford Reservoir in the amount of $507, (excluding GST) to Tybo Contracting Ltd. CARRIED WHITE ROCK ELECTRICAL CONNECTION REGULATION BYLAW, 1974, NO. 548 AMENDMENT 2, 2016, NO Corporate report dated January 16, 2017 from the Acting Director of Planning and Development Operations titled White Rock Electrical Connection Regulation Bylaw, 1974, No. 548 Amendment 2, 2016, No It was MOVED and SECONDED THAT Council receives for information the corporate report dated January 16, 2017 from the Acting Director of Planning and Development Operations titled White Rock Electrical Connection Regulation Bylaw, 1974, No. 548 Amendment 2, 2016, No CARRIED CONTRACT AWARD FOR WHITE ROCK SIDEWALKS AND ICBC SAFETY REVIEW SITES Corporate report dated January 16, 2017 from the Director of Engineering and Municipal Operations titled Contract Award for White Rock Sidewalks and ICBC Safety Review Sites It was MOVED and SECONDED THAT Council: 1. Receives for information the January 16, 2017 corporate report from the Director of Engineering and Municipal Operations, titled, Contract Award for White Rock Sidewalk and ICBC Safety Review Sites ; and 2. Approves the award of a contract for sidewalk and intersection improvements to PJ Contracting Ltd. in the amount of $567, (excluding GST). CARRIED PAGE 17

18 Minutes of a Regular Meeting of Page No. 7 City of White Rock Council held in the City Hall Council Chambers January 16, SPECIAL EVENTS FOR 2017 Corporate report dated January 16, 2017 from the Director of Recreation and Culture titled Special Events for It was MOVED and SECONDED THAT Council: 1. Receives for information the corporate report dated January 16, 2016 from the Director of Recreation and Culture, titled Special Events for 2017 ; and 2. Approves the proposed new White Rock Fire Fighters Charitable Society Volleyball Tournament on Saturday, June 24, 2017, for reasons as outlined in this corporate report. CARRIED It was MOVED and SECONDED THAT Council approves the proposed new Movie in the Park, presented by South Surrey Smiles on Thursday, August 17, 2017, as outlined in the January 16, 2017 corporate report titled Special Events for CARRIED Councillors Fathers, Knight and Meyer voted in the negative COMMERCIAL FILMING IN WHITE ROCK Corporate report dated January 16, 2017 from the Director of Recreation and Culture titled Commercial Filming in White Rock It was MOVED and SECONDED THAT Council: 1. Receives for information the corporate report dated January 16, 2017 from the Director of Recreation and Culture, titled Commercial Filming in White Rock ; 2. Approves funding in the amount of $10,000 from the City s 2017 economic development budget be used to retain a location manager (skilled in selecting film locations) to take professional quality photos and video of unique and popular film locations in White Rock; and 3. Considers establishing an annual budget amount of $10,000 effective 2018, as part of the Financial Plan to be used to market White Rock as a commercial film friendly destination. CARRIED REVENUE ANTICIPATION BORROWING BYLAW, 2017, NO Corporate report dated January 16, 2017 from the Director of Financial Services titled Revenue Anticipation Borrowing Bylaw, 2017, No It was MOVED and SECONDED PAGE 18

19 Minutes of a Regular Meeting of Page No. 8 City of White Rock Council held in the City Hall Council Chambers January 16, 2017 THAT Council receives for information the corporate report dated January 16, 2017 from the Director of Financial Services, titled Revenue Anticipation Borrowing Bylaw, 2017, No CARRIED RESIDENTIAL PROPERTY ASSESSMENTS Corporate report dated January 16, 2017 from the Director of Financial Services titled 2017 Residential Property Assessments It was MOVED and SECONDED THAT Council: 1. Receives for information the corporate report dated January 16, 2017, from the Director of Financial Services, titled 2017 Residential Property Assessments ; and 2. Authorizes the Mayor to forward a letter to the Province stating further consideration and improvements are required in regard to the Homeowner Grant process. CARRIED WHITE ROCK BUILDING BYLAW, 2012, NO. 1928, AMENDMENT NO. 3, 2017, NO (FEES) - SCHEDULE A Corporate report dated January 16, 2017 from the Acting Director of Development Services titled White Rock Building Bylaw, 2012, No. 1928, Amendment No. 3, 2017, No (Fees) - Schedule A It was MOVED and SECONDED THAT Council receives for information the corporate report dated January 16, 2017 from the Acting Director of Planning and Development Services, titled White Rock Building Bylaw, 2012, No. 1928, Amendment No. 3, 2017, No (Fees) - Schedule A. CARRIED 6. MINUTES AND RECOMMENDATIONS OF COMMITTEES 6.1 STANDING AND SELECT COMMITTEE MINUTES - External Communications Review Sub-Committee December 7, Economic Investment Committee December 7, Public Art Advisory Committee December 14, It was MOVED and SECONDED THAT Council receives for information the following committee meeting minutes as circulated: a) External Communications Review Sub-Committee December 7, 2016; b) Economic Investment Committee December 7, 2016; and c) Public Art Advisory Committee December 14, CARRIED STANDING AND SELECT COMMITTEE RECOMMENDATIONS PAGE 19

20 Minutes of a Regular Meeting of Page No. 9 City of White Rock Council held in the City Hall Council Chambers January 16, 2017 The following recommendation was brought forward from the External Communications Review Sub-Committee meeting held on December 7, 2016: Clerk Note: In response to Council s direction for staff to investigate the establishment of a Water Utility Communications Panel, the matter was referred to the External Communications Review Sub-Committee s December 7, 2016 meeting and the following recommendation has been presented for Council s consideration It was MOVED and SECONDED THAT Council endorses the External Communications Review Sub-Committee s recommendation that a Water Utility Communications Panel is not required. CARRIED The following recommendation was brought forward from the Public Art Advisory Committee meeting held on December 14, 2016 (note the proposed concept was attached to the committee minutes): It was MOVED and SECONDED THAT Council endorses the selection panel s choice brought forward at the December 14, 2016 meeting for concept design by H. Mehdizadehijafan for the Newport public art piece with the understanding that future modifications will be made for the public art piece to fit the site. CARRIED The following recommendations were brought forward from the Economic Investment Committee meeting held on December 7, 2016: It was MOVED and SECONDED THAT Council receives the following recommendations brought forward by the Economic Investment Committee: 1) Directs staff to review legislation in regard to empty or unsightly premises; 2) Staff to investigate providing a shuttle from uptown to the beach during the summer months; and 3) Staff to review parking in order to eliminate or reduce winter parking fees at the beach. CARRIED The following recommendations were from the January 16, 2017 Land Use and Planning Committee meeting held earlier in the evening and were presented for Council s consideration at this time: PAGE 20

21 Minutes of a Regular Meeting of Page No. 10 City of White Rock Council held in the City Hall Council Chambers January 16, 2017 RENTAL HOUSING TASK FORCE REPORT It was MOVED and SECONDED THAT Council: 1. Directs staff to incorporate the recommendations within the Rental Housing Task Force Report into the ongoing Official Community Plan update; and 2. Thanks the Rental Housing Task Force members for their assistance to planning staff, and that members be encouraged to review and provide comments on the forthcoming draft OCP. 7. BYLAWS AND PERMITS 7.1 BYLAWS CARRIED BYLAWS CONSIDERED AT THE PUBLIC HEARING HELD EARLIER IN THE EVENING Bylaws 2119 and 2120 would allow the development of 28 residential units in a fourstorey building at 1293 Best Street, Roper Avenue and Roper Avenue. The noted bylaws were given first and second reading November 21, 2016 and the public hearing was earlier in the evening a BYLAW OFFICIAL COMMUNITY PLAN BYLAW, 2008, NO. 1837, AMENDMENT NO. 21, (1293 BEST STREET, ROPER AVENUE AND ROPER AVENUE), 2016, NO OVIEDO It was MOVED and SECONDED THAT Council gives third reading to Official Community Plan Bylaw, 2008, No. 1837, Amendment No. 21, (1293 Best Street, Roper Avenue and Roper Avenue), 2016, No CARRIED 7.1.1b BYLAW WHITE ROCK ZONING BYLAW, 2012, NO. 2000, AMENDMENT(CD BEST STREET, ROPER AVENUE AND ROPER AVENUE) BYLAW, 2016, NO OVIEDO It was MOVED and SECONDED THAT Council gives third reading to "White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD Best Street, Roper Avenue and Roper Avenue) Bylaw, 2016, No. 2120". CARRIED BYLAW 2182 WHITE ROCK REVENUE ANTICIPATION BORROWING BYLAW, 2017, NO PAGE 21

22 Minutes of a Regular Meeting of Page No. 11 City of White Rock Council held in the City Hall Council Chambers January 16, 2017 Bylaw 2182 is required in the event that the City has to borrow funds to meet 2017 expenditures prior to the collection of property taxes. This bylaw was presented for consideration of first, second, and third reading It was MOVED and SECONDED THAT Council gives first, second and third reading to White Rock Revenue Anticipation Borrowing Bylaw, 2017, No CARRIED BYLAW WHITE ROCK BUILDING BYLAW, 2012, NO. 1928, AMENDMENT NO. 3, 2017, NO Bylaw 2183 proposes to address a clerical error discovered in the table under Section 1 of Schedule A that was adopted in Bylaw No on December 12, This bylaw was presented for consideration of first, second, and third reading It was MOVED and SECONDED THAT Council gives first, second and third reading to White Rock Building Bylaw, 2012, No. 1928, Amendment No. 3, 2017, No CARRIED BYLAW WHITE ROCK ELECTRICAL CONNECTION REGULATION BYLAW, 1974, NO. 548 AMENDMENT 2, 2016, NO Bylaw 2184 proposes to exempt new one-family and two-family homes from having undergrounding of electrical and telecommunication service connections. Bylaw 2184 proposes to remove the exemption for new one-family and two family homes. This bylaw was presented for consideration of first, second, and third reading It was MOVED and SECONDED THAT Council gives first, second and third reading to White Rock Electrical Connection Regulation Bylaw, 1974, No. 538 Amendment 2, 2016, No CARRIED 7.2 PERMITS PERMIT TITLE None 8. CORRESPONDENCE 8.1 CORRESPONDENCE - RECEIVED FOR INFORMATION It was MOVED and SECONDED PAGE 22

23 Minutes of a Regular Meeting of Page No. 12 City of White Rock Council held in the City Hall Council Chambers January 16, 2017 THAT Council receives for information the following correspondence as noted in the January 16, 2017 agenda: dated January 2, 2017 from Dorothy Gurney of the BC Public Affairs Council for the Church of Jesus Christ of Latter-day Saints, requesting proclamation of February 1 to 7 as World Interfaith Harmony Week ; Was considered following this motion Letter dated December 8, 2016 from Minister Rustad, Ministry of Aboriginal Relations and Reconciliation, regarding Semiahmoo First Nation and Water and Waste Management Services and the meeting that was held at the Union of British Columbia Municipalities Convention on September 28, 2016 to help clarify the matter; Letter dated December 23, 2016 from C. Bates, Grants and Awards Management, Canadian Red Cross, reporting on the use of the Grant-in-Aid Funds the City endorsed to their organization; and Translink report dated November 2016 titled Phase One of the 10-Year Vision, Investment Plan. The Translink Board of Directors prepared the report, which was presented to the Mayors Council for consideration on November 23, CARRIED Item Was Considered at This Time It was MOVED and SECONDED THAT Council endorses the request outlined in the letter dated December 8, 2016 from Lisa Byrom, Section Leader of the 10 th White Rock Scout Group, requesting the City of White Rock raise the flag from February 19 to 26 th in honour of Scout Week. CARRIED 9. MAYOR AND COUNCILLOR REPORTS 9.1 MAYOR S REPORT Mayor Baldwin noted the following community events / information: December 29, Annual Menorah Lighting Ceremony January 1, Annual White Rock Polar Bear Swim January 7/8, Thank you to all those who participated in the White Rock Firefighters Tree Chip Event Upcoming Events: January 18, Open House for the Park and Recreation Master Plan January 19, Art Reception Patterns of Winter Art January 18 February 5, Annual Restaurant Festival 9.2 COUNCILLORS REPORTS Councillor Fathers noted the following community events / information: PAGE 23

24 Minutes of a Regular Meeting of Page No. 13 City of White Rock Council held in the City Hall Council Chambers January 16, 2017 December 29, Annual Menorah Lighting Ceremony January 1, Annual White Rock Polar Bear Swim Councllor Sinclair noted the following community events / information: Christmas on the Peninsula, Thank you Healthy Community Grant Committee meeting METRO VANCOUVER BOARD IN BRIEF METRO VANCOUVER BOARD IN BRIEF NOVEMBER 25, It was MOVED and SECONDED THAT Council receives for information the November 25, 2016 Metro Vancouver Board in Brief document. CARRIED 10. MOTIONS AND NOTICES OF MOTION 10.1 MOTIONS It was MOVED and SECONDED THAT Council endorses the following Appointments for the remainder of the Council term (November 30, 2018) as amended in regard to the notation below for the Fraser Valley Regional Library Representative: Finance and Audit Committee Chairperson Councillor Knight Grants-in-Aid Committee Chairperson Councillor Knight Grants-in-Aid Committee Members Councillor Fathers, Councillor Meyer Governance and Legislation Committee Chairperson Councillor Lawrence External Communications Sub-Committee Chairperson Councillor Sinclair External Communications Sub-Committee Members Councillor Lawrence, Councillor Fathers Economic Investment Committee Council Representative Councillor Lawrence Economic Investment Committee Council Alternate Councillor Meyer Environmental Advisory Committee Council Representative Councillor Fathers Environmental Advisory Committee Council Representative Alternate Councillor Knight Tour de White Rock Board Council Representative Councillor Knight Tour de White Rock Board Council Representative Alternate Councillor Lawrence Cultural Advisory Committee Council Representative Councillor Sinclair Cultural Advisory Committee Council Representative Alternate Councillor Knight Public Art Advisory Committee Council Representative Councillor Sinclair Public Art Advisory Committee Council Representative Alternate Councillor Fathers PAGE 24

25 Minutes of a Regular Meeting of Page No. 14 City of White Rock Council held in the City Hall Council Chambers January 16, 2017 Outstanding Canadians on the Peninsula Committee (Chairperson) Councillor Meyer Tourism Advisory Committee Council Representative Councillor Lawrence Tourism Advisory Committee Council Representative Alternate Councillor Meyer Parcel Tax Roll Review Panel Chairperson Councillor Fathers Parcel Tax Roll Review Panel Members Councillor Lawrence, Councillor Knight White Rock BIA Councillor Representative Councillor Lawrence White Rock BIA Councillor Representative Alternate Councillor Sinclair White Rock Chamber of Commerce Council Representative Councillor Meyer White Rock Chamber of Commerce Council Representative Alternate - Councillor Fathers White Rock Museum and Archives Board Council Representative Councillor Meyer White Rock Museum and Archives Board Council Representative Alternate Councillor Sinclair Fraser Health Authority Council Representative Councillor Sinclair Fraser Health Authority Council Representative Alternate Councillor Knight Peace Arch Hospital Community and Health Foundation Council Representative Councillor Sinclair Peace Arch Hospital Community and Health Foundation Council Representative Alternate Councillor Knight Lower Mainland Local Government Association Council Representative Councillor Fathers Sources BC Council Representative Councillor Knight Sources BC Council Representative Alternate Councillor Sinclair White Rock / South Surrey Healthiest Community in BC Working Group Councillor Lawrence White Rock / South Surrey Healthiest Community in BC Working Group Alternate Councillor Meyer Sea Festival Council Representative Councillor Meyer Sea Festival Council Representative Alternate Councillor Fathers Municipal Insurance Association of British Columbia (MIABC) Mayor Baldwin (representative) and Councillor Lawrence (alternate) (Note: Appointments end December 2018) Council Representative to Burlington Northern Santa Fe (BNSF) Railway Councillor Meyer Fraser Valley Regional Library Board Councillor Lawrence TransLink Mayors Council Mayor Baldwin (Representative) TransLink Mayors Council Councillor Meyer (Alternate) CARRIED 10.2 NOTICES OF MOTION None PAGE 25

26 Minutes of a Regular Meeting of Page No. 15 City of White Rock Council held in the City Hall Council Chambers January 16, RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS None 12. OTHER BUSINESS 13. CONCLUSION OF THE JANUARY 16, 2017 REGULAR COUNCIL MEETING The Chairperson declared the meeting concluded at 10:04 p.m. Mayor Baldwin Tracey Arthur, City Clerk PAGE 26

27 THE CORPORATION OF THE CITY OF WHITE ROCK CORPORATE REPORT DATE: January 30, 2017 TO: FROM: Mayor and Council Greg St. Louis, Director of Engineering and Municipal Operations SUBJECT: Contract Award for Engineering and Design Services for the Habgood Pump Station RECOMMENDATIONS THAT Council: 1. Receive for information the corporate report dated January 30, 2017, from the Director of Engineering and Municipal Operations, titled Contract Award for Engineering and Design Services for Habgood Pump Station; and 2. Approve the award of a contract for Engineering Design and Construction Services in the amount of $287, (excluding GST) to Opus International Consultants (Canada) Ltd. INTRODUCTION The purpose of this report is to obtain Council s approval to award a contract for the design and construction services for the Habgood pump station, outfall and storm sewer and associated works on Marine Drive between Keil Street and Finlay Street. The existing storm water pump station is located on the south side of Marine Drive, at the intersection of Marine Drive and Habgood Street. The pump station and its two 250mm diameter forcemains discharging south to the Little Campbell River are located on Semiahmoo First Nation s land. As identified in the 2012 Drainage Master Plan, the pump station requires upgrading due to the size of the pumps and wet well capacity. As the entire pump station requires reconstruction it is recommended to move the pump station onto City property. PAST PRACTICE / POLICY / LEGISLATION The award of projects is governed by Council Policy #301. The Policy is being adhered to in the tendering and proposed award of this project. Policy #301 requires Council approval for contracts with a value exceeding $250,000. PAGE 27

28 Contract Award for Engineering and Design Services for the Habgood Pump Station Page No. 2 ANALYSIS The contract was tendered and seven (7) bids were received and opened on November 24, The tenderers and bid prices are listed below: Company Construction Services R.F. Binnie & Associates Ltd. $149,862 Omega & Associates Engineering Ltd. $163,541 Stantec Consulting Ltd. $277,910 AECOM Canada Ltd. $278,633 Opus International Consultants(Canada) Ltd. $287,540 Kerr Wood Leidal Associated Ltd. $335,726 ISL Engineering and Land Services Ltd. $375,657 City staff has evaluated the tenders for accuracy, completeness of tender, design schedule, consultant qualifications and price evaluation. The bids have been evaluated and were scored based on the following criteria: Criteria Description Criteria weighting a) Price 30% b) Experience 30% c) Completeness of Work Plan 25% d) Innovation 10% e) Proposed Fast Track 5% Total 100% Opus International Consultants (Canada) Ltd. submitted a compliant bid with the highest overall score with a total bid price of $287,540. The total price is based on consultant hourly rates and an estimate of the level of effort required. Some of the lower priced bids did not provide a proposal with sufficient relevant experience or a complete work plan that met the scope of the project. BUDGET IMPLICATIONS Engineering Design and Construction Services (Bid)... $ 287,540 Project Contingency (15%)... $ 43,000 Total estimated costs... $ 330,540 The 2016 budget included $130,000 for design work related to this project and at this time it is expected that $120,000 will be carried over to In addition, the 2017 Financial Plan includes $3,000,000 for design and construction of this project. It is recommended that costs related to this contract be funded from these approved budgets. PAGE 28

29 Contract Award for Engineering and Design Services for the Habgood Pump Station Page No. 3 The Director of Financial Services has reviewed this report and concurs that these funding sources are available and appropriate for these purposes. CONCLUSION It is recommended that the contract for Engineering and Design Services for Habgood Pump Station be awarded to Opus International Consultants (Canada) Ltd in the amount of $287, (excluding GST). Respectfully submitted, Greg St. Louis, P.Eng. Director of Engineering and Municipal Operations Comments from the Chief Administrative Officer I concur with the recommendations of this corporate report. Dan Bottrill Chief Administrative Officer PAGE 29

30 THE CORPORATION OF THE CITY OF WHITE ROCK CORPORATE REPORT DATE: January 30, 2017 TO: FROM: Mayor and Council Eric Stepura, Director Recreation and Culture SUBJECT: Miramar Village Plaza Special Events 2017 RECOMMENDATIONS THAT Council: 1. Receive for information the corporate report dated January 30, 2017 from the Director of Recreation and Culture, titled Miramar Village Plaza Special Events 2017 ; 2. Endorse the Christmas on the Peninsula (November 25, 2017) event to be located on the open space on the east and west side of Russell Mews on the Miramar Village Plaza for 2017; and 3. Endorse the White Rock Farmers Market (May 7, 2016 October 29, 2017) event to be located on the open space on the east and west side of Russell Mews on the Miramar Village Plaza for INTRODUCTION Miramar Village Plaza (Miramar Plaza) is private property with a public right of way. The City of White Rock has the authority (granted in Air Space Parcel Plan BCP39026) to use, and to allocate the use of Miramar Village Plaza for hosting City produced or sponsored events. The purpose of this corporate report is to seek Council approval for the events that are proposed to be located in Miramar Plaza in PAST PRACTICE / POLICY / LEGISLATION The Leisure Services Master Plan includes the following goal: To foster a Healthy Community through activities that creates a sense of community identity, belonging, pride and spirit. The City of White Rock Special Event strategic direction is supported by the Special Event Policy #405. This policy ensures that quality planning and implementation is maintained in the delivery of special events. PAGE 30

31 Miramar Village Plaza Special Events 2017 Page No. 2 ANALYSIS Miramar Plaza Events Proposed for 2017 The special events held in Miramar Plaza are important for building community spirit, attracting tourists to the town centre area and providing a positive economic impact for local businesses. The Miramar Plaza area is owned by the two adjoining strata s (Tower A and Tower B). The City does not have ownership of the property, but does have a statutory right of way for the air parcel through that area. Management of the maintenance and use of Miramar Plaza is by the Miramar Management Committee. For the City to hold events in Miramar Village Plaza, Council approval is required. City of White Rock staff met with representatives of Tower A and Tower B Miramar Strata Council s in early December 2016 to discuss events held at Miramar Plaza. Attached are the Miramar Plaza Use Guidelines that were approved by members of the Miramar Management Committee at their meeting held March 27, 2015 (Appendix A). One of the guidelines for use of Miramar Plaza is that The two Miramar strata corporations be consulted for input prior to the White Rock City Council approval of special events scheduled for Miramar Plaza. City staff have consulted with the two Strata Councils and have received endorsement of the following special events proposed to be held in Miramar Plaza in 2017: a) White Rock Farmers Market (May 07 - October 29, 2017) Discussions have been held between executive members of Miramar Strata Councils (Tower A and Tower B) and organizers of the White Rock Farmers Market (Farmers Market) and the following terms have been agreed upon: o The Farmers Market setup cannot begin before 8:00 a.m.; o The Farmers Market will contribute $150.00/market day to Miramar Management Committee as a contribution to cover the costs of power, water and plaza maintenance and upkeep; o Amplified music is not permitted in Miramar Plaza; o Only alcohol sold in sealed containers is permitted in Miramar Plaza; o removal of all garbage, recycling and clean-up of all litter is the responsibility of the event organizer; o The City of White Rock will secure a damage/security deposit for special events held in Miramar Plaza which will be used to pay for site cleanup expenses that the event organizer failed to perform; o The Farmers Market must obtain Comprehensive General Liability Insurance in the minimum amount of $5,000,000 (five million dollars) for bodily injury, death or property damage which names the City of White Rock and both Miramar strata s as additional insured; and o Road closures are not permitted on Russell Avenue between Foster Street and the entrance/exit to Miramar Plaza as this would impede access to the underground parking lot and the front entrance to Russell Avenue. PAGE 31

32 Miramar Village Plaza Special Events 2017 Page No. 3 b) Christmas on the Peninsula (November 25, 2017) OPTIONS A small outdoor component of the Christmas on the Peninsula event would be held in the open area on the east and west side of Russell Mews between the two Miramar Towers; All costs for this event including cleanup, installing and removal of decorative lighting and waste removal will be borne by the event organizers; and Representatives of Miramar Tower A and Tower B Strata Councils have given their endorsement of this annual event. The following options are available for Council s consideration: 1. Approve White Rock Farmers Market and Christmas on the Peninsula in Miramar Plaza for 2017; or 2. Deny either the White Rock Farmers Market or Christmas on the Peninsula from using the Miramar Plaza for BUDGET IMPLICATIONS Costs for the above community events will be paid for by the event organizer. CONCLUSION The City of White Rock recognizes that special events are an important part of enjoying life in White Rock and provide affordable entertainment to its citizens. It also recognizes that special events enhance tourism, culture, and recreation, while providing an economic benefit to businesses in the City. The special events recommended for approval in this report will help promote White Rock as a vibrant, seaside community where people can live, work and play in an enjoyable atmosphere. Respectfully submitted, Eric Stepura Director Recreation and Culture Comments from the Chief Administrative Officer: I concur with the recommendations of this corporate report. Dan Bottrill Chief Administrative Officer Appendix A: Miramar Plaza Use Guidelines PAGE 32

33 Miramar Village Plaza Special Events 2017 Page No. 4 APPENDIX A Miramar Village Plaza Use Guidelines Revised March Miramar Village Plaza is private property with a public Right of Way. Miramar Plaza is defined as the outdoor space between the two apartment towers at Russell Ave (Tower A) and 1473 Johnston Rd (Tower B). The White Rock Community Centre, is located on the ground floor of Tower A. Miramar Plaza is used to stage City of White Rock produced or sponsored special events. City of White Rock staff and special events organizers recognize this location is home to local residents and as such will operate as a good neighbor. City of White Rock and special event organizers will informally communicate, discuss, and reasonably resolve any conflicts or concerns. Guidelines: The two Miramar strata corporations will be consulted for input prior to the White Rock City Council approval of the Special Events scheduled for Miramar Village Plaza. Miramar event calendars will be given to the strata corporations for information. Due to noise bylaws, events are not permitted to begin setup prior to 8:00am. Amplified music is not permitted unless prior approval has been granted by the City of White Rock. No confetti is allowed in Miramar Village Plaza. Only alcohol sold in sealed containers at the White Rock Farmers Market is permitted. Outdoor beer and/or wine gardens and tastings are not permitted unless prior approval has been granted by the City of White Rock. The City of White Rock will secure a damage/security deposit for Special Events taking place in Miramar Plaza. This deposit will be used to pay for site cleanup expenses that the event organizer failed to perform. Special Event organizers are obligated to ensure the site is clean after each event. This includes: All garbage, decorations, vendors, personal and rented equipment must be removed at conclusion of events. Removal of all garbage, recycling materials and clean up of any litter is the responsibility of the event organizer. In the event the Miramar Strata s are dissatisfied with the quality of site clean up following City sponsored events, they are to contact White Rock Leisure Services at to discuss. In keeping with the City of White Rock s Liability Insurance Policy Directive #108, event organizers must obtain Comprehensive General Liability Insurance protecting the City of White Rock against liability for bodily injury, death or property damage, arising out of the activity with the City, and both Miramar Strata s (BCS Russell Ave and BCS Johnston Rd.) must be named as an PAGE 33

34 Miramar Village Plaza Special Events 2017 Page No. 5 Additional Insured on the policy. The policy is to include inclusive coverage for the event from setup through to dismantling. Proof of insurance must be received by White Rock Recreation and Culture Department and both Strata Councils prior to the use of Strata property and/or City owned property (i.e. parks, facilities, or roads) covered under the special event application/permit. Miramar Village Plaza Road Closures: A Right of Way (ROW) permit is required in order to close off any City roads. For Miramar Village Plaza events, a ROW can be considered that closes: Russell Ave. between Johnston Rd. and the east corner of the Tower A building. Russell Mews north of Thrift Avenue (behind Buy Low Foods). Please note: Road Closures are not permitted on Russell Ave. between Foster Street and the entrance/exit to the plaza as this would impede access to the underground parking lot and the front entrance to Russell Ave. Existing parking restrictions indicate no parking in front of Russell Ave building. Date Ratified by the Miramar Plaza Management Committee March 27, 2015 PAGE 34

35 THE CORPORATION OF THE CITY OF WHITE ROCK CORPORATE REPORT DATE: January 30, 2017 TO: FROM: Mayor and Council Eric Stepura, Director of Recreation and Culture SUBJECT: Picnic on the Pier RECOMMENDATIONS THAT Council: 1. Receive for information the corporate report dated January 30, 2017 from the Director of Recreation and Culture, titled Picnic on the Pier; 2. Approve the request for a Beer and Wine Garden/Private Function Liquor License for a Peace Arch Hospital & Community Health Foundation fundraiser called Picnic on the Pier to be held Wednesday August 9, 2017, on the White Rock Pier, organized by the Pace Group and supported by Landmark Premiere Properties; and 3. Approve use of the southern half of the White Rock Pier on Wednesday August 9, 2017 from 8:00 a.m. to 12:00 a.m. midnight for a ticketed fundraising event hosted by Peace Arch Hospital Foundation, subject to the conditions outlined in this corporate report. INTRODUCTION On January 18, 2017, the City received the attached letter (Appendix A) addressed to Mayor and Council from Stephanie Beck, Executive Director of the Peace Arch Hospital & Community Health Foundation (PAH&CF) requesting permission to use the White Rock Pier on the evening of Wednesday August 9, 2017 for a ticketed fundraising event, which includes serving liquor and food. If approved, this would be second year that this charitable event was held on the White Rock Pier. Last year s event was a sold out success that raised nearly $34,000 for the Peace Arch Hospital Emergency Room (ER). The purpose of this report is to provide further details about the proposed Picnic on the Pier and, if approved by Council, outline the conditions that must be met prior to the event taking place. PAST PRACTICE / POLICY / LEGISLATION The process for approval of Beer Garden Public Function Liquor Licenses is covered by Recreation and Culture Policy No. 704 (Appendix B). The policy that covers events on the Pier is Recreation and Culture Policy No. 706 (Appendix C). PAGE 35

36 Picnic on the Pier Page No. 2 ANALYSIS The Picnic on the Pier event would include a 200+ seat long table (serving food that does not require an oven or open flame), a cocktail reception area, musical entertainment and fundraising activities such as a live auction. Attached as Appendix D are two site maps of the event layout. The event will be organized by a professional event management agency (the Pace Group), and financially supported by local developers Landmark Premiere Properties. The beneficiary of the funds raised from the event will be the PAH&CHF. The Pace Group is in the process of recruiting a variety of entertainers and would like to start selling tickets for the event as of May 01, White Rock Pier has a long history of hosting community celebrations. On Thursday, August 2014, a similar gala event (Party on the Pier) was held to mark the 100 th Anniversary of the Pier. Semiahmoo Arts was granted permission by Council to use the White Rock Pier for a ticketed community celebration/fundraiser to mark the 100 th Anniversary of the Pier. Permission was granted to sell liquor, food and to provide live dance music by the Powder Blues Band. Recreation and Culture Policy No. 706 Pier Special Events outlines the conditions that must be followed for special events on the Pier. Section B, item 1 of the policy states that, The sale or use of alcohol will not be permitted on the Pier. Council may by resolution, make an exception to this policy for historical, civic or charitable events. As this proposed event is for a short duration (5:30 p.m. - 9:00 p.m.) and the sale of alcohol will be strictly controlled, staff recommend approval of a beer/wine garden at this event subject to the following conditions: 1. Provide the City with a copy of a certificate of insurance for the event which includes Comprehensive General Liability and Host Liquor Liability Insurance naming the City of White Rock as additional insured for the entire event (from setup through takedown) with a minimum limit of $5,000,000 coverage. Proof of insurance must be received 30 days in advance of the event; 2. Obtain an application for a Special Occasions License Private Function from the BC Liquor Control and Licensing Branch, submit it to the White Rock Detachment of the RCMP for approval at least thirty (30) days in advance of the event. Following RCMP approval, the Special Occasions License may be issued by a BC Liquor Store Manager, or on-line; 3. Security for the beer garden must be provided by the organizer, and all servers will have Serving It Right certification; 4. Food must be served throughout the event; and 5. Provide the City with a sketch showing the beer/wine garden site layout, including the dimensions of all tents. The White Rock Fire Chief and the White Rock Building Department will review permit and safety issues related to tent size and crowd capacity. Section B, item 3 of Recreation and Culture Policy No. 706 Pier Special Events states that, The preparation and selling of food, or any display that requires gas or electric elements will not be allowed. This policy item is meant to prevent fires occurring on the Pier. Therefore any food that is provided at the event must be prepared off-site and delivered to the Pier. Organizers would also be required to obtain necessary temporary food permits from Fraser Health. PAGE 36

37 Picnic on the Pier Page No. 3 Temporary closure of the Pier for a ticketed event may cause some complaints from visitors to the waterfront. Complaints could be mitigated through the use of highly visible pre-event notification signage posted on the entrance for at least a week prior to the event, ads in the local paper, a notice in the City web site, and by allowing public access to the northern one-half (1/2) of the Pier for the duration of the event. The following additional conditions will need to be met by the event organizers in advance of the event taking place: 1. Make provision to control access and egress at the Pier Head entrance from event setup through takedown to inform Pier visitors of the closure for a charitable fundraiser for the local hospital ER; 2. Make provision to provide access and egress to members of the White Rock Sailing Club and White Rock Boat Tour participants throughout the duration of the event; 3. Corporate advertising by event sponsors will be restricted to only the southern one-half (1/2) of the Pier for the date of August 9, 2017 only; 4. Provide waste removal, recycling service, power generators and tents as required; 5. Post prominent signs at the Pier Head one week in advance of the event to provide notice to regular Pier visitors of the partial Pier closure on August 9, 2017; 6. Either arrange to shuttle guests to and from the event, or notify them that pay parking is in effect; and 7. Notify Canada Customs of the event details. Norman Stowe of the Pace Group and Stephanie Beck, Executive Director of PAH&CHF have indicated that they are prepared to meet the above conditions. BUDGET IMPLICATIONS There are no financial implications to the City from hosting this event. All costs will be paid for by either the PAH&CHF or Landmark Premiere Properties. CONCLUSION Staff recommend Council approve a one day Beer/Wine Garden/Private Function Liquor License on Wednesday August 9, 2017, along with use of the southern half of the White Rock Pier for the Picnic on the Pier fundraising event for Peace Arch Hospital from 8 am to midnight, subject to the conditions outlined in this corporate report. Respectfully submitted, Eric Stepura Director of Recreation and Culture PAGE 37

38 Picnic on the Pier Page No. 4 Comments from the Chief Administrative Officer: I concur with the recommendations of this corporate report. Dan Bottrill Chief Administrative Officer Appendix A: Correspondence from Stephanie Beck, Executive Director, PAH&CHF Appendix B: Leisure Services Policy No. 704 Beer Garden/Public Function Liquor Licenses Appendix C: Leisure Services Policy No. 706 Pier Special Events Appendix D: Picnic on the Pier Event Site Maps (2) PAGE 38

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45 THE CORPORATION OF THE CITY OF WHITE ROCK CORPORATE REPORT DATE: January 30, 2017 TO: FROM: Mayor and Council Greg St. Louis, Acting Director of Planning and Development Services SUBJECT: Application for a Permanent Change to a Liquor Licence for 1434 Johnston Road (LL ) RECOMMENDATIONS THAT Council: 1. Receive for information the corporate report dated January 30, 2017 from the Acting Director of Planning and Development Services, titled Application for a Permanent Change to a Liquor Licence for 1434 Johnston Road (LL ); 2. Authorize staff to schedule the required public hearing for the proposed changes to the foodprimary liquor licence at 1434 Johnston Road; and 3. Authorize staff, pending the results of the public hearing, to forward a copy of the January 30, 2017 report and the results of the public hearing to the Liquor Control and Licensing Branch along with a resolution to advise that Council has considered the potential for noise, the impact on the community, the operation of the establishment, and views of the residents of the surrounding area, and is in favour of the proposed permanent changes to the food-primary liquor licence at 1434 Johnston Road. EXECUTIVE SUMMARY The City of White Rock has received an application to permanently amend the existing foodprimary liquor licence (the licence ) for the licenced establishment located at 1434 Johnston Street (Bin 101 Wine & Tapas Bar). This establishment has been in operation since February 2014 with no complaints from surrounding neighbours. The proposed amendments to the existing licence include: (a) the addition of patron participation entertainment to the licence (a dance floor); and (b) the extension of hours for liquor service from midnight to 1:00 AM all week. Staff support the requested application as it is consistent with the Economic Development goals of the City of White Rock Official Community Plan, 2008 No. 1837, is being proposed by a business that has contributed to the vibrancy of the community, and will further improve entertainment opportunities in the Town Centre area. Location and ortho photo maps are included as Appendix A. The LCLB Application and Letter of Intent is included as Appendix B. PAGE 45

46 Application for a Permanent Change to a Liquor Licence for 1434 Johnston Road (LL ) Page No. 2 PAST PRACTICE / POLICY / LEGISLATION Liquor licences are regulated by the Province through the BC Liquor Control and Licensing Branch (LCLB). The City s role is therefore to respond to the LCLB in support of or in opposition to the proposed liquor licence amendments. Section 53 of the Liquor Control and Licensing Regulation requires that any request for a permanent change to an existing liquor licence requires a resolution from Council for the community where the establishment is located. The purpose of the resolution is to provide comment on the application, and must address the following: (a) The potential for noise if the application is approved; (b) The impact on the community if the application is approved; (c) Whether the amendment may result in the establishment being operated in a manner that is contrary to is primary purpose; and (d) The views of the residents if the licence amendment may affect nearby neighbours. The City of White Rock Planning Procedures Bylaw, 2009, No (the Procedures Bylaw ) requires that input from the community be obtained by public notification only for minor changes to existing liquor licences. However, as the applicant is additionally requesting for an increase in hours of liquor service, the Procedures Bylaw requires that input from the community be obtained by a public hearing hosted by Council. As per the Procedures Bylaw, the public hearing will be advertised in two consecutive issues of the Peace Arch News and a notice explaining the application will be mailed to all property owners within 100 metres of the subject property. All written comments received prior to the public hearing will be considered by Council in their final decision to support or oppose the application. ANALYSIS Surrounding Area Bin 101 Wine & Tapas Bar is located in the Town Centre area. This area, part of the Johnston Road commercial corridor, includes a mixture of residential and commercial uses, with a number of stores, shops, offices, and apartments within two blocks of the subject property. The area beyond the east and west sides of Johnston Road are primarily residential. The Proposal The applicant intends to permanently amend the existing license for the establishment located at 1434 Johnston Road to include: (a) the addition of patron participation entertainment endorsement to the licence; and (b) the extension of hours for liquor service from midnight to 1:00 a.m. all week. Patron participation entertainment refers to entertainment that patrons can participate in, such as karaoke or dancing. The proposal involves the inclusion of a new dance floor in the licensed establishment. The dance floor would be no larger than 11 square meters (119 square feet). No structural changes to the building would be made. Additionally, the establishment is already permitted patron non-participation entertainment (e.g. comedians, musicians) as part of the existing license. The applicant is also seeking to extend the hours of liquor service from midnight to 1:00 a.m. for all days of the week. While liquor service could potentially be extended to 1:00 a.m., all patron PAGE 46

47 Application for a Permanent Change to a Liquor Licence for 1434 Johnston Road (LL ) Page No. 3 participation entertainment would be required to end by midnight with the exception of January 1. No other amendments are proposed to the liquor licence. Internal Circulation In addition to the RCMP, the application was circulated to the Building, Engineering, Operations, Fire, and Parking Departments for review and comments. No issues were identified. Staff Comments Staff have reviewed the referral in relation to the requirements of the Liquor Control and Licensing Branch, and note the following for Council s consideration: (a) Noise Potential The establishment already has an existing food-primary liquor licence which permits patron non-participation entertainment. Patron non-participation entertainment refers to entertainment that patrons may watch, such as musicians or comedians. The establishment is also in an existing commercial area of White Rock, and previous businesses that have operated on the subject property have operated in a similar capacity over the past several years. (b) Impact on the Community The establishment is located in the Town Centre in a commercial area with access to taxi cabs and public transit as an alternative to drinking and driving. The establishment is also located within walking distance of many medium-to-high density residential complexes. There is no history of any complaints or problem encounters at this establishment. (c) Operation of the Establishment There is no reason to believe that permitting patron participation entertainment to the existing liquor licence would lead them to operate in a manner contrary to their primary purpose. Extending the hours of liquor service would further complement the operation of the establishment. (d) Views of the Residents No comments on the views of residents can be provided at this time. Input from the community will be required from a public hearing hosted by Council, which in turn will require notice explaining the application will be mailed out to all property owners within 100 metres of the subject property. The public hearing will be advertised in two consecutive issues of the Peace Arch News and a notice explaining the application will be mailed to all property owners within 100 metres of the subject property. If staff is authorized to schedule a public hearing, Council will have the opportunity to receive feedback from the public. The earliest a public hearing could be scheduled is February 20, 2017, due to advertising and notification requirements. OPTIONS The following options are available for Council s consideration: 1. Consider the application for permanent amendment to the existing food-primary liquor licence at 1434 Johnston Road, and authorize staff to schedule a public hearing. 2. Defer consideration pending further information to be identified. Staff recommend Option 1 which is incorporated in the recommendations at the beginning of this report. PAGE 47

48 Application for a Permanent Change to a Liquor Licence for 1434 Johnston Road (LL ) Page No. 4 CONCLUSION Licenced establishments that include participatory entertainment opportunities are an important part of a vibrant and livable Town Centre area that is centrally located, within walking distance to higher population densities, and has access to alternative modes of transportation (e.g. public transit, taxis, etc.). Staff support the requested application as it is consistent with the economic development goals of the Official Community Plan, and is being proposed by a business that has contributed to the community for the past three years. No significant impacts on the surrounding community are anticipated. Respectfully submitted, Greg St. Louis, P. Eng Acting Director of Planning and Development Services Comments from the Chief Administrative Officer I concur with the recommendations of this corporate report. Dan Bottrill Chief Administrative Officer Appendix A: Location and Ortho Photo Maps Appendix B: LCLB Application Form and Letter of Intent PAGE 48

49 Application for a Permanent Change to a Liquor Licence for 1434 Johnston Road (LL ) Page No. 5 Appendix A Location and Ortho-Photo Maps PAGE 49

50 Application for a Permanent Change to a Liquor Licence for 1434 Johnston Road (LL ) Page No. 6 Appendix B LCLB Application Form and Letter of Intent PAGE 50

51 Application for a Permanent Change to a Liquor Licence for 1434 Johnston Road (LL ) Page No. 7 PAGE 51

52 Application for a Permanent Change to a Liquor Licence for 1434 Johnston Road (LL ) Page No. 8 PAGE 52

53 Application for a Permanent Change to a Liquor Licence for 1434 Johnston Road (LL ) Page No. 9 PAGE 53

54 Application for a Permanent Change to a Liquor Licence for 1434 Johnston Road (LL ) Page No. 10 PAGE 54

55 Application for a Permanent Change to a Liquor Licence for 1434 Johnston Road (LL ) Page No. 11 PAGE 55

56 Minutes of a Land Use and Planning Committee Page No. 1 Meeting of City of White Rock Council held in the Council Chambers January 16, 2017 PRESENT: STAFF: Councillor Fathers, Chairperson Mayor Baldwin Councillor Chesney Councillor Knight Councillor Lawrence (arrived at the meeting at 6:16 p.m.) Councillor Sinclair Councillor Meyer D. Bottrill, Chief Administrative Officer G. St. Louis, Director of Engineering and Municipal Operations and Acting Director of Planning and Development Services C. Isaak, Manager of Planning T. Arthur, City Clerk Press: 0 Public: 8 1. CALL MEETING TO ORDER The meeting was called to order at 6:15 p.m. 2. ADOPTION OF AGENDA It was MOVED and SECONDED THAT the Land Use and Planning Committee adopts the agenda for January 16, 2017 as circulated. CARRIED 3. ADOPTION OF MINUTES December 12, 2016 Land Use and Planning Committee Meeting It was MOVED and SECONDED THAT the Land Use and Planning Committee adopts the minutes of the December 12, 2016 meeting as circulated. CARRIED Councillor Lawrence arrived at the meeting at 6:16 p.m. 4. RENTAL HOUSING TASK FORCE REPORT Corporate report dated December 12, 2016 from the Acting Director of Planning and Development Services titled Rental Housing Task Force Report. This item was referred to the Land Use and Planning Committee by Council at the December 12, 2016 regular meeting. PAGE 56

57 Minutes of a Land Use and Planning Committee Page No. 2 Meeting of City of White Rock Council held in the Council Chambers January 16, It was MOVED and SECONDED THAT the Land Use and Planning Committee: 1. Receives for information the corporate report dated December 12, 2016 from the Acting Director of Planning and Development Services titled Rental Housing Task Force Report ; 2. Directs staff to incorporate the recommendations within the Rental Housing Task Force Report into the ongoing Official Community Plan update; and 3. Thanks the Rental Housing Task Force members for their assistance to planning staff, and that members be encouraged to review and provide comments on the forthcoming draft OCP. CARRIED 5. IMAGINE OFFICIAL COMMUNITY PLAN REVIEW PROGRESS REPORT 5 Corporate report dated January 16, 2017 from the Acting Director of Planning and Development Services titled Imagine Official Community Plan Review Progress Report 5. This item was referred to the Land Use and Planning Committee by Council at the December 12, 2016 regular Council meeting. The original staff report presented at the December 12, 2016 meeting was updated; the revised report was included in the agenda for consideration It was MOVED and SECONDED THAT the Land Use and Planning Committee receives for information the corporate report dated January 16, 2017 from the Acting Director of Planning and Development Services, titled Imagine 2045 Official Community Plan Review Progress Report 5. CARRIED 6. INFORMATION REPORT CD-16 (MIRAMAR VILLAGE) ZONING REINSTATEMENT Corporate report dated January 16, 2017 from the Acting Director of Planning and Development Services titled Information Report CD-16 (Miramar Village) Zoning Reinstatement. PAGE 57

58 Minutes of a Land Use and Planning Committee Page No. 3 Meeting of City of White Rock Council held in the Council Chambers January 16, It was MOVED and SECONDED THAT the Land Use and Planning Committee receives for information the corporate report dated January 16, 2017 from the Acting Director of Planning and Development Services, titled Information Report CD-16 (Miramar Village) Zoning Reinstatement. CARRIED 7. CONCLUSION OF THE JANUARY 16, 2017 LAND USE AND PLANNING COMMITTEE MEETING The Chairperson declared the meeting concluded a 6:50 p.m. Councillor Fathers, Chairperson Tracey Arthur, City Clerk PAGE 58

59 Minutes of a Tour de White Rock Committee Page 1 Meeting of the City of White Rock Council held in the City Hall Council Chamber January 19, 2017 PRESENT: ABSENT: STAFF: Councillor Megan Knight, Acting Chairperson (non-voting) Len Doray Carlos Lapena Al Vigoda George Stonier Barry Dalziel, Chairperson Monique Isherwood E. Stepura, Director of Recreation and Culture J. Stech, Recreation Coordinator S. Lam, Deputy City Clerk In the absence of Chairperson Dalziel, Councillor Knight assumed the role of Chairperson for the meeting. 1. CALL TO ORDER The meeting was called to order at 6:02 p.m. 2. ADOPTION OF AGENDA It was MOVED and SECONDED THAT the Tour de White Rock Committee adopt the January 19, 2017 agenda as circulated. CARRIED 3. ADOPTION OF MINUTES November 17, 2016 It was MOVED and SECONDED THAT the Tour de White Rock Committee adopt the November 17, 2016 minutes as circulated. CARRIED 4. COMMITTEE MEMBERSHIP RECRUITMENT Staff provided an update regarding the City s recruitment process and advised that Council will be considering further appointments to Committees in the coming weeks. Discussion ensued and it was suggested that the Committee look towards bringing on some White Rock youth to serve on the Tour de White Rock Committee. A committee member advised that they are working on garnering some interest amongst the youth in the Community and will encourage interested persons to apply by the deadline. PAGE 59

60 Minutes of a Tour de White Rock Committee Page 2 Meeting of the City of White Rock Council held in the City Hall Council Chamber January 19, SPONSORSHIP Staff provided the following update regarding sponsorship for the 2017 event: A naming sponsor has given a verbal commitment with respect to sponsoring the 2017 Tour de White Rock event. Staff are working with representatives with respect to securing details of the sponsorship, including marketing, promotional events, etc.; Bleachers that held approximately 120 viewers were donated by the Rotary Club in 2016 and could potentially be used in 2017; The 2016 Spin Cycle class was a success and it was reported that another could be hosted for the 2017 event; Staff are working with local cycling businesses with respect to organizing a bicycle valet service on race day; Peace Arch News is an event sponsor and is providing donations in both cash and advertising; There could be a potential sponsor to host the VIP area; The City and the White Rock BIA have partnered to host the summer concert series for 2017; It was reported that Blue Frog Studios will be managing the concert stage entertainment for the 2017 race, and it was reported that the evening s show will feature on headline act at 8:30 p.m. at Five Corners. As the race day approaches, it was suggested that communications regarding the concert be increased, and that the messaging include information regarding parking/concert details, etc. Copies of the 2017 advertising sponsors package pamphlets for the race were distributed and it was noted that a list of previous sponsors will be brought forward at a future meeting for the Committee s review. 6. COMMUNITY EVENTS / CITIZENS RACE The Committee discussed potential community events and timelines for planning the 2017 race. Citizens Race The Committee discussed the possibility of hosting a Citizen s Race and the following comments were noted: The event would need to start in the morning, possibly between 7:00 a.m. and 8:00 a.m.); A Citizen s Race could drive visitors to the beach which could be a support to local businesses in the area; PAGE 60

61 Minutes of a Tour de White Rock Committee Page 3 Meeting of the City of White Rock Council held in the City Hall Council Chamber January 19, 2017 There needs to be a minimum number of registrants in order to make the event worthwhile as there are many logistics involved in hosting the race (traffic control, staffing, etc.); There could be a sponsorship package where participation in the citizen s race is included; The length of the race would be one (1) lap which is approximately 11km; Three (3) months would be required to adequately market the event; The race would need to conclude with enough time to prepare the route for the main event. It was noted that a time-limit could be placed on participating in the race, and that a car sweep could occur to communicate that the timeline for completing the race is coming to a conclusion. Staff reported that the City has approved a new cycling inspired piece of public art at the corner of Oxford Street and Marine Drive (Newport). A rendering of the installation was displayed, and it was reported that the completed art piece will be constructed from metal and will be lit with LED lights. 7. BC SUPERWEEK UPDATE The Committee discussed BC Superweek and the following comments were noted: It was suggested that the Boards of the municipalities participating in BC Superweek should come together to network and share ideas. Staff will bring this idea forward at the next Sperweek meeting; If the intent of BC Superweek is to become a high profile international race, it was noted that working together could provide opportunities to grow and provide recognition of the event as a whole; With regards to participating municipalities, it was reported that Port Coquitlam will be hosting a night race; A joint radio buy was engaged for marketing the event which equates to approximately $200-$400 per race. The subject of a BC Superweek Focus Group will be brought forward at a future meeting. PAGE 61

62 Minutes of a Tour de White Rock Committee Page 4 Meeting of the City of White Rock Council held in the City Hall Council Chamber January 19, 2017 OTHER ITEMS FOR DISCUSSION General discussion ensued and the following comments were noted: In order to support local restaurants in the area, it was reported that food trucks may not be utilized at the Road Race on race day; The RCMP should be brought into the discussions earlier in the planning process regarding traffic control and beer garden security; It would be preferable for a beer garden to be open during the race and throughout the concert; It was suggested that the Beer Garden also have a VIP section; Proper fencing for the daily events should be discussed. 8. NEXT MEETING February 16, 6:00 p.m. to 8:00 p.m. 9. CONCLUSION OF THE JANUARY 19, 2017 MEETING The Chairperson declared the meeting concluded at 6:54 p.m. Councillor Megan Knight Acting Chairperson Stephanie Lam Deputy City Clerk PAGE 62

63 The Corporation of the CITY OF WHITE ROCK BYLAW 2181 A Bylaw to amend the "White Rock Zoning Bylaw, 2012, No. 2000" as amended The CITY COUNCIL of the Corporation of the City of White Rock, in open meeting assembled, ENACTS as follows: 1. That Schedule B Comprehensive Development Zones of the White Rock Zoning Bylaw, 2012, No as amended, be amended as follows: (1) By deleting Section CD-16 Comprehensive Development Zone 16 (Johnston, Thrift & Russell) and substituting Schedule 1 to this amending bylaw, as amended Section CD-16 Comprehensive Development Zone 16 (Johnston, Thrift & Russell). 3. This Bylaw may be cited for all purposes as the "White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD Thrift Avenue, 1461 to 1475 Johnston Road, and to Russell Avenue) Bylaw, 2017, No. 2181". PUBLIC INFORMATION MEETING on the RECEIVED FIRST READING on the RECEIVED SECOND READING on the PUBLIC HEARING held on the RECEIVED THIRD READING on the RECONSIDERED AND FINALLY ADOPTED on the day of day of day of day of day of day of Mayor City Clerk PAGE 63

64 SCHEDULE CD 16 COMPREHENSIVE DEVELOPMENT ZONE (Johnston, Thrift & Russell) INTENT The intent of this zone is to accommodate the development of a phased commercial / residential development including civic uses in the Town Centre area on a site of approximately 1.45ha (3.57ac). 1. Permitted Uses In the CD-16 Zone the following uses are permitted and all other uses are prohibited: (a) an apartment use (b) a townhouse use (c) a retail service group 1 (d) a licensed establishment, including liquor primary, food primary, agency store, liquor store, u-brew or u-vin (e) a civic use (f) an accessory home occupation use subject to the provisions of Section Location of Permitted Uses (a) The location of each permitted use shall be in accordance with the Plans and as follows: (i) A retail service group 1 use must only be located in the first or second story of a building; (ii) A townhouse use shall be located as generally shown and labelled as CH ( City Homes ) on the Plans attached herein and forming part of this bylaw. Notwithstanding, the areas shown for townhouse use may be considered for ground level retail or live/work, and upper level office use; and (iii) A civic use may be located on the 1 st or 2 nd floor. 3. Density: (a) BASE DENSITY: The maximum number of dwelling units, gross floor areas and lot coverage of buildings and structures shall be in accordance with the following: Phase Area (1) Maximum number of Maximum gross floor area (2) for Maximum gross floor Maximum gross floor Maximum Lot Coverage Dwelling Units a residential use (includes apartments, townhouses (4), and amenity areas (3) area for a Retail Service Group 1 Use (4) and Civic Uses area for commercial and residential uses ,846 m 2 1,162 m 2 15,008 m 2 33% ,553 m 2 2,438 m 2 12,991 m 2 64% ,106 m 2 4,662 m 2 28,768 m % Total for all Phases ,505 m 2 8,262 m 2 56,767 m 2 52% 1. As indicated on the Plans 2. Excludes unenclosed balconies, stairwells, elevator shafts, common corridors, and enclosed parking areas 3. Means common storage and recreational amenity areas provided for the exclusive use of the residential tenants 4. Townhouse floor area may be considered for retail service group 1 use as outlined in Section (ii). PAGE 64

65 (b) ADDITIONAL (BONUS) DENSITY: If, prior to applying for a Building permit for construction of a Building on the subject lands, the Owner of parcels to which this zone applies provides the City with cash in lieu of community amenities, having a minimum value of $436,471, to assist with the provision of the amenities in the following table, the maximum number of dwelling units in Phase 3 shall be: (i) 248 apartment dwelling units, and (ii) 10 townhouse dwelling units labelled as CH ( City Homes ) on the Plans and described as a townhouse use as outlined in Section (ii). # Amenity 1 Sanitary sewer system improvements The amenity must be provided in accordance with an amenity agreement and section 219 covenant delivered by the owner of the subject real property, to secure the amenity. 4. Regulations for Size, Shape, and Siting of Buildings and Structures Reference to a numbered Building refers to the building labelled that specific number on the Plans. (a) As indicated on the Plans, principal buildings: (i) shall not exceed a height of: 178.2m geodetic for Building 1; 167.5m geodetic for Building 2; 158.2m geodetic for Building 3; 161.7m geodetic for Building 4; (ii) shall be sited in accordance with the setbacks from a property line, as shown on the Plans; (b) Accessory buildings and structures: (i) shall not exceed a height of 7.5 m; (ii) shall be sited in accordance with the setbacks from a property line, as shown on the Plans; 5. Parking and Loading Parking and Loading shall be provided as follows: (i) Residential uses, including apartments and townhouses, at 1.8 spaces per dwelling unit, inclusive of 0.2 parking spaces to be designated for visitors parking; (ii) Retail service group 1 uses and civic uses at 1.0 parking spaces for every 37 m 2 of gross floor area; (iii) Parking spaces for persons with disabilities shall be provided at a ratio of 3 spaces for 1 st 200 parking spaces, and one space for each additional 100 spaces. All other provisions of Sections 4.14 and 4.15 apply: PAGE 65

66 6. General Drawings attached hereto prepared by NSDA Architects: A-001 July 30, 2010 L-1.0 July 30, 2010 A-601 July 30, 2010 on file with the City of White Rock; and for the purposes of this zone are referred to as the Plans. Development in this zone shall conform substantially to the Plans. PAGE 66

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70 THE CORPORATION OF THE CITY OF WHITE ROCK BYLAW NO A revenue anticipation bylaw providing for the borrowing of sums of money as may be requisite to meet the current lawful expenditures of the City. WHEREAS the Council of the City is empowered by Section 177 of the "Community Charter", without the assent of the electors or the approval of the Inspector of Municipalities, by Bylaw to provide for the borrowing of such sums of money as may be required to meet the current lawful expenditures for the year 2017 of the City, such borrowing not to exceed in the aggregate the sum of seventy-five per cent of all taxes levied for all purposes in the preceding year. AND WHEREAS the aggregate that the Council may presently borrow, calculated in accordance with the above, is $33,900,000. AND WHEREAS to meet the current lawful expenditures for the year 2017 of the City, it is requisite that the Council borrow up to $10,000,000. NOW THEREFORE, the Council of the Corporation of the City of White Rock, hereby enacts as follows: 1. It shall be lawful for the said City Council to borrow upon the credit of The Corporation the sum of Ten Million Dollars ($10,000,000) in such amounts and at such times as the same may be required, and to pay interest thereon. 2. All the monies so borrowed and interest payable thereon shall be repaid on or before the 31st day of December, There is hereby set aside as security for the liability hereby authorized to be incurred $10,000,000 being that part of the taxes for the current year, 2017, deemed by the City Council to be so set aside. 4. This Bylaw may be cited as the "White Rock Revenue Anticipation Borrowing Bylaw, 2017, No. 2182". RECEIVED FIRST READING on the 16 th day of January, 2017 RECEIVED SECOND READING on the 16 th day of January, 2017 RECEIVED THIRD READING on the 16 th day of January, 2017 ADOPTED on the day of MAYOR CITY CLERK PAGE 70

71 THE CORPORATION OF THE CITY OF WHITE ROCK BYLAW No A Bylaw to amend White Rock Building Bylaw, 2012, No The CITY COUNCIL of the Corporation of the City of White Rock, in an open meeting assembled, ENACTS as follows: 1. The table noted under section 1 of Schedule A be replaced with the following: CONSTRUCTION VALUE OF WORK APPLIED FOR BUILDING PERMIT FEE PAYABLE $0 to $ 1,000 $150 $1001 to $100,000 $150 plus $15.00 for each additional $1,000 or part thereof over $1,000 $100,001 to $250,000 $1, plus $12.00 for each additional $1,000 or part thereof over $100,000 $250,001 and over $3, plus $10.00 for each additional $1,000 or part thereof over $250, This Bylaw may be cited for all purposes as the White Rock Building Bylaw, 2012, No. 1928, Amendment No. 3, Bylaw 2017, No RECEIVED FIRST READING on the 16 th day of January, 2017 RECEIVED SECOND READING on the 16 th day of January, 2017 RECEIVED THIRD READING on the 16 th day of January, 2017 ADOPTED on the MAYOR CITY CLERK PAGE 71

72 THE CORPORATION OF THE CITY OF WHITE ROCK BYLAW NO A Bylaw to Amend the White Rock Electrical Connection Regulation Bylaw, 1974, No. 548 The CITY COUNCIL of the Corporation of the City of White Rock, in an open meeting assembled, ENACTS as follows: 1. Delete 2. (2) (b) and 2. (2) (c) from Section 2 of the White Rock Electrical Connection Regulation Bylaw, 1974, No This Bylaw may be cited as the White Rock Electrical Connection Regulation Bylaw, 1974, No. 548 Amendment 2, 2016 No RECEIVED FIRST READING on the RECEIVED SECOND READING on the RECEIVED THIRD READING on the ADOPTED on the 16 th day of January, th day of January, th day of January, 2017 day of MAYOR CITY CLERK PAGE 72

73 THE CORPORATION OF THE CITY OF WHITE ROCK DEVELOPMENT VARIANCE PERMIT NO Development Variance Permit No. 405 is issued to David Samson and Janice Samson as the owners and shall apply only to ALL AND SINGULAR that certain parcel or tract of land and premises situate, lying and being in the City of White Rock, in the Province of British Columbia, and more particularly known and described as: Legal Description: Lot 27 Block 7 Section 11 Township 1 New Westminster District Plan 488 (15511 Columbia Avenue) PID: As indicated on Schedule A Subject Property Location Map 2. Development Variance Permit No. 405 is issued pursuant to the authority of Section 498 of the Local Government Act, R.S.B.C. 2015, Chapter 1 as amended, and in conformity with the procedures prescribed by "White Rock Planning Procedures Bylaw, 2009, No. 1869" as amended. 3. The provisions of White Rock Zoning Bylaw, 2012, No as amended, is varied as follows: (a) Section (1) is now varied to read as: principal buildings shall not exceed a height of 7.7m (25.26ft). 4. Said lands shall be developed strictly in accordance with the terms and conditions and provisions of this Development Variance Permit and any plans and specifications attached to this Development Variance Permit which shall form a part hereof. Terms and Conditions: (a) This variance is for the awning system over the south-facing deck located on the top storey of the existing single family dwelling only. The addition of walls to enclose the awning system, other than the wall of the existing house, is not permitted. (b) The awning system shall not be permitted to exceed a height of 7.7 metres (25.26 feet). 6. Where the holder of this Development Variance Permit does not receive final approval of a building permit for the retractable awning structure within two (2) years after the date this Permit was issued, the Permit shall lapse, unless the Council, prior to the date the Permit is scheduled to lapse, has authorized the extension of the Permit. PAGE 73

74 January 30 th, 2017 Development Variance Permit No Columbia Avenue (DVP ) Page 2 7. This Development Variance Permit does not constitute a building permit. Authorizing Resolution passed by the City Council on the day of, This Development Variance Permit has been executed at the City of White Rock, British Columbia, the day of, The Corporate Seal of THE CORPORATION OF THE CITY OF WHITE ROCK was hereunto affixed in the presence of: Mayor Wayne Baldwin Authorized Signatory City Clerk Tracey Arthur Authorized Signatory PAGE 74

75 January 30 th, 2017 Development Variance Permit No Columbia Avenue (DVP ) Page 3 Schedule A Subject Property Location Map PAGE 75