ICDS Systems Strengthening & Nutrition Improvement Project (ISSNIP) Central level Procurement Plan (Revised & Updated)

Transcription

1 ICDS Systems Strengthening & Nutrition Improvement Project (ISSNIP) [Credit 5150-IN] Central level Procurement Plan (Revised & Updated) Central Project Management Unit Ministry of Women and Child Development Government of India December 2014

2 ICDS Systems Strengthening & Nutrition Improvement Project (ISSNIP) [Credit 5150-IN] Procurement Plan for CPMU I. GENERAL a) World Bank s approval date of the revised procurement plan: 26 August 2014 (further revised on 29 Sept 2014 to reflect new business model) b) Date of General Procurement Notice: UNDB issue # 799 dated May 31, 2011 c) Period covered by this procurement plan: July 2013 to December 2015 d) Implementing Agency : Central Project Management Unit (CPMU), Ministry of Women and Child Development II. GOODS & NON-CONSULTING SERVICES 1. Procurement Methods and Thresholds: Method of Procurement Threshold (US$ Equivalent) for Goods International Competitive Bidding > 3,000,000 (ICB) National Competitive Bidding (NCB) >100,000 and up to 3,000,000 Shopping Up to 100,000 Direct Contracting (DC) As per paragraph 3.7 of Guidelines 2. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 of Procurement Guidelines will be: Goods: All NCB contracts from CPMU and each participating State with estimated value more than US$ 1,000,000 or equivalent. Any contract more than US$50,000 or more following Direct Contracting procedure. All other contracts shall be post reviewed. 3. Pre-qualification : Not Applicable 4. Any Other Special Procurement Arrangements: a) The procurement will be carried out as per agreed timeline in the Procurement Activity Schedule/Procurement Manual. b) Goods estimated to cost less than $3,000,000 or equivalent per contract may be procured under contracts awarded on the basis of National Competitive Bidding (NCB) procedures as per paragraph 3.3 and 3.4 of the Procurement Guidelines and the following additional provisions shall apply: 1

3 i. Only the Model Bidding Document for procurement of works/goods or nonconsulting services through NCB agreed with the Bank (and as amended for time to time) shall be used for bidding; ii. Invitations to bid shall be advertised in at least one widely circulated national daily newspaper or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded, at least 30 days prior to the deadline for the submission of bids. iii. No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidder. iv. Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; v. Extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by Bank only in cases of Force Majeure and circumstances beyond the control of the Purchaser/ Employer). vi. Re-bidding shall not be carried out with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a pre-determined margin or bracket of prices shall not be used in the project; vii. Rate contracts entered into by Directorate General of Supplies and Disposals (DGS&D) will not be acceptable as a substitute for NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however for any procurement under the Shopping procedures. Two or three envelope system will not be used (except when using e- Procurement system assessed and agreed by the Bank). c) Domestic Preference: The provisions of paragraphs 2.55 and 2.56 of the Procurement Guidelines, providing for domestic preference in the evaluation of bids is applicable as requested by the MWCD. 2

4 III. SELECTION OF CONSULTANTS 1a) Selection Methods and Thresholds Method of Procurement Quality and Based Selection (QCBS) Quality Based Selection (QBS) Selection Made Under a Fixed Budget (FBS) Least Selection (LCS) Threshold (US$ Equivalent) No threshold No threshold No threshold No threshold Selection Based on Consultant s Qualifications (CQS) < 300,000 Single Source Selection Selection of Individual Consultants (IC) As per Consultant Guidelines Para No threshold 1b) Prior Review Threshold Consultancy Services: All consultancy contract from CPMU and each participating state with estimated value more than US$ 500,000 equivalent for firms; and > US$ 200,000 equivalent for individuals. All Single Source Selections of more than US$ 50,000. In case of contract to individuals, the qualifications, experience, terms of reference and terms of employment shall be subject to prior review. All other contracts will be post reviewed. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 500,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. IV. ANY OTHER SPECIAL SELECTION ARRANGEMENTS The selection will be carried out as per agreed timeline in the Procurement Activity Schedule/Procurement Manual. V. PROCUREMENT PACKAGES WITH METHODS AND TIME SCHEDULE Attached for Goods & Non-Consulting Services (Annex A) and Consulting Services (Annex B). 3

5 Reference Description of Item ANNEX-A: PROCUREMENT OF GOODS AND NON-CONSULTING SERVICES *Exchange Rate : 1 USD = Rs (As on 15 July 2014) Quantity Unit (INR) [INR] [USD Equivalent] 4 Method of Procurement Review by the Bank date of Purchase Order [PO] Date of Delivery Remarks/ Current Status G.01 Desktop computers, printers & scanners Desktop computers with printers (10) Color printer (2) Printer-cumscanner (multifunction machine) 25,000 GOODS Status of approved plan ( June 2013) 6,10,000 10,167 Shopping Post 31-Dec-13 Completed (July-14) Pending Pending i) Supply of Computers and Printers received in July Total exp: Rs. 6,00,346/- ii) Purchase of Color Printer and Printer cum-scanner due. Proposed afresh (Ref. G.13) G.02 Laptop 50,000 5,000,00 8,333 Shopping Post 31-Dec-13 Pending Could not be procured earlier. Proposed afresh (Ref. G.07). G.03 G.04 G.05 Photocopier (1 B & W; 1 color) EPABX system Fax Machine LCD Projector & LCD Monitor 5,00,000 10,00,000 16,667 Shopping Post 31-Dec-13 Completed (July-14) ,000 1,50,000 2,500 Shopping Post 31-Dec-13 Completed (March-14) Completed (March-14) 1,10,000 1,833 Shopping Post 31-Dec-13 Completed (July-14) Supply received in July Total expenditure: Rs. 6,10,458/- i) EPABX system got installed at a total cost of Rs. 1,03,233/- ii). Fax machine procured in March,14 at a total cost of Rs.23,500/- LED Projector, LED Monitor and motorized screen with necessary

6 Reference Description of Item Quantity Unit (INR) [INR] [USD Equivalent] 5 Method of Procurement Review by the Bank date of Purchase Order [PO] Date of Delivery Remarks/ Current Status accessories procured in July,14 at a cost of Rs.1,23,435/- G.06 Office Furniture - Lump sum 2,00,000 2,00,000 3,333 Shopping Post 31-Jan-14 Proposed afresh (Ref. G.18) TOTAL 25,70,000 42,833 Revised Procurement Plan for Goods [July 2014 to 31 Dec 2015] G.07 Laptop/Notebook 70,000 7,00,000 11,667 Shopping Post In lieu of G.02. Supply order placed for 5 no. of notebooks, at a value of Rs.3,11,798/- on Supply is expected shortly. G.08 I-Pad (Tablet) 50,000 3,00,000 5,000 Shopping Post For senior officials G.09 Desktop computers with printers 70,000 3,50,000 5,833 Shopping Post Additional requirement for Consultants. Printer has been added. G.10 G.11 UPS Battery MS Office ,000 1,54,000 2,40,000 2,567 4,000 Shopping Shopping Post Post Required for the desktops (already purchased) and laptops. G.12 Antivirus Software 4,200 63,000 1,050 Shopping Post G.13 Color Printer 46,000 92,000 1,533 Shopping Post Supply order for 22 UPS batteries at a value of Rs.1,63,883/- placed on Supply is expected shortly. G.14 Document Scanner 23,000 23, Shopping Post Dropped. Not required as the photocopier has the scanning facility.

7 Reference Description of Item Quantity Unit (INR) [INR] [USD Equivalent] Method of Procurement Review by the Bank date of Purchase Order [PO] Date of Delivery G.15 Storage Device 5,000 25, Shopping Post Remarks/ Current Status G.16 G.17 G.18 G.19 G.20 G.21 Spiral Binding Machine Refrigerator (Medium) Office Furniture [Computer tables-5, Almirah-5, bookshelves -5, VSDU Storage-5, White board-2] Adobe Acrobat Professional XI Software Photocopier (heavy-duty) Office Furniture [Conference Table-1, Office table-2, Corner table-2, Centre table- 1, conference chair-8, Sofa sets-2, wooden rack-1, Floor lamps-2] 25,000 25, Shopping Post ,000 15, Shopping Post Lump sum 3,00,000 3,00,000 5,000 Shopping Post Ref. G.06 above ,000 35, Shopping Post Supply order of a value of Rs.1,50,814/- (Computer table-3, almirah-3, bookself-3 and VSDU storage-3) placed on ; Supply awaited. 01 4,00,000 4,00,000 6,667 Shopping Post Dropped. Not required. Lump sum 3,00,000 3,00,000 5,000 Shopping Post Additional requirement for senior officers. TOTAL (Goods) 30,22,000 50,385 6

8 Reference Description of Item Quantity Unit (INR) [INR] [USD Equivalent] Method of Procurement NON-CONSULTING SERVICES Review by the Bank date of Purchase Order [PO] Date of Delivery Remarks/ Current Status OC.01 Hiring of vehicle Rs. 40,000 pm (for 18 months) 7,20,000 12,000 Shopping Post NA One vehicle hired from July 2014 OC.02 Maintenance of office equipment purchased against DGS&D Rate Contracts 5000 per month (18 months) 90,000 1,500 Shopping Post As & when required & approved by the Compt. Authority NA Majority of items, which have since been purchased are under warranty/guarantee. TOTAL (Non-Consulting Services) 8,10,000 13,500 7

9 Reference Number Position Name ANNEX-B: PROCUREMENT PLAN FOR CONSULTANCY SERVICES Number of Positions I. Individual Consultants Total Monthly remuneration in INR period in months cost IC.01 Consultant (Nutrition & Child Development) INR USD 01 1,00, ,00,000 28,333 IC Post IC.02 Consultant (BCC & Training) 01 1,00, ,00,000 28,333 IC Post IC.03 Consultant (Social Development 01 1,00, ,00,000 28,333 IC Post & Community Mobilization) IC.04 Consultant (M & E) 01 1,00, ,00,000 28,333 IC Post IC.05 Consultant (Financial 01 75, ,75,000 21,250 IC Post Management) IC.06 Consultant (Procurement) 01 75, ,75,000 21,250 IC Post IC.07 Consultant (Systems Analysis) 01 75, ,75,000 21,250 IC Post IC.08 Consultant (Accounts) 02 40, ,60,000 22,667 IC Post IC.09 Project Associate 04 40, ,20,000 45,333 IC Post TOTAL 1,47,05,000 2,45,083 Selection Method Review by Bank Remarks No objection to the ToRs for each of the Consultants obtained from the World Bank. Positions advertised in the English daily in January Short listing of applications completed. Interviews for key six positions completed during 23 July-19 August

10 II. Consulting Services Ref. No. Description of Assignment cost in INR [Million] cost in USD Equivalent Selection Method Review by the Bank Date of clearance by the Bank of TOR/EOI by the Bank Date of Publication of EOI in UNDB/ News papers Date of NOC of Bank to Shortlist and RFP Document Date of issue of RFP document to shortlisted firms date of submission of proposals Date of evaluation of Tech Proposals Date of Bank's NOC to Tech. Evaluation Report Date of Bank's NOC to Draft Contract Date of Contract Signature Contract Duration CS.01 Hiring of Technical Assistance Agency ,710,120 QCBS Prior Obtained May -11 Obtained Jul-12 Oct-13 Apr-13 Apr-13 Aug Oct-13 (actual) 26 months CS.02 CS.03 Hiring of an Agency to design impact evaluation and to conduct baseline survey in 8 States Hiring of an Agency to carry out performance review and audit of TA Agency at mid-term/ end-term ,251,667 QCBS Prior Feb-15 Feb-15 Mar-15 Apr-15 9 months ,333 CQS Post Feb-15 Feb-15 Mar-15 Apr-15 Apr-15 May-15 May-15 June-15 June months 9

11 Ref. No. Description of Assignment cost in INR [Million] cost in USD Equivalent Selection Method Review by the Bank Date of clearance by the Bank of TOR/EOI by the Bank Date of Publication of EOI in UNDB/ News papers Date of NOC of Bank to Shortlist and RFP Document Date of issue of RFP document to shortlisted firms date of submission of proposals Date of evaluation of Tech Proposals Date of Bank's NOC to Tech. Evaluation Report Date of Bank's NOC to Draft Contract Date of Contract Signature Contract Duration CS.04 Hiring of a Consultant for management review ,333 CQS Post Exact dates will be decided in due course. TOTAL ,28,453 10