Exhibition Space and Sponsorship Opportunities. The cutting-edge event to change the world s organic industry

Transcription

1 Presented by The cutting-edge event to change the world s organic industry Exhibition Space and Sponsorship Opportunities The Diplomat Beach Resort Hollywood, Florida JANUARY 25-27th, 2018

2 Introducing the Global Organic Produce Expo & Conference This inaugural event hosted by The Packer and Farm Journal Media was created with one goal in mind to make organic produce more accessible to mainstream consumers. Exhibitors, sponsors and attendees will benefit from exceptional educational content and networking opportunities designed to address the unique needs and challenges of all participants in the organic produce supply chain. Don t miss this opportunity to be part of the premier global organic produce event and position your company at the forefront of industry innovation in front of an international audience. Presented by

3 Top 10 Reasons to Exhibit and Sponsor 1. Experience powerful, one-of-akind networking opportunities with companies from around the world focused on increasing their reach in new international markets 2. Increase brand awareness and position your organization as an Organic industry leader 3. Establish new contacts in the global Organic market and shorten the sales cycle 4. Generate new leads from top North American and International buyers 5. Cost effectively meet with many buying teams at one time 6. Launch new products to the global Organic market 7. Find new partners and distribution channels 8. Keep up on industry trends with our engaging educational program 9. Recruit new employees 10. Profitably build your Organic produce business Organic produce constitutes 8.4% of all produce That s worth $5.5 Billion in annual retail sales % growth of the organic produce market in What Prospective GOPEX Attendees want from the Event Networking and building supplier relationships: 86% Education, trends and specifications: 84% Meet supplier staff and teams: 68% See specific companies and vendors: 66% Find new products and services: 51% Source: The Packer and Access Intelligence Research Attendee segments include: Grocery Retailers Convenience Retailers Allied Businesses: Transportation, Cold Chain, Packaging, Government, Food Safety, Sustainability, Processing Fresh produce represents the largest segment of the organic food segment. 74% of Prospective Attendees value the International Audience and Global Perspective Foodservice Providers Wholesale/Distributors International Organic Produce Growers and Buyers Organic Growing Inputs: Irrigation, Greenhouse, Technology, etc. Fresh Produce Shippers International Fresh Produce Shippers Domestic January 25th to 27th, 2018 The Diplomat Beach Resort, Hollywood, Florida

4 Unique and powerful opportunities to impact your buyers Top Organic Industry Challenges Identified by Attendee Prospects Cost effectively and efficiently sell to the most diverse and unique group of organic produce buyers and professionals in the world brought to you by The Packer, the produce industry market-leader Build trust and forge relationships with key U.S. and International organic buyers the industry s fastest growing market segments Access a range of scalable and customizable exhibit, sponsorship and marketing opportunities to dramatically showcase your products and services to buyers and decision-makers across the entire organic supply chain Be part of the most valuable and effective opportunity to network with the entire range of organic produce buyers, influencers and industry leaders The location and timing: South Florida is the most international region in the U.S. And Winter in Florida aligns with Southern Hemisphere produce availability Don t miss this high-end, unique and exciting experience to grow your organic business 91% Growing their business, expanding into Organic market 55% Labor availability 40% Government regulations 38% Meeting right specifications 38% Meeting future demand Source: The Packer and Access Intelligence Research

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6 Why South Florida South Florida is one of the most popular meeting destinations in the world. For the Global Organic Produce Expo & Conference, the Florida Winter aligns with Southern Hemisphere produce availability. Warm Florida sun, fresh ocean breezes, and award-winning blue wave beaches are appealing to all groups. Welcome to The Diplomat Beach Resort The newly reimagined Diplomat Beach Resort is host to the Global Organic Produce Expo & Conference. Expansive views of the Atlantic surf, stylish flair and iconic hospitality are the perfect setting for a world-class conference. Accommodations, education sessions, networking events and the Expo Hall are all conveniently located in one location.

7 Global Organic Produce Expo & Conference Exhibit Space Floor Plan Call your Packer Account Representative or Event Manager Dirk Ebener today to secure your space before it s gone. January 25th to 27th, 2018 The Diplomat Beach Resort, Hollywood, Florida

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9 Exhibition Space Rates $39/square foot Premium spaces, corners and islands have premium spot fees Extra $100/corner Payment Terms: - 50% deposit due with application - Balance paid on October 1, Full payment due for applications submitted after October 1, 2017 Early Bird: 10% off through September 1, 2017 Sponsorship Packages* INVESTMENT $5,000 $7,500 $10,000 SILVER GOLD PLATINUM Ad in Show Guide Logo in Show Guide listing Enhanced listing in Show Guide Logo recognition on signage, pre and post event ads Complimentary Exhibitor Badges Recognition at conference sessions Logo on Sponsor Thank You Signage Logo on Sponsor Thank You ad in The Packer & Show Guide Logo on Sponsor Thank You Webpage Sponsor recognition booth sign Logo on ALL website pages Golf Tournament hole sponsorship Flyer in all attendee bags Produce Showcase (photo and 100 +/- words) Complimentary golf foursome at tournament Complimentary fishing for four Your Company Profile on GOPEX Website Logo on all attendance promotion s Free standing sign 3 x 8 (to be moved & displayed at each scheduled event) Full Page Company Profile in Show Guide Signage on Excursion Bus Quarter-Page *Custom sponsorship packages are available. Please discuss with your account representative. Half-Page Full-Page Call your Packer Account Representative or Event Manager Dirk Ebener today to secure your exhibit space and sponsorship today. Dirk Ebener (404) ext. 5 dirkebener@globalcif.com January 25th to 27th, 2018 The Diplomat Beach Resort, Hollywood, Florida

10 Additional Sponsorship Opportunities SPONSORSHIP DESCRIPTION PRICE QUANTITY Opening Reception/Gala Welcome GOPEX attendees in style with an opening reception that sets the tone for the entire conference. Premium food, beverages, entertainment and location will highlight the beauty of the resort and provide the perfect setting for networking. $5,000 2 Exhibit Hall Lunch Buffet As a sponsor of the Lunch Buffet, your organization will receive: Custom signage at the event Recognition in the show program Special announcements over the intercom $3,000 4 Happy Hour Exhibits Closing Reception As a sponsor of the Closing Reception, your organization will receive: Custom signage at the event Recognition in the show program Special announcements over the intercom $3,000 4 Educational Session Breakfast As a sponsor of an Educational Session Breakfast, your organization will receive: Custom signage at the event Recognition in the show program Special announcements from the podium $1,500 4 Farm Field Tour Show off your growing operation to potential buyers. Sponsorship includes: Transportation to and from your facility for tour participants Recognition on signage before and during the event $2,500 1 Keynote Speakers Be the exclusive sponsor of both GOPEX keynote speakers. Your organization will receive: Logo recognition at the podium The opportunity to provide collateral for placement on attendee chairs The opportunity to introduce the speaker Speakers TBA. $10,000 3 non-competing companies Wi-Fi Keep conference attendees connected at all times. Sponsorship includes: The opportunity to use your name as the Wi-Fi password Recognition on signage at the event Your logo and hyperlink on a custom splash page for attendees Meeting Room 300 Level $5,000 Meeting Room 200 Level $5,000 Event Lobby $7,000 Event Hall $7,000

11 Additional Sponsorship Opportunities SPONSORSHIP DESCRIPTION PRICE QUANTITY Registration Area Welcome attendees to GOPEX by sponsoring the registration area. Your logo will be prominently displayed in the registration area for the duration of the event $2,500 3 Registration Bag Promotional Item Provide a promotional item in the registration bag. Your company logo will be included on the promotional item to make a lasting impression on GOPEX attendees. Promotional item is subject to approval. Production and hotel charges not included. $ Charging Stations Provide GOPEX attendees the convenience of charging their mobile devices while attending the exhibition and conference. Sponsorship includes: A large digital advertisement for the duration of the event Your logo prominently displayed on signage and in the printed conference guide $1,500 3 Hotel Room Keys Be the exclusive sponsor of GOPEX Hotel Room Keys. You ll be able to include your logo on all attendee keycards in conjunction with the GOPEX graphics. $5,000 Nice to Meet You Badge Package sponsor of event Name Badges and Lanyards. You ll be able to include your logo on 1,500 attendee badges. $5,000 Production of lanyards is not included. Sponsor can provide lanyards already produced. Escalator Rails Greet attendees to the show with customized graphics on the escalators that transport guests to the Expo Hall and Meeting Rooms. $3,000 per escalator 4 Sponsor will have alternating graphics with co-sponsors and GOPEX. Column Wraps As a sponsor of the Column Wraps, your organization will have the opportunity to include customized graphics on column wraps located in the Great Hall areas. TBD TBD Hotel Room Drop As a participating sponsor of the Hotel Room Drop, your organization will have the opportunity to extend your reach by having promotional materials delivered directly to all attendee guest rooms. Production and hotel charges not included. Please call to discuss customized sponsorship opportunities Morning Session Break As a sponsor of the Morning Session Break, your organization will have the opportunity to re-energize attendees between 8am and 10am by providing snacks and beverages outside the general session. $1,500 3

12 Additional Sponsorship Opportunities SPONSORSHIP DESCRIPTION PRICE QUANTITY Afternoon Session Break As a sponsor of the Afternoon Session Break, your organization will have the opportunity to re-energize attendees between 2pm and 4pm by providing snacks and beverages outside the general session. $1,500 3 Guest Room TV Advertising Be the exclusive sponsor of Guest Room TV Advertising. Your organization will receive: The opportunity to broadcast promotional messages on one of the guest room TV channels Format flexibility, from a TV spot, video or PowerPoint presentation converted to video Representation on the GOPEX website after the show TBD Notepads and Pens Provide all attendees with the materials they need to take notes with an exclusive, branded notepad and pen combo. Materials are placed on all chairs in the General Session room and at the registration table leading into the event. Production charges not included. $2,000 Hand Sanitizers Hand sanitizer is a business traveler s necessity. As a hand sanitizer sponsor, you can help attendees stay healthy. Your organization s logo will be prominently featured on hand sanitizer stations located throughout the event. $1,500 New Product Showcase The New Product Showcase is highly anticipated and gives buyers insight into trends and innovation within the industry. This sponsorship gives you the opportunity to highlight your products and get additional exposure at GOPEX. Potential buyers can: See what s new in the industry Look at, study and compare products Contact you at your booth to place an order or learn more $350 Unlimited Hotel Welcome Letter Be the first to welcome attendees to GOPEX. Sponsorship includes: The opportunity to reach every attendee through the official welcome letter, which features must-have information like registration instructions and exhibit hall hours Space for a personalized message to attendees company in the welcome letter $1,500

13 Additional Sponsorship Opportunities SPONSORSHIP DESCRIPTION PRICE QUANTITY Refreshment Area Sponsor Recharge attendees with refreshments by sponsoring the Refreshment Area. Sponsorship includes: Multiple mentions throughout the show Custom signage with your logo Branded cups, napkins, stir sticks and any other appropriate items are not included, but encouraged. Contact us to discuss customized sponsorship opportunities. 3 Window Clings Create immediate visibility as a sponsor of the Window Clings. These branded clings will line the glass areas on the third floor of the GOPEX lobby. Sponsor will have alternating graphics with cosponsor and GOPEX. $375 per window section 30 Organic Craft Cocktail Bar A bounty of organic juices, fruits, vegetables and herbs will help attendees create the ultimate craft cocktail. As the exclusive sponsor of this experiential activity, attendees will associate your brand with fun, fresh and organic. Your company s logo will be featured on signage at the event and in the show guide. $1,550 VIP Cigar and Rum Tasting Networking Event Special guests and key industry players will be treated to an invitation only event to experience the traditions and culture of little Havana. Guests will be guided through the expertly selected cigar and rum pairings. Your company s name and logo will be features on invitations and on signage at the event. $5,000 Glass Section Sponsorship Your company s logo and booth number will be featured at prime locations to attendees walking to the tradeshow. $750 per individual glass section 28 Meter Boards Single Sided (36 x 96 ) Your company s logo will be featured on singlesided meter boards positioned in high visibility locations throughout the event. $ Meter Boards Double Sided (36 x 96 ) Your company s logo will be featured on doublesided meter boards positioned in high visibility locations throughout the event. $ Step-and-Repeat Banner Attendees love to share their participation in events of various social media platforms. Your company s logo will be featured on the step-and-repeat banner and create significant visibility. $1,250 per logo 5

14 EXHIBIT SPACE APPLICATION AND CONTRACT The Diplomat Resort and Spa 3555 S Ocean Drive Hollywood, FL Expo Date: Jan , 2018 INSTRUCTIONS: Print this application and complete all sections. Sign & return this application with a payment made payable to Farm Journal Media. Send checks to PO Box New York, NY Applications. with Credit Card information can be sent to ATTN: Julie Deck W 84th Terrace #200 Lenexa, KS Applications must include a payment as noted in Item 1 below. Applications may be ed to dirkebener@globalcif.com. Upon assignment of space, a booth space confirmation will be returned to you. Company Name Key Contact Name Title Address City/State/Zip Country Phone Fax Website 1 EXHIBIT SPACE PRICE: Exhibit Space Cost are as follows (booths are sold in 100 sqft or approximately 9 sqm increments): Base Price: $39/square foot Corner(s) Fee: $100 per corner Early Bird Discount: 10% through September 1, 2017 All package options include booth space. Please see Sponsorship Brochure for program details. Exhibit Space Cost includes: 10 x 10 booths, 8 High Back Drape, 3 High Drapes Side Rails, One 6ft. Skirted Table, Two Plastic Chairs, One Exhibitor ID Sign, One Waste Basket. Applications received after September 1, 2017 must include full payment. CANCELLATION POLICY: All requests for cancellation must be received in writing. If Expo Management receives a written request of cancellation on or before September 29, 2017, the exhibitor will be eligible for a full refund minus a $500 processing fee for a Sponsorship cancelled in the Expo. No refunds will be made after September 29, Locate our exhibit NEAR (list company names): Locate our exhibit AWAY from: 4 What is your preferred booth size/type? Preferred Exhibit Space Size in sq. ft.: Width ft Depth ft Inline (1 side open) Corner (2 sides open) Peninsula (3 sides open) Island (4 sides open) 5 BOOTH LOCATION: Please specify booth numbers for your choices of exhibit space in order of preference For booth assignment purposes, please indicate your product category check all that apply: Vegetables Wholesaler & Distributor Fruits Display Shelving & Lighting Nuts Shipping & Logistics Floral Computer Systems/Software Prepared meals Produce handling & Storage Equipment Packaging & Labeling Supplies & Equipment 6 PAYMENT Check payable to: Farm Journal Media Credit Card AMEX MasterCard VISA Expiration Date Credit Card # / / / Name on Card CVV Number We agree to abide by all rules and regulations governing the Expo as printed on the reverse side hereof 7 and which are part of this application. Acceptance of this application by the Global Organic Produce Expo constitutes a contract Authorized Signature (Exhibitor) Date Applications received without an authorized signature and/or payment will not be processed FOR OFFICE USE ONLY Date Received Check # Space Assigned Accepted By Sq. Ft. Date

15 Global Organic Produce Expo Exhibit Rules and Regulations Farm Journal Media, the Global Organic Produce Expo and their authorized representatives are hereinafter referred to as Expo Management. Exhibitor agrees to use and occupy said space at the rental provided and for the purpose of exhibiting, subject to the conditions set forth herein, and to Expo rules and regulations between Expo Management and the convention facility, which are hereby expressly incorporated herein by reference as though set forth herein in full. CANCELLATIONS AND REFUNDS: Except as expressly set forth in this paragraph, Expo Management shall make no refunds of monies paid pursuant to Item 1. If an exhibitor s written notice of cancellation is received by September 29, 2017, then Expo Management shall refund to the exhibitor an amount equal to the amount the exhibitor has already paid less a $500 pro-cessing fee for each 10' x 10' booth space canceled in the Expo. Under no circumstances will a refund be made if cancellation occurs after September 29, If the Expo is canceled or postponed by reason of an Act of God, catastrophe, or other occurrence beyond the control of Expo Management, exhibitor shall be re-funded that portion of its payment which has been made for the Expo. PRODUCTS DISPLAYED: Products or services exhibited must be for use in or related to the Produce Industry. Expo Management reserves the right to refuse space and will act as the sole judge of applicability and fitness of exhibits. SPACE ASSIGNMENT: All or any of the space herein above designated is subject to reassignment and rearrangement by Expo Management for any reason. REJECTION PERIOD: Exhibitor, upon notice of definite space assignment, has ten (10) days to reject said space in writing. The ten day rejection period shall not apply to space assigned within 30 days of the Expo. USE OF SPACE, SUBLETTING OF SPACE: No exhibitor shall assign, sublet, or share the space allotted with another business or firm unless approval has been obtained in writing from Expo Management. Exhibitors are not permitted to feature names or advertisements of non-exhibiting manufacturers, distributors or agents in the exhibitor s display, parent or subsidiary companies excepted. EXHIBITOR REPRESENTATION: Exhibitor agrees to appoint a duly authorized representative to have responsibility for and be in attendance at its exhibit during Expo hours. No one under 16 years old will be admitted to the Expo at any time. REASONABLE SIGHTLINE RULE: For a 10' x 10' booth, sidewalls or any other object or projection may not extend out from the backwall at the 8' height for more than 5' from the backwall. The rules and regulations are based on the physical characteristics of the hall, the wish to be equally fair to all exhibitors, and the safety of all concerned. Exhibitors who have special needs which require variance from these guidelines must submit a written request to the Expo Management Office for approval at least 60 days prior to the conference. Any questions concerning the regulations should be ed to Expo Management at dirkebener@globalcif.com. Expo Management reserves the right to require an exhibitor to alter the exhibit before the expo or on site. Necessary changes are to be made at the exhibitor s expense and are subject to the approval of expo management. MANAGEMENT LIABILITY: Neither Expo Management nor convention facility, their agents or employees, shall be liable for any damage to property or loss of business to exhibitor or any person using its allocated space, or for loss by theft or other means. INDEMNIFICATION: Exhibitor on behalf of its employees, agents, servants, customers and guests will protect, indemnify, and save harmless Expo Management, convention facility, and their agents, against and from any penalty or damage imposed for any violation of any laws or ordinances occasioned, caused, or contributed to by any willful or negligent act of exhibitor, their employees, agents, or servants. Exhibitor on behalf of itself, its employees, agents, servants, customers and guests, will at all times protect, indemnify and save harmless Expo Management, convention facility, and their agents, against and from any and all loss, cost, claim, liability, damage or expense arising out of or from any accident or other occurrence in connection with the use or occupation by exhibitor of said space, causing injury to any person or property whomsoever, occasioned, caused or contributed to by any willful or negligent act of exhibitor, their employees, agents, or servants. Exhibitors must maintain a liability policy at the minimum of $1 million with Expo Management, convention facility and their agents listed as additional insured. DEFAULTS: If exhibitor defaults in any of its obligations under this agreement, including any rule or regulation promulgated pursuant to this agreement, Expo Management may, without notice, terminate this agreement; retain all monies received on account of rental as liquidated damages, and remove said exhibitor, its employees, agents, or servants and all of its merchandise and personal property from space contracted for and from the Exposition Hall. BINDING OF CONTRACT: This agreement shall not be binding until accepted by Expo Management. Exhibitor shall not be entitled to exhibit unless the space rental has been paid in full. RETAIL SALE OF GOODS & SERVICES: Retail sales may be permitted in the hall, but it is the sole responsibility of the exhibitor to comply with Federal, State and Local Laws, Regulations and Ordinances concerning such sales, including tax and license fees. Exhibitor agrees to hold Expo Management, and the convention facility harmless with respect to such compliance. LABOR: Exhibitors are required to observe all contracts in effect between Expo Management, service contractors, exhibit facility and the labor organizations involved. CARE OF BUILDING AND EQUIPMENT: Exhibitors or their agents shall not injure or deface any part of the exhibit building, the booths, or booth contents or expo equipment and decor. When such damage appears, the exhibitor is liable to the owner of the property so damaged. OTHER REGULATIONS: These rules and regulations are part of the contract for space, which becomes effective upon the acknowledgment of the receipt of the Application for Exhibit Space and appropriate deposit. Expo Management r serves the right to make such additional conditions, rules, and regulations as it deems necessary to ensure the success of the exhibit. All amendments that may be so made shall be equally binding on all parties affected by them, as are the original regulations. January 25th to 27th, 2018 The Diplomat Beach Resort, Hollywood, Florida

16 Contact Info To learn more about exhibit and sponsorship opportunities, contact Event Manager, Dirk Ebener, (404) ext. 5 dirkebener@globalcif.com or your Packer Account Representative. The Packer/Farm Journal Media W. 84th Terrace Lenexa, KS, Phone: (913)