Youth and Adults Working Together Indiana 4-H Congress Doug Keenan, 4-H Youth Development Extension Educator

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1 1 Yuth and Adults Wrking Tgether 2012 Indiana 4-H Cngress Dug Keenan, 4-H Yuth Develpment Extensin Educatr SUPPLIES NEEDED Prjectr & Screen PwerPint Cpies f Slides Nte Cards Writing Utensils Flip Chart Paper/Markers Lessn Plan This Guide Cpies f Sample Orientatin Meeting Agenda Cpies f Develping a Yuth and Adult Partnership Keys HOW TO USE THIS GUIDE Use this as a guide as yu give this presentatin. In the Presentatin Ntes and Prcedures sectin yu will find an in-depth script and ntes fr preparing fr the special activities in the presentatin. The bld headings crrespnd t the headings n each PwerPint slide. Refer t the slides fr actual cntent that will be shared with yur audience. D nt read italics alud; these are simply ntes t help make yur presentatin g mre smthly. OBJECTIVES T imprve yuth and adult partnerships in 4-H meetings and events. T empwer yuth in leadership develpment and leadership rles. T fster mutual respect and cmmunicatin between yuth and adults wrking tgether. APPROXIMATE TIMING 60 minutes (Additinal timing guidance is prvided in right margin) Presentatin Ntes and Prcedure Yuth and Adults Wrking Tgether Welcme t ur sessin n Yuth and Adults Wrking Tgether! Sessin Objectives Here is what we will accmplish by the end f the sessin tday Cntinue reading bjectives n slide Persnal Reflectins T get us started with this sessin, we d like t get yur answers t sme questins. On the table in frnt f yu are sme nte cards and sme writing utensils. Please take a mment and answer the questins n the screen. (Be sure t answer the ne that applies t yu!) Once yu are dne, smene will cme arund t cllect yur cards. Dn t wrry, since yur names are nt n the cards, we wn t tell anyne wh wrte what! Persnal Reflectins And, fr ur secnd questin, please fllw the same instructins as the first! Time 2 M 2 M

2 2 Yuth and Adults Wrking Tgether 2012 Indiana 4-H Cngress Dug Keenan, 4-H Yuth Develpment Extensin Educatr Persnal Reflectins Here s ur final questin. Presenter Ntes: Once everyne has had a chance t respnd and all cards are cllected, select a few respnses t read alud t the grup. The purpse here is t help bth yuth and adults learn a little mre abut the ther grup and t understand them better! Time permitting, yu may allw a bit f grup discussin abut sme f the cmments. Be sure t keep the cnversatin in a psitive light! Small Grups We re nw ging t ask yu t get int grups f 5-6 (r table grups). Yuth and adults can be included in the same grups. Please write yur respnses t each f these 3 questins n a sheet f flip chart paper. Be prepared t share yur respnses with the rest f the grup. Presenter ntes: After grups have had a few minutes t write their respnses t each questin, invite a grup t vlunteer t share their answers t the first questin. Then ask a secnd grup t share new answers t the first questin. Cntinue with each grup until all new answers have been shared. Repeat this prcess with the 2 nd and 3 rd questins. Yuth-Adult Partnership Definitin Here s the definitin that Wikipedia prvides t us fr a Yuth-Adult Partnership. A cuple f key phrases are included in this definitin: Cnscius relatinship this is nt smething that typically will just happen by accident; we need t make a cnscius effrt t be sure that it des! Intergeneratinal equity big wrds! But what this means is that yuth and adults (frm multiple generatins) have equal pprtunities and respnsibilities in this partnership. Keys t Successful Yuth - Adult Partnerships Over the next few slides we ll identify sme tips (r keys) that will help yu t develp an effective Yuth and Adult Partnership at hme. We ll ffer sme suggestins and actin steps that yu can take, but we want t hear yur gd ideas as well!! Let s get started! #1 It is nrmal fr any grup f peple wh cme tgether fr the first time t be a little nervus and perhaps a bit uncmfrtable. We re all in a new situatin. And, if tw grups aren t nes that typically meet tgether (like yuth and adults), then this anxiety may increase a bit mre. This key encurages us t find ways t help us all feel mre cmfrtable with each ther. An rientatin meeting with the yuth and adult members can help identify each ther s rles, the verall purpse f the grup, and what we hpe t accmplish tgether. A sample rientatin meeting agenda is prvided as a part f this sessin. Especially in an established rganizatin, asking sme f the adult bard members t serve in a mentr rle with the new yuth members can help the yuth t feel mre cmfrtable. This adult mentr culd be ne that the yuth member cntacts with questins, lks t fr advice, etc. Ice breakers are a gd idea with any grup. They dn t need t be lng r require a lt f supplies, but smething that will encurage all members f the grup t interact with ne anther, at least briefly. Having an activity like this at the beginning f the meeting, r even a few minutes befre it starts (fr thse 2 M 10 M 1-2 M Each Key

3 3 Yuth and Adults Wrking Tgether 2012 Indiana 4-H Cngress Dug Keenan, 4-H Yuth Develpment Extensin Educatr early-arrivers) can help the rest f the meeting g mre smthly. And, it will encurage the yuth t feel mre cmfrtable cntributing t the discussin. #2 #3 #4 #5 In any rganizatin, it is imprtant t knw yur expectatins and respnsibilities up frnt. 1. The rientatin meeting is included here again. Much f these expectatins can be utlined and discussed in a meeting such as this when all members are relatively new t the prcess. 2. Psitin descriptins fr yuth and adult members help individuals knw what is expected f them. 3. Mutual respect this is smething that shuld be utlined as ne f the expectatins up frnt. Yuth and adults must have respect fr each ther in rder fr this partnership t wrk in the lng run. This will be a persnal cmmitment that each member makes. Frm time t time the leadership f the grup may need t remind the grup that, while it is O.K. t disagree with each ther, it needs t be handled in a respectful way. Depending upn the situatin, yuth r adult members may start t dminate the cnversatin/partnership. There are times that this may be O.K.; there are thers when the leadership f the grup may need t remind the grup t listen t each ther s ideas r when the leader may need t encurage participatin frm grup members that are being silent. By-laws are the set f perating prcedures fr the grup. In effect it is similar t an individual member s psitin descriptin, but fr an rganizatin. The bylaws shuld utline the membership f the verall grup, including wh gets t vte n issues. This will help insure that yuth and adult vices are equally heard. Cmmittee membership shuld include a mix yuth and adults as well. The numbers may nt always be equal, but shuld prvide pprtunities fr bth grups t have input int the cmmittee s wrk. This key is particularly targeted t the adult members. Adults smetimes have the mindset that they need t dictate t the yuth, t direct their experience, with little r n input frm the yuth participants. Our gal is t prvide a psitive yuth develpment experience WITH the yuth, nt smething that adults d TO the yuth. Orientatin f adult members may ccur at the general rientatin meeting, but may als need t ccur prir t that time ften when they are first selected t be a member f the partnership. Emphasize the imprtance f their effrts, but als that the yuth will be equal partners in the prcess. Adults wh are nt cmfrtable with this arrangement, will need t find ther avenues t share their time and talents. N ne has time t be a part f a grup that des nt d imprtant wrk. We want ur effrts t have meaning and t make a difference in the lives f the peple wh live in ur cmmunities. Review/establish rganizatin missin and visin statements statements that describe why the rganizatin exists. Then, based n these statements, establish gals that will be meaningful t the grup. As with all gals, they

4 4 Yuth and Adults Wrking Tgether 2012 Indiana 4-H Cngress Dug Keenan, 4-H Yuth Develpment Extensin Educatr #6 #7 #8 shuld be S.M.A.R.T.: specific, measurable, attainable, realistic, and timely. T help identify ptential gals, yuth and adults can take a lk at the needs f the cmmunity. Visit with cmmunity leaders t see what these needs are and hw the rganizatin may be able t fill a unique niche. This key refers t thse rganizatins that have been established fr many years and that have strng traditins. Certainly, there is benefit t cntinuing with the prgrams and activities that wrk well. But, this key encurages the grup t think a bit mre bradly. With the additin f yuth t the partnership, what additinal pprtunities can this prvide? These questins can lead t sme great discussin! Brainstrm tgether ask yuth and adults t respnd t questins such as these (remember in brainstrming, there are NO bad ideas!): What are sme new activities that we culd add t ur rganizatin? What culd we change slightly t make (insert name f activity) mre effective, educatinal, and exciting? What is smething that we have always dne that may have utlived its usefulness? Based n this brainstrmed list f ideas, what ne r tw ideas culd we cnsider fr the cming year? Hw can we maintain ur strng traditin, but als grw/expand t meet additinal needs and interests that have been identified? We have identified a number f things that this YAP can accmplish. Nw it s time t g t wrk! Bth yuth and adult members shuld assume respnsibility fr the cmpletin f the tasks. As mentined in an earlier key, well-written psitin descriptins will help utline the expectatins and respnsibilities f all members. One f thse items shuld definitely address this key! Cmmittee membership fr specific activities and tasks that are t be cmpleted shuld include bth yuth and adults. Perhaps have a yuth and an adult serve as a c-chair f the cmmittee. What a great way fr bth t learn frm each ther! Earlier we discussed the imprtance f establishing meaningful gals. Meaningful rles fr all members are als crucial t keep each persn actively invlved in the rganizatin. Setting cmmittees as we ve als discussed earlier is ne way t accmplish this. Here are tw thers: Delegating respnsibility t members f the rganizatin is an imprtant way t prvide each persn an pprtunity t serve. By delegating, yu are telling that persn that yu believe he r she has the skills and abilities t accmplish the task that can be a really gd feeling (fr Yuth and Adults)! Thse t whm respnsibility has been delegated need t be ready and willing t accept the respnsibility! Nthing will hurt a YAP mre quickly than fr individuals t nt fllw-thrugh with the tasks that they have been assigned. If a member is nt cmfrtable with a respnsibility that has been assigned, that persn needs t be hnest and seek help, r ask fr smething else that he/she will be able t accmplish successfully. Supprt frm additinal partnership members will be critical at this step!

5 5 Yuth and Adults Wrking Tgether 2012 Indiana 4-H Cngress Dug Keenan, 4-H Yuth Develpment Extensin Educatr #9 Mst f us appreciate the pprtunity t be held accuntable fr ur actins. Nw that we have assumed respnsibilities fr tasks, we need t fllw thrugh and cmplete them! Mentring Sme tasks are mre difficult than thers and may require sme additinal assistance. Pairing an adult with a yuth t serve in a mentring capacity can be an effective methd t help the yuth better understand the task at hand and hw t cmplete it successfully. It can als be effective in helping the adults t better appreciate the abilities f the yuth members. Cmmittee reprts at each meeting can help the members f the cmmittee keep n track. Each meeting they can give an update n the prgress that has been made since the last meeting. Questins and answers can keep the whle grup better infrmed. Timelines can als help cmmittee members keep n track. Jintly established, these timelines prvide smaller gals t accmplish by certain dates, leading up t the successful implementatin/cmpletin f the activity/task. #10 Evaluatin is smetimes verlked, but always an extremely imprtant part f any effrt! Knwing ahead f time what yu hpe t accmplish will help the grup t develp a prgram r cmplete a task that is designed t achieve these results successfully. Reflectin time fr all f the participants and planners will allw fr them t share what they liked abut the event; what went well; suggestins fr imprvement in future years; and things that they wuld d differently next time. This reflectin can be cmpleted rally, in writing, r electrnically. Regardless f the methd, time shuld be allcated at the rganizatin s meeting fr the yuth and adults t have an pen discussin abut the recently-cmpleted activity. Prviding cnstructive feedback (psitive and negative) is a wnderful educatinal experience fr all invlved. Setting the stage ahead f time fr this feedback will enable all t be ready t receive it. Celebrating successes can be a great way t end an event. Celebratin can be smething simple like a verbal recgnitin during a meeting, invlve a special certificate r plaque, r smething mre elabrate like a celebratin dinner. Different methds f celebratin can be held thrughut the year t allw fr variety. Each methd shws that the individual and grup effrts were valued and appreciated. Rle Play Scenaris 4-H Club Bake Sale Presenter Ntes: ask fr vlunteers t play varius rles and read the respective lines fr each rle. Discussin Prblems that may be identified: The Adult Leader disregarded Jimmy s cmment t hld the bake sale at the library; instead the Leader stated that it wuld be held at the fire statin. The Adult Leader did nt thank Angie fr her suggestin. The Adult Leader did nt accept Jimmy s ffer t bring brwnies; instead the Leader asked fr smething else. 4 M

6 6 Yuth and Adults Wrking Tgether 2012 Indiana 4-H Cngress Dug Keenan, 4-H Yuth Develpment Extensin Educatr Changes t cnsider: The leader can pse the suggestin f a lcatin change t the whle grup fr discussin. When analyzed further, there may be mre public traffic at a library rather than a fire statin. This may have been a terrific mve! The leader can acknwledge and thank the members fr their cntributins and perhaps suggest sme additinal items that culd be brught t prvide fr mre variety. A cmmittee f yuth/adults can be established t wrk ut the details rather than having the discussin led by an adult. The chairman f the bake sale cmmittee can then lead discussin with the grup. It s Yur Turn! Presenter Ntes: share the instructins frm the slide with the participants. Encurage them t be creative. Prvide mst, if nt all, f the grups a chance t present their skit t the rest f the grup (as time permits). Encurage the thers in the audience t respnd regarding gd pints they nticed abut the YAP in the skit as well as areas the YAP can be imprved. They can use their Keys wrksheet t help identify these characteristics. Activity Presenter ntes: Ask fr 3 vlunteers t g ut f the meeting rm. Once they are ut f the rm, give the fllwing instructins t the rest f the audience: The vlunteers will cme in ne at a time and state their name, where they are frm, and their hbbies. As audience members we will react t each f them differently: Fr the first vlunteer, we will BOO very ludly AFTER he is dne speaking. Fr the secnd vlunteer, we will talk and interrupt his speech when he tries t give his infrmatin. Fr the third vlunteer, we will cheer and clap very ludly after his presentatin. Presenter ntes: Instruct each vlunteer t return t the rm at yur invitatin. When they enter the rm they are t state their name, where they are frm, and list their hbbies. Invite each vlunteer t return t the classrm ne at a time. 10 M 5 M After the activity, ask the vlunteers: Hw did yu feel during/after yur presentatin? What were yu thinking befre yu entered the rm? What can we learn frm this activity? What is the pint? We dn t always think abut the way we treat peple. Be careful t nt be rude r t speak when thers are speaking In YAP, we need t be sure that we are being plite t all yuth and adults invlved. The success f ur verall rganizatin depends upn ur ability t wrk well with thers! YAP Benefits There are a number f benefits that can be realized as a result f effective yuth-adult partnerships. YAP Benefits These are a few f the benefits. What thers can yu identify?

7 7 Yuth and Adults Wrking Tgether 2012 Indiana 4-H Cngress Dug Keenan, 4-H Yuth Develpment Extensin Educatr Presenter ntes: Sme f the fllwing may als be shared by the audience: Be active in the cmmunity Care abut the well-being f thers Be successful in their careers Have sns and daughters wh will be in 4-H Becme advcates fr agriculture Hld psitins f leadership in the cmmunity YAP Examples Opprtunities fr YAP s Yuth have a number f pprtunities fr service n bards that have traditinally been led by adults. Here are a few examples. Teens n Bard The Teens n Bard prgram in Nble Cunty has several rganizatins/businesses that invite yuth t jin their bards. In these rles, the yuth make decisins and prvide input. Challenges t Yuth and Adults We d like t present sme challenges t bth yuth and adults Adults: These are sme things fr the adults t keep in mind as they wrk with yuth audiences. Yuth: Yuth, here are sme challenges fr yu t. Once yu have been given the pprtunity t be in a meaningful partnership with adults, yu need t embrace that pprtunity and fulfill it t the best f yur ability! Thank yu fr wrking tgether t develp effective YAP s!