January 4, 2016 ADDENDUM NO. 1. For

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1 January 4, 2016 ADDENDUM NO. 1 For CHICAGO O HARE INTERNATIONAL AIRPORT Maintenance, Repair, Replacement and New Installation of Combustion Control Systems for High Temperature Water (HTW) Generation System SPECIFICATIONS AND CONTRACT DOCUMENTS NO.: For which Bids are scheduled to be opened in the office of the Chief Procurement Officer, Department of Procurement, Room 103, City Hall, 121 N. LaSalle Street, Chicago, IL at 11:00 a.m. Central Time, on Thursday, January 7, The following changes and/or revisions are incorporated into the Contract Documents as noted. All other provisions and requirements as originally set forth remain in force and are binding. Any additional work required by this Addendum must conform to the applicable provisions of the original Contract Documents. In accordance with Section 1.6 of the Requirements for Bidding and Instructions to Bidders in Article 1 of the Specifications, the deadline for questions has passed. No additional questions will be answered prior to bid opening except as the Chief Procurement Officer, in her sole discretion, deems to be in the best interest of the City. UPON SUBMITTING THE BID, THE BIDDER MUST ACKNOWLEDGE RECEIPT OF THE ADDENDUM IN THE APPROPRIATE PLACE AT THE TOP OF THE SIGNATURE PAGE OF THE PROPOSAL FORM. REVISIONS TO CONTRACT DOCUMENTS NOTICE OF ADDITIONS/REVISIONS GENERAL CONDITIONS 1. Bid Opening Date has been extended to January 15, 2016, 11:00 a.m. Central time. 2. Article Definitions- The existing definition for Holidays is deleted in its entirety and replaced with the following: Holidays for this contract are designated as New Year s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. 3. EXHIBITS Exhibit 1C, Commodity Code Lines is deleted in its entirety. ADD-1/Page 1 of 3 SPEC. NO

2 CLARIFICATIONS TO BIDDERS QUESTIONS Question 1: It s been 5 years since this contract has last been bid. What changes have been made? Is there more equipment? Is there more locations? This question is not pertinent to the bid solicitation, however if you want to compare to the existing contract, the current contract is PO and can be viewed on the City s Procurement website at Question 2: Question 3: ontroller/contracts/begin.do?agencyid=city Does this project require two full time combustion fitters? Per section , Contractor s Qualifications, the Contractor must submit resumes for a minimum of two (2) Control Fitters with their bid. Based on the estimated quantity shown for bid line 1 on the Bid Proposal Pages, Control Fitter Straight time, the City intends to utilize two (2) control fitters on a fairly regular basis. The City, pursuant to contract section Estimated Quantities / Level of Service will only order and pay for materials / services as it deems necessary to meet its needs. Line Item 10 on the proposal page is new. There is an allowance for $70,000.00/year or $350, for the project. How will this allowance get spent? Will this be used by combustion fitter or other crafts? What hourly rate will be used for this work? How do we bid this line item? Do we carry the $350, amount in our bid? The $350, is an estimated amount for the five (5) year duration of the contract and will only be spent as deemed necessary by the City and as explained in specification Section , ALLOWANCE FOR LABOR NOT INCLUDED IN CONTRACT LINE ITEMS 1-6 The line item is not to be used for trades covered by existing line items in the contract. It is only for specialized services not covered in line items 1-6 but covered within the scope. The work will require a proposed price from the Contractor for the work to be done by a non-listed specialized trade and will be compensated at 5% over the Contractor s cost as detailed in Section , ALLOWANCE FOR LABOR NOT INCLUDED IN CONTRACT LINE ITEMS 1-6. Question 4: Question 5: Yes, as it is an allowance, the $350,000 estimated usage figure is to be placed in the extended price column. See attached revised Proposal Pages where the extended price has been populated with $350,000 for bid line item 10. This figure must not be changed by the bidder. The 16.9% MBE and 4.5% WBE will be difficult to hit with a two person job. Has the material purchase been significant??? The estimated spending quantities in dollars for parts for the five (5) year contract period are listed on Proposal Page bid line items 7, 8 and 11. Does this contract have a monthly maintenance component to it? If so where does it apply on the proposal page? ADD-1/Page 2 of 3 SPEC. NO

3 Question 6: While there are proposed maintenance schedules listed in the contract, there is not a set monthly price requested in this contract. The contract is based on time and material where the City will order services as it deems necessary based on the Contractor s proposed rates or any adjustments thereto throughout the duration of the contract. I would like to request a copy of the existing maintenance contract that this RFP replaces. Where can I find a copy? See response to question 1. Question 7: Relating to Siemens Quadlog Rack-to-Rack Redundant Processor with non-redundant Input/Output (I/O). For the purposes of providing the required maintenance services, is it necessary for the contractor to be capable of changing/altering/reprogramming the existing Siemens Quadlog Processor logic program? No, for the purposes of providing maintenance services required under the contract, it is not necessary for the Contractor to be capable of changing/altering/reprogramming the existing Siemens Quadlog Processor logic program. END OF ADDENDUM NO.1 CITY OF CHICAGO DEPARTMENT OF PROCUREMENT SERVICES JAMIE L. RHEE CHIEF PROCUREMENT OFFICER ADD-1/Page 3 of 3 SPEC. NO

4 City of Chicago Catalog RFQ - No Group Lines PU085I RFQ Header Information Please Respond By 1/15/2016 RFQ Number 4970 RFQ Description Special Instructions Ship To Location O'HARE Your Quote is Effective as of 1/15/2016 For More Information Please Contact THOMAS MAGNO RFQ Status In Process Maintenance, Repair, Replacement and New Installation of Combustion Controls Systems for HTW Generation System, Spec Bid/Proposal pricing for all commodity and/or service line items must be based on the standard unit of measure indicated below. Pricing on alternate units of measure may not be accepted. Unit costs must be limited to three decimal places. Each quote must be signed and unit price, extended price and total price must be typed or written in ink. Quotes on "or equal" items must be identified as "alternate" to specified item on the comment line. If quoting an alternate, indicate manufacturer name, model/part/catalog number and attach descriptive literature. Alternate items may not be accepted. Any exceptions to items specified or other terms must be clearly indicated on the bid. RFQ Header Details Contract Type WORK SERV-AVIATION Specification Target Market NO Procurement Type BID Advertise Date Bid Deposit Required NO WEB BID Edit Rules ALL Compliance Officer Compliance Type Description Percentage Type Desc Required % Minority Owned Business Enterprise Target Percentage Rate % Women Owned Business Enterprise Target Percentage Rate 4.50 % Run Time: 12/29/15 13:29:10 Spec# Page 1 of 3

5 City of Chicago PU085I Catalog RFQ - No Group Lines Line No 1 Work Line Type Item Category Commodity Desc UOM MAINTENANCE OF THE CONTROLS CONTROL FITTER STRAIGHT TIME Estimated Usage Price Discount or Markup % Hour $ (N/A) $ (N/A) Extended Price Catalog # / ID, Date and Mfr Comments 2 Work MAINTENANCE OF THE CONTROLS CONTROL FITTER OVERTIME Hour 1250 $ (N/A) $ (N/A) 3 Work MAINTENANCE OF THE CONTROLS CONTROL FITTER PREMIUM TIME Hour 625 $ (N/A) $ (N/A) 4 Work MAINTENANCE OF THE CONTROLS PROVIDE OPERATOR TRAINING, PER HOUR AS SPECIFIED Hour 200 $ (N/A) $ (N/A) 5 Work MAINTENANCE OF THE CONTROLS CALIBRATION & RECALIBRATION OF BTU & TONS METERS - CALIBRATION PRICED PER METER Each 10 $ (N/A) $ (N/A) 6 Work MAINTENANCE OF THE CONTROLS CERTIFICATION & RECERTIFICATION OF BTU & TONS METERS - CERTIFICATION PRICED PER METER Each 10 $ (N/A) $ (N/A) Spec# Run Time: 12/29/15 13:29:10 Page 2 of 3

6 City of Chicago PU085I Catalog RFQ - No Group Lines Line No Line Type Item Category Commodity Desc UOM 7 Catalog Line PARTS & ACCESSORIES, Discount CONTROLS & INSTRUMENTATION, G From List & O CATALOG, DISCOUNT FROM CURRENT LIST PRICES, LATEST VERSION Estimated Usage Price Discount or Markup % $ (N/A) $ Extended Price Catalog # / ID, Date and Mfr Comments 8 Catalog Line PARTS & ACCESSORIES, CONTROLS & INSTRUMENTATION, SOUTHSIDE CONTROLS CATALOG, DISCOUNT FROM CURRENT LIST PRICES, LATEST VERSION Discount From List $ (N/A) $ 9 Work MAINTENANCE OF THE CONTROLS AS-BUILT RECORD UPDATE STRAIGHT TIME Hour 100 $ (N/A) $ (N/A) 10 Catalog Line MAINTENANCE OF THE CONTROLS ALLOWANCE FOR LABOR NOT INCLUDED IN CONTRACT LINE ITEMS 1 THRU 6 Allowance $ (N/A) $ 11 Catalog Line MAINTENANCE OF THE CONTROLS ALLOWANCE FOR PARTS NOT INCLUDED IN CONTRACT LINE ITEMS 7 AND 8 Mark Up $ (N/A) $ Total Price $ Spec# Run Time: 12/29/15 13:29:10 Page 3 of 3