October 9, 2013 ADDENDUM No. 1 FOR

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1 DEPARTMENT OF PROCUREMENT SERVICES CITY OF CHICAGO This document contains: October 9, 2013 ADDENDUM No. 1 FOR LIQUID CHLORINE Specification No I. Revisions to the Specification II. Questions Submitted for the Specification III. Addendum Receipt Acknowledgement For which Bids are scheduled to be received no later than 11:00 a.m., Central Time on October 23, 2013 (pursuant to the Bid advertised September 20, 2013) in the Department of Procurement Services, Bid & Bond Room 301 City Hall. Required for use by: CITY OF CHICAGO (Department of Water Management) This addendum is distributed by: CITY OF CHICAGO Department of Procurement Services Bidder must acknowledge receipt of this Addendum No. 1 in its Bid and should complete and return the attached Acknowledgment by to hzapata@cityofchicago.org Attn: Hugo Zapata-Martínez, Senior Procurement Specialist (312) The information contained in this Addendum No.1 is incorporated by reference into the original Speciation issued on September 20, RAHM I. EMANUEL MAYOR JAMIE L. RHEE CHIEF PROCUREMENT OFFICER 1

2 October 9, 2013 ADDENDUM NO. 1 FOR BID FOR LIQUID CHLORINE SPECIFICATION NO For which bids are due in the Department of Procurement Services, Bid & Bond Room, Room 301, City Hall, 121 N. LaSalle Street, Chicago, Illinois 60602, at 11:00 a.m., Central Standard Time, October 23, The following questions/answers will be incorporated in the above-referenced Specification. All other provisions and requirements as originally set forth remain in full force and are binding. BIDDER SHOULD ACKNOWLEDGE RECEIPT OF THIS ADDENDUM IN THE COVER LETTER SUBMITTED WITH YOUR BID Section I: Revision to the Specification 1. The Bid Opening Date is extended to October 25, 2013, 11:00 a.m. Local Chicago time. 2. Section 5.11, Packaging will be replace in its entirety with the following language: 5.11 Packaging Packagers receiving Liquid Chlorine from a manufacturer must exercise great care in packaging operations so that there is no addition of moisture or other contaminants that would increase the formation of ferric chloride, or the introduction of any other deleterious material that could clog valves, evaporators, or chlorinators. The Contractor must provide, 450qty, ton cylinders for onsite and off-site (manufacturers site) and must be rotated. Each cylinder must have identifier 2

3 for tracking and maintenance history. Cylinder history with all maintenance, repairs and testing must be provider to DWM for review for acceptance. Annual cylinder report must be submitted to DWM. Ton Cylinders must not to exceed 20 years of age. Ton Cylinders shall have same or greater in performance specification of Ceodeux Style D174 Ton Valves for chlorine. Nitrogen must be padded filling process to limit moisture during filling process for all cylinders. Filtering system must be significantly reduce ferric chloride contamination, performance report must be provider at beginning of contract and annually to DWM. All cylinders must maintain a post fill vapor pressure of < or = 90 psi. 3. The following language will be added to the Specification as Section 5.16 Delivery : 5.16 Delivery Deliveries of the Liquid Chlorine are to be made after receipt of purchase order released F.O.B., City of Chicago, directly to specific delivery sites selected by the Department of Water Management. Delivery times will also be determined by DWM. The Contractor must provide dedicated drivers (Security cleared) and trailers for the City of Chicago, Department of Water Management. The Contractor must provide GPS monitoring for all loads from manufacturer to Department of Water Management by manufacturer and DWM. The Liquid Chlorine must be shipped in tank trucks. The tank trucks must be polyethylene, rubber lined steel or other appropriate material that will not be attacked by the corrosiveness of the liquid. If the trucks are used when air temperature below 4 0 F prevails, insulation must be provided. Tanks used for hauling Liquid Chlorine must be kept free of extraneous material of all kinds and not be used at any time for shipping toxic materials. The Contractor must provide, at the time of delivery, duplicate copies of a delivery ticket for every load of Liquid Chlorine delivered. Delivery tickets must be signed by an authorized representative of the Department of Water Management and an authorized representative of the Contractor Standard bill of lading tickets must be used for permanent records of the empty weights of vehicles transporting the material and will include the weight of the material. The total loaded weight must not exceed State of Illinois limits. Scales used to determine load weights must be certified by the State of Illinois and the City of Chicago Department of Consumer Services. The City may change the delivery facilities/locations to another facility/location or add other facilities/locations at the discretion of the Commissioner. The Contractor must deliver Liquid Chlorine to the new delivery site at the same price and under the same terms and conditions as was done for the original delivery site. Contractor will be notified in writing of the changes or additional delivery sites(s). The City will reserves the right to purchase product on the open market in the event of nonperformance of the Contractor and will charge the Contractor for any cost difference incurred for the quantities order. Such amounts owed may be deducted from payment or must be paid promptly upon demand at the option of the City. 3

4 4. The following language will be added to the Specification as Section 5.17 Training and Safety : 5.17 Training and Safety The Contractor must respond onsite within three hours at DWM facilities to Chlorine emergencies with qualified personnel and equipment. The Contractor must conduct annual chlorine safety and handling/emergency response training sessions for DWM staff at DWM facilities, including issuing Continuing Education Credits for Illinois Environmental Protection Agency Water Operators License for those who fully completed the training session. SECTION II: Questions submitted for clarification of the Specification Question # 1: The bid does not call for any Contract Specific MBE or WBE Goal, as it has in the past. Has this changed? Answer to Question # 1: There are no MBE/WBE goals for this specification. Question # 2: On page 56 of the Contract it specifies referencing the Producer Price Index (PPI) for making pricing adjustments at the end of each calendar year. This index is no longer utilized for Chlorine as a commodity. We would suggest using the CMAI index as an alternative. Answer to Question # 2: The Producer Price Index (PPI) in Section 5.6 will remain as stated in this Section. 4

5 CITY OF CHICAGO - DEPARTMENT OF PROCUREMENT SERVICES JAMIE L. RHEE CHIEF PROCUREMENT OFFICER October 9, 2013 Addendum No. 1 to BID FOR LIQUID CHLORINE SPECIFICATION NO Required by: CITY OF CHICAGO Department of Water Management Consisting of Sections I and II including this Acknowledgment. III. ADDENDUM RECEIPT ACKNOWLEDGMENT I hereby acknowledge receipt of Addendum No.1 to the Specification named above and further state that I am authorized to execute this Acknowledgment on behalf of the company listed below. Signature of Authorized Individual Title Name of Authorized Individual (Type or Print) Company Name Business Telephone Number Complete and Return this Acknowledgment by to: hzapata@cityofchicago.org Attn: Hugo Zapata-Martínez, Senior Procurement Specialist 5

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