2015 Open Source Conference. Digital transformation success factors in Government

Transcription

1 2015 Open Source Conference Digital transformation success factors in Government

2 Proposed agenda internal eyes only Introductions 5 minutes - Justin Alfresco technical high level (specifically the Open Standards) 10 minutes Jeff The BIS story (drawing on the topics Nav has defined in the seminar agenda : ) 20 minutes Justin Other use case examples (completing the topics that are not covered in your BIS pitch) 10 Minutes Jeff Q&A Agenda 2

3 Justin Sheppard Consultant Zaizi Jeff Nott Public Sector Lead Alfresco

4 The Value of Open Source & Open Standards Technical: Complete visibility How it works How to extend How to interact Why Open Source & Open Standrads? Business: Single Point Of Truth Greater effiencies Future proof the value of your knowledge assets

5 Alfresco at a high level

6 Integration in the Cloud External Collaboration One Integration Portal Alfresco One Share Internal Collaboration Sync Workflow Mobile Remote Workers Client Enterprise On Premise Records Management Workflow Hybrid BPM

7 Solutions Content Management Extended Enterprise Collaboration Compliance Management Case Management Business Process Management Access Mobile Desktop EFSS Share (web) Productivity Apps Integrations Built-In Connectors Enterprise Stack Open Standards CMIS FTP SMTP imap Content Types Documents Audio HTML Web CAD Video Photographs Text Files Images XML Platform Capabilities Capture Store Access Share Manage Secure - Control Process Integrate Analyze Simple. Smart. Secure.

8 Clients Alfresco Repository Protocols Services Activity Audit Authority Check In/Out Commenting Dictionary Folders WebDAV AOS (SharePoint) Invite Lifecycle Metadata Permission Person Rules/Actions Search CIFS Sites Tagging Transformation Thumbnail Versioning Workflow SMTP IMAP Scheduler (Quartz) Workflow (Activiti) FTP JSR APIs Mobile CMIS REST (AtomPub, JSON) SOAP Template (FreeMarker) JavaScript Java Foundation Share REST Web Scripts... Alfresco Technical Architecture Storage Files FS DB Metadata Search Security Alfresco NTLM SSO AD LDAP JAAS Kerberos Multi...

9 Drivers of Digital Transformation New Ways of Working 37% of world s workforce will be mobile in 2015 Extended Enterprise Suppliers Resellers Contractors Customers Explosion in Digital Content 50X Growth 2010 to 2020 Where Content Lives 61% 13% 9

10 Digital transformation in Government Adapting to digital requires change on many levels people, processes, technology and organisation. how do we use that technology to govern better? How do we drive digital in government to improve the lives and the finances of millions? some guiding principles based on the lessons that have been learnt. Simplicity Iteration Transformation Source : Cabinet Office, The Rt Hon Matthew Hancock MP and Government Digital Service, National Digital Conference 2015: keynote speech 10

11 Why all this need for transformation? 11

12 The BIS story Julia Harwood. Chief Information Officer

13 The Exchange Portal Underlying content repository working with client portal built using Drupal. Funding applications submitted by schools, academies, Free Schools and sixth-form colleges Documents submitted by are the principle knowledge-asset in the process of funding applications Open Standards 13

14 Back-office efficiency / Personnel reallocation direct into Alfresco : auto categorised Response time auto applied Automated notification back to sender Attachment intelligence harvested Workflow invoked Automatically declared as a record when business process completed Open Standards 14

15 Secure loan application via tablet device A customised document capture process was created which incorporates biometricallyenhanced security measures to support document authentication and assure a legally binding loan agreement. Personal loan cases are scanned, sorted, via attached metadata and stored within the Alfresco One repository. Open Standards Loan process implemented within Alfresco utilising a set of workflows. 15

16 Alfresco Activiti workflow and BPM BPMN 2.0 standards used for import / export of Business Process design. Interoperability with other repositories. Interoperability with external systems e.g.1 Orchestration a council using SalesForce for the citizen relationship info and Activiti for Adult Social Care processes such as Deprivation of Liberty Safeguards (DoLS). e.g.2 where Activiti executes its steps, hands-off to another technology for an outcome and completes the process in Activiti. Open Standards 16

17 Transfer of records to The National Archives Content is nothing without context.. Electronic file in original or an approved format. Required meta data is an Open Format. Open Standards 17

18 No Dead-Ends, No Surprises, No Lock-In Smart Open Technology for Agility & Extensibility Easy to integrate, manage and build on with open standards and open source 18

19 With Open Source and Open Standards, Alfresco and Zaizi help solve these typical challenges: COLLABORATION MOBILE WORKING BUSINESS PROCESS MANAGEMENT SIMPLIFY IT COMPLIANCE / GOVERNANCE USER ADOPTION Business Challenges

20 THANK YOU!.any questions?