Massachusetts School Building Authority

Transcription

1 Massachusetts School Building Authority School District Bellingham District Contact Edward Fleury TEL: (508) Submission Date 11/29/2011 *** Note: This is a recertified Statement of Interest *** SOI CERTIFICATION To be eligible to submit a Statement of Interest (SOI), a district must certify the following: gfedcb The district hereby acknowledges and agrees that this SOI is NOT an application for funding and that submission of this SOI in no way commits the MSBA to accept an application, approve an application, provide a grant or any other type of funding, or places any other obligation on the MSBA. gfedcb The district hereby acknowledges that no district shall have any entitlement to funds from the MSBA, pursuant to M.G.L. c. 70B or the provisions of 963 CMR gfedcb The district hereby acknowledges that the provisions of 963 CMR 2.00 shall apply to the district and all projects for which the district is seeking and/or receiving funds for a portion of a municipally-owned or regionally-owned school facility from the MSBA pursuant to M.G.L. c. 70B. gfedcb The district hereby acknowledges that this SOI is for one existing municipally-owned or regionally-owned public school facility in the district that is currently used or will be used to educate public PreK-12 students. gfedcb After the district completes and submits this SOI electronically, the district must sign the required certifications and submit one signed hard copy of the SOI to the MSBA, with all of the required documentation described under the "Vote" tab, on or before the deadline. gfedcb The district will schedule and hold a meeting at which the School Committee voted, using the specific language contained in the "Vote" tab, to authorize the submission of this SOI. gfedcb The district will schedule and hold a meeting at which the City Council/Board of Aldermen, Board of Selectmen/equivalent governing body voted, using the specific language contained in the "Vote" tab, to authorize the submission of this SOI. gfedcb On or before the SOI deadline, the district will submit the minutes of the meeting at which the School Committee votes to authorize the Superintendent to submit this SOI. The MSBA's vote template, which contains specific reference to the school and the priorities for which the SOI is being submitted, will be used, and the minutes will be signed by the Chair. gfedcb The district has arranged with the City/Town Clerk to certify the vote of the City Council/Board of Aldermen or Board of Selectmen/equivalent governing body to authorize the Superintendent to submit this SOI. The district will use the MSBA's vote template and submit the full text of this vote, which will specifically reference the school and the priorities for which the SOI is being submitted, to the MSBA on or before the SOI deadline. gfedcb The district hereby acknowledges that this SOI submission will not be complete until the MSBA has received all of the required vote documentation and certification signatures in a format acceptable to the MSBA. LOCAL CHIEF EXECUTIVE OFFICER/DISTRICT SUPERINTENDENT/SCHOOL COMMITTEE CHAIR (E.g., Mayor, Town Manager, Board of Selectmen) Massachusetts School Building Authority 1 Statement of Interest

2 Chief Executive Officer School Committee Chair Superintendent of Schools (print name) (print name) (print name) (signature) (signature) (signature) Date Date Date Massachusetts School Building Authority 2 Statement of Interest

3 Massachusetts School Building Authority School District Bellingham District Contact Edward Fleury TEL: (508) Submission Date 11/29/2011 Note The following Priorities have been included in the Statement of Interest: 1. gfedc Replacement or renovation of a building which is structurally unsound or otherwise in a condition seriously jeopardizing the health and safety of school children, where no alternative exists. 2. gfedc Elimination of existing severe overcrowding. 3. gfedc Prevention of the loss of accreditation. 4. gfedc Prevention of severe overcrowding expected to result from increased enrollments. 5. gfedcb Replacement, renovation or modernization of school facility systems, such as roofs, windows, boilers, heating and ventilation systems, to increase energy conservation and decrease energy related costs in a school facility. 6. gfedc Short term enrollment growth. 7. gfedc Replacement of or addition to obsolete buildings in order to provide for a full range of programs consistent with state and approved local requirements. 8. gfedc Transition from court-ordered and approved racial balance school districts to walk-to, so-called, or other school districts. Potential Project Scope: Renovation/ Addition Is this SOI the District Priority SOI? School name of the District Priority SOI: YES 2012 District Goal for School: Please explain the educational goals of any potential project at this school The School in the Bellingham School District is the oldest school in the district. Clara Macy School was built in The following capital improvement needs have been identified at Clara Macy School to ensure energy efficiency as well as safety for students and staff: the estimated replacement cost for each item is listed in parenthesis; Boilers ($200,000), Anti-Scold Mixing Valve ($3,760), Sump Pump ($1,000), Independent Water Heating System ($21,143), Water Service ($48,410), Fire Alarm System ($86,010), Fire Suppression System ($211,970), Main Switchgear and Disconnects ($26, 955), Electrical System Rehab ($450,000), Emergency Generator and Lighting ($175,310), Dimming System in Cafetorium ($15,000), Windows and Doors ($478, 460), Casework ($222,310), Kitchen Grease Interceptor ($8,503), New Pavement and Handicap Accessible Parking ($99,720), Roof ($326,860), Plumbing Fixtures ($156,000), Asbestos Abatement of Old Title Removal ($108,871), Tile Flooring ($100,000). District's Proposed Schedule: What is the District's proposed schedule to achieve the goal(s) stated above? The District's proposed schedule to achieve the Clara Macy School renovations would be completion on or before September 1, Is this part of a larger facilities plan? YES Massachusetts School Building Authority 3 Statement of Interest

4 If "YES", please provide the following: Facilities Plan Date: 8/19/2008 Planning Firm: Flansburgh Architects Please provide an overview of the plan including as much detail as necessary to describe the plan, its goals and how the school facility that is the subject of this SOI fits into that plan: Feasibility Study Attached. Please provide the current student to teacher ratios at the school facility that is the subject of this SOI: 23 students per teacher Please provide the originally planned student to teacher ratios at the school facility that is the subject of this SOI: 21 students per teacher Is there overcrowding at the school facility? If "YES", please describe in detail, including specific examples of the overcrowding. NO Has the district had any recent teacher layoffs or reductions? If "YES", how many teaching positions were affected? 18 At which schools in the district? Clara Macy School, Stall Brook Elementary, South, Memorial Middle School, High School, PJP, District Please describe the types of teacher positions that were eliminated (e.g., art, math, science, physical education, etc.). Speech Therapist, Adjustment Counselor (4.5), Librarian, Instructional Technology, Music (2), Physical Education, Life Skills, Kindergarten (2), 4th Grade, Social Studies, ESL Teacher, Nutrition. Has the district had any recent staff layoffs or reductions? If "YES", how many staff positions were affected? 11 At which schools in the district? District, South Elementary, High School, Stall Brook Elementary and Clara Macy School. Please describe the types of staff positions that were eliminated (e.g., guidance, administrative, maintenance, etc.). The following 3 positions were reduced from Full-Time to Part-Time: Director of Curriculum, Director of Maintenance, Director of Food Service. Maintenance staff reductions -5.5 FTE. Support Staff - Instructional Learning Assistants - 3.0FTE. Please provide a description of the program modifications as a consequence of these teacher and/or staff reductions,including the impact on district class sizes and curriculum. Reduced administrative/supervisory positions have resulted in a loss of service and support in the areas of curriculum, maintenance and food service. Teacher layoffs have resulted in less support for student learning and larger class sizes. Support staff reductions have resulted in less support for student learning needs. Please provide a detailed description of your most recent budget approval process including a description of any budget reductions and the impact of those reductions on the district's school facilities, class sizes, and educational program. Over the past two years, we utilize a shared decision making process involving all stakeholders to develop a fiscally responsible budget. We have utilized district committees with a variety of school-community stakeholders for our Budget Review Committee and our Facility Study Committee to offer budget recommendations to the School Committee and the Superintendent. Over the past two years, due to increasing expenditures (fixed costs) and declining revenues it was necessary to make budget cuts in excess of $2.25 Million dollars. Our projected deficit for FY12 due to increasing expenditures and declining revenues will be another $750,000. All District and Building level administrators give public presentations to identify budget needs and priorities as well as proposed areas to cut in order to present a balanced budget. The impact of these cuts has been a district wide reduction in services and support for student learning. All schools will be experiencing larger average class sizes as well as less support for at-risk learners. YES YES Massachusetts School Building Authority 4 Statement of Interest

5 General Description BRIEF BUILDING HISTORY: Please provide a detailed description of when the original building was built, and the date(s) and project scopes(s) of any additions and renovations (maximum of 5000 characters). School consists of an original one-story classroom building, which was designed by KLQ Architects and Engineers, built in 1966 and is approximately 43,000 s.f. This school serves 277 students in grades K-4. there were two groups of modular classrooms added. The older set, built in 1971 of 1,920 sf, is being used as storage and the newer set, built in 1979 of 2,112 sf, is integrated into the school and is in good condition. TOTAL BUILDING SQUARE FOOTAGE: Please provide the original building square footage PLUS the square footage of any additions SITE DESCRIPTION: Please provide a detailed description of the current site and any known existing conditions that would impact a potential project at the site (maximum of 5000 characters). The School is located on Monique Drive, at the end of the right-of-way. The site contains the existing building, a large play structure, and ball field. Access to the site is via a two-way entry drive from Monique Drive. There is a one-way drop off area in the front of the building. Staff and visitor parking areas are located along the north and east sides of the building. The paving is generally aged and cracked, and is in need of rehabilitation. New pavements are recommended. Currently there are five (5) designated accessible parking spaces. Accessible areas to the building is limited. A new accessible parking area meeting the requirements of MAAB is recommended. The site is not located in a Zone 2 water supply protection area according to Mass GIS. According to the Mass GIS DEP Wetlands Layer, a wetland resource area is located to the east side of the site. Any work within 100' to a wetland resource area will require the filing of a NOI with the local Conservation Commission and MA DEP. NHESP the site is not located within an area of "Estimated Habitats of Rare Wildlife" and "Priority Habitat of Rare Species" according to the MA Natural Heritage Atlas, dated 10/1/2006. BUILDING ENVELOPE: Please provide a detailed description of the building envelope, types of construction materials used, and any known problems or existing conditions (maximum of 5000 characters). The Clara Macy School is a one-story building, with no basement. The floor slab on grade is 4" thick, cast against continuous concrete grade beams that support masonry bearing walls and roof framing. The grade beams are supported on straight shaft concrete piers. The roof consists of a poured gypsum deck, cast on gypsum form board and steel bulb tees, supported on open web bard joists, bearing on CMU masonry walls. While the structural drawings indicate a 30psf snow load, the roof joists appear to have excess capacity. The Cafeteria roof is framed with 3" wood decking and Glue-laminated beams, fabricated to form a shallow gable. The Gym roof is framed with tapered structural steel gierders. Has there been a Major Repair or Replacement of the EXTERIOR WALLS? NO Year of Last Major Repair or Replacement: 0 Description of Last Major Repair or Replacement: Has there been a Major Repair or Replacement of the ROOF? NO Year of Last Major Repair or Replacement: 1996 Type Of ROOF: PVC Description of Last Major Repair or Replacement: Total Has there been a Major Repair or Replacement of the WINDOWS? NO Year of Last Major Repair or Replacement: 0 Type Of WINDOWS: Description of Last Major Repair or Replacement: Massachusetts School Building Authority 5 Statement of Interest

6 MECHANICAL and ELECTRICAL SYSTEMS: Please provide a detailed description of the current mechanical and electrical systems and any known problems or existing conditions (maximum of 5000 characters). Existing service consists of an 800 ampere, 120/208V, 3 phrase, 4 wire system. Service originates at a utility pole mounted transformer at the rear of the school and runs underground with (2) 4" conduits to a fused disconnect switch located in the boiler room. A cold sequence current cabinet, meter and distribution panel also exist in boiler room. Other panels exist throughout facility. Switchgear manufactured by Westinghouse is very old and obsolete. We recommend replacing the switchgear. The powerplant is provided with two Cleaver Brooks 100 BHP fire tube boilers both of which are gas-fired. Each boiler appears to be original to the building and approximately 45 years old. Each boiler generates 200degrees supply water temperature which is adjusted through a compensated water mixing valve controlled by outside air temperature. The classroom areas are provided with the exterior wall mounted classroom unit ventilators that are provided with a supply fan, filters, heating coil, return air, and a direct source of outside ventilation. Located adjacent to each classroom unit ventilator is a length of fin tube radiations which generally runs the length of the exterior wall. The portable classroom areas are provided with the exterior wall mounted classroom unit ventilators, that are provided with a supply fan, filters, electric heating coil, return air, and a direct source of outside ventilation. The Cafetorium is provided with air handling units located in an adjacent mechanical space that are provided with a supply fan, filters, heating coil, return air, and a direct source of outside ventilation. The gymnasium is provided with ceiling suspended horizontal discharge air handling units that are provided with a supply fan, filters, heating coil, return air, and a direct source of outside ventilation. Has there been a Major Repair or Replacement of the BOILERS? NO Year of Last Major Repair or Replacement: 0 Description of Last Major Repair or Replacement: Has there been a Major Repair or Replacement of the HVAC SYSTEM? NO Year of Last Major Repair or Replacement: 0 Description of Last Major Repair or Replacement: Has there been a Major Repair or Replacement of the ELECTRICAL SERVICES AND DISTRIBUTION SYSTEM? NO Year of Last Major Repair or Replacement: 0 Description of Last Major Repair or Replacement: BUILDING INTERIOR: Please provide a detailed description of the current building interior including a description of the flooring systems, finishes, ceilings, lighting, etc. (maximum of 5000 characters). The school interior has been well maintained. The interior and exterior walls are in good condition. Many interior walls have ceramic tile and or glazed block. The exterior walls are constructed of brick masonry. A larger interior space was divided to create new spaces by building walls that do not continue up to the ceiling (in order not to have to upgrade or modify the original HVAC system). This condition is not acceptable to the fire department, as it does not create a smoke barrier. We recommend that the walls be extended up to the deck above and the HVAC system be modified to accommodate this new room. The existing VCT floors are in good condition. Many of the classrooms have carpeting that is generally poor in condition. We recommend that the carpeting be replaced. 9x9 floor tiles exist in some locations. The ceilings are generally in good condition. Generally, the casework is original and worn. They should be replaced. PROGRAMS and OPERATIONS: Please provide a detailed description of the current programs offered and indicate whether there are program components that cannot be offered due to facility constraints, operational constraints, etc. (maximum of 5000 characters). Clara Macy School offers a comprehensive elementary program for grades K-4. There are no program components that can not be offered due to facility constraints. CORE EDUCATIONAL SPACES: Please provide a detailed description of the Core Educational Spaces within the facility, a description of the number and sizes (in square feet) of classrooms, a description of science rooms/labs including ages and most recent updates, and a description of the media center/library (maximum of 5000 characters). Massachusetts School Building Authority 6 Statement of Interest

7 There is a total of 47,032 square feet at School. There are 20 classrooms plus 4 portable classrooms. 900 sq feet is the size of an average classroom. The Cafetorium is 3,750 sq feet. The Gymnasium is 2,210 sq feet. The Library is 980 sq feet. The Music Room is 1,050 sq feet. CAPACITY and UTILIZATION: Please provide a detailed description of the current capacity and utilization of the school facility. If the school is overcrowded, please describe steps taken by the administration to address capacity issues. Please also describe in detail any spaces that have been converted from their intended use to be used as classroom space (maximum of 5000 characters). The total capacity for School is 425 and the current student enrollment is 274. MAINTENANCE and CAPITAL REPAIR: Please provide a detailed description of the district s current maintenance practices, its capital repair program, and the maintenance program in place at the facility that is the subject of this SOI. Please include specific examples of capital repair projects undertaken in the past, including any override or debt exclusion votes that were necessary (maximum of 5000 characters). Clara Macy School is staffed with a total of 2.5 custodians who provide general maintenance and cleaning. For major repairs the district will contract outside services ie, Electrical, Plumbing, HVAC, and Fire Alarm Service. Massachusetts School Building Authority 7 Statement of Interest

8 Priority 5 Please provide a detailed description of the issues surrounding the school facility systems (e.g., roof, windows, boilers, HVAC system, and/or electrical service and distribution system) that you are indicating require repair or replacement. Please describe all deficiencies to all systems in sufficient detail to explain the problem. 1. Boilers and Mechanical room components need replacement, the current boilers are 45years old and are inefficient due to the age and use. 2. We need to install an independent water heating system to improve the overall efficiency of water service system in the school. 3. Main Water service needs to be replaced due to age, the current system is inefficient due to age. 4. Fire Alarm system needs to be replaced so that we can be sure to meet code compliance and to ensure student and staff safety. 5. A Fire Suppression system (Fire Sprinklers) currently do not exist and need to be installed to be code compliant and need to be installed to ensure student and staff safety. 6. The current electrical system is outdated and in poor condition and therefore the entire electrical system needs to be replaced and upgraded including the main switchgear and disconnects. 7. Due to age and inefficiency, the emergency generator and lighting systems need to be replaced. 8. The electrical dimming system in the cafetorium is outdated and inefficient and needs to be replaced. 9. The windows and doors at Clara Macy school are the original windows and doors and are inefficient and in need of replacement. 10. All casing, crown, door, window, molding and baseboard need to be replaced to improve energy inefficiency. 11. The kitchen grease interceptor is not operating efficiently and needs to be replaced. 12. The Clara Macy parking lot needs to be replaced in order to be handicapped accessible and safe for community use. 13. The current roof is outdated and inefficient and needs to be replaced. 14. The plumbing fixtures throughout the building need to be upgraded to be ADA compliant. 15. Classroom tile floors need to be replaced - currently there is carpeting that covers asbestos flooring which also needs to be removed. This classroom carpeting is at least 18 years old and there have been repeated problems with mold and air quality because of this carpeting in the classrooms which poses a safety problem for both students and staff. Massachusetts School Building Authority 8 Statement of Interest

9 Priority 5 Please describe the measures the district has already taken to mitigate the problem/issues described in Question 1 above. Aside from daily efforts to maintain a safe clean school there have been no attempts to replace the items mentioned in question #1 due to fiscal constraints. Massachusetts School Building Authority 9 Statement of Interest

10 Priority 5 Please provide a detailed explanation of the impact of the problem/issues described in Question 1 above on your district s educational program. Please include specific examples of how the problem prevents the district from delivering the educational program it is required to deliver and how students and/or teachers are directly affected by the problem identified. The replacement of the boiler system and mechanical room fixtures, electrical system, installing a new water heating system and water service, window and door replacement, new roof and replacing plumbing fixtures has a major impact on our increasing utility costs. By replacing everything listed above it is our expectation that we would reduce our utility costs, save energy, and allow us to use funds to better serve the needs of our students. In addition by replacing and upgrading our fire alarm system and installing a new fire supression system it will allow us to be code compliant and ensure student and staff safety at Clara Macy School. By removing the old carpeting and installing new tile floors we can eliminate the safety concerns associated with mold and poor air quality that continues to exists in classrooms and thereby, ensure student and staff safety at Clara Macy School. Please also provide the following: Have the systems identified above been examined by an engineer or other trained building professional?: If "YES", please provide, the name of the individual and his/her professional affiliation:: George Cruz, Flansburgh Architects The date of the inspection:: 8/19/2008 A summary of the findings:: YES Massachusetts School Building Authority 10 Statement of Interest

11 Vote Vote of Municipal Governing Body YES: 3 NO: 0 Date: 1/3/2011 Vote of School Committee YES: 5 NO: 0 Date: 1/3/2011 Vote of Regional School Committee YES: NO: Date: Massachusetts School Building Authority 11 Statement of Interest

12 Required Form of Vote The following Form of Vote should be used by both the City Council/Board of Aldermen, Board of Selectmen/equivalent governing body AND the School Committee in voting to approve this Statement of Interest. If a regional school district, the regional school committee should use the following Form of Vote. Resolved: Having convened in an open meeting on, the [City Council/Board of Aldermen, Board of Selectmen/Equivalent Governing Body, School Committee] of [City/Town/School District], in accordance with its charter, by-laws, and ordinances, has voted to authorize the Superintendent to submit to the Massachusetts School Building Authority the Statement of Interest dated for the [] located at [Address] which describes and explains the following deficiencies and the priority category(s) for which [Name of City/Town/District] may be invited to apply to the Massachusetts School Building Authority in the future [Insert a description of the priority(s) checked off on the Statement of Interest and a brief description of the deficiency described therein for each priority]; and hereby further specifically acknowledges that by submitting this Statement of Interest, the Massachusetts School Building Authority in no way guarantees the acceptance or the approval of an application, the awarding of a grant or any other funding commitment from the Massachusetts School Building Authority, or commits the [Name of City/Town/District] to filing an application for funding with the Massachusetts School Building Authority. Massachusetts School Building Authority 12 Statement of Interest

13 CERTIFICATIONS The undersigned hereby certifies that, to the best of his/her knowledge, information and belief, the statements and information contained in this statement of Interest and attached hereto are true and accurate and that this Statement of Interest has been prepared under the direction of the district school committee and the undersigned is duly authorized to submit this Statement of Interest to the Massachusetts School Building Authority. The undersigned also hereby acknowledges and agrees to provide the Massachusetts School Building Authority, upon request by the Authority, any additional information relating to this Statement of Interest that may be required by the Authority. LOCAL CHIEF EXECUTIVE OFFICER/DISTRICT SUPERINTENDENT/SCHOOL COMMITTEE CHAIR (E.g., Mayor, Town Manager, Board of Selectmen) Chief Executive Officer School Committee Chair Superintendent of Schools (print name) (print name) (print name) (signature) (signature) (signature) Date Date Date Massachusetts School Building Authority 13 Statement of Interest