Andover Schools Facilities Update

Transcription

1 Town Facilitlies Garage Andover Schools Facilities Update Andover High School Finance Committee May 9, 2018 West Middle School Collins Center Andover High School Facility Study Committee and Andover School Committee

2 Goals of this Presentation Review progress of the Andover High Facility Study Committee (AHS FSC) Discuss Options Developed and Impact - On goal achievement (tradeoffs) - On other school building projects - On taxpayers Confirm Next Steps

3 Status of the AHS Facility Study Committee Define Mission & Goals Analyze/Confirm Demographics, Educational Program, Physical Conditions Define Strategies to Achieve Project Goals Develop & Refine Options For Each Strategy (Parallel Paths) Non-MSBA Process (Path A) Finalize Program, Design,Cost, and Schedule Town Vote to Fund the Project Complete Design Construct the Building MSBA Process (Path B) Begins with submission of Statement of Interest MSBA decision on program acceptance TBD in December 2018, with resubmissions possible 5 years minimum process

4 Project Goals Safety & Security Code Upgrades Supervision Security System Overcrowding Classroom & Cafeteria Space for Current Enrollment Future Enrollment Educational Delivery Instructional Space Teacher Planning Flexibility/Adaptability Physical Environment Temperature Control Ventilation Acoustics Lighting Site Traffic Flow and Parking Emergency Access Field Improvements

5 What we have been doing.. Facility Study Committee established (Jan 2017) Reviewed five prior AHS studies & toured peer high schools Demographic study conducted, target enrollment set at 1,900 students Developed RFQ and selected architect for feasibility study Established financial impact working group Held 38+ community / public meetings, including weekly with architect Developed building strategies to meet project goals Submitted SOI to MSBA

6 Site Constraints Limited buildable area due to: - Wetlands - Ledge - Parking - West Middle School All sites require reorganization of roads, parking, and/or fields. Optimal site requires the least amount of site reorganization. optimal for addition feasible but not optimal for addition feasible for new building

7 Building Safety and Security Need for improved control and supervision at front entry Certain areas of the school are difficult to monitor No fire sprinklers in 65 % of the building - No fire sprinklers in original building - No fire sprinklers in Dunn Gym - No fire sprinklers in Collins Center Fire alarm and intercom are not audible in all areas Vehicular / Pedestrian Conflicts

8 Overcrowding: Not Enough Classrooms + Classrooms are Too Small Currently, 1,800 students in a school. Was designed for 1,600 students under outdated space guidelines. Under current guidelines, academic areas would accommodate 1,400. State guidelines for classroom size have changed, resulting in 80%of classrooms smaller than recommended. Special education space is only 53% of the current recommended amount for 1,800 students. Up to 29 students are in classrooms sized for 22 students. Space issues will become more acute during peak years with 1,900 students.

9 Overcrowding: Undersized & Problematic Support Spaces (Cafeteria, Teacher Planning, Media Center, etc.) Cafeteria and servery are too small, resulting in problematic logistics (4 lunches of 30 minutes with 450 students in the cafeteria). Former teacher work rooms and teacher dining have been converted to classroom space, leaving the remaining teacher resource areas crowded and poorly distributed. The lack of classrooms leads to faculty members teaching in multiple classrooms, and with inadequate teacher work rooms, they have no appropriate space to prepare lessons, grade, or meet with students. Small classrooms and inflexible furnishings limit teaching options and impact educational delivery.

10 Physical Environment Building systems have been well maintained, but they are inefficient, ineffectual, and beyond their usable life. Façade creates constraints in system upgrade options.

11 Physical Environment Uninsulated walls and older windows allow heat gain in the summer and heat loss in the winter. Unit ventilators are disruptive and ineffective as they work to maintain both proper ventilation and appropriate room temperatures. Crowded classrooms worsen this problem. Concrete floors extend to the exterior and create a cold bridge, resulting in cold floors near the exterior wall. * temperatures are for illustration only

12 Process for Developing Options Define Strategies: 9 options were developed with cost estimates and schedules from $7 million Life Safety Upgrades to $200+ million New High School larger, more comprehensive strategies are more feasible with MSBAfunding Develop & Refine Options to Achieve Project Goals: estimated cost including escalation percentage of tangible assets design and construction duration ability to address project goals

13 Summary of Strategies Option 1 Life Safety Upgrades Option 2 Life Safety Upgrades + Limited Renovation Option 3 Partial Renovation + Addition Option 4 * Full Renovation + New Building Option 5 * New High School Option 6 Full Renovation No Addition Option 7 & 7A Partial Renovation + Small Addition Option 8 Partial Renovation + Large Addition Option 9 & 9A Partial Renovation + New Building * Consideration of MSBA Partnership (option 4 & 5)

14 Evaluation of Strategies Option Estimated Project Cost Estimated Andover Cost Tangible Assets MSBA Funding MSBA Pre-Design Design Time Construction Duration Security & Safety Overcrowding Growth to 1900 Educational Delivery Interior Environment Mechanical & Facade Site 1 $7 $7 75%.5 yr 1 yr 2 17 $17 75% 1 yr 1.5 yr 7A $55 $55 77% 1.5 yr 4 yr 8 $77 $77 82% 1.5 yr 1.5 yr 6 $83 $83 70% 2 yr 4 yr 9A $83 $83 82% 1.5 yr 3 yr 3 $101 $101 71% 1.5 yr 3 yr 4 $147 $103 74% 1.5 yr 2.5 yr 3 yr 5 $203 $142 78% 1.5 yr 2.5 yr 2 yr

15 Evaluation of Strategies Option Estimated Project Cost Estimated Andover Cost Tangible Assets MSBA Funding MSBA Pre-Design Design Time Construction Duration Security & Safety Overcrowding Growth to 1900 Educational Delivery Interior Environment Mechanical & Facade Site 1 $7 $7 75%.5 yr 1 yr 2 17 $17 75% 1 yr 1.5 yr 7A $55 $55 77% 1.5 yr 4 yr 8 $77 $77 82% 1.5 yr 1.5 yr 6 $83 $83 70% 2 yr 4 yr 9A $83 $83 82% 1.5 yr 3 yr 3 $101 $101 71% 1.5 yr 3 yr 4 $147 $103 74% 1.5 yr 2.5 yr 3 yr 5 $203 $142 78% 1.5 yr 2.5 yr 2 yr Low Touch Options Mid-Range Options Full MSBA Projects

16 Option 7A Partial Renovation + Small Addition Estimated Project Cost $55 M Tangible Assets 77% Life Safety Renovation Moderate Renovation Major Renovation Facade Replacement Design/Construction Level of Goals Met Safety & Security Overcrowding Growth to 1900 Educational Delivery Interior Environment Mechanical & Facade Site 5.5 Yrs Addition

17 Option 7A - Partial Renovation + Small Addition OPTION 7A Partial Reno + 23,000 Addition Est. Project Cost: $55 million 77% Tangible Assets Est. Duration: 18 mo. design / 48 mo. const. phased / occupied reno Resolves: Safety & Security Overcrowding - Cafeteria Overcrowding - CRs for 1,800 Deferred Maintenance Partially Resolves: Overcrowding - CR size Educational Delivery Does Not Address: Growth to 1900 Physical Environment Site Investment: $40 million in Exist HS $15 million in Addition RENOVATION: Life Safety Upgrades Replace Boilers Food Service Renovation Corridor /Stair Renovation Toilet Room Renovation Vacated Space Renovation 30,000 sf Infill Lobby Space, Rebuild Stair 4,400 sf added program space ADDITION: Addition at Main Entry with Security Offices, Guidance, and Medical Media Center and Career Tech Modest Site Reconfiguration DOES NOT INCLUDE: Classroom Reno / Expansion 50% of CRs are too small Science rooms are not updated Art rooms remain in lower level Mechanical Systems / Facade Lobby / Main Stairs / Elevator Roadway Changes, Parking, TurfField, other Site Improvements Collins Center, Dunn Gym,Locker Room, or Field House Renovation

18 Option 9A Partial Renovation + New Building Estimated Project Cost $83M Tangible Assets 82% Life Safety Renovation Moderate Renovation Major Renovation Facade Replacement Design/Construction Level of Goals Met Safety & Security Overcrowding Growth to 1900 Educational Delivery Interior Environment Mechanical & Facade Site 4.5 Yrs Addition

19 Option 9A - Partial Renovation + New Building OPTION 9A Partial Reno + 78,000 New Est. Project Cost: $83 million 82% Tangible Assets Est. Duration: 18 mo. design /36 mo. const. phased / occupied reno addition is swing space Resolves: Overcrowding & Growth to 1900 Educational Delivery Safety & Security Site Deferred Maintenance Partially Resolves: Overcrowding - CR size Does Not Address: Physical Environment Investment: $35 million in Exist HS $48 million in New Part of Future Campus Strategy RENOVATION: Life Safety Upgrades Replace Boilers Corridor /Stair Renovation Addition of Limited Break-out Space Toilet Room Renovation Renovate Media Center Vacated Space Renovation 32,000 sf Infill Lobby Space, Rebuild Stair 4,400 sf added program space ADDITION: Food Service Classrooms - Science,SPED Teacher Planning Project Space Site Reconfiguration of roadways and parking at addition DOES NOT INCLUDE: Classroom Reno / Expansion 50% of CRs are too small Mechanical Systems / Facade Parking, Turf Field, other Site Improvements Collins Center, Dunn Gym,Locker Room, or Field House Renovation

20 Option 4 Full Renovation + New Building Estimated Project Cost $139M Tangible Assets 78% Life Safety Renovation Moderate Renovation Major Renovation Facade Replacement Design/Construction Level of Goals Met Safety & Security Overcrowding Growth to 1900 Educational Delivery Interior Environment Mechanical & Facade Site 4.5 Yrs Addition

21 Option 4 - Full Renovation + New Building OPTION 4 Full Reno + 78,000 New Est. Project Cost: $139 million 78% Tangible Assets Est. Duration: 18 mo. design /36 mo. const. phased / occupied reno addition is swing space Resolves: Overcrowding & Growth to 1900 Overcrowding - CR size Physical Environment Educational Delivery Safety & Security Site Deferred Maintenance Investment: $91 million in Exist HS $48 million in New RENOVATION: Life Safety Upgrades Replace Boilers Corridor /Stair Renovation Addition of Break-out Space Toilet & Locker Room Renovation Renovate Media Center Classroom Reno / Expansion Vacated Space Renovation 32,000 sf Infill Lobby Space 4,400 sf added program space ADDITION: Food Service Classrooms - Science,SPED Teacher Planning Project Space Site Reconfiguration of roadways and parking at addition DOES NOT INCLUDE: Turf Field, other Site Improvements Full renovation of Collins Center, Dunn Gym or Field House

22 Option 4 - with MSBA Full Renovation + New Building Estimated Project Cost $147M Tangible Assets 74% $103M Andover Cost Life Safety Renovation Moderate Renovation Major Renovation Facade Replacement Eligibility/Design/Construction Level of Goals Met Safety & Security Overcrowding Growth to 1900 Educational Delivery Interior Environment Mechanical & Facade Site 7 Yrs Addition

23 Option 4 - Full Renovation + New Building with MSBA OPTION 4 Full Reno + 78,000 New Est. Project Cost: $147 million $103 million Andover Cost 74% Tangible Assets Est. Duration: 18 mo. eligibility / designer selection 30 mo. design /36 mo. const. phased / occupied reno addition is swing space Resolves: Overcrowding & Growth to 1900 Overcrowding - CR size Physical Environment Educational Delivery Safety & Security Site Deferred Maintenance Investment: $97 million in Exist HS $50 million in New RENOVATION: Life Safety Upgrades Replace Boilers Corridor /Stair Renovation Addition of Break-out Space Toilet & Locker Room Renovation Renovate Media Center Classroom Reno / Expansion Vacated Space Renovation 32,000 sf Infill Lobby Space 4,400 sf added program space ADDITION: Food Service Classrooms - Science,SPED Teacher Planning Project Space Site Reconfiguration of roadways and parking at addition DOES NOT INCLUDE: Turf Field, other Site Improvements Full renovation of Collins Center, Dunn Gym or Field House

24 AHS Project Considerations Some security steps will be taken in advance of the project. Some maintenance costs will be incurred if no renovation or addition is done, including replacing boilers, replacing heating and ventilation units as they fail, upgrades for ADA compliance,etc. (Estimated at $20+ million over next 10 years.) Feasibility Study has not found an option that addresses both educational program and physical condition of the building for less than $100 million Significant energy and comfort improvements are only possible if both the mechanical system and the building exterior are replaced. Cost to address both the mechanical systems and the building s exterior is $36-43 million. What is a responsible level of financial investment in the existing building? Concern that a Light Touch now will cost more in the long run Feasibility Study shows that all project goals cannot be met for less than $100 million and require significant tradeoffs Construction costs increase every year and moving quickly saves escalation costs Escalation in Boston metro area is currently 4% per year Some industry experts are projecting an increase to 5-6% per year

25 Potential Facility Considerations Andover High West Elementary Shawsheen Pre-K Doherty Middle Continue refinement of strategic options - Appropriateness of investment levels in existing building - Evaluate tradeoffs Development of campus approach and long-range facility plan - Evaluation of additional ways to increase campus capacity - Use of West Middle structure as tie-in to West El and/or Doherty plans Should a middle school be included on the West El site? If yes, WHY? - Community value proposition? - Fit within strategic building plan? - MSBA process considerations (West El and AHS)? OTHER? What options should be considered for housing the Pre-K? - In an existing building? Where? - Build a new structure? Where? - Lease space? - As part of West El MSBA project? - Partnership with private organization? OTHER? Await results of space study Investigate synergies with Senior Center and/or Town Hall building projects OTHER? Ongoing community feedback Await result of MSBA partnership decision OTHER?

26 Next Steps Andover High Project AHS FSC continues to provide information to public and gather public input: - meet with Finance Committee (May 9th) - meet with Board of Selectmen - meet with other groups representing a wide variety of constituencies and interests (e.g., economic development, seniors, parents) Goal: Be ready to recommend a course of action shortly after MSBA decision in December 2018

27 RESOURCE SLIDES

28 Overcrowding 0 10,000 SF 20,000 SF 30,000 SF 40,000 SF 50,000 SF CLASSROOMS SCIENCE SPEC ED ART & MUSIC CAREER TECH MEDIA CENTER Currently, 1,800 students in a school designed for 1,600 students and meeting space guidelines at the time. Special education space is only 53% of the current recommended amount for 1,800 students. Space issues will become more acute during peak years with 1,900 students. ANDOVER HS MSBA 1800 STUDENTS MSBA 1900 STUDENTS

29 Project Hard Costs: Base Construction Cost Escalation 4% per year to mid-point in construction, compounded Design Contingency 12% to cover unknown conditions, reduces as design is refined CM/GMP Contingency 3% added cost to use CM delivery method recommended for better coordination of large/complex/phased projects reduces competitive bidding Premium for Phased Construction 5 % if swing space is available 10% if no swing space is available

30 Project Soft Costs: Furniture, Equipment, Technology 5% of Construction Cost Design / OPM / Testing / Commissioning / Legal % of Construction Cost Construction Contingency 5% set aside for Owner to use during construction as needed Renovation Contingency 5% additional set aside for use during construction

31

32 Potential Components - Renovated Program Areas scope of work benefits cost Security Office at Entry improves security and supervision $1,700,000 Renovate Cafeteria / Kitchen Renovate Corridors / Stairs Renovate Toilet Rooms reduces number of lunch periods, addresses overcrowding, allows space to be used for other purposes improves crowded corridors & stairs, adds breakout areas, provides visibility to classrooms improves accessibility, water efficiency, reduces maintenance $5,800,000 $6,300,000 $3,900,000 Renovate Media Center improves educational delivery $3,700,000 Renovate Classrooms / Teacher Plan improves educational delivery, reduces maintenance $20,300,000 Renovate Admin Areas (if not relocated) improves educational delivery $2,900,000 Renovate Lobby, New Stair, Add Space improves educational delivery $2,200,000 Renovate Collins Center improves educational delivery, reduces maintenance $4,400,000 Renovate Gym, Lockers, Field House improves educational deliver, reduces maintenance $19,900,000 Total $72,100,000 * Renovation component cost will vary based on combination of components and availability of swing space

33 Potential Components - Renovated Building Systems scope of work benefits cost Replace Fire Alarm / Add Sprinklers improves safety $6,800,000 New Boilers improves energy efficiency, reduces maintenance $900,000 New Mechanical: Displacement improves thermal comfort, energy efficiency, air quality reduces maintenance $24,700,000 New Mechanical: add to above for Full AC improves thermal comfort in summer months $6,400,000 New Exterior Doors / Windows / Walls improves thermal comfort, energy efficiency, security, reduces maintenance, improves image $11,600,000 Total $51,400,000 Potential Components - Added Program Areas scope of work benefits cost Addition - per 10,000 sf relocated Admin, added CRs New - per 10,000 sf of space Admin, Cafeteria, CRs improves security, educational delivery, overcrowding $6,200,000 improves security, educational delivery, overcrowding $5,400,000 * Renovation component cost will vary based on combination of components and availability of swing space

34 Potential Components - Related Costs scope of work benefits cost Temporary Facilities swing space necessary for renovations classroom addition $5,100,000 Renovate Vacated Space - per 10,000 sf necessary with relocated programs $3,700,000 Modest Site Reconfiguration necessary with addition $500,000 Major Site Reconfiguration necessary with new building $4,300,000 Potential Components - Optional Elements scope of work benefits cost Bridges connects existing and new buildings $2,000,000 Turf Field improves athletics / recreational uses $1,900,000

35 Demographic Projection - Andover High School SP Total:9-12 1,784 1,799 1,799 1,760 1,797 1,806 1,785 1,801 1,806 1,838 1,818 1,814 1,765 1,747 1,726 1,734 1,769 1,784 1,825 1,847 1,854 1,849 1,838 1,832 1,830 1,827 1,820 Total:9-12 1,784 1,799 1,799 1,760 1,797 1,806 1,785 1,801 1,806 1,838 1,818 1,814 1,765 1,747 1,726 1,734 1,769 1,784 1,825 1,847 1,854 1,849 1,838 1,832 1,830 1,827 1,820 Change Percent Change 0.8% 0.0% -2.2% 2.1% 0.5% -1.2% 0.9% 0.3% 1.8% -1.1% -0.2% -2.7% -1.0% -1.2% 0.5% 2.0% 0.8% 2.3% 1.2% 0.4% -0.3% -0.6% -0.3% -0.1% -0.2% -0.4% Forecasts Developed October 2017 Green Cells ( and earlier) are historical data Blue Cells ( and later) are forecasted years McKibben Demographics

36 Assumptions a. There will be no short term economic recovery in the next 18 months and the national, state or regional economy does not go into deep recession at any time during the 20 years of the forecasts; (Deep recession is defined as four consecutive quarters where the GDP contracts greater than 1% per quarter) b. Interest rates have reached a historic low and will not fluctuate more than one percentage point in the short term; the interest rate for a 30 year fixed home mortgage stays below 5.0%; c. The rate of mortgage approval stays at levels and lenders do not return to sub-prime mortgage practices; d. There are no additional restrictions placed on home mortgage lenders or additional bankruptcies of major credit providers; e. The rate of housing foreclosures does not exceed 125% of the average of Essex County for any year in the forecasts;

37 Assumptions f. All currently planned, platted, and approved housing developments are built out and completed by All housing units constructed are occupied by 2036; (the future housing projects include, but are not limited to, Avalon Andover, Hamilton Green, The Slade and The Lodge. The proposed project at Dascomb Road is not included. The district will continue to experience a modest level of new construction due to remove and replace.) g. The district will add an average of new single family housing units each year until After 2020, the district will add an average of single family housing units each year; h. The district will add an average of new multi-family housing units each year until After 2020, the district will add an average of multi-family housing units each year; i. The unemployment rates for the Essex County and the Boston Metropolitan Area will remain below 4.5% for the 20 years of the forecasts; j. The rate of students transferring into and out of the Andover Public Schools will remain at the to average; k. The renovations to the high school care completed by 2020 and the high school facility is fully operational by the school year;

38 Assumptions r. Housing turnover rates (sales of existing homes in the district) will remain at their current levels. The majority of existing home sales are made by home owners over the age of 60; s. Private and home school attendance rates for elementary and middle school students will remain constant; t. The rate of foreclosures for commercial property remains at the average for Essex County;