Thank you for your interest in the position of Company Administrator with Theatre Ad Infinitum.

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1 Hello, Thank you for your interest in the position of Company Administrator with Theatre Ad Infinitum. This pack contains information about Theatre Ad Infinitum and what we ve done, some of our plans for the future, how the Company Administrator role will fit into our company, a job description, and a person specification. This pack contains all information on how to apply. Please read these instructions carefully. Applications should be sent by to Nir Paldi at: info@theatreadinfinitum.co.uk by 9am on Friday 24 th November. Interviews for shortlisted candidates will take place in Bristol on Tuesday 5 th December. All the best, Nir Paldi Co-Artistic Director / Co-CEO Theatre Ad Infinitum info@theatreadinfinitum.co.uk Theatre Ad Infinitum Limited is a registered company in England and Wales. Company number: VAT number: Address: Hamilton House, 80 Stokes Croft, Bristol, England, BS1 3QY Tel:

2 ABOUT THEATRE AD INFINITUM Founded in 2007, Theatre Ad Infinitum is an LGBT-led, multi-award-winning, international ensemble based in Bristol that creates shape-shifting sociopolitical theatre to provoke, move and inspire. Since 2007 we have: Created 8 critically acclaimed touring theatre shows Worked in partnership with some of the UK s leading theatre organisations Reached over 55,000 people in England Toured to 21 countries including China and Brazil Received over 20 awards including Off West End Award and two Stage Awards Created 7 studio scale community shows with organisations such as Redbridge Drama Centre and The North Wall Delivered 1,840 workshop hours to over 900 participants AWARDS FOR THEATRE AD INFINITUM INCLUDE: The Spirit of the Fringe Award, Edinburgh, UK 2016 The Off West End Award, London, UK 2015 Best International Production United-Solo Festival, NYC, USA 2014 The Wijkjury First Prize Award, The Netherlands 2014 The Stage Award, Edinburgh, UK 2009 & 2013 Argus Angel Award for Artistic Excellence Brighton festival, UK 2011 & 2012 Broadway Baby Award, Edinburgh, UK 2013 Best Theatre Direction Award, Bilbao, Spain 2011 Brave New World Award & Audience Award, Sarajevo, BH 2011 The Audience Award, Small Scene Theatre Festival, Rijeka, Croatia 2011 One Of Contemporary Theatre s Vital Organs TIME OUT Theatre Ad Infinitum Have Moved To The Front Of The Pack THE GUARDIAN 2

3 COMPANY STRUCTURE Theatre Ad Infinitum is currently a Company Limited by Shares, but in the next 3 months we will apply to become a charity. The company has a core team of two Co-Artistic Directors and a Senior Producer. General Management support is provided by Theatre Bristol and the successful candidate will work closely with Sarah Kingswell, Theatre Bristol Director of Business Development. Press & marketing associates and the production team are engaged for specific projects on a freelance basis. The company has an advisory board that has been meeting quarterly since The advisory board are: Melanie Aram (Head of Major Gifts and Appeals - National Portrait Gallery), Briony Bax (Editor Ambit Magazine), Jonathan Kennedy (Executive Director - Tara Arts), Lauren Clancy (Press Officer Bush Theatre), Richard Watts (Director of Arts Consultancy People Make It Work ), Porl Cooper (Producer/Programmer Harrogate Theatre), and Jim Zalles (Producer Theatre Bench). In the next five years, whilst we will continue to operate as an independent organisation, we will also evolve our program and endeavour to increase our organisational capacity as we embark on more ambitious projects that will reach wider audiences in the UK and internationally. THE COMPANY ADMINISTRATOR ROLE This is an exceptional opportunity for someone beginning their career in Arts Administration/Management to work with one of the UK s most exciting companies whilst receiving ongoing mentoring from Sarah Kingswell, Director of Business Development at Theatre Bristol. The successful candidate will also work with Emily Williams, an independent Art & Culture Producer, throughout the process of integrating into the role and the company. The Company Administrator will work with the core team to ensure the smooth operational management and delivery of the company s activities. Job Description Company Administrator Hours: Salary: Holiday: Pension: 16 hours a week [equivalent to 2 days] Some occasional evening and weekend work required 18,000 pro rata 20 days plus 8 public holidays pro rata The Company will comply with the statutory obligations on auto-enrolment at the appropriate time 3

4 Length of contract: 12 months fixed, until December 2019 Notice period: Employer: Location of post: Responsible to: Purpose of Job: One month notice after an initial three-month trial period has ended, during the trial period two weeks notice. Theatre Ad Infinitum Bristol, UK. One day a week at Theatre Bristol, and one day at another location in Bristol TBC. The Co-Artistic Directors, Senior Producer The successful candidate will work closely with Sarah Kingswell, Director of Business Development, Theatre Bristol To ensure to smooth running of the organisation and enable the highest level of achievement for Theatre Ad Infinitum through efficient and positive support and administration Key duties and Responsibilities tasks Administration Oversee day-to-day administration of the company to promote smooth business operations Maintain good relationships with partners / venues and liaising on the smooth running of productions With support issue sound contracts for venues, co-productions, and creative crew Manage the company s schedule and diary Ensure that appropriate insurance cover is maintained, and manage any claims as they arise Participate in and attend regular team meetings and other meetings as required With support set up data collection systems and lead on the collection of data to report to funders and other stakeholders. Attend and minute board meetings. Assist the chair of the board with drafting papers including the agenda for meetings Marketing Contribute to the overall marketing efforts and profile of the company Keep company promotional material up to date and to supply the PR team, venues, funders and/or partners with images, copy, URL links for trailers etc. 4

5 Contribute to TAI s marketing through the editing and management of monthly newsletters, Twitter and Facebook posts and updates. Oversee the maintenance and development of TAI s website. Financial Management This role will be mentored by Sarah Kingswell and training will be given on day to day financial administration and other financial tasks This list of responsibilities is not exhaustive and the employee will be required to perform duties outside of this as operationally required and at the discretion of the Co-Artistic Directors and Senior Producer Person Specification Essential A natural collaborator who will fit into a close-knit company with ease, humour and confidence A strong ambition to pursue a career in arts administration and management A flexible approach to work and the ability to manage multiple priorities and deadlines Exceptional organisational and communication skills Excellent attention to detail Ability to work independently Excellent level of English: writing, reading and speaking Good ability of working with Microsoft office, Word, Excel. Computer literate (Apple MAC and Windows). Desirable Ability to update a WordPress/SquareSpace website Experience of working with a board of directors/trustees Financial management e.g. experience of self-assessment tax returns or managing a project budget TIME FRAME Application deadline: 9am, Friday 24th November 2017 Shortlist contacted: Thursday 30 th November 2017 Interviews: Tuesday 5th December 2017 Expected start date: Week of 2 nd January

6 GUIDANCE NOTES FOR APPLICANTS Please read these notes carefully before completing your application form. They are intended to help you provide us with all the information we need to help us understand how you meet the requirements of the role. Job Description and Person Specification The application pack includes a full job description which sets out the duties and responsibilities of the post. It is important that you read the job description before completing your application. Consider what evidence you can provide to support your application and demonstrate that you have the knowledge and skills to meet the criteria in the job description The Application Form Please note we only accept applications using a Theatre Ad Infinitum application form, please do not attach testimonials or CVs. Please make sure you have fully completed the application form, including the equal opportunities monitoring form which can be accessed via a link at the bottom of this form. Once you have completed the application form, please do not forget to check it before submitting it to us. The preferred format to receive applications is by . Please insert YOUR NAME: COMPANY ADMINISTRATOR as the subject. Please your completed applications to info@theatreadinfinitum.co.uk The closing date for receipt of completed applications is 9am, Friday 24th November We regret that applications received after that time cannot be considered Shortlisting and what we re looking for Shortlisting will take place as soon as possible after the closing date. We will go through your application in detail looking for specific evidence that you possess the knowledge and skills required for the role; the more evidence you provide, the stronger your application is likely to be. Don t just tell us you ve got great organisational skills; tell us about when and how you ve used them. Shortlisted candidates will be contacted by on Thursday 30th November 2017; interviews will take place on Tuesday 5th December 2017 in Bristol. We aim to contact all applicants, however some recruitments attract such a high volume of applications that we are unable to respond individually. Shortlisted candidates for this position will be contacted by Thursday 30th November 2017; if you have not heard from us by this time (allowing for 6

7 unforeseen delays) then it is unlikely that your application has been unsuccessful. Offer of Employment All offers of employment are made subject to contract, receipt of at least two suitable references and documentation confirming your eligibility to work in the UK. Access and Equal Opportunities If you have any difficulties completing the form, if you require it in a different format, or for further information please contact info@theatreadinfinitum.co.uk Please click this link to be taken to the equal opportunities monitoring form We hope you find this information helpful and wish you the best of luck with your application 7