Head of Events and Corporate Partnerships Application pack July 2018

Transcription

1 Head of Events and Corporate Partnerships Application pack July 2018 Hello and thank you for your interest in Theatre Peckham The company is creating a new role of Head of Events and Corporate Partnerships to develop and initiate the company s new commercial strategy. This pack contains: Information about the role The application process Job description and person specification Equal opportunities form (separate download) Theatre Peckham now seeks to appoint an experienced Head of Events and Corporate Partnerships to create and deliver the income generating events and partnerships. You will be responsible for seeking out and curating an excellent, distinctive and diverse events programme, which reaches a range of audiences. You will work with the Executive and Artistic Directors to create a programme of activities that are vibrant, excellent and enquiring. This is an opportunity to build a department through a period of change and growth for the organisation In 2016, Theatre Peckham moved into a purpose built theatre and studios, bringing together our programme of education, training and performance into one site for the first time and opening up a range of opportunities to develop creative talents and embrace exciting new partnerships and collaborations. Our ambition is to create a centre that is inspiring, creative and truly welcomes all young people and their families, and to become a cornerstone of Peckham s cultural and social life. Theatre Peckham is a theatre for teaching and learning; a cultural hub where inspirational artists meet inspirational young people from the diverse communities of South London. It is home to innovative

2 creative learning and performance with, by and for young people. We support young people to gain the confidence, skills, qualifications and inspiration to tell their own stories, and provide a platform for their vibrant young voices to be heard. It is essential for the individual to be highly organised, responsive, self- motivated, able to work in a small team environment, and able to communicate with people at all levels. The Head of Events and Corporate Partnerships will have strong customer relationship skills, the desire and ability to make by proactively seeking out hiring opportunities. They will arrange the delivery of strong, high quality events whilst assisting in maximising income potential and controlling overheads to achieve financial targets. You will be involved with all aspects of event planning and delivery, from taking initial enquiries and conducting site visits, to liaising with internal and external service providers to make all necessary arrangements and managing the event on the day if required. It is essential that you have strong project management and planning skills and the ability to form and manage relationships with peers and creative artists. Excellent communication skills and the ability to make informed decisions are also required for this post. To apply If you would like to apply for the post of Head of Events and Corporate Partnerships, please download the application form and equal opportunities monitoring form from our website and send it to Deborah Sawyerr at recruitment@dsawyerr.com. We look forward to hearing why you are interested in this post, and what skills and experience you would bring to Theatre Peckham, referring to the job description and person specification. The closing date for applications is noon on Tuesday, 31 July 2018 and interviews will be Thursday, 9 August. You are encouraged to make contact with our recruitment consultant, Deborah Sawyerr to discuss the role informally and confidentially. Please contact her by on recruitment@dsawyerr.com to arrange a convenient time. Your application should be submitted to Deborah Sawyerr, by to recruitment@dsawyerr.com or by post to D Sawyerr c/o Theatre Peckham 221 Havil Street, London, SE5 7SB marking the envelope Recruitment. Theatre Peckham is committed to being an equal opportunities employer. We welcome and encourage applications from the broadest range of backgrounds, with different skills and experiences to bring into our organisation, regardless of their age, sex, race, religion or belief, sexual orientation, gender identity, ethnicity, disability or nationality. We look forward to hearing from you Best Wishes Sioban Whitney-Low Chair of Trustees

3 Job Description Head of Events and Corporate Partnerships Reports to: Key working relationship: Development department Responsible for: Executive Director Artistic Director, Marketing and Communications Manager, Venue Manager. Main purpose of the role: To be responsible for the proactive development, management and outstanding delivery of the commercial, community and arts hires at Theatre Peckham, achieving annual targets and developing new business. The Head of Events and Corporate Partnerships is responsible for generating income from the buildings resource and building relationships with corporate partners who may sponsor/donate to or hire the venue. The Head of Events and Corporate Partnerships is responsible for meeting financial targets set by the Executives. The post holder will build excellent internal and external relationships with hirers, corporate partners and stakeholders to enhance the reputation and programmes of Theatre Peckham. To ensure that the reputation of Theatre Peckham as a leading centre of artistic excellence in the UK, with a world class standard is enhanced by the events programme presented and the customer care provided. Key Responsibilities: Strategic Work within the strategic sales business plan outlined by the Executive Director. Arrange and host hirer and Corporate cultivation events during the year to increase uptake Seek new business opportunities, including commercial filming & photographic shoots, and protect and develop existing business relationships with clients. Proactively promote and manage the hire of the auditorium and studios to commercial conference and meeting bookers, community organisations and arts organisations for the purpose of presenting events both private and public. Events and Partnerships Actively seek out organisations and individuals who are looking for a venue to host their event Act as the main contact for all hires and corporate partnerships Proactively build relationships with potential partners and hirers locally and nationally and maintain existing relationships Work with the Executive to schedule available space, balancing artistic programme, classes, events and hires Communicate effectively with partners, ensuring they are kept up to date with availability, and that they are invited to relevant events

4 In collaboration with the Development department, research and identification of opportunities for the development of the business sponsorships to achieve targets and ensure business growth With the Marketing and Communications Manager, identification of opportunities for crossselling and upselling to corporate and community clients Secure commercial venue hires income and sponsorship opportunities against set targets Maximise income potential from all Theatre Peckham resources. Enhance the reputation of Theatre Peckham as an events venue, by delivering high quality events Creation and maintenance of a database of current and previous users for use in promoting special offers, e-shots and any other promotional activity Development and management of systems and procedures to ensure that prospects are exploited to secure sales targets and business growth Creation, implementation, and maintenance of an enquiry handling procedure in order to maximise revenue and profit Administration of all contracts issued for programmed and hire events To ensure that all hires are correctly booked including the booking of all resources. Act as a first point of contact for hiring enquiries regarding prospective events for the artistic programme and hires Line manage the Venue Manager to deliver events to a high standard, ensuring the coordination of all practical arrangements (room booking, catering, registration etc.) Liaison with technical staff to ensure timely and correct set up and delivery of operation aspects of events including lights, sound, staging etc Provide on-site management to ensure the correct delivery of events; Ensure all health and safety procedures are communicated with artists and managements and freelance creative and programming staff. Ensure, where required, that method statements and risk assessments are provided by clients and approved by the Executive Director to comply with Health and Safety regulations Finance and Administration Maximisation of the profitability of individual events by creating and tracking budgets for each event, in agreement with the Executive Director Manage the budget of the department, monitoring expenditure and ensuring that committed income is received in a timely manner, apportioned correctly and Partnerships income records updated Ensure that financial data related to venue hire is accurate and well-managed including the inputting of data and the raising of invoices when required Timely and accurate compliance with company requirements for month-end procedures and interpretation of profit and loss reports to identify and put into effect actions to mitigate losses and maximise profit Maintain and safeguard all documentation, records, filing systems and databases required to ensure compliance with all internal policies, data protection, financial and other regulations including Gift Aid To implement a process for hirer feedback and circulate learnings from information gathered. Contribute to the collation of statistics for management and funders Oversee event settlements and ensure that invoices have been issued and payments made as per the terms and condition of hire

5 Advocacy Advocate for Theatre Peckham whenever possible to develop relationships and profile Develop partnerships with Higher Education Institutions, local and national businesses, and arts organisations Working with the Marketing and Communications Manager promote the venue across all media. General Practical understanding and knowledge of current Health and Safety legislation, Licensing regulations and Food Hygiene legislation and their application in the events at the Theatre Peckham, to protect company and customer interests Assist in gathering of data for reports and papers as requested Actively adhere to Theatre Peckham policies, including Equalities (including diversity, access, equal opportunities), Safeguarding and Environmental policies to and implement the Theatre Peckham Health and Safety policy Maximise income and minimise expenditure wherever possible without jeopardising the quality of the work or the reputation of Theatre Peckham Act always in the best interest of Theatre Peckham Minimise the Theatre s environmental impact wherever possible adhering to and supporting its Sustainability Policy. Undertake such other duties as may reasonably be required. This job description is a guide to the nature of the work required of this position. It is neither wholly comprehensive nor restrictive and does not form part of the contract of employment. Terms The post is offered initially for a 2 year fixed term. You will be working 3 days (equivalent to 21 hours) per week. Due to the nature of the role, there will be occasional weekend and evening work. Hours: Salary: Holidays: Period of notice: Usual office hours are 10am to 6pm, between Monday and Friday. However, this post will require weekend and evening work. Circa 30,000 to 35,000 pro rata depending on experience 20 working days per year plus statutory holidays pro rata. After two years' service the entitlement will increase by one extra day of paid leave each year, up to a maximum of 25 working days leave 3 months The successful candidate will be expected to apply for and maintain an enhanced DBS check or hold a valid DBS certificate granted in the past 12 months. Person Specification: The successful candidate will be able to demonstrate the following knowledge, skills and experience: Essential knowledge Enthusiasm for and experience of, theatre and the arts Experience of event management in a similar sector, field or venue Proven sales skills and ability to meet sales targets Proven experience of creating accurate costings, quoting and working within budgets. Has experience of selling an artistic venue as a commercial space and balancing the sensitivities around this

6 Experience of planning and executing events Excellent project and time management skills Exceptional written and oral communication skills Strong numeracy skills IT proficient, especially using Microsoft Outlook, Word and Excel Awareness of financial management in the charitable sector Knowledge of marketing and communications in the sector The ability to manage and motivate staff Essential Behaviours Excellent planning and organisational skills with attention to detail Able to work on own initiative as well as effectively within a team The ability to self-motivate and prioritise within a complex workload Strong inter-personal and communication skills, both verbal and written, on the phone and in person. Tactful, approachable, discreet and diplomatic. Target driven self-starter, tenacious and opportunistic Good commercial awareness Positive, proactive and results driven. solutions orientated with practical can-do attitude. A commitment to the principles of equal opportunity, cultural diversity, social inclusion and broadening access to the arts Enthusiasm for working with stakeholders and partners A proactive attitude to promoting diversity and inclusion across the sector A positive outlook and a sense of humour Desirable skills and knowledge Recent senior management experience Sensitivity and understanding in dealing with young people, artists, participants and audiences with special needs Fluency in digital media Experience of working in a venue The capacity to work fast under pressure