Agenda Cover Memorandum. For discussion. Feedback requested. For your information. Shawn Hamilton, Acting City Manager.

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1 ffi ~ Agenda Cover Memorandum Meeting Date: Item Title: Action Requested: Staff Contact: Phone Number: Address: October 1, 2012 Change in Job Title: Community Preservation and Development Manager to Director of Community Preservation and Development ~ Approval D D D For discussion Feedback requested For your information Shawn Hamilton, Acting City Manager 847/ shamilto@parkridge.us Background: At the July 16, 2012 City Council meeting, under Citizens Who Wish to be Heard on a Non-Agenda Item, a resident raised the following two observations: 1. The Park Ridge Municipal Code establishes a Director of Community Preservation and Development (CP&D). Currently the City has a Community Preservation and Development Manager. 2. Pursuant to the Zoning Ordinance, the Director of CP&D is the Zoning Administrator. The City does not presently have a Director of CP&D. In 2010 the City laid off a number of positions including the CP&D Director. As part of the layoffs, CP&D was restructured to be a division under the Administrative Services Department headed by the Deputy City Manager. The Deputy City Manager took over the duties of the Director of CP&D, as well as those of the Director of Economic Development, and a manager position was created within CP&D. Neither the Zoning Ordinance nor the Municipal Code has been modified to reflect the organizational changes of Ten of the Articles in the Code refer to the Director of CP&D. Key among those is Article 3. Chapter 13 of that Article is attached which sets forth the establishment of the CP&D Department and its Director's responsibilities. Key responsibilities of the Director of CP&D identified in different sections of the Code include: Responsible for the effective management and control of the community preservation and development activities of the City; Appoint and remove Department personnel; Establish operational practices within the Department; Initiate disciplinary action in the Department; Appoint Building Coordinator, Zoning Coordinator, Environmental Heath Officers with the advice and consent of the City Manager; Administer Subdivision regulations; Authority to approve Administrative Subdivisions and variations or exceptions with respect to parkway trees, sidewalks, and existing substandard streets and rights-of-way in Administrative Subdivisions; Act as the Zoning Administrator; and Approve new business licenses. Rev 04/1 8/12

2 Agenda Cover Memorandum The CP&D Manager is performing the duties of the Director to ensure the business of CP&D has not been impacted. Discussion by the Council is necessary regarding re-establishing the Director of Community Preservation and Development position. As the current CP&D Manager is performing the duties of Director under the current job description, a change in job title is recommended. This was discussed at the August 27, 2012 COW meeting. Ald. Knight asked that the salary ranges for the Manager and Director of CP&D be presented to the Council at the next appropriate meeting. They are as follows: Title CP&D Manager CP&D Director Grade Minimum 72,174 96,722 Midpoint 86, ,065 Maximum 101, ,410 The Acting City Manager is not recommending a salary change at this time until the City completes a comprehensive compensation analysis. This was approved, 5-2, at the September 24 COW meeting. Recommendation: Change the job title of Jim Testin, Community Preservation and Development Manager, to Director of Community Preservation and Development. Budget Implications: Does Action Require an Expenditure of Funds: If Yes, Total Cost: If Yes, is this a Budgeted Item: If Budgeted, Budget Code (Fund, Dept, Object) Attachments: Article 3, Chapter 13 Job Description D Yes DYes 1ZJ No 0No Rev 04/18/12

3 Park Ridge Municipal Code ARTICLE3 OFFICERS AND ADMINISTRATORS CHAPTER13 DEPARTMENT OF COMMUNITY PRESERVATION AND DEVELOPMENT SECTION Establishment of Department Offices Created Director of Community Preservation and Development Building and Zoning Administrator Environmental Health Officer Community Development Administration Growth Management Code Enforcement ESTABLISHMENT OF DEPARTMENT There is hereby established an administrative department of the City which will be known as the Department of Community Preservation and Development OFFICE CREATED There are hereby created the offices of Director of Community Preservation and Development, Builcfulg Coordinator, Zoning Coordinator, and Environmental Health Coordinator. There are also created such positions as assistant directors, inspectors, planners, officers, technicians, ad.m.inistrative assistants and others as are provided in the annual budget approved by the City Council DIRECTOR OF COMMUNITY PRESERVATION AND DEVELOPMENT Upon vacancy of said office, the Director of Community Preservation and Development shall be appointed by the City Manager, with the advice and consent of the City Council, as set forth in

4 Park Ridge Municipal Code Section of this Code. Such appointment shall be based on demonstrated ability, knowledge and experience in the management of govenunent affairs related to City planning and community development. The Director shall be responsible to the City Manager for the effective management and control of the community preservation and development activities of the City. Supp 19 (tiecember, 1999XOrd , 2/ ) The Director of Community Preservation and Development shall have the following powers and responsibilities: A. To appoint and remove nonexempt personnel according to Civil Service Rules and Regulations; B. To appoint and remove persomel; C. To establish operational practices of the Department and to enforce rules and regulations; D. To delegate such responsibilities as may be deemed necessary; E. To investigate complaints made regarding the performance of the Department or activities of the persomel therein and to initiate remedial or disciplinary action. F. To pez:rorm the duties required by law and the ordinances an~ resolutions of the City Council; G. To perform all related administrative executive functions BUILDING COORDINATOR; ZONING ADMINISTRATOR; ENVIRONMENTAL HEALTH COORDINATOR The Building Coordinator, Zoning Coordinator and Environmental Health Coordinator shall be appointed by the Director with the advice and consent of the City Manager. The Building Coordinator shall have the duties and responsibilities prescribed for the "Building Official" in Article 15, Article 16, Article 18, and in any other applicable provision of this Code. The Zoning Coordinator shall have the duties and responsibilities prescribed for the "Zoning Administrator'' in the Zoning Ordinance of the City, in Article 19 of this Code, and in any other applicable provision of this Code. The Environmental Health Coordinator shall have the duties and responsibilities prescribed for the "Environmental Health Officef' in Article 5, Article 22, and in any other applicable provision of this Code ENVIRONMENTAL HEALTH OFFICER. Upon vacancy of said office, the Environmental Health Officer shall be appointed by the Director with the advice and consent of the City Manager. The Environmental Health Officer shall have the duties and responsibilities prescribed for the "Environmental Health Officer" in the Health Code, Article 5 of this Municipal Code.

5 Park Ridge Municipal Code COMMUNITY DEVELOPMENT ADMINISTRATION The Deparbnent of Community Preservation and Development shall provide general direction, coordination, supervision and control so as to preserve the existing character of Park Ridge as a high quality residential community. Supp 19 (December,!999) GROWTH MANAGEMENT The Department of Community Preservation and Development shall establish a planning process for fonnulating and evaluating community goals and objectives, and for determining the implications of public decisions and private development CODE ENFORCEMENT The Department of Community Preservation and Development shall have the following regulatory enforcement responsibilities: A. Enforce the Building Code of the City; B. Enforce the Zoning Ordinance of the City; C. Enforce Health, Sanitation, Nuisance Control and Property Maintenance Ordinances and Regulations.

6 PARK RIDGE, ILLINOIS CITY GOVERNMENT CLASS SPECIFICATION CLASS TITLE: DEPARTMENT: REPORTS TO:.!OR SUMMARY: COMMUNITY PRESERVATION AND DEVELOPMENT DIRECTOR COMMUNITY PRESERVATION AND DEVELOPMENT CITY MANAGER CLASS CODE: 135 FLSASTATUS: E DATE: 07/98 Civil Service Jest: NO Plans, organizes and administers a comprehensive program to provide leadership and direction to the Community Preservation and Development Department staff; interprets the goals and polfcles of the City Council under the direction of the City Manager. ESSENTIAL EIJNCI!QNS Carries out supervisory responsibility in accordance with City policies, procedures and applicable laws including: interviewing, hiring and training, planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Supervises and directs all activities of the Community Preservation and Development Department Provides guidance to City Council and Council committees, Planning and Zoning Commission, Appearance Commission, and Zoning Board of Appeals on various zoning and planning related matters through written reports and verbal presentations. Plans long-range goals, objectives, organizational structure, and overall direction for the department. Provides overall direction of the operational and developmental phases within the department. Plans, allocates, and monitors time, people, equipment, and other resources for the department to ensure efficient organization and completion of work. Directs the planning, preparation and administration of the department's annual budget. Performs special assignments as requested, to Include researching and preparing reports and projects, developing and implementing programs, and presenting technical data to management, elected officials, and others. Supervises and/or prepares the Comprehensive Plan and other detailed planning efforts including coordinating the work of consultants. Prepares recommendations for changes to the zoning ordinance, subdivision regulations, appearance code and municipal code. Develops, communicates, and monitors policies, procedures, and standards for the department; recommends improvement when necessary. Conducts regular staff meetings to review progress, accomplishments, budgets, strategies, and plans for the department. Maintains and upgrades professional knowledge, skills, and development by attending seminars and training programs and reading trade and professional journals and publications. Represents the City at various functions such as making speeches at civic and business associations, meeting with influential persons within the community, developers, officials, citizens, and representatives of the press, to establish goodwill and resolve/respond to issues. Prapalllll by Slavin Management Conaultanll, In~:. for Park Rid;a,llllnola Cil)l Govemmanl, 1998.

7 Communll)t P1'8H!Yatlon and DevelOpment Dlrec!Or CIIIH &paclncatlon CleM Code: 135 page2 Assists with the City's economic development efforts, including business recruitment parking management and working with the Chamber of Commerce, Uptown Merchants and Economic Development Corporation. Assists with design and Implementation of streetscape and other public Improvements. Coordinates with other governmental agencies including school districts, park district, township and other municipalities. Performs other related duties as assigned. JV!AIER!AI S AND EOliiPMENI LISEQ: Computer General Office Equipment MINIMUM QliALIBCAI!ONS RfOU!RfQ: Education and Experience: Bachelor's degree from an accredited four-year college or university in Urban Planning, Public Administration, or a related field, supplemented by a Master's degree in a related field; and, Six or more years of progressively responsible experience; with a preference for ten or more years of experience or, Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Licenses and Certifications: American Institute of Certified Planners (preferred). KNOWLEDGE, SKI! I S, ANQ ABILITIES; Knowledge of: Principles, practices and theories of Urban Planning, Architecture, and Engineering. Budgetary principles and practices. Basic governmental accounting principles and practices. Administrative principles and practices, Including goal setting and program budget development and implementation. Administration of staff and activities, either directly or through subordinate supervision. Applicable state, federal and local ordinances, laws, rules and regulations. All computer applications and hardware related to performance of the essential functions of the job. Methods and techniques of research, statistical analysis and report presentation. PrepciCI by Slavin Manllllemtlnl Conaurtanta, Inc. for Park Rl~ge, IDinoll City Govemmlllll, 1&88.

8 Community PmBMIIIon an~ Development Dlrllclar CIBH Specification ClaNCadt; 135 Pege3 Skillin: A high level of analytical skills necessary in order to develop and Implement department mission, goals and procedures; determine needs for capital expenditures, personnel and operating budgets; and prepare special reports or analyses for jurisdiction or outside agencies. An advanced level of interpersonal skills necessary in order to provide effective leadership to subordinate personnel and to develop cooperative working relationships with employees, senior management, elected officials and vendors supplying goods or services to the jurisdiction. Analyzing and resolving office administrative situations and problems. Researching, compiling, and summarizing a variety of informational and statistical data and materials. Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction. Communicating clearly and effectively, orally and in writing. Planni~. organizing, assigning, directing, reviewi~ and evaluating the work of staff. Selecting and motivating staff and providing for their training and professional development. Mental and Physical Abilities: Significant ability to concentrate and pay close attention to detail In reviewing, preparing and presenting budgets, reading and writing reports, or representing department at in-house or outside public meetings. Ability to speak effectively before groups of employees. Ability to speak effectively before public groups and respond to questions. Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to Interpret a variety of technical Instructions with abstract and/or concrete variables. While performing the essential functions of this job the employee Is frequently required to sit, use hands to finger, handle, or feel, and speak and hear. While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 10 pounds. Worldng Conditions: Work Is performed in a normal office environment with little or no exposure to outdoor temperatures or dirt and dust. The incumbent's working conditions are typically quiet file: cmprdevd.135 '1111 clan eper;iftcation should not be lntarpraled as all lnciulilve. Ills lntentled to ldenlfy the BIIBnllal functions and raqulrements of lhla Job, lncunbenla may be requested Ia perfarm )Qb-relata~ reeponlilbllftlea and taajcs other than lhasa llalad In thla apeclllcauon. /Vrf eaeenual function or raqulnomant of lhil claaa will be evaluated as necea&ary should an lncumben11applkanl be unable ta perform the func:llan or requir&~~~ant due to a cl11blllty defined by the Americana will Dlaabllltlea ~ (ADA~ Ronanable accommodallcn for lhe specific dsabhily will be made for the lncumlr..rleppllcanl when paalble. Praparad by SlaVIn Mllll&llement Conaullanta,lnc. far Park Ridge, llllnala City Govammer1, 1998.

Deputy Finance Director

Deputy Finance Director Purpose of the role: Under general administrative direction from the Finance Director, assists in the management and day-to-day operations of the Finance Department; plans, organizes