VOLUNTEER RECRUITMENT AND MANAGEMENT. Fall Training Institute October 7 th and 8 th

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1 VOLUNTEER RECRUITMENT AND MANAGEMENT Fall Training Institute October 7 th and 8 th

2 ABOUT ME United Way of Chelan and Douglas Counties Volunteering since high school Varsity Letter and Presidential Award

3 ABOUT YOU Name Where you are from Favorite ice cream flavor What you hope to take away from this session

4 OVERVIEW Volunteer Recruitment Get Connected Social Media Word of Mouth Volunteer Management Trainings Why they're volunteering How they re making a difference Volunteer appreciation Thank you card Annual Luncheon Invitation Coffee Cards

5 VOLUNTEER RECRUITMENT Get Connected

6 GET CONNECTED Click Volunteer Register as an organization or agent Register as a volunteer Agents post needs, volunteers respond Send reminders, thank you cards, messages to volunteers

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9 VOLUNTEER RECRUITMENT Social Media

10 SOCIAL MEDIA Twitter Facebook Instagram Remind101 Slack

11 NETWORKING Use resources around your community Retired teachers a part of a teachers union Pair up with a high school Community college or University students

12 VOLUNTEER MANAGEMENT Organization and Training

13 ORGANIZATION AND TRAINING Contact information for each person Mark hours the person has agreed to be there Remind volunteers 1 week, and also one day, prior to event Have a list of all different jobs/teams for the day Pre-assign volunteers to jobs/teams Designate different people as leads of specific jobs/teams Ensure team leaders know what supplies are needed and where they can find them to set up stations.

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17 ORGANIZATION AND TRAINING Volunteer pre-event meeting Explain jobs with as much detail as possible to leads Emphasize the go-to people if something goes wrong/questions arise (leads/coordinators) Describe each job with little detail to volunteers Tell volunteers where they will be stationed Have leads go over specifics of their job to ensure everyone knows what they need to be doing, when, and where Rotate/phase people through multiple jobs if necessary

18 Volunteer Recruiter (YOU): Knows every detail about event, is the go to person, explains event jobs to leads with as much detail as possible. Job Lead: Job leads are assigned to a specific job, know ins and outs of that job, can articulate what needs to be done to other volunteers. Job Lead: Job leads need to have written explanation of their job and what jobs other volunteers will need to be doing. Job Lead: Job leads are responsible for their material boxes and other supplies at their station or place. Volunteer Have fun! Volunteer Make Friends! Volunteer Grow as a leader! Volunteer Be someone's hero! Volunteer Give back to your community! Volunteer Bring people together! Volunteer Sharpen your skills! Volunteer LEARN! Volunteer Make a difference!

19 VOLUNTEER MANAGEMENT Support

20 SUPPORTING VOLUNTEERS BEFORE YOUR EVENT Get to know your volunteers What do they find satisfying about volunteering? Are there any concerns about volunteering? Are there any special accommodations they may need? Understanding your volunteers will Help you place them in the correct situation Provide new opportunities Help you improve your organization of volunteers

21 SUPPORTING VOLUNTEERS DURING YOUR EVENT Reminding them why they re volunteering Explaining how each one of them is making a difference Catering to the basic needs Provide adequate and detailed instructions before, during, and after Be clear about expectations

22 SUPPORTING VOLUNTEERS AFTER YOUR EVENT Ask for feedback What did the volunteer like? What did the volunteer not like? How can you, as a group, improve?

23 VOLUNTEER APPRECIATION A little appreciation goes a long way.

24 VOLUNTEER APPRECIATION DURING YOUR EVENT Great job! Thank you. Keep it up! I appreciate you.

25 VOLUNTEER APPRECIATION AFTER YOUR EVENT Feature stories on your blog/website Thank you cards Annual luncheon invitation Awards ceremony Post pictures on website/social media Ice cream!!!

26 GROUP ACTIVITY Groups of 3-4 Brainstorm answers to the questions: What are ways you can recruit volunteers for your event? What are ways you can keep your volunteers engaged at your event? What are ways you can show appreciation for your volunteers either during or after your event? We will share answers as a group in a few minutes!

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28 QUESTIONS? Your volunteers care about what you care about enough to spend their free time and skills to help you and work along side you. What could be better than that?!