Title: Documentation for CSS/ESS, TCMD, Syncada, CAB and DODAAC's

Transcription

1 NDTA USTRANSCOM Transportation University Session: D3 DELIVERING NATIONAL OBJECTIVES: OPERATING IN AN INCREASINGLY DISRUPTIVE WORLD Title: Documentation for CSS/ESS, TCMD, Syncada, CAB and DODAAC's Transportation University encourages a free flow of ideas. In the spirit of this academic setting, the views of the instructors and participants are assumed to be their own and not those of NDTA, DoD, USTRANSCOM, or anybody s parent organization/company.

2 Documentation Overview Mr. Todd Goetz Mr. Dennis White

3 Agenda Branch Functions/Responsibilities Shipper Roles/Responsibilities Carrier Responsibilities Common Documentation Issues Shipper Carrier Documentation time line Screen shot discussion Pipeline Asset Tool (PAT) Lift on Board (LOB) Portal System SDDC Efforts Transportation Systems Access and POCs Documentation Branch POCs Take Away Contacts Questions 3

4 Objective To minimize the amount of frustrated cargo due to documentation issues To reduce man hours spent correcting data discrepancies To ensure warfighters are supplied with equipment in a timely manner To reduce detention/storage costs to government due to missing or inaccurate documentation. 4

5 Branch Functions/Responsibilities Oversee international ocean cargo documentation processes HQ Doc Team responsible for MRM-15 and Direct Book Brigades responsible for BB/OTO/Unit and V Records Perform quality control of ocean cargo data entry Train shippers, ocean carriers, and contractors Provide custom clearance assistance Reconcile Documentation/Manifest Related Issues 5

6 Shipper Roles/Responsibilities Complete ETRR process Submit accurate break-bulk dimensions (L, W, H, PC, WT, and Cube) Shipment Types Break-bulk Shipments Submit ATCMD data no later than (NLT) 48/24 hrs prior to vessel cut-off Container Shipments Submit Shipping Instructions (SI) NLT 48/24 hrs prior to vessel cut-off Upon receipt of Container Number from vendor or Ocean Carrier if earlier Customs Documentation Submit to ocean carrier at least 3 business days prior to vessel depart port of origin (SPOE). 6

7 Carrier Responsibilities Upload accurate/timely LOB via LOB Portal (Next US Govt business day after vessel departure). Submit accurate and timely 315 EDI (24 hrs of accomplishment per contract). Notify shippers of container numbers once container is stuffed at Port Promptly notify the Documentation Branch on any documentation related issues (missing custom documents, missing shipping instructions, etc). Promptly notify the Ordering Officer/BRT Team for any booking modifications/changes (Increases, decreases, etc..) 7

8 Common Documentation Issues- Shipper Transportation Control Number (TCN) Port Call File Number (PCFN)/Booking Numbers Container Number Timely & Accurate Submission of SI/ATCMD data Commodity Code Hazardous Cargo Documentation 8

9 Common Documentation Issues- Carrier Incorrect LOB information LOB data does not match EDI (315) Lift data Web Vessel Schedules (WVS) not updated (feeder vessels must be included in the WVS). Counter offers not processed correctly Original vessel vs. Feeder Vessel data input Duplicate TCN for multiple containers 9

10 Documentation time line process Custom Docs 3-5 Days before vessel sail Reefer Container SI Due 24 hours before Vessel sail LOB Upload24 hours after Vessel sail Manifest Long sail 5 days Dry Container SI Due 48 hours before vessel sail Vessel Sail EDI 315 VD 24 hours after vessel sail Manifest Short sail 3 days 10

11 Exceptions report IBS-SUS 11

12 Direct Book Exceptions report 12

13 Sample of USI Error Level 1 13

14 Direct Book Sample of USI Error Level 1 14

15 Sample of USI Error Level 2 15

16 Sample of USI Error Level 2 16

17 Sample of DB USI Error Level 2 17

18 Pipeline Asset Tool Lift On Board (LOB) Portal Support timely/accurate manifest and payment process Ocean Carriers Required by next govt business day after vessel sail per USC Verification of ocean carrier cargo lift data NOTE: LOB is carrier s version of the ocean cargo manifest 18

19 SDDC Efforts Shipper Compliance Working Group (SCWG) Meeting Implemented 2012 Conduct Bi-monthly with various shippers Discuss various topics Shipper Sessions Re-instated 2016 Conduct bi-monthly Educate and enlighten shippers on various topics Shipper Performance Portal (SPP) Alert Notification Tool to shippers for missing SI (CONUS outbound) 19

20 Transportation Systems Access Pipeline Asset Tool (PAT) - Lift On Board (LOB) Portal Functional Manager G3 POC: Michael Bethany, , michael.t.bethany.civ@mail.mil Government Program Manager G6 POC: Chris Heiby, , christopher.l.heiby.civ@mail.mil Commercial Sealift Solution (CSS) Functional Manager G3 POC: Angela Wolfe, , angela.m.wolfe.civ@mail.mil Project Manager G6 POC: Tracey Stam, , tracey.m.stam.civ@mail.mil Access via ETA Website: 20

21 Take Away Timely/Accurate Submission of EDI (315) Transaction 24 hrs of accomplishment (event) SDDC Efforts SCWG, Shipper Sessions, and SPP Pipeline Asset Tool (PAT) Lift on Board (LOB) Portal Tool Upload accurate and timely lift report per USC contract 21

22 Documentation Team 1 Branch Points of Contact Carriers: APL, Totem, Liberty, Alaska Marines, Transatlantic Lines, Northland Services, and Sea Star... Org Box: usarmy.scott.sddc.mbx.doc-branch-team-1@mail.mil Documentation Team 2 Carriers: Maersk, Farrell, Pasha, Sealift, Polynesian, Central Gulf, Trailer Bridge, Foss International, and Young Brothers.. Org Box: usarmy.scott.sddc.mbx.doc-branch-team-2@mail.mil Documentation Team 3 Carriers: Matson, Hapag-Lloyd, American Roll-on/Roll Off, Crowley, Crimson Shipping, National Shipping of America, MM carries, OTO carriers Crimson, US Ocean, Superior Maritime, Industrial Maritime, OTO carriers, National Shipping of America, and MM carriers. Org Box: usarmy.scott.sddc.mbx.doc-branch-team-3@mail.mil 22

23 Contacts continued Todd Goetz, Supervisor-Documentation Management Oversight Branch, , Kevin Lundquist, G33-International Movement Operations Division Deputy Branch Chief, , 23

24 Back Up Slides 24

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