Polaris Industries Inc. Part Qualification Request (PQR) System

Transcription

1 Polaris Industries Inc. Part Qualification Request (PQR) System The following is a procedure for utilizing the Polaris PQR system. Included are a summary with definitions and responsibilities, and a detailed step-by-step walk through of the system. Summary: Web based communication and tracking tool for Part Qualification activity Interactive closed loop communication Paperless system except for Supplier Submission Automatic Generation of PQR at Final Release PQR s grouped by; - New - Current - Approved PQR lists can be sorted History of PQR Maintained at Polaris Manual Generation Capability - Buyers: Supplier Changes, Re-tool activities - Quality: Quality issues 1

2 Responsibilities: Polaris Purchasing - Request manual PQR s for supplier changes, and for tooling refurb and process changes. - Follow up with supplier on PQR submissions. Polaris Quality - Review PQR and decide qualification level and due date. - Log receipt of qualification requirements. - Review submissions & measure samples. - Log the result (reject, conditional approval, approval). - Follow-up with the supplier as required. - Approve part when requirements are met. - Initiate manual PQR s as required for quality issues. Polaris Engineering - When requested, review FAIR s & Cpk s in a timely manor. Supplier - Review PQR. - Respond with anticipated submission date and delivery information. - Make every effort to meet qualification requirements by the due date. - Log and submit requirements including samples to QA. - Be proactive with print change and deviation requests. - Communicate any issues with Polaris purchasing and quality contacts. - Comply with Polaris policies and procedures. 2

3 Step-By Step Instructions: Access the Polaris Supplier Information System web site Look under Doing Business. The PQR system is located in the Part Qualification Request System section. This instruction manual is located in the Supplier Policies and Procedures section. It is labeled Part Qualification Request System. Click on Part Qualification Request System. A screen will appear prompting you to login with your Supplier ID and password. Login and the PQR list for your company will appear. Your company s Polaris quality contact will automatically receive an notification each time that a PQR has been posted. It will include the quantity and type of PQR s. The will read as follows. There are new Qualification requests for you at of the following type: 1 New 0 Changed 0 Rejected 3

4 Supplier home page. 4

5 Supplier login page. 5

6 New PQR group list. 6

7 PQR List The PQR list is divided into separate groups. The suppliers have three groupings; 1. New PQR s, 2. Current PQR s, and 3. Approved PQR s. The New PQR group is automatically opened first. Click on the group heading to open that group list. After a supplier opens or views a PQR, the PQR automatically moves to the Current PQR s group. The PQR list can be sorted by clicking on the desired column heading. Click on the PQR number to view or maintain the PQR. 7

8 New PQR - Column Headings PQR #: Unique reference number automatically assigned to each PQR. Part Number Rev: Current released part revision level. Part Description QA: Polaris quality engineer responsible for the part and PQR. Initiated: Date the PQR was initiated by Polaris. Status: Current status of the PQR. Will include the following. - Defined: Polaris has defined the PQR requirements and sent the PQR to the supplier. - Supplier Changed: The supplier has responded back to Polaris using the available fields on the PQR. - Polaris Changed: Polaris has made changes to the PQR. - Received: The Polaris quality engineer has received the qualification requirements and logged it on the PQR. - Rejected: The supplier has failed to meet the qualification requirements and the Polaris quality engineer has rejected the PQR. - Cond. Approved: Polaris quality engineer has approved the part until a specified date. By that date the supplier must meet the specified condition to remain approved. - Approved: The part has met the qualification requirements and is approved. Due: This is the date that the Part Qualification Requirements are due to be supplied to the Polaris quality engineer. 8

9 PQR form as defined by Polaris and received by the supplier. 9

10 PQR Form The PQR form is used to communicate with the Supplier Polaris s part qualification requirements. It is automatically sent electronically. A PQR reference number is automatically assigned to each PQR. The part number, description, and revision level are listed. The supplier number and name are listed. The assigned Polaris buyer and number, and quality engineer are listed. These are the Polaris contacts for the PQR. Qualification requirements are listed. The specific requirements for the PQR are selected with a check mark in the box. They are chosen by the quality engineer. The supplier must submit an equipment list including tool numbers and pictures. The Comments area is used by Polaris to enhance the communication. Due Date is the date that the Part Qualification Requirements are due to be supplied to the Polaris quality engineer. Received is the date that the Part Qualification Requirements are received from the supplier and logged by the quality engineer. The Boxed areas are fields where the supplier responds back to Polaris. Must click on Submit. - Estimated Delivery Date: is entered by the supplier after receiving the PQR. It is the date that the supplier plans to meet. - Shipper Name: is entered by the supplier when they ship the PQR paperwork and samples. - Shipment Tracking Number: is entered by the supplier when they ship the PQR paperwork and samples. - Problems/Issues with meeting the requirements/due date: is entered by the supplier if they cannot possibly meet the requirements or due date. 10

11 Supplier responds with estimated delivery date. 11

12 PQR # moves from New PQR group to the Current PQR group after opening. 12

13 Current PQR - Additional Column Headings Viewed: This is the date that the supplier initially viewed the PQR. Received: This is the date that the quality engineer logs in the receipt of the part qualification requirements. Days Until Due: Days from the current date until the PQR due date. A negative indicates past due. Note that the PQR s can be sorted by clicking on any of the column headings. 13

14 Supplier responds with estimated delivery date after due date and explanation. 14

15 PQR # moves back from Current PQR to New PQR due to a change by Polaris. Supplier quality contact receives an notifying them that a PQR change has occurred. 15

16 Polaris has changed the PQR by adding a requirement for a control plan. Note that the Comments: may or may not be utilized. 16

17 The supplier has responded with a shipper and tracking number. 17

18 Polaris quality engineer has received the Part Qualification Requirements from the supplier. Note that the received date is the date that the quality engineer logged it in. 18

19 PQR # moves back from Current PQR to New PQR due to a rejection by Polaris. Supplier quality contact receives an notifying them that a PQR has been rejected. 19

20 Polaris has rejected the PQR due to a failed FAIR. Note that the Comments: may or may not be utilized. 20

21 PQR has been conditionally approved until 10/01/01 per approved deviation request. 21

22 Supplier has responded with new estimated delivery date, shipping tracking number, and correction for deviation or failure. 22

23 PQR has been conditionally approved until 11/01/01 per approved print change request. 23

24 PQR has been conditionally approved until 10/25/01 on condition of improving process capability. Supplier has responded with new estimated delivery date and action plan. 24

25 PQR # has been approved and moved to the Approved PQR group. Note that the Approved PQR group has an added column for Approved date. PQR s are listed for 120 days only, but stay recorded. 25

26 PQR has been approved. Note that the Comments: section may or may not be utilized. Note the response fields have been eliminated. 26