PARTICIPATION APPLICATION OF WOD-KAN Fair 2016

Transcription

1 DATE OF APPLICATION: 9 FEB 016 PARTICIPATION APPLICATION OF WOD-KAN Fair 016 Declaration by the Orderer: We declare that our company is identified as a VAT payer in a member state and have been allocated a European Union VAT number At the same time, we apply for an issue of an NP. invoice on which VAT will be settled by the Orderer. Company details: I declare that our company does not have a seat or permanent place of business in Poland. Full name of the exhibitor: Street: Area code and town: Phone number: Fax: Commercial record or record of economic activity: Payments will be made from our bank account: Account number: (Number, date,registration body) Person authorised to negotiate problems connected with participation in the Fair: Firstname and surname: Mobile: Co-exhibitors: Co-exhibitor s addresses: We hereby confirm our participation in the Fair and accept the conditions stated in The Statue of the Fair. PAYMENT CONDITIONS: All payments are to be made to: IZBA GOSPODARCZA WODOCIĄGI POLSKIE W BYDGOSZCZY Bank Zachodni WBK S.A. IBAN: PL SWIFT: WBKPPLPP NOTE: the cost of bank transactions in Poland and abroad are the Exhibitor s responsibility. 1st payment - the application sent till r. prepayment in the amount. 40% of the gross value resulting from the form H; - Application sent within r r. prepayment of 80% of gross value resulting from the form H; - Application sent after the deadline r. prepayment of 100% of the gross value resulting from the form H;. nd payment - based on the received invoice. PARTICIPATION APPLICATION, WOD-KAN FAIR PAGE 1

2 ,4m,4m,4m DATE OF APPLICATION: 9 FEB 016 REQUEST FOR EXHIBITION AREA A NOTE: - when calculating fees for area lease, each started meter counts as a full meter, - the price of the exhibition space does not include stand construction and connections, as per request/order, premises protection and area cleanup, Exhibitors who take part in the Fair at least 5 times receive a discount of 1% for each year (for exhibition space only). Maximum avaliable discount is 15% So far we have participated in... editions of the WOD-KAN Fairs. 1. The stand in the hall to be built over The minimum size of the stands: ribbon - 9m corner - 1 m frontal - 3m free-standing - 64m Stand type: ribbon stand corner stand frontal stand Lenght Depth 1 m 95,00 366,00 34,00 free-standing stand 358,00 utility floor 180,00. The open-air exhibition stand Please enclose a plan of construction of the open-air exhibition stand Lenght Depth 1m 04,00 3. Pavilions outside the exhibition hall The standard equipment for a pavilion comprises: - wiring, - sockets, - lighting, - carpet lining, - address-plate, coat hanger, dustbin. Pavilion type: Pavilion I - 9 m Pavilion II - 15 m Pavilion III - 18 m Lenght Depth 1m 358,00 358,00 358,00 Pavilion I Pavilion II Pavilion III 3m 3m 3m 3m 5m 6m 4. Fee for co-exhibitors The number of co-exhibitors declared on 1st page Co-exhibitor fee 00,00 5. Total value points We are exhibiting the following goods (exhibits) in the exhibition hall Name of the exhibit (over 500 kg) Information about the exhibits Lenght Width Height Weight [kg] Power [kw] Protection [A] Please state exact overall dimensions and the weight of the exhibits if it is over 500 kg (in order to reinforce the floor) and it s detailed position on the location plan (Form B or C). The exhibits in the exhibition hall should not exceed the height of,5 m, the cars are exhibited in the open-air area. The construction or exhibits exceeding the above dimensions, as well as the date of their delivery must be consulted with the Organizer. Not fulfilling these conditions may results in the impossibility of placing them in the exhibition hall. State the power supply parameters for the exhibits with their protection level, define working conditions and total power consumption. For the exhibits where the protection required is above 10 A, additional power supply will be provided. The service will be charged on the basis of the individual estimate. PARTICIPATION APPLICATION, WOD-KAN FAIR PAGE

3 DATE OF APPLICATION: 9 FEB 016 REQUEST FOR STAND B NOTE: - when calculating fees for area lease, each started meter counts as a full meter. as per request/order, premises protection and area cleanup. 1. Standard stand construction 1m OKTA-NORMA (white walls) 11,00 Standard equipment of the stand: - standard inscription on the frieze (ribbon stand - 1 item; corner stand - items; frontal stand - 3 items; free-standings stand - 4 items), - logo on the frieze (ribbon stand - 1 item; corner stand - items; frontal stand - 3 items; free-standings stand - 4 items), - socket 30V (3 kw), - lighting of the stand (1 light point for 3 m ) - railing at the back of the stand, - carpet lining (dark blue colour), 1.1 Please state the inscription design on the frieze (standard inscription - name of the firm, blue colour, standard shape of letters). Project of the stand with marked placing of sockets, and water supply points. We present the view (project) of the stand which the following items should be marked: front of the stand, back, platforms and their dimensions, placing for sockets, water supply points, floor reinforcement points for exhibits over 500 kg. 1. Customised or additional inscription on the frieze additional company logo on the frieze Additional inscription/logo Quantity Unit price 100,00 Warning! Logo to be placed on the frieze should be sent to the Fair s office with your application. File types: CDR, PDF, EPS, AI, TIF, JPEG 300dpi. Coordination fee (individual construction of the stand) The lump sum from the occupied area by the right of coordination 1m 35,00 1m 3. Total value points Note: - strict deadline for communication of any changes in the scope of services and equipment is 18 Apr 016. PARTICIPATION APPLICATION, WOD-KAN FAIR PAGE 3

4 DATE OF APPLICATION: 9 FEB 016 REQUEST FOR ADDITIONAL EQUIPMENT (standard stand construction) C NOTE: - when calculating fees for area lease, each started meter counts as a full meter. as per request/order, premises protection and area cleanup. Additional equipment Unit price Amount Additional equipment Unit price Amount 1. Refrigerator 135 l. 00,00. Cupboard with a warmer and a sink+water and power supply 450,00 3. Cupboard 44,00 4. Coffee table 50x10x60 cm 46,00 5. Round table ( Ø 70 cm) 6. Square table 70x70 cm 44,00 7. Upholstered chair ISO 48,00 8. Folding chair 1,00 9. Wooden shelf 48, White plastic armchair 11. White plastic table 1. Leather armchair 13. Bar stool 14. Bar table 15,00 5,00 51,00 36,00 79, Wooden shelf per 1 m 31, Ventilating fan 6, Cabinet with patent lock 70, Metal shelf for brochures 75, Electric kettle 3,00 0. Coffee maker 1. Tableware for 6 persons: glasses+saucers, cups+saucers, cutlery, beer glasses, sugar bowl, dessert plates, table plates for cakes 40,00 43,00 6,00. Glass-case 300,00 3. Cabinet (with glass top) 00,00 4. Additional door 150,00 5. Visualization of the stand 50,00 6. Printed walls (1m ) 88,00 7. Folied walls (1m ) 1color 35,00 8. Information desk 100x50x100 cm 45,00 9. Arched information desk 80, Roofing of the stand with aluminium screens (1m ) 33. Platform* 100x100x100 cm *other sizes available upon request (individual valuation) 31, shelves unit (alu profiles) 115, " LCD screen (3 days) 700,00 35,00 TOTAL Note: - the damages of the equipment or elements of the stand approved by a protocol are the participant s responsibility and will be costed according to a separate price list, - order of additional equipment for stands with individual construction is associated with increase above prices by 50%, - order of additional equipment the day before the Fair, ie 9 May 016 results in increased costs by 50% compared to the initial price, - strict deadline for communication of any changes in the scope of services and equipment is 18 Apr 016. PARTICIPATION APPLICATION, WOD-KAN FAIR PAGE 4

5 DATE OF APPLICATION: 9 FEB 016 REQUEST FOR TECHNICAL AND ADDITIONAL SERVICES D NOTE: - when calculating fees for area lease, each started meter counts as a full meter. as per request/order, premises protection and area cleanup. 1. Technical service Power supply for the stand 1-3 kw (1x16A) Power supply for the stand 6-9 kw (3x16A) Power supply for the stand 9-1 kw (3x16A) Power supply for the stand over 1 kw Standwitching station 6-1 kw Standwitching station over 1 kw Socket 400 V (within the ordered power - standard stand construction) Socket 30 V (within the ordered power - standard stand construction) Light point (within the ordered power) Water supply (concerning individual construction stands or exhibits) Price Amount 478,00 509,00 56,00 negotiable 0,00 negotiable 161,00 3,00 6,00 184,00 TOTAL. Additional service Hostess English/German/French speaking hostess English/German/French/Italian interpreter Rent of the conference room I (up to 10 participants, date and time set individually, 3 messages included) Rent of the conference room II (up to 00 participants, date and time set individually, 3 messages included) Price Amount 6,00 /h 35,00 /h 66,00 /h 400,00 /h 600,00 /h TOTAL 3. Total value points Note: - Strict deadline for communication of any changes in the scope of services and equipment is 18 Apr Order of additional services the day before the Fair, ie 9 May 016 results in increased costs by 50% compared to the initial price, PARTICIPATION APPLICATION, WOD-KAN FAIR PAGE 5

6 DATE OF APPLICATION: 9 FEB 016 REQUEST FOR FORWARDING SERVICES E NOTE: - when calculating fees for area lease, each started meter counts as a full meter. as per request/order, premises protection and area cleanup. 1. Forwarding services Forklift 4-8 tons with an operator, min. 0,5 h Forklift with pallet and an operator, min. 0,5 h Loading and unloading of the goods - 1 person min. 0,5 h Lift up to 16 tons, min. 1 h (approach/return - 1 h) Price Amount 40,00 90,00 50,00 30,00 TOTAL. Exhibits shippment Lp. Exhibit name Gross weight Lenght [cm] Depth [cm] Hight [cm] Estimated exhibit delivery date: Estimated exhibit collection date: Person responsible for contacts in matters related to transport of our exhibits: Firstname and surename: Mobile: Fax: Note: - strict deadline for communication of any changes in the scope of services and equipment is 18 Apr 016, - all exhibits left within the fair area after disassembly is complete will be transported to the shipping agent s warehouse at the Exhibitor s cost, - as far as a larger amount of exhibits is concerned one is required to attach a separate specification to the order. PARTICIPATION APPLICATION, WOD-KAN FAIR PAGE 6

7 DATE OF APPLICATION: 9 FEB 016 REQUEST FOR ENTRY IN THE CATALOGUE REQUEST FOR ADVERTISEMENTS F 1. Entry in the Fair s catalogue (printed version - details of the company and the product groups, online version - full presentation of the company) 1. Basic description for Exhibitors (obligatory) company contact details, logo, product groups characters company description in the online catalogue.. Basic description for Co-exhibitors (obligatory) company contact details, logo, product groups characters company description in the online catalogue. 3. Extended description - in the printed catalogue: Information about the company max.1,000 characters, company logo, 1 picture; in the online catalogue: information about the company max. 1,000 characters, 5 pictures or 5 PDF files (with a total size not exceeding 15 MB) Price Amount 10,00 10,00 600,00. Advertisement in printed Fair s catalogue 1. Cover II ( A5 148x10mm + 5mm bleed, PDF, EPS, JPG or TIF 300dpi). Cover III ( A5 148x10mm + 5mm bleed, PDF, EPS, JPG or TIF 300dpi) 3. Cover IV ( A5 148x10mm + 5mm bleed, PDF, EPS, JPG or TIF 300dpi) TOTAL Price 1 000, , ,00 4. A5 advertisement (148x10mm + 5mm bleed, PDF, EPS, JPG or TIF 300dpi) 800, / A5 advertisement horizontal (74x105mm+5mm bleed, PDF, EPS, JPG or TIF 300dpi) 400,00 6. Promotional article (4000 characters - about pages A5; company name, website, 300dpi photos JPG or TIF) 600,00 3. Other forms of advertising TOTAL Price 1. Large format advertisement (hang on a fance; dimensions: 50x1400mm) 1 000,00. Rollup advertising outside the stand (only after consultation of the presentation space with the Fair s Office) 400,00 3. Banner on the website Table below 4. Promotional packages TOTAL of promotional package 1. Advert/article in Fair catalogue + flash banner (1 month) + technical article on the website + large format advert (hang on a fence). Advert/article in Fair catalogue + flash banner (1 month) + large format advert (hang on a fence) Advert/ article Banner dimension Website Price for package 00,00 000,00 Banner s dimension 1. 80x30 px. 340x170 px x100 px IGWP website Fair webside Time of publication Price * (1 month) 700,00 400,00 300,00 3. Advert/article in Fair catalogue + large format advert (hang on a fence) 1 500,00 * the price is for the publication of a banner on one of the selected webside 4. Advert/article in Fair catalogue + flash banner on the website (1 month) 1 000,00 5. Total value points netto TECHNICAL REQUIREMENTS (Fair catalogue): file format: EPS, PDF, TIFF, JPG at 300 dpi. Ads: net format plus 5 mm bleed. Articles: DOC file and separate image files in EPS, TIFF, JPG formats at 300 dpi. Colour images saved as Composite CMYK (unseparated). Please send the advertising materials to j.kucharski@igwp.org.pl NOTE: Organizer is not liable for non-publication of advertisements, catalogue entries or Fair magazine in the event of late delivery. The deadline is 7 April 016. PARTICIPATION APPLICATION, WOD-KAN FAIR PAGE 7

8 DATE OF APPLICATION: 31 MARCH 016 PRODUCT COMPETITION ENTRY FORM G 1. Exibitor The Exhibitor who enters a product: Address: Person responsible for contacts in matters related to competition: Firstname and surname: Mobile: Fax:. Product s name: 3. Producer The name of the company: Address: 4. Names of water or sewage companies where your product is in use (recommendations) 5. Copyright law (protected by patent) 6. Awards, prizes obtained in the past 7. Enclosures PARTICIPATION APPLICATION, WOD-KAN FAIR PAGE 8

9 DATE OF APPLICATION: 9 FEB 016 TOTAL PARTICIPATION COST H Form A Form B Form C Form D Form E Form F Request for exhibition area Request for stand Request for additional equipment Request for technical and additional services Request for forwarding services Request for entry in the catalogue and adverisements Total participation cost Added Tax due Total participation cost (with tax) 40% (80%*) prepayment from the total sum NOTE: * 80% prepayment for an Application Form received after 9 Feb strict deadline for communication of any changes in the scope of services and equipment is 18 Apr 016 PARTICIPATION APPLICATION, WOD-KAN FAIR PAGE 9