NAMA th NATIONAL CONFERENCE SPONSOR AND EXHIBITOR PACKET NATIONAL AYURVEDIC MEDICAL ASSOCIATION

Transcription

1 NAMA th NATIONAL CONFERENCE SPONSOR AND EXHIBITOR PACKET NATIONAL AYURVEDIC MEDICAL ASSOCIATION

2 New Benefits fr Platinum Plus Spnsrship: Cntributin amunt: $7,500 (1 available) Benefit Descriptin Value f Benefit Triple bth in prminent lcatin in exhibitr area; prime visibility/high traffic $ 2,200 Banner: Individual banner, 4 x 6 (max size) with spnsr name and lg n the main stage backdrp r ther high visibility area. Spnsrs supply the banner; NAMA will pay fr hanging $ 1,000 Prgram Guide: Full page, 4-clr ad n back cver and prminent listing with descriptive text $ 1,500 Special acknwledgement as Platinum Plus spnsr in general cnference annuncements at all general sessins. Included 3 minute DVD/CD abut the cmpany, and/r, full clr cmpany brchure in attendee package $ 500 Spnsr lg included in ur marketing materials fr the cnference marketing campaign. Inclusin depends n date f publicatin and date f spnsr agreement. *nt including media partnership advertisements psts $ 2, Full Cnference Passes including all 4 meals, keynte(s) and entertainment $ 4,860 CONTINUING BENEFITS FOR THE YEAR: Links t the spnsr website with lg and spnsr name n the NAMA Main website. $300 Lg included in all Newsletters with special acknwledgment f spnsr level $ Exclusive t all ur members $400 1 Sptlight during ne f ur Seminars in Ayurveda event $ 200 Scial Media Campaign (Facebk, Twitter, Instagram) $ 1,600 4 General r Prduct advertisement pst, material prvided by yur cmpany 4 Article r Prduct infrmatin links, material prvided by yur cmpany 4 Lifestyle Images f yur cmpany prvided by yur cmpany 4 Cnference sptlight phts prvided by NAMA Vide Campaign $1,200 1 Vide sptlight- 1-3 minute vide prvided by yur cmpany 1Vide interview with a staff member at the cnference prvided by NAMA 1 Vide sptlight frm the cnference, prvided by NAMA A cmplimentary rganizatinal membership with all applicable general membership benefits and limitatins (1) t that membership. $ 250 Organizatinal membership types include: Crprate/Cmpany Yu may designate ne representative frm yur rganizatin t participate in a frum fr discussin and crdinatin t supprt the grwth f Ayurveda in the U.S. (May be held at annual cnference) Educatinal Yu may designate ne representative frm yur schl t participate in a schl frum which will discuss and advise the bard relevant t issues related t educatin. (May be held at annual cnference) Affiliate- Yu may designate ne representative frm yur rganizatin t participate in a frum fr discussin and crdinatin t supprt the grwth f Ayurveda in the U.S. (May be held at annual cnference) Vting membership ne vte per member rganizatin (1) Discunts- applies t tw members frm the rganizatin $ 4,050 (1) (Only individuals may vte n the bard f directrs, rganizatins may nt be represented) Ttal Package Value $ 16,110 NATIONAL AYURVEDIC MEDICAL ASSOCIATION

3 New Benefits fr Platinum Spnsrship: Cntributin Amunt: $6,000 (1 available) Benefit Descriptin Value f Benefit Duble bth in prminent lcatin in exhibitr area; prime visibility/high traffic $ 1,800 Banner: Individual banner, 4 x 6 (max size) with spnsr name and lg n the main stage backdrp r ther high visibility area. Spnsrs supply the banner; NAMA will pay fr hanging $ 1,000 Prgram Guide: Full page, 4-clr ad, inside frnt r back cver and prminent listing with descriptive text $ 1,400 Special acknwledgement as Platinum spnsr in general cnference annuncements at all general sessins Included 3 minute DVD/CD abut the cmpany, and/r, full clr cmpany brchure in attendee package $ 500 Spnsr lg included in ur marketing materials fr the cnference marketing campaign. Inclusin depends n date f publicatin and date f spnsr agreement. *nt including media partnership advertisements psts $ 2, Full Cnference Passes including all 4 meals, keynte(s) and entertainment $ 3,240 CONTINUING BENEFITS FOR THE YEAR: Links t the Spnsr website with lg and spnsr name n the NAMA Main website $ 300 Lg included in mnthly newsletter $ Exclusive t all ur members $400 1 Sptlight during ne f ur Seminars in Ayurveda event $ 200 Scial Media Campaign (Facebk, Twitter, Instagram) $ 1,200 3 General r Prduct advertisement pst, material prvided by yur cmpany 3 Article r Prduct infrmatin links, material prvided by yur cmpany 3 Lifestyle Images f yur cmpany prvided by yur cmpany 3 Cnference sptlight phts prvided by NAMA Vide Campaign $1,200 1 Vide sptlight- 1-3 minute vide prvided by yur cmpany 1Vide interview with a staff member at the cnference prvided by NAMA 1 Vide sptlight frm the cnference, prvided by NAMA A cmplimentary rganizatinal membership with all applicable general membership benefits and limitatins (1) t that membership. $ 250 Organizatinal membership types include: Crprate/Cmpany Yu may designate ne representative frm yur rganizatin t participate in a frum fr discussin and crdinatin t supprt the grwth f Ayurveda in the U.S. (May be held at annual cnference) Educatinal Yu may designate ne representative frm yur schl t participate in a schl frum which will discuss and advise the bard relevant t issues related t educatin. (May be held at annual cnference) Affiliate- Yu may designate ne representative frm yur rganizatin t participate in a frum fr discussin and crdinatin t supprt the grwth f Ayurveda in the U.S. (May be held at annual cnference) Vting membership ne vte per member rganizatin (1) Discunts- applies t tw members frm the rganizatin $ 3,650 (1) (Only individuals may vte n the bard f directrs, rganizatins may nt be represented) Ttal Package Value $ 13, 590 NATIONAL AYURVEDIC MEDICAL ASSOCIATION

4 New Benefits fr Ojas Spnsrship: Cntributin Amunt: $5,000 (1 available) Benefit Descriptin Value f Benefit Single bth in prminent lcatin in exhibitr area; prime visibility/high traffic $ 750 Electrnic Banner: Ad r lg will be electrnically viewed n mnitrs in grand ballrm/main stage (previusly 4 x 6 banner) $ 1,000 Prgram Guide: Full page, 4-clr ad in Guide and prminent listing with descriptive text $ 1,200 Special acknwledgement as Ojas spnsr in general cnference annuncements at all general sessins Included Full page, 4-clr, 2-sided cmpany flyer in attendee package $ 500 Spnsr lg included in ur marketing materials fr the cnference marketing campaign. Inclusin depends n date f publicatin and date f spnsr agreement. *nt including media partnership advertisements psts $ 2, Full Cnference Passes including all 4 meals, keynte(s) and entertainment $ 2430 CONTINUING BENEFITS FOR THE YEAR: Links t the Spnsr website with lg and spnsr name n the NAMA Main website $ 300 Lg included in mnthly newsletter $ Exclusive t all ur members $400 1 Sptlight during ne f ur Seminars in Ayurveda event $ 200 Scial Media Campaign (Facebk, Twitter, Instagram) $ 1,200 3 General r Prduct advertisement pst, material prvided by yur cmpany 3 Article r Prduct infrmatin links, material prvided by yur cmpany 3 Lifestyle Images f yur cmpany prvided by yur cmpany 3 Cnference sptlight phts prvided by NAMA A cmplimentary rganizatinal membership with all applicable general membership benefits and limitatins (1) t that membership. $ 250 Organizatinal membership types include: Crprate/Cmpany Yu may designate ne representative frm yur rganizatin t participate in a frum fr discussin and crdinatin t supprt the grwth f Ayurveda in the U.S. (May be held at annual cnference) Educatinal Yu may designate ne representative frm yur schl t participate in a schl frum which will discuss and advise the bard relevant t issues related t educatin. (May be held at annual cnference) Affiliate- Yu may designate ne representative frm yur rganizatin t participate in a frum fr discussin and crdinatin t supprt the grwth f Ayurveda in the U.S. (May be held at annual cnference) Vting membership ne vte per member rganizatin (1) Discunts- applies t tw members frm the rganizatin $ 2,450 (1) (Only individuals may vte n the bard f directrs, rganizatins may nt be represented) Ttal Package Value $ 10, 330 NATIONAL AYURVEDIC MEDICAL ASSOCIATION

5 New Benefits fr Gld Spnsrship: Cntributin Amunt: $4,500 (2 available) Benefit Descriptin Value f Benefit Duble bth in prminent lcatin in exhibitr area; gd visibility area $ 1,500 Electrnic Banner: Ad r lg will be electrnically viewed n mnitrs in grand ballrm/main stage (previusly 3 x 3 banner) $ 750 Prgram Guide: 1/2 page, 4-clr ad and prminent listing with descriptive text $ 700 Special acknwledgement as Gld spnsr in general cnference annuncements at all general sessins Included Full page, 4-clr, 1-sided cmpany flyer in attendee package (prvided by spnsr) $ 250 Spnsr lg included in ur marketing materials fr the cnference marketing campaign. Inclusin depends n date f publicatin and date f spnsr agreement. *nt including media partnership advertisements psts $ 2, Full Cnference Passes including all 4 meals, keynte(s) and entertainment $ 2,430 CONTINUING BENEFITS FOR THE YEAR: Links t the Spnsr website with lg and spnsr name n the NAMA Main website $ 300 Lg included in mnthly newsletter $ 100 Scial Media Campaign (Facebk, Twitter, Instagram) $ General r Prduct advertisement pst, material prvided by yur cmpany 2 Article r Prduct infrmatin links, material prvided by yur cmpany 2 Lifestyle Images f yur cmpany prvided by yur cmpany 2 Cnference sptlight phts prvided by NAMA A cmplimentary rganizatinal membership with all applicable general membership benefits and limitatins (1) t that membership. $ 250 Organizatinal membership types include: Crprate/Cmpany Yu may designate ne representative frm yur rganizatin t participate in a frum fr discussin and crdinatin t supprt the grwth f Ayurveda in the U.S. (May be held at annual cnference) Educatinal Yu may designate ne representative frm yur schl t participate in a schl frum which will discuss and advise the bard relevant t issues related t educatin. (May be held at annual cnference) Affiliate- Yu may designate ne representative frm yur rganizatin t participate in a frum fr discussin and crdinatin t supprt the grwth f Ayurveda in the U.S. (May be held at annual cnference) Vting membership ne vte per member rganizatin (1) Discunts- applies t tw members frm the rganizatin $ 1,450 (1) (Only individuals may vte n the bard f directrs, rganizatins may nt be represented) Ttal Package Value $ 9,080 NATIONAL AYURVEDIC MEDICAL ASSOCIATION

6 New Benefits fr Silver Spnsrship: Cntributin Amunt: $2,500 (6 available) Benefit Descriptin Value f Benefit Single bth in gd lcatin in exhibitr area; $ 725 Electrnic Banner: Ad r lg will be electrnically viewed n mnitrs in grand ballrm/main stage (previusly 3 x 3 banner) $ 500 Prgram Guide: 1/4 page, 4-clr ad and prminent listing with descriptive text $ 350 Special acknwledgement as Silver spnsr in general cnference annuncements at general sessins Included Full page, black & white prmtinal flder (prvided by Spnsr) t be placed in attendee packet $ 100 Spnsr lg included in ur marketing materials fr the cnference marketing campaign. Inclusin depends n date f publicatin and date f spnsr agreement. *nt including media partnership advertisements psts $ 1, Full Cnference Passes including all 4 meals, keynte(s) and entertainment $ 1620 CONTINUING BENEFITS FOR THE YEAR: Links t the Spnsr website with lg and spnsr name n the NAMA Main website $ 300 Lg included in mnthly newsletter $ 100 Scial Media Campaign (Facebk, Twitter, Instagram) $ General r Prduct advertisement pst, material prvided by yur cmpany 1 Article r Prduct infrmatin links, material prvided by yur cmpany 1 Lifestyle Images f yur cmpany prvided by yur cmpany 1 Cnference sptlight phts prvided by NAMA A cmplimentary rganizatinal membership with all applicable general membership benefits and limitatins (1) t that membership. $ 250 Organizatinal membership types include: Crprate/Cmpany Yu may designate ne representative frm yur rganizatin t participate in a frum fr discussin and crdinatin t supprt the grwth f Ayurveda in the U.S. (May be held at annual cnference) Educatinal Yu may designate ne representative frm yur schl t participate in a schl frum which will discuss and advise the bard relevant t issues related t educatin. (May be held at annual cnference) Affiliate- Yu may designate ne representative frm yur rganizatin t participate in a frum fr discussin and crdinatin t supprt the grwth f Ayurveda in the U.S. (May be held at annual cnference) Vting membership ne vte per member rganizatin (1) Discunts- applies t tw members frm the rganizatin $ 1050 (1) (Only individuals may vte n the bard f directrs, rganizatins may nt be represented) Ttal Package Value $ 5,345 NATIONAL AYURVEDIC MEDICAL ASSOCIATION

7 2018 Exhibitr Optins Available fr 2018 Cnference (apprximately 20 spaces available) GENERAL EXHIBITOR BOOTH Fee: $700 Lcatin in exhibitr s hall, NAMA t delegate table number based n applicatin and payment dates Single Bth (ne table, tw chairs) NO item ffered in the attendee package (must distribute frm yur table) Listed in Prgram Guide as an exhibitr included (1) Full cnference pass (meals nt included) Full meal pass available fr Exhibitrs at a discunted cst f $200 (regular price is $250) Fr added expsure, cnsider purchasing a display ad in the Prgram Guide and/r prviding item(s) in the annual cnference Silent Auctin (mre infrmatin will be prvided sn!) 2018 Tea Break Spnsrship 3 spaces available fr the TEA BREAK SPONSOR: $350 v Saturday Mrning 10:15 am in the Grand Fyer v Saturday Afternn 4:00 pm in the Grand Ballrm v Sunday Mrning 10:00 am in the Grand Fyer Prvide tea/ht water fr cnference participants t enjy while scializing during break times Includes 1/8 page advertisement in the Prgram Guide On-site prmtin includes cmpany lg n signage at the tea statins Spnsr recgnitin will als be prvided in the Prgram Guide Fr added expsure, cnsider prviding item(s) in the annual cnference Silent Auctin (fr mre infrmatin click here: 2017 Silent Auctin Cntributin Plicy Statement As a nn-prfit rganizatin, we rely n yur cntributins t cntinue ur wrk n behalf f the Ayurvedic prfessin in the USA. Please cnsider giving generusly as yur cntributins will help Ayurveda becme established in the USA. Cntributins, Benefactr Membership, and Annual Spnsrship fees may be tax deductible as a business expense fr all individuals and rganizatins. Hwever, as a nn-prfit trade assciatin, 501 (c)(6), cntributins t the Natinal Ayurvedic Medical Assciatin are nt persnally deductible as charitable dnatins. Fr mre infrmatin, please cnsult yur tax advisr. NATIONAL AYURVEDIC MEDICAL ASSOCIATION

8 Spnsr Infrmatin Please refer t this dcument fr any questins. If yur questin is nt in this dcument, then please cntact Kathy J Staheli at kathyj@ayurvedanama.rg. Spnsr Benefits When yu becme an Annual Spnsr fr NAMA, yu nt nly receive the regular cnference benefits, yu als receive the extended benefits which cntinue thrughut the remaining year until the next NAMA cnference Belw describes hw the spnsrs benefits wrk. E-Blast Features All mnthly NAMA newsletters and annuncements will feature the previus year spnsrs. All current cnference e-blast and marketing will feature the current year cnference spnsrs. Website Features All cnference pages n the website will feature the current years cnference spnsr. The main website banner will feature the previus year spnsrs. These will be replaced with new spnsrs after the cnference. Scial Media Features Scial media features will start after the cnference yu spnsr. Vide features will start after the cnference yu spnsr. Bnus Package Features (cnference sign up) All bnus package features will start right away. (This is ne f the benefits f an early registratin yu will receive mre expsure time) Spnsr Cntributin and Registratin We prcess all Spnsrs thrugh a registratin prcess n ur website. Please use this link t register: Registratin All cntributin are dne thrugh the NAMA website. We except all majr credit cards and debit cards. There will be an apprval perid after yur payment has been received. Yu will receive an apprval letting yu knw yu have been accepted as a spnsr r exhibitr. Add n s NAMA ffers additinal add n ptins if yu wuld like t purchase additinal cnference tickets, meals, etc. nt included in yur packet. Yu can manage and make payment fr these extras items at the time f registratin n ur website. Belw is the list f the add n ptins and prices Banquet Ticket $ 50 Persn Full Meal Pass $ 200 Meal Pass $ 50 Full cnference tickets $ $405 (Early Bird Rate) Advertisements: 1/8 page $ 200 ¼ page $350 ½ page $700 NATIONAL AYURVEDIC MEDICAL ASSOCIATION

9 Spnsr Prgram Guide & Cllateral Deadline February 5 th As an annual spnsr, yu will have yur name listed in the Prgram Guide alng with a 42-wrd descriptin f yur prducts and services. Once full payment is made, yu can submit yur 42-wrd descriptin r the prgram guide and the fllwing Marketing Cllateral need fr yur extended benefits. Please submit the fllwing t kathyj@ayurvedanama.rg by Mnday February 5 th 1. Cmpany missin statement r Bi 42 wrds r less 2. Set f interview questins answered (see belw) 3. Website link and landing page links 4. 3 web address links t free nline articles r vides f chice published by yur cmpany s we may chse frm t share in scial media advertisement images in PNG r JPEG (standard image size fr scial media psts) s we may chse frm t share in scial media phts r prduct infrmatin images relevant t yur cmpany fferings s we may chse frm t share in scial media. 7. Advertisement fr the prgram guide. Interview Questins: Please answer each questin in 1-3 sentences 1. Intrductin statement abut yur cmpany What is yur cmpany s purpse in Ayurveda? 3. What is exciting abut yur cmpany? 4. D yu have any new advances in the field f Ayurveda? 5. Why did the cmpany chse t be a NAMA spnsr? Advertisement sizing fr the prgram guide: NATIONAL AYURVEDIC MEDICAL ASSOCIATION

10 Accepted Ad Files Please submit yur files in the fllwing frmats nly: Adbe PDF files created CMYK with hi-reslutin print ptimized frmat; all images and fnts embedded Adbe InDesign files with all images included and fnts cnverted t utline Adbe Phtshp EPS, TIFF r JPG files, CMYK, 300dpi at 100% All ads shuld be CMYK *Nte Full-page Ad s are nly available t Platinum Plus and Platinum Spnsrs Attendee Registratin Packet Marketing Cllateral As a spnsr yu may prvide us with marketing cllateral t include in the attendee registratin packet. Belw is what yu can prvide based n yur spnsrship level: Platinum: A DVD r CD abut their cmpany, prducts and/r services ffered; and/r a full clr cmpany brchure; and/r a full-page tw-sided full-clr prmtinal flyer f their design. Ojas: a full-page tw-sided full-clr prmtinal flyer f their design. Gld: a full-page ne-sided full-clr prmtinal flyer f their design. Silver:a half-page ne-sided black & white prmtinal flyer f their design. Media: a full-page ne-sided full-clr prmtinal flyer f their design. *These items will need t be shipped t the htel prir t the cnference please see shipping details n page 12 Exhibitrs Infrmatin As an exhibitr yu will be prvided with ne badge that has access t the sessins and ne badge that is just fr the exhibitr area. Meals are nt included in yur purchase. Yu will have t purchase add n s fr thse wh wuld like meals at the cnference. We kindly request all ur exhibitrs t keep their table and prducts up until after the cnference end time. If yu wuld like t purchase additinal tickets r meals this will be pssible when yu register nline as a exhibitr under the add n ptin. If yu need a pwer surce at yur table this will need t be reserved at the time f cnference registratin. The htel may charge and extra cst fr this. Exhibitr Payment and Registratin All registratin prcessing and payments are dne thrugh the NAMA website. We except all majr credit cards and debit cards. Please use this link t becme a spnsr r exhibitr: There will be an apprval perid after yur payment has been received. Yu will receive an apprval letting yu knw yu have been accepted as a spnsr r exhibitr. NAMA ffers additinal add n ptins if yu wuld like t purchase additinal cnference tickets, meals, etc. nt included in yur packet. Yu can manage and make payment fr these extras items at the time f registratin n ur website. Belw is the list f the add n ptins and prices Banquet Ticket $ 50 Persn Full Meal Pass $ 200 Meal Pass $ 50 NATIONAL AYURVEDIC MEDICAL ASSOCIATION

11 Full cnference tickets $ $405 (Early Bird Rate) Advertisements: 1/8 page $ 200 ¼ page $350 ½ page $700 Exhibitr Prgram Guide Deadline February 5 th As an exhibitr yu will have yur name listed in the Prgram Guide alng with a 42-wrd descriptin f yur prducts and services. Once full payment is made, yu can submit yur 42-wrd descriptin r the prgram guide. Please submit this t kathyj@ayurvedanama.rg by Mnday February 5 th. If it is nt received by this date it is nt guaranteed t g in the cnference prgram guide. Spnsr and Exhibitr Trade Shw Guidelines Htel Rms and Rate: Hiltn Dallas/Plan Texas 5805 Granite Parkway Plan, Texas Tel: Fax: Rate: $130 duble rm per night T bk yur rm use this link: NAM /index.jhtml?WT.mc_id=POG The special rm rate will be until April 5 th r until the rms set aside fr NAMA are sld ut. Bth Space Infrmatin: Deadline February 5 th The cnference space has the capacity fr apprximately 40 exhibitrs this year. Space des sell ut. Annual Spnsr and Exhibitr bth spaces will be reserved nly with full payment n a first cme first serve basis. Final bth lcatins are determined based n the date the reservatin with full payment was received. Spnsrs receive pririty ver General Exhibitrs. General Exhibitrs are limited t ne bth space nly fr the same cmpany. Silver Spnsrs are limited t ne bth space nly fr the same cmpany, and may nt acquire an additinal bth as a General Exhibitr. Cancellatins received n r befre January 1, 2017 will receive a refund f the amunt paid less a $100 fr administrative csts. After January 1, 2017, bth cancellatins will nt be refunded unless the bth can be sld t anther exhibitr in time fr the cnference mve-in, in which case a refund less $200 will be issued. Refunds will nt be issued until after the clse f the cnference and will be paid within 30 days. If yu need a pwer surce at yur exhibitr table this needs t be reserved at the time f cnference registratin. The htel may charge an extra cst fr this. Cnference Check-In Friday April 20 th 2:00-9:00 PM Cnference Spnsr and Exhibitrs Registratin will be at 2pm. We will nt receive yu befre this time. Once yu have checked in yu can start setting up yur bth The Spnsr and Exhibitrs NATIONAL AYURVEDIC MEDICAL ASSOCIATION

12 Registratin will be lcated at the main cnference registratin table. Yu will receive yur table lcatin, cnference badges and meal passes at time f registratin. Spnsr/Exhibitr Badges: Each exhibitr will receive tw (2) name badges per bth. Badges may be picked up at the NAMA Registratin Desk n the day f set-up. Additinal badges may be requested in advance. Replacements fr lst badges can be requested at the NAMA Registratin desk. Exhibitr badges are valid fr all three (3) days f the cnference. T maintain cnference security, we ask that yu wear yur exhibitr badge at all times. The Exhibitr badge prvide privileges nly t the Exhibit flr and des nt entitle the bearer t enter breakut sessins, meals r entertainment. Spnsr/Exhibitr Mve in: April 20 th 2:00pm-9:00pm All exhibitrs must be mved in during the scheduled time. Let us knw if yu have any special mve-in needs. The Grand Ballrm has a separate entrance that will be used fr lading and unlading. Please mve yur vehicles as sn as yu unlad yur materials. Any bth nt ccupied by the end f the scheduled time will be cnsidered cancelled and may be re-rented by NAMA, withut cmpensatin t Exhibitr, unless exhibitr has had prir apprval frm the NAMA cnference team. Spnsr/Exhibitr Mve ut: April 22 nd 3:00pm-5:00pm All items must be remved frm the building during the scheduled time. All lading shuld be dne thrugh the Grand Ballrm drs. After this time, NAMA has the authrity t remve and dispse f Exhibitr s prperty that is nt remved frm the Htel premises. Exhibitr agrees t pay the cst incurred by NAMA in cnnectin with any such remval and dispsal. Lcatin f Exhibit Bth: All measurements f exhibit space layuts are as accurate as pssible. NAMA Cnference Management reserves the right t make mdificatins and change exhibit space assignments and t adjust the flr plan at any time as may be necessary t meet the needs f safety requirements, spnsrs, exhibitrs, exhibits and traffic flw. Security: Electrnic equipment and ther high value items shuld be remved frm the bth fr yur prtectin. NAMA assumes n liability fr missing items. The htel will nt be respnsible fr the security f such prperty. The htel has vernight security that makes runds. There are security cameras in the fyer space. If greater security is required, exhibitrs are welcme t prcure their wn security r make ther arrangements fr any equipment r valuables left unattended. Other Signs r banners are nt permitted in public areas f the htel withut prir apprval f htel management. The htel prhibits the hanging f any materials n the walls f the htel including, but nt limited t, the use f masking tape r pushpins. All displays, exhibits and decratins must cnfrm t htel regulatins and city fire cde rdinance regulatins. Any matter nt specifically cvered shall be subject slely t the decisin f NAMA. Htel and Shipping Requirements Bxes shipped t the htel must have the fllwing infrmatin fr prper delivery: Name f Vender: (Yur Cmpany name) Address f Htel: Hiltn Dallas/Plan Texas 5805 Granite Parkway Plan, Texas Name f Event: Natinal Ayurvedic Medical Assciatin 2018 Cnference Event Cntact: Kathy J Staheli C/O Shannn Rutwaski Event Date: April 20st April 22nd, 2018 Return Address: (Yur Cmpany address) Phne Number: (Cmpany Representative) Hld fr Arrival Date: (Representative arrival date) Number f Bxes: (Please include hw many bxes in ttal yu shipped) NATIONAL AYURVEDIC MEDICAL ASSOCIATION

13 The htel will nt allw shipping earlier than tw (2) days prir t the event date r April 18th, 2017 withut the prir cnsent f the htel. If bxes are shipped prir t that date, a strage fee will be applied. All materials and bxes must be remved at the cnclusin f the event. Labeling Instructins fr prper labeling is essential. Imprperly labeled packages accunt fr the majrity f lst and misplaced packages. Hiltn Dallas/Plan Texas will accept nly pre-paid packages. The htel will refuse any packages delivered C.O.D. and the htel shipper will nt make ntificatins. There is a incming shipping fee the htel charges. Please see these fees belw: 0-49 lbs $5.00 each 50 lbs + $ each Skid/Pallet $125. each Crate $125. each Please use the Hiltn Shipping f Materials t/frm Htel Dcument that was attached with this fr all shippings. Shipping bxes ut f the htel: Exhibitrs shuld bring their wn shipping frms and packing tape fr return shipping after the cnference. All shipping arrangements must be made directly by each individual thrugh their selected shipping cmpany. Please secure the frm t the bx and ensure the bx is securely taped clsed fr transprt. Any bxes that d nt have shipping infrmatin n them r are left pen may nt be shipped via the htel and may be discarded 24 hurs after the event shuld items nt be claimed. The htel assumes n liability fr damage r lss f any gds r equipment stred, received r shipped n behalf f NAMA. NAMA Trade Shw Regulatins Please ensure yur bth is staffed at all times. Please arrive n later than 30 minutes prir t the pening f the shw. Micrphnes, music r DVD players used in yur bth must nt interfere with yur neighbrs. Sund equipment may nt prject sund beynd the cnfines f the bth area. Prvide headphnes as apprpriate. Exhibit space must be large enugh t cntain a reasnable audience if demnstratins are planned. The aisles cannt be blcked. Prmtinal materials may be distributed nly in the exhibitr's bth and must directly relate t the exhibit. Bks and CDs may be sld nly thrugh Nataraj Bks Exhibitrs may nt share bth space withut the prir written apprval frm NAMA Event Management Bxes shuld be stred ut f sight. NATIONAL AYURVEDIC MEDICAL ASSOCIATION

14 Fire regulatins prhibit the use f an pen flame, including candles. Bth decratins must be flame prf and electrical wiring and displays must cnfrm t the Natinal Electrical Cde safety rules. Exhibitrs shall nt bring any flammable liquids, gasline, fuels, ils, machinery, r smking materials nt the htel premises. Als, n pen flames, lighted candles r lighted incense/sage sticks are allwed. N LP gas, bttled gas r bttled gas tanks are permitted in the building. NAMA Agreement Vilatin f the Exhibitr rules shall be cause either fr immediate expulsin f Exhibitr withut recmpense, r rectificatin by NAMA, at Exhibitr s expense. NAMA reserves the right t refuse/revke any bth rental applicatin withut explanatin Applicable Law: Chice f Law: Venue: Exhibitr shall abide by all applicable federal and state laws and regulatins, and all rdinances, rules and regulatins f the City f Oak Brk, Illinis. In any actin, suit r legal dispute arising frm this Agreement, Exhibitr agrees that the laws f the State f Illinis shall gvern. The parties agree that any actin r suit arising frm this Agreement shall be cmmenced in a federal r state curt f cmpetent jurisdictin in Illinis at NAMA s discretin. Amendment: This Agreement shall nt be altered, changed r amended except by an amendment in writing executed by the parties heret Binding Effect: This Agreement shall be binding upn and inure t the benefit f the parties heret and their respective successrs and permitted assigns and is specifically enfrceable. Frce Majeure: NAMA, shall have n liability t Exhibitr, and Exhibitr shall have n claim r actin against NAMA, therefre, because f NAMA s failure t perfrm any f its bligatins in the Agreement if the failure is due unfreseen ccurrences r t reasns beynd NAMA s reasnable cntrl, including withut limitatin, strikes r ther labr difficulties, war, rit, terrrism, civil insurrectin, accidents, acts f Gd r gvernmental authrities in cnnectin with a natinal, state, r lcal emergency. In such event, Exhibitr s sle remedy shall be limited t cancellatin and NAMA may retain such part f each Exhibitr s rental as shall be required t cver expenditures already made up t such ccurrence. Agreement and Cnfirmatin: Exhibitr agrees t abide by all NAMA and Htel requirements and the terms f this agreement. Agreement by the Exhibitr is indicated by their acceptance t exhibit at this cnference. Taxes in Texas: %8.25 NATIONAL AYURVEDIC MEDICAL ASSOCIATION