2018 A5M Conference. sponsorship prospectus. Preventative Integrative Innovative. a5m.net CONNECTING INNER & OUTER HEALTH

Transcription

1 2018 A5M Conference CONNECTING INNER & OUTER HEALTH Preventative Integrative Innovative MELBOURNE, AUSTRALIA 3-5 AUGUST 2018 sponsorship prospectus a5m.net

2 INVITATION FROM A5M HELEN ANTON Dear industry friends and colleagues, On behalf of the Australasian Academy of Anti-Ageing Medicine (A5M), it is our pleasure to invite you to the 2018 A5M Conference, to be held from 3 5 August, at the Sofitel Melbourne on Collins. The A5M Conference is Australasia s premier evidencebased anti-ageing and aesthetic medicine Conference promoting integrative, preventative and personalised health and in its 12th year, the focus is: Connecting Inner and Outer Health. The Conference will bring together Australian and international aesthetic, integrative and anti-ageing experts and speakers to discuss the increasing connection between our inner and outer health. Attendees will hear the latest research, treatment protocols and procedures that are driving innovation to improve patient outcomes. There will be a large trade exhibition space for leading suppliers to connect with these sought-after aesthetic and integrative medicine and healthcare practitioners, to network, showcase your products or services and build valuable relationships, all in one place across three days. Sessions will break-out into the exhibition space for delegate networking, with the main cocktail party event on Saturday evening providing a relaxed environment to talk to delegates in a casual and relaxing setting. We invite sponsors to engage and participate early with A5M and to take advantage of the prime packages at the Conference, as well as the extensive marketing opportunities available during the lead-up to the Conference across social media, marketing and online promotions. We look forward to partnering with you for a successful A5M Conference in Australia. Kind regards, HELEN ANTON, DIRECTOR THE AUSTRALASIAN ACADEMY OF ANTI-AGEING MEDICINE A5M Overview The Australasian Academy of Anti-Ageing Medicine (A5M) is the leading association in the Asia-Pacific region representing medical, allied health and aesthetic medicine professionals who are passionate about healthy ageing in the fields of preventative, personalised and aesthetic medicine. The A5M Mission To provide medical practitioners with the highest standard of education and training in preventative medicine and disease management to promote healthy ageing and provide better patient outcomes. A5M is committed to promoting the benefits of a healthy lifestyle with a focus on preventative and functional medicine techniques to maintain an individual s health and sustain quality of life A5M CONFERENCE SPONSORSHIP PROSPECTUS

3 2018 A5M Conference CONNECTING INNER & OUTER HEALTH Preventative Integrative Innovative EVENT PROGRAM In 2018, the A5M Conference will bring together Australian and international aesthetic, integrative and anti-ageing experts to build the bridge between inner health and outer beauty. Attendees will hear the latest research, protocols and procedures that are driving innovation to improve patient outcomes through preventative, integrative and personalised medicine. CONFERENCE AUDIENCE DEMOGRAPHICS A5M seeks to develop and promote all aspects of preventative, personalised and antiageing medicine amongst practitioners and the community by providing education to professionals, through training and certification. With a focus on healthy ageing, the targeted demographic of the A5M Conference includes but is not restricted to: Medical Practitioners Surgeons, Plastic Surgeons, ENT, Facial Plastics, Dermatologists, Immunologists, O&G, Physicians, Psychiatrists General Practitioners Integrative Medicine and Cosmetic Surgeons/Physicians Pharmacists Naturopaths Nurses both Integrative and Cosmetic Dermal Therapists / Aestheticians / Paramedical Dieticians / Nutritionists Psychologists Practice Managers Clinical Biochemists / Scientists / Researchers Osteopaths / Physiotherapists / Exercise Physiologists / Chiropractors Nurses 10% Dermal Therapists/ Aestheticians 10% Medical Practitioners Cosmetic 19% As the majority of Conference delegates are doctors of both internal and external medicine, the content reflects the needs of the audience. The program is scientific, evidence-based with practical and clinical aspects. Naturopaths, Dieticians & Nutritionists 5% Pharmacists 20% Medical Practitioners Internal 36% The Conference attracts delegates from Australia, New Zealand, Singapore, Thailand, Hong Kong, Indonesia and Malaysia. 11% 5% 12% 25% 37% ASIA: 4% NZ: 4% 2% 2018 A5M CONFERENCE SPONSORSHIP PROSPECTUS 3

4 BENEFITS OF SPONSORING AND EXHIBITING AT THE 2018 A5M CONFERENCE As the premier educational and networking event within its field, the A5M Conference offers a quality event for companies to be present in front of industry leaders. Targeting Australia s preventative, integrative and aesthetic medical professionals, sponsors receive an intimate level of exposure to the Conference delegates. The Conference will extend the market reach of its valued sponsors to a diverse level of industry professionals through the following marketing campaigns: E-marketing campaign including regular s promoting program updates, key date reminders and featured Conference announcements to their membership database from January to August. PR & Media Campaign a comprehensive public and media relations campaign will engage delegates and targeted trade media and promote key Conference highlights Website will be the main information distribution channel and will be regularly updated with key information Social Media Campaign Integrated Twitter, Facebook and LinkedIn campaigns to mirror and promote all other promotional activities, including a strategic Facebook paid advertising campaign. NEW: Content marketing sponsors and exhibitors are invited to provide informative and relevant blogs to educate our audience on your area of expertise and to raise your profile prior to the Conference. * Text subject to organising Committee Approval A5M Annual Partnerships Sponsorship opportunities can be tailored to suit your organisations specific marketing strategies. Entitlements, as a part of these will be offered in line with the value of investment contributed to help meet your objectives. Sponsors of the A5M Conference will benefit from: Premium exposure as a supporter of this rapidly increasing specialty Recognition as a participant in Australia s leading Anti-Ageing and Aesthetic Medicine Educational events Publication of your organisations activities and promotion of your products to key industry leaders and professionals Interacting and meeting with global field leaders at educational and social Conference functions Reach key decision makers who prescribe and purchase your products and services Be exposed to the current innovations and challenges being experienced by those working in a practical environment, permitting the chance for your organisation to identify ways to advance. Sponsorship opportunities can be tailored to suit your organisations specific marketing strategies A5M CONFERENCE SPONSORSHIP PROSPECTUS

5 SPONSORSHIP OPPORTUNITIES Platinum Package $17,500 Incl. GST BOOTH SIZE 6M X 2M One (1) 6m x 2m exhibition booth Three (3) x 2-day Conference delegate registrations (inclusive of cocktail party and movement class) Three (3) x complimentary exhibitor registrations (inclusive of cocktail party) One (1) complimentary pre-conference table Organisation logo included on the delegate registration form Sponsor may provide one (1) freestanding banner which will be positioned near the registration desk for the duration of the Conference (maximum size 2m high x 1m wide) Double page advertising space in the Conference program book (artwork to be supplied by the sponsor by the deadline communicated by Arinex) 100-word sponsor profile in the A5M Conference program book Two (2) x promotional brochures to be inserted in the delegate satchel (sponsor to supply and print brochures, maximum four x A4 pages and delivered to the agreed location by the deadline communicated by Arinex) Note: brochure must be approved by the Organising Committee One (1) dedicated promotional EDM blast through the A5M network distribution channel of 16,000 recipients Delegate list supplied onsite ** Recognition as a sponsor (with organisation logo) on the Conference session holding slides (as approved by the Organising Committee) Recognition as a sponsor (with organisation logo) in the Conference program * official Conference website, including a hyperlink to the organisations home page * Acknowledgement as a sponsor on the official sponsor acknowledgement banner at Sponsor and Exhibitor Guidelines *Exposure in the Conference publications is determined by confirmation of sponsorship prior to print deadlines. To maximise exposure, please confirm your participation by the earliest date possible. **The delegate list will exclude any delegates who have withheld permission to publish their details in accordance with the Australian Privacy Act. ***Banner advertisement specifications will be provided after the confirmation of booking A5M CONFERENCE SPONSORSHIP PROSPECTUS 5

6 Gold Package $10,500 Incl. GST BOOTH SIZE 4M X 2M One (1) 4m x 2m exhibition booth Two (2) x 2-day Conference delegate registrations (inclusive of cocktail party and movement class) Two (2) x complimentary exhibitor registrations (inclusive of cocktail party) Full page advertising space in the Conference program book (artwork to be supplied by the sponsor by the deadline communicated by Arinex) 75-word sponsor profile in the A5M Conference program book One (1) x promotional brochure to be inserted in the delegate satchel (sponsor to supply and print brochures, maximum four x A4 pages and delivered to the agreed location by the deadline communicated by Arinex) Note: brochure must be approved by the Organising Committee 50% discount of pre-conference Workshop sponsorship Delegate list supplied onsite ** Recognition as a sponsor (with organisation logo) on the Conference session holding slides (as approved by the Organising Committee) Recognition as a sponsor (with organisation logo) in the Conference program * official Conference website, including a hyperlink to the organisations home page * Silver Package $7,500 Incl. GST BOOTH SIZE 3M X 2M One (1) complimentary 3m x 2m exhibition booth Two (2) 2-day Conference delegate registrations (inclusive of Conference cocktail party) Two (2) x complimentary exhibitor registrations (inclusive of cocktail party) Half (½) page advertising space in the Conference program book (artwork to be supplied by the sponsor) 50-word sponsor profile in the A5M Conference program book One (1) x promotional brochure to be inserted in the delegate satchel (Sponsor to supply and print brochures, maximum four x A4 pages) Note: Brochure must be approved by the Organising Committee Delegate list supplied onsite ** Recognition as a sponsor (with organisation logo) on the Conference session holding slides (as approved by the Organising Committee) Recognition as a sponsor (with organisation logo) in the Conference program * Acknowledgement as a sponsor on the official sponsor acknowledgement banner at See page 5 for Sponsor and Exhibitor Guidelines A5M CONFERENCE SPONSORSHIP PROSPECTUS

7 INDIVIDUAL SPONSORSHIP OPPORTUNITIES A5M Conference cocktail party sponsor $5,000 Incl. GST Five (5) complimentary cocktail party tickets Exclusive naming rights for the cocktail evening function Verbal acknowledgement as sponsor of the cocktail party Opportunity for organisation s representative to present a welcome address duration of three (3) minutes Organisation logo will be printed on all cocktail party tickets The sponsor may provide a freestanding banner which will be positioned at the entrance to the cocktail party venue (maximum size 2m high x 1m wide) Recognition as a sponsor (with organisation logo) on the Conference session holding slides (as approved by the Organising Committee) Recognition as a sponsor (with organisation logo) in the Conference program book * A5M Conference sponsored breakfast symposium $5,000 Incl. GST 2 AVAILABLE FRIDAY AND SATURDAY ONLY An opportunity for your organisation to host a breakfast symposium which includes the provision of a meeting room and general facilities including a data projector, screen, lectern and microphone. Breakfast catering is available at an additional cost to the sponsor and is to be organised in consultation with the 2018 A5M Conference Managers. An overview of your topic and speaker/s must be submitted to the A5M Conference Managers for approval by the Organising Committee. Three (3) complimentary passes for nominated guests to attend the breakfast symposium (access to sponsored session only, attendance at Conference sessions is not included) Sponsored symposium title, speakers and information overview will be uploaded to the A5M website Sponsored breakfast symposium will be included (with organisation logo) in the 2018 A5M program book Delegate registration to attend the breakfast symposium will be coordinated by the A5M Conference Managers Sponsors will receive updates advising the number of delegates who have registered to attend their breakfast symposium One (1) x promotional brochure to be inserted in the delegate satchel (Sponsor to supply and print brochures, maximum four x A4 pages) Note: Brochure must be approved by the Organising Committee Sponsor may provide two (2) freestanding banners which will be positioned in the entry way and beside the stage/podium for the duration of the breakfast symposium (maximum size 2m high x 1m wide) Recognition as a sponsor (with organisation logo) in the Conference program * See page 5 for Sponsor and Exhibitor Guidelines 2018 A5M CONFERENCE SPONSORSHIP PROSPECTUS 7

8 A5M members only welcome cocktail $4,500 Incl. GST EXCLUSIVE * Currently in contact with the venue regarding alternate rooms available and pricing of alcohol and canapes The sponsor may provide a freestanding banner which will be positioned at the entrance to the welcome cocktail venue Opportunity for organisation s representative to present a 2.5-minute welcome address to all A5M members in attendance Organisation logo to be printed on invitation and tickets Sponsor has the option of providing A5M members with a branded gift at the event (sponsor to supply gift item) Opportunity to provide organisation food and/or beverage products. All product must be approved by the Organising Committee and the venue. Opportunity for sponsor to provide branded materials such as napkins for use by guests during the function. We welcome your ideas to provide additional theming for the function, subject to the approval by the Organising Committee. Recognition as a sponsor (with organisation logo) in the Conference program * Satchel sponsor $4,500 Incl. GST EXCLUSIVE Organisation logo to be printed alongside the A5M Conference logo on delegate satchel One (1) x promotional brochure to be inserted in the delegate satchel (Sponsor to supply and print brochures, maximum four x A4 pages) Note: Brochure must be approved by the Organising Committee Satchel to be organised by A5M Organising Committee and Conference Managers Conference pen & notepad sponsorship $4,000 Individually or $7,000 combined Incl. GST 2 AVAILABLE/EXCLUSIVE Opportunity to provide all delegates with your organisation s logo branded pens and notepads within the delegate satchels and in session rooms. These items provide your organisation with exposure that exceeds the duration of the 2018 A5M Conference. Organisation logo printed beside A5M logo on pens and notepads Pens and notepads will be organised by the A5M Conference Managers See page 5 for Sponsor and Exhibitor Guidelines A5M CONFERENCE SPONSORSHIP PROSPECTUS

9 Delegate lounge sponsor $4,500 Incl. GST EXCLUSIVE An exclusive opportunity to host an area in where delegates can relax and invigorate during the A5M Conference sessions or breaks. This package includes a provision of space within the Conference exhibition creating a relaxed resting or networking space. The package also includes the following basic furniture: 12 x tub chairs and 3 coffee tables. If you wish to upgrade the lounge area and furniture, the allocated stand builder contact details will be provided upon confirmation of sponsorship. Two (2) complimentary exhibitor registrations (inclusive of cocktail party tickets) Opportunity for sponsor to display corporate literature within the lounge area Sponsor may provide a freestanding banner to be positioned within the lounge area (maximum size 2m high x 1m wide) Dedicated area within exhibition space. A basic lounge package (12 x tub chairs and 3 coffee tables) will be provided by the Conference Managers, additional furniture can be purchased through the stand builder at an additional cost to the sponsor Nutrition break sponsor (full day) $3,000 Incl. GST 3 AVAILABLE Verbal recognition by the session chair at the end of the session prior to the sponsored refreshment break Sponsor may provide corporate literature to be displayed at the sponsored catering break station. (Sponsor to print and deliver to venue) The sponsor may provide a free-standing banner which will be positioned in a prominent location in the break area. (maximum size 2m high x 1m wide) Recognition as a sponsor (with organisation logo) in the Conference program * See page 5 for Sponsor and Exhibitor Guidelines 2018 A5M CONFERENCE SPONSORSHIP PROSPECTUS 9

10 Pre-Conference workshop display $3,000 Incl. GST UNLIMITED This pre-conference sponsorship opportunity, allows sponsors access to all preconference delegates. It is a trestle table display area, in the centre of the Grand Ballroom, between the 2 Pre-Conference workshop rooms. Catering will be served within this trade display. Entitlements Dedicated 3m x 2m space with trestle tables and two chairs One (1) complimentary exhibition only staff pass for pre-conference workshop day only Lunch, morning and afternoon refreshment breaks, Conference satchel Recognition as a sponsor (with organisation logo) in the Conference program* THE GRAND BALLROOM: Sydney Trestle trade Cocktail tables Coffee station Food trestles Juice Registration tables Trestle trade See page 5 for Sponsor and Exhibitor Guidelines ADVERTISING Satchel insert $800 Your literature or brochure included in every A5M satchel bag. Size guide: an A4 double-sided flyer or brochure of a maximum of four (4) single pages in length. Details covering quantities required, delivery dates and address details will be provided by the Conference Managers. Product/novelty insert $800* Company product or branded novelty item included in every A5M satchel bag (*Insert must be approved by the A5M Organising Committee) Conference program book advertising 1 x 1 double spread A4, full colour $1,500 1 x 1 A4 page, full colour $1,200 1 x ½ page, full colour $600 1 x ¼ page, full colour $400 All prices quoted are in AUD and are inclusive of GST A5M CONFERENCE SPONSORSHIP PROSPECTUS

11 DEPICTE PRIN 2018 A5M CONFERENCE EXHIBITION BOOTHS Booth inclusions All exhibition booths included in sponsorship packages include a shell scheme built booth: Walls: 2.4m high octanorm stands constructed using white melamine panels attached to the aluminium frames Stand signage: 100% digitally printed name board, 1 sign per aisle frontage Lighting: 2 x 150-watt spotlights per booth mounted on light track inside fascia Power: 1 x 4amp power point included in each booth Flooring: the flooring of the venue is carpeted 6M x 2M 4M x 2M 3M x 2M 3 x 2m Shell The Future of Insurance ARTIS 2018 A5M CONFERENCE EXHIBITION FLOORPLAN Reserved for Platinum Sponsor Reserved for Gold Sponsor 7 CATERING CATERING CATERING CATERING NETWORK LOUNGE CATERING REGISTRATION 2018 A5M CONFERENCE SPONSORSHIP PROSPECTUS 11

12 PAYMENT OPTIONS 50% deposit payable 30 days from date of invoice (Full Payment/Balance due: 3rd May 2018 (incl. GST) Sponsorship entitlements will not commence until deposit or Full Payment received. Nominated booth space will not be reserved until signed contract and 50% deposit payment has been received. CANCELLATION POLICY In the event of cancellation, a service fee of 50% of total fees applies for cancellations prior to xx May 2018 No refunds will be made for cancellations after this date and full payment will be required. Should a cancellation be made prior to payment being made, the appropriate cancellation fee will be applicable and the Conference Managers will issue an invoice which will be payable within seven (7) days. After Sponsorship has been confirmed and accepted, a reduction in Sponsorship is considered a cancellation and will be governed by the above cancellation policy. Booths are strictly limited. WELL CONNECTED Connect with A5M Facebook and Linkedin pages and follow updates of events, educational programs and exciting offers. Linkedin: Over 3900 connections Facebook: Over 1000 views per quarter e-newsletters: Over 95,000 annually A5M attends 8 10 local and international industry events each year connecting with over GPs and Healthcare Professionals ENQUIRIES Sponsorship & Exhibitions Account Manager 2018 A5M CONFERENCE T: E: sponsorship@arinex.com.au a5m.net

13 Sponsorship & Exhibitions Account Manager 2018 A5M Conference Arinex Pty Ltd Level 10, 51 Druitt Street SYDNEY NSW 2000, Australia Tel: Fax: sponsorship@arinex.com.au Web: Organisation name (for marketing purposes): Organisation name (for invoicing purposes): Address: City: Postcode: State: Country: Main Sponsor / Exhibitor contact: Name: Position: Tel: Mr / Mrs / Ms / Other: Fax: Website: A. SPONSORSHIP PACKAGE(S) REQUESTED COST A$ We intend to install a custom stand therefore will not be requiring a shell scheme. Preferred Booth Position (s) (refer to floor plan) TOTAL A$: Please indicate companies you do not wish to be placed near*:. *Subject to availability at the time of booking and may be subject to change. AMOUNT PAYABLE A & B A$ 50% deposit payable 30 days from date of invoice (Full Payment/Balance due: Thursday 3 rd May 2018 (incl. GST) A$

14 CREDIT CARD AUTHORISATION Required To secure your booking please complete the below credit card authorisation. The below credit card will only be used to guarantee payment of past due invoices including cancellation fees. We will notify you by prior to charging the card. However, Arinex is not obligated in any way to extend further terms. Please note all transactions by credit card will appear on your statement as payment to: Conference by Arinex Please charge the total amount above to the following credit card MasterCard Visa Card AMEX Credit card number: / / / Expiry Date: / CCV: Name on card: Signature: Date: / / PAYMENT DETAILS (please tick) We wish to pay via EFT. Bank details will be provided by the Sponsorship & Exhibition Managers with your tax invoice. We wish to pay via the above credit card. We wish to pay with a different credit card. (Please note a separate booking form will be provided for you to include your credit card information) Please note: All bookings under $5,000 must be paid with credit card and the full amount will be charged at time of booking. Ye I have read and agree to the booking terms and conditions on the following page. Authorised by: Date: Signature: (please print name) Please note that your booking will not be processed unless all sections above and on the following page are completed. SEE OVER FOR TERMS AND CONDITIONS

15 SPONSORSHIP BOOKING TERMS & CONDITIONS 1. Where appropriate, Goods & Services Tax (GST) is applicable to all goods and services offered by the Conference Managers and all prices in this document are inclusive of the GST. GST is calculated at the date of publication of this document. The Conference Managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST. 2. Sponsorship will be allocated only on receipt of a signed Booking Form and Booking Terms & Conditions. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 50% deposit. The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by Thursday 3rd May Applications received after Thursday 3rd May 2018 must include full payment. Payments for sponsorship of $5,000 and under will be required to be paid by credit card and will be charged the full amount. 3. All monies are payable in Australian dollars. All monies due and payable must be received by the Conference Managers prior to the event. No organisation will not be listed as a sponsor in any official conference material until full payment and a booking form have been received by the Conference Managers. 4. If sponsorship payment is not received by Thursday 3rd May 2018 you will receive an notifying you that the authorised credit card supplied on the booking form will be charged the remaining unpaid amount. 5. CANCELLATION POLICY: In the event of cancellation, a service fee of 50% of total fees applies for cancellations prior to Thursday 3rd May No refunds will be made for cancellations after this date and full payment will be required. Should a cancellation be made prior to payment being made, the appropriate cancellation fee will be applicable, and the Conference Managers will issue an invoice which will be payable within seven (7) days. After Sponsorship has been confirmed and accepted, a reduction in Sponsorship is considered a cancellation and will be governed by the above cancellation policy. 6. No sponsor shall assign, sublet or apportion the whole or any part of their sponsorship package except upon prior written consent of the Conference Managers. 7. Sponsorship monies will facilitate towards the successful planning and promotion of the conference in addition to subsidising the cost of management, communication, invited speakers, program and publications. Sponsorship monies are not expended on any entertainment incurred which is incidental to the activities of the Conference. 8. Sponsorship entitlements including organisation logo on the conference website and other marketing material will be delivered only after receipt of the required deposit or full payment. 9. Delegate List may be used by the Sponsor for the purpose of contacting A5M Conference delegates only. The list must not be used for the purpose related to future Conferences and shall not be transferred in whole or in part to any Third party. The delegate list can be used up to a twelve-month period from the start date of the Conference. 10. Privacy Statement YES, I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in participant lists and for the information distribution in respect to other relevant events organised by Arinex Pty Ltd. 11. [ ] NO, I do not consent. EXHIBITION BOOKING TERMS & CONDITIONS 1. Where appropriate, Goods & Services Tax (GST) is applicable to all goods and services offered by the Conference Managers and all prices in this document are inclusive of the GST. GST is calculated at the date of publication of this document. The Conference Managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST. 2. Exhibition space/booths/display tables will be allocated only on receipt of signed Booking Form and Booking Terms & Conditions. Preferred booth allocation is subject to availability and change. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 50% deposit. The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by Thursday 3rd May Applications received after Thursday 3rd May 2018, must include full payment. Payments for exhibition of $5,000 and under will be required to be paid by credit card and will be charged the full amount. 3. All monies are payable in Australian dollars. 4. All monies due and payable must be received by the Conference Managers prior to the event. No exhibitor will be allowed to begin move-in operations or be listed as an exhibitor in the on-site publications until full payment and a booking form have been received by the Conference Managers. 5. If exhibition payment is not received by Thursday 3rd May 2018 you will receive an notifying you that the authorised credit card supplied on the booking form will be charged the remaining unpaid amount. 6. Public and Product Liability insurance to a minimum of A$20 million must be taken out by each exhibitor at their own expense. A copy of the organisation s public and product liability certificate must be submitted to the Conference Managers at the time of submitting their booking form or by no later than Thursday 3rd May CANCELLATION POLICY: In the event of cancellation, a service fee of A$1, applies per 6 square metre space or shell scheme stand / display table booking to cancellations on or before Thursday 3rd May No refunds will be made for cancellations after this date. Should a cancellation be made prior to payment being made, the appropriate cancellation fee will be applicable, and the Conference Managers will issue an invoice which will be payable within seven (7) days. After space has been confirmed and accepted, a reduction in space is considered a cancellation and will be governed by the above cancellation policy. Reduction in space can result in relocation of exhibit space at the discretion of the Conference Managers. Any space not claimed and occupied before Friday 3rd August 2018 will be reassigned without refund. 8. The Conference Managers reserve the right to rearrange the floor plan and / or relocate any exhibit without notice. The Conference Managers will not discount or refund for any facilities not used or required. 9. If the exhibitor intends to install a custom-built stand, the Conference Managers must be advised, and such advice must include full details and stand dimensions. This information must be received no later than Thursday 3rd May All display construction requires the approval of the Conference Managers and venue management. A pro rata fee will apply if any construction occupies space outside the specified space as indicated on the floor plan. 10. No exhibitor shall assign, sublet or apportion the whole or any part of their booked space except upon prior written consent of the Conference Managers. 11. Delegate List may be used by the Exhibitor for the purpose of contacting A5M Conference delegates only. The list must not be used for the purpose related to future Conferences and shall not be transferred in whole or in part to any Third party. The delegate list can be used up to a twelve-month period from the start date of the Conference. 12. Privacy Statement YES, I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in participant lists and for the information distribution in respect to other relevant events organised by Arinex Pty Ltd. 13. [ ] NO, I do not consent.