Healing School - A Science Academy

Transcription

1 Healing School - A Science Academy Job Description and Person Specification Job title: Human Resources Assistant Scale: 8-11 Purpose of role: To provide routine clerical, administrative and HR support to underpin teaching, learning and school management Line Manager: Main duties and responsibilities: Bursar Provide a range of HR admin duties across the MAT Correspond with staff on employment matters as appropriate Provide basic administrative support to assist in all HR administration Use of MIS to input and extract HR data Record HR information on the database as required Store and update HR policies as directed by the Senior Personnel Officer Prepare employment letters and contracts for sign-off Correspond with staff on employment matters Undertake HR document and report preparation, storage, format, retrieval, amendment and transmission using IT skills and a range of technology to support information processing and communication Prepare and process routine HR information Maintain simple manual and electronic HR systems, filing and information storage and retrieval systems to record, process and report information Assist the Senior Personnel Officer in the preparation of month-end returns including checking of all payroll and personnel data Assists with checking and compiling reports relating to all aspects of HR Assist in the general office with routine administration and fielding external telephone calls Photocopy and assemble routine documents Monitor children s and young people s general conduct and behaviour throughout the school and intervene to ensure the safety and wellbeing of pupils, staff and visitors. For serious incidents engage immediate assistance from senior colleagues Ensure safeguarding procedures (eg visitors, DBS checks) are monitored and recorded on the Central Register in line with statutory guidelines

2 Finance and resources Supervision Health and Safety Core competencies The postholder has no responsibility for supervision but will on occasions, assist in the familiarisation of work duties to other colleagues Please see attached sheet Role specific competencies Person specification How measured during the recruitment process: A = Application Form, R = Reference, I = Interview, T=Task Skills Essential Desirable Ability to use full range of office equipment and information processing technology to produce, amend and update information and documents, correspondence and reports (I) Ability to produce and amend complex word-processed documents (I) Developed keyboard and IT skills (I, T) Good literacy and numeracy skills (A, I) Good communication and interpersonal skills with a broad range of people (I) Use tact and courtesy with staff, pupils and visitors to the school (I) Ability to process orders and resolve routine issues that arise (I) Ability to Identify, record and balance journals and awareness of related financial processes (I) Ability to represent and celebrate the values, culture and ethos of the school. (I) Courteous and polite (I) Experience of a range of IT applications e.g. spreadsheets and graphs to create reports and documents (A, I) Experience of working within a Personnel/HR environment (A, I)

3 Knowledge and understanding Essential Working knowledge of MS Office applications Word, Excel and Outlook (A,T) Ability to work constructively as part of a team understanding school roles and responsibilities within the MAT including your own(i) Ability to work flexibly to meet deadlines (i) Be able to maintain confidentiality, acting in a professional manner at all times (i) Desirable ICT qualification (A) Knowledge of relevant policies, codes of practice and awareness of relevant legislation (I)on (A) Experience Qualifications Working arrangements It is desirable that the postholder: Has an understanding of school administrative processes. GCSE ICT grade C or equivalent qualification It is essential that the postholder: Has a good standard of education GCSE Grade C or above or equivalent in English and Mathematics On appointment to the post is subject to a satisfactory enhanced DBS check Other Duties - The duties and responsibilities in this job description are not restrictive and the postholder may be required to undertake any other duties which may be required from time to time. Any such duties should not however substantially change the general character of the post.

4 Competency Framework: Administration Basic Level Advanced Level Exceptional Level 1b Every Child Matters 1y Using a customer focus approach 2y Solving customer problems 3y Offering solutions to complex organisational problems 2z 2aa 2ab Takes account of staff, pupils, parents and other stakeholders expectations when planning Presents complex issues clearly, credibly and effectively Communication with parents, SLT, Teaching staff and pupils 3aa Applies analytical and problem solving techniques to assist decision making 1ac Answering the telephone and using the Healing Salutation. 1ad Greeting visitors 1ag Engages in continual professional development 2ag Effectively implements performance management 3ag Communicates at the right level of detail for each situation 1ah Asks for support as appropriate 2ah Manages interrelationships effectively 3ah Manages the skills of different team members well 2ai Gives and acts on constructive feedback to others 3ai Consults the team to achieve the best results Encourages feedback between relevant team members 2aj Canvases and acknowledges the 3aj Accepts feedback from others O:\Personnel\HEALING SCHOOL A SCIENCE ACADEMY\RECRUITMENT\RECRUITMENT PACK - SUPPORT\PERSONNEL ASSISTANT\JD - HR Assistant.doc

5 views of team members without becoming defensive 2ak 2al 2an 2ao Handles communication within team meetings well, demonstrating clarity and conciseness Maintains the confidentiality of sensitive personal information Ensures that budgets and time frames around major activities are of a high standard through strong planning and monitoring Demonstrates financial and budgetary capability 1as Ability to use a PC and Microsoft Window s environment: Excel/Word/ . O:\Personnel\HEALING SCHOOL A SCIENCE ACADEMY\RECRUITMENT\RECRUITMENT PACK - SUPPORT\PERSONNEL ASSISTANT\JD - HR Assistant.doc